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Job Description This position provides administrative support to the President of the Sales Division. The primary role is to support the executive, represent him/her in a highly professional manner, and interface with all departments. • Assist the executive in the management of his/her respective schedules utilizing MS Outlook system., • Answer phones courteously and determine how best to respond to caller needs. Respond to caller inquiries and provide information when appropriate. Take clear, accurate messages or offer Director’s voice mail system., • Provide additional administrative support in a variety of capacities including; database management and assisting with completion of assigned projects, report generation, events/meeting planning, invoice/expense reporting, copier projects, mail handling, supplies control, and processing of letters/correspondence., • Demonstrate the ability to communicate effectively and professionally, both verbally and in writing, with internal and external contacts to the organization., • Work with other administrative personnel to accomplish organizational goals., • Perform special projects as assigned by the executive. Demonstrate the ability to handle multiple tasks with little or no supervision., • Provide administrative support to other executive Sales Directors and/or Managers when necessary. ADDITIONAL DUTIES: • Organize, prepare for, and take minutes for Monthly Sales Meetings. Requirements • Ability to interface well with all departments within the company and to represent the execotive in a highly professional manner., • Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, and Outlook., • Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required., • Must be able to maintain the highest level of confidentiality., • Ability to handle sensitive material concerning the organization and the executive role within the organization., • Exceptional organizational/time management skills required., • Ability to handle multiple tasks simultaneously and meet designated deadlines., • Minimum 2-3 years Administrative Assistant experience. Prior experience in a real estate sales environment highly desirable., • Bachelor’s degree preferred Benefits Why Join Us? Collaborative Environment: Work with a creative, supportive, and passionate team that’s been recognized for its innovative approach to marketing working in a best in class office space which includes a lounge, content studio, kitchen and more. Growth Opportunities: We offer opportunities for personal and professional growth as we promote from within. Competitive Salary & Benefits: We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment. If you are a creative, strategic thinker with a passion to hone your craft and be surrounded by immense talent in your field, and you’re ready to make an impact, contact us! BENEFITS: We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan. $55,000 - $60,000 annual salary Paid Time and Holidays Off We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year. Equal Opportunity Employer Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

Job Description OneTrack is a profitable, growth-stage AI company redefining warehouse and logistics technology. As our first and only Executive Assistant, you'll serve as the operational backbone supporting our senior leadership team while ensuring seamless day-to-day operations. If you're a detail-oriented professional who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up. We are open to part and full time applicants. Requirements Executive Support & Coordination • Oversee intricate calendar management and scheduling for senior leaders across time zones and competing demands, • Arrange comprehensive travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries, • Equip executives for meetings by preparing briefing documents, agendas, and follow-up action items Event Planning & Special Projects • Steer the planning and execution of client events, company gatherings, and visits from clients, • Handle confidential projects and sensitive information with the utmost discretion and professionalism, • Anticipate the needs of executives and proactively manage potential scheduling conflicts or operational hurdles Administrative Infrastructure & Process Management • Create and maintain robust administrative systems and processes that scale alongside the company’s growth, • Introduce and enhance tools and technologies to optimize executive workflows and communication channels, • Oversee expense reporting, invoice processing, and administrative documentation with precision and punctuality, • Collaborate closely with Finance and Operations teams to ensure cohesive coordination across all administrative activities Minimum Experience: • 3-5+ years experience as an Executive Assistant or in administrative operations supporting senior leadership, • Exceptional organizational skills with proven ability to manage multiple priorities simultaneously, • Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, • Professional communication skills with ability to interact confidently with executives, clients, and vendors, • Base salary + bonus & stock options eligibility, • Health insurance, dental, vision, PTO days, • Flexible working hours and remote work options, • Opportunities for professional growth and development, • A collaborative and innovative work environment Other Notes Compensation package offerings are based on candidate experience and technical qualifications, as it relates to the role. These are identified and determined throughout your interviewing experience. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. TO ALL AGENCIES: Please, no phone calls or emails to any employee of OneTrack outside of the Talent organization. Our policy is to only accept resumes from agencies via Workable. Agencies must have a valid services agreement executed and must have been assigned by the Talent team to a specific requisition. Any resume submitted outside of this process will be deemed the sole property of OneTrack. In the event a candidate submitted outside of this policy is hired, no fee or payment will be paid.

Job Description Position: Accounting Assistant Qualification Requirements: . Have knowledge of accounts receivable, banking, auditing, and invoicing functions Payroll processing on a timely manner Ensuring that all cash/check payments are deposited Maintaining worksheet for the segregation of daily revenue and payments Sending Direct Bill invoice Checking all credit references for all new account applicants Reconciling credit card transmittals Daily Bank Reconciliation Recording daily fees for American Express and PayPal transactions Monthly Invoice for processing

Job Description About the Company EqualAccess is partnering with a respected and growing property management firm that operates a large portfolio of affordable and rent-stabilized housing across New York City. Known for their community-first approach and commitment to operational excellence, they are seeking a dependable and detail-oriented professional to support their accounting operations. Position Summary We are hiring a Accounting Clerk to support daily financial operations at our client’s Queens-based office. This individual will be responsible for ledger accuracy, invoice and payment processing, and cross-departmental financial coordination. The ideal candidate is organized, proactive, and has experience using accounting software in a high-volume environment. Key Responsibilities * Balance and maintain ledgers, ensuring cash flow accuracy * Post daily debits and reconcile accounts with vendors and internal teams * Review and approve invoices prior to payment * Process vendor payments in a timely manner and reconcile A/P statements * Upload and post payroll accurately * Coordinate financial requests across departments and property managers * Support audits by assembling requested financial documentation * Perform other bookkeeping or finance-related duties as assigned Required Qualifications * Minimum of 2 years of bookkeeping experience * Experience using Microsoft Excel, Outlook, and Word * Experience with Yardi or BJM accounting systems preferred * Excellent customer service and communication skills * Strong organizational and time management abilities * Ability to multitask and meet recurring deadlines with minimal supervision * Professional, courteous, and solution-oriented attitude Preferred Qualifications * Bachelor’s degree in Accounting, Finance, or related field * Prior experience in property management or real estate accounting * Bilingual in English/Spanish Location: Queens, NY Employment Type: Full-time Compensation: $20.00–$30.00 per hour Why EqualAccess Every candidate we place receives 6 months of post-placement support, including mentorship, professional development, and goal-based coaching. Our mission is to help talent not just start a job—but grow into a career. Additional Benefits Offered by the Employer: * Opportunities for growth within a stable and expanding company * Paid holidays, vacation, and sick time * Tiered medical, dental, and vision plans * Commuter benefits * On-site parking for qualified staff

Job Description Growing New York city frm is currently seeking an Accounts Payable Clerk. This role requires a detail-oriented individual with a strong background in accounts payable operations, particularly within non-profit organizations, and proficiency in NetSuite software. The ideal candidate will excel at maintaining financial accuracy, managing payment processes, and ensuring compliance with organizational and donor requirements. Responsibilities: • Process and verify invoices, ensuring accuracy and proper authorization before payment., • Prepare payment batches and manage timely disbursement to vendors., • Utilize NetSuite software to process payments, reconcile accounts, and generate financial reports., • Ensure compliance with non-profit financial guidelines, including managing restricted funds and adhering to grant-related requirements., • Handle employee expense reports, verifying adherence to organizational policies and processing reimbursements., • Conduct regular account reconciliations to maintain accurate financial records., • Address vendor inquiries and resolve any discrepancies in a timely manner., • Collaborate with the finance team to improve accounts payable processes and workflows., • Maintain organized documentation of all payment and expense records for audit purposes., • 2+ years of experience in accounts payable operations., • Proficiency in NetSuite software for payment processing and reporting., • Prior experience working in a non-profit organization is strongly preferred., • Strong attention to detail and ability to ensure accuracy in financial transactions., • Familiarity with coding invoices, check runs, and invoice processing., • Knowledge of non-profit financial guidelines and compliance requirements.

Job Description We are seeking a detail-oriented and experienced Accounting Clerk in the Middlesex County, NJ area. In this role you will be responsible for accounts payable and accounts receivable functions, collections, invoice processing, data entry, and more. If you have 2+ years of accounting experience and are looking to take the next step in your career, this might be the opportunity for you! Responsibilities: • Process accounts payable and accounts receivable transactions with accuracy and timeliness., • Review and verify invoices, ensuring all supporting documentation is complete., • Enter financial data into accounting systems, maintaining up-to-date and accurate records., • Reconcile discrepancies in financial records and resolve payment issues as required., • Maintain organized filing systems for invoices, receipts, and financial documents., • Communicate with vendors and clients to address billing and payment inquiries., • Support the finance team with additional administrative and accounting duties as needed., • At least 2 years of accounting experience., • Familiarity with accounts payable (AP) and accounts receivable (AR) processes., • Strong data entry skills with an emphasis on accuracy and attention to detail., • Ability to handle and prioritize multiple tasks in a fast-paced environment., • Excellent organizational and time management skills., • Strong communication abilities, both written and verbal., • A basic understanding of general accounting principles.

Job Description ACCOUNTS PAYABLE CLERK NJ based owner/manager/developer of real estate across the country is seeking an accounts payable clerk for its Essex County office. Established real estate company seeking accounts payable clerk. Candidate must be detail-oriented, good computer skills, and possess strong communication skills as well as having a hands-on approach to completing tasks. Experience processing invoices for multiple entities is a plus. Responsibilities shall include: Reviewing invoices for accuracy Code, enter and scan invoices Maintain vendor files including insurance and W-9 forms. Prepare and process payment of payables Proper invoice coding for inter company (inter entity) transactions. Maintain supporting schedules for expense tracking. Research missing (late) invoices. Interact with the vendors as well as use the websites to retrieve missing invoices. Company DescriptionLester M. Entin Associates owns and manages more than 4,000,000 square feet of real estate throughout the USA and has done so successfully for more than 50 years.Lester M. Entin Associates owns and manages more than 4,000,000 square feet of real estate throughout the USA and has done so successfully for more than 50 years.

Job Description About Us Established in 1984 and celebrating its 40th Anniversary this year, Nike Communications is a female-founded creative communications firm specializing in the marketing of prestige brands. We create meaningful connections between some of the world’s most iconic brands and their audiences by utilizing diverse perspectives to develop culturally relevant client campaigns. We believe differences fuel the creative spirit; that by embracing diverse perspectives and cultures, innovation can flourish, and creativity will shine through in each story we tell. DEI Statement Differences fuel the creative spirit. At Nike Communications, we recognize that diversity, equity, and inclusion are critical components to our success, and we are deeply committed to creating a workplace that values and supports the unique talents and perspectives of every individual. We are passionate about building an agency that truly reflects the diversity of our world, and we firmly believe that fostering a culture of inclusivity and equity is a fundamental responsibility shared by everyone within our agency. More About the Role Join our team as a New York-based Accountant Assistant on the Finance team to work in-office three days per week! Dive into a dynamic role, working across all accounting functions at our company working closely with our finance team. Responsibilities Successful Invoice Management: Review, verify, approve and process vendor invoices in Concur AP for accuracy, completeness, and adherence to company polices and verify approval for all AP bills and ensure appropriate coding and classification. Accounts Payable Process Mastery: Process bi-monthly Accounts Payable Aging report for vendor payments and communicating with vendors on their inquiries to resolve any discrepancies / issues, collaborating with internal departments as necessary. QuickBooks Maintenance: AP vendor payment back up maintenance and booking payments into QuickBooks. Communicate Thoroughly: Communicate with vendors via telephone and/or email to verify banking information accuracy while also managing and maintaining emails in the team’s Accounts Payable inbox. Gain Experience on Tax Reporting: Assist with quarterly sales tax in accordance with sales tax compliance and maintain expense report files/receipts for audit and sales tax purposes, including assisting with processing year end 1099 forms. Timesheet Compliance Management: Send weekly timesheet reminders and follow up on delinquent internal timesheets and maintain employee, client and rate lists in timesheet software. Running Meaningful and Accurate Reports: Run weekly time reports for the supervising managers, while assisting with generating monthly forecast vs actual timesheet report and conducting weekly budget updates in timesheet software. Qualifications • Professional Experience: Minimum of 6 months of previous work experience preferably with a financial company or within an accounting/finance department, • Organization: Strong attention to details and excellent organizational skills and can work independently, prioritize tasks, and meet deadlines, • Excellent and Thoughtful Communicator: Brings strong verbal and written communication skills and the ability to connect with a diverse workforce, • Savvy and Curious with Technology: Comfortable and Proficient in Microsoft Excel (and the full Microsoft environment) and PC. QuickBooks experience would be an added bonus., • Knowledge: Basic understanding of accounting principles and best practices, • Commitment to Diversity, Equity and Inclusion: Embodies the values of diversity, equity, and inclusion; demonstrates self-awareness, cultural competency, and the ability to work with people from diverse cultures and backgrounds. Benefits • Health Benefits: Options for medical coverage through UnitedHealthcare, and Dental and Vision coverage through Principal, • Financial Security: Contribute to 401(k) plan for retirement with the potential agency contribution via year-end profit sharing, • Time Off: Enjoy 15 vacation days, with an extra day off on your birthday month, • Holiday Closure: Agency closed between Christmas and New Years for a well-deserved break, as well as 10 other holidays throughout the calendar year, • Summer Flexibility: Summer Fridays offer shorter work hours from Memorial Day to Labor Day, • Family Support: Benefit from 12 weeks of paid parental leave and formal policies to support working parents, • Cell Phone Benefit Options: Transfer your personal number or get a new business phone fully covered by the agency, • Technology: Company provided laptop and accessories, along with IT support, • Bonuses: Potential for discretionary end-of-year bonuses, • Agency Bonding: Engage in happy hours and our annual agency-wide offsite for camaraderie and celebration Nike Communications, Inc. is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. Please make sure your resume is uploaded as a PDF file #LI-hybrid Powered by JazzHR OTHP1zQgpj

Job Description Position Summary The Accounting Clerk will be responsible for compiling, processing and maintaining records of vendor invoices received in an accurate, efficient and timely manner. Assisting in A/R and collections when needed and helping with the month-end process and reconciliations. Key Responsibilities include but are not limited to the following: • Prepare, verify and process vendor invoices., • Properly code vendor invoices to general ledger., • Reconcile vendor statements monthly., • Resolve invoice discrepancies and ensure credits are received if applicable., • Communicate with other departments on any vendor related issues., • Maintain accounts payable files., • Upload daily invoice batches from operating systems., • Processing of cash receipts including foreign currency and credit card payments., • Set up and maintain customer files., • Research discrepancies and past due amounts., • Contact customers, CSRs and/or internal sales team regarding past due balances or discrepancies., • Escalate customer disputes and collection issues to management as needed including delinquent accounts that may potentially be put on credit hold., • Process and apply manual credit and debit memos., • HS/GED required, • 1-3 years’ previous accounting experience., • Ability to prioritize and multi-task., • Ability to problem solve., • Must be detailed oriented., • Must possess above average math skills., • Must be proficient in Excel and other MS products., • Effective organizational and analytical skills., • Excellent oral and written communication skills., • Ability to work as a team member or independently., • Experience with Microsoft Dynamics (Great Plains) preferred.Company DescriptionThe Mail Group (TMG) is a full-service mail delivery provider handling business-critical mail, packets, parcels, and publications from customers located throughout North America and elsewhere.The Mail Group (TMG) is a full-service mail delivery provider handling business-critical mail, packets, parcels, and publications from customers located throughout North America and elsewhere.

Job Description ABOUT CORNER TABLE Corner Table Restaurants (CTR), the company behind The Smith, has a simple mission: make people happy. We are passionate about taking great care of our employees, our guests, and our community. We are obsessed with building a positive, empowering, and supportive culture. By working closely with local farmers and purveyors that we trust, CTR serves delicious food and drinks people crave to millions of guests each year. With many more locations launching in the coming years, our team is growing fast, and we’re looking for smart, upbeat, authentic people to join us! Key Responsibilities: Systems & Tools Management • Serve as the primary system manager for the profit management platform managing user access, permissions, and system configuration across all restaurant locations., • Oversee the maintenance and accuracy of all modules including purchasing, inventory, recipe costing, waste tracking, and invoice processing., • Ensure data integrity and consistency by performing regular audits and reconciliations., • Train restaurant and corporate staff on best practices for using profit management platform, including inventory management, recipe entry, and vendor ordering workflows., • Monitor and analyze system-generated data (e.g., theoretical vs. actual food cost, waste reporting) to identify trends and support strategic initiatives., • Manage POS system configuration, including menu and item setup, user permissions, troubleshooting, and support for restaurant teams., • Create and maintain documentation and SOPs related to system processes, ensuring consistent usage and compliance across all locations. Provide training and support to restaurant managers and staff as needed., • Act as the main point of contact for systems-related support, troubleshooting system issues, and escalating technical problems as needed., • Collaborate with systems account representatives to optimize system usage, roll out new features, and implement updates or enhancements., • Utilize data to support decision-making and system development for operational improvements., • Extract and analyze data from multiple sources to assess sales trends, ROI on projects, G&A spend, and key operational metrics., • Prepare and distribute performance reports to senior management., • Act as a liaison between restaurant managers, corporate operations, and finance to drive process improvements and ensure alignment., • Assist in managing third-party delivery platforms and supporting revenue center operations., • Bachelor’s degree in Business, Information Systems, Hospitality Management, or related field., • 2–4 years of experience in operations analysis or systems analysis —preferably in the restaurant, hospitality, or retail industry, • Strong proficiency in Excel and data visualization tools (e.g., Power BI)., • Experience with restaurant systems such as POS, inventory, and profit management tools., • Excellent analytical, communication, and organizational skills., • High attention to detail and aptitude for problem-solving, • Experience with system implementation projects or process improvement initiatives is a plus, • Competency in understanding and analyzing standard financial statements, • Effective communicator who excels at conveying complex information clearly, • Competitive salary, • Comprehensive benefits plan, including medical, dental, vision life insurance, and 401(k), • Gym Discounts, • Commuter benefits, • Generous paid time off Statement of Diversity At Corner Table Restaurants, each person brings their own perspectives and experiences. We strive to create an environment that is consciously inclusive, psychologically, and physically safe, and ensures everyone can be heard and valued. Diversity, equity, and inclusion in the workplace are essential to living our Core Values. We create and promote a culture that advocates for the equality of everyone, and it is our mission to continually maintain an environment where all our team members and guests belong, are respected, and thrive while being their best authentic selves. Corner Table Restaurants is an Equal Opportunity Employer

Job DescriptionPosition Overview We are seeking a highly organized and detail-oriented Administrative Accountant to support both financial operations and administrative functions. This unique role blends traditional accounting responsibilities with high-level administrative coordination, offering a dynamic and impactful opportunity for a motivated professional. Key ResponsibilitiesAccounting Duties * Manage the full accounts payable process, including invoice intake, coding, authorization, and payment processing. * Maintain schedules of financial assets, including fair market values and income metrics. * Assist with monthly and annual financial close processes across multiple entities. * Support tax preparation by compiling work papers and coordinating with external accountants. * Prepare and file 1099 forms. * Reconcile all bank accounts monthly. * Assist in administering grant-making activities. * Communicate with a wide range of stakeholders, including property caretakers. * Perform general ledger reconciliations and ad-hoc financial analyses. * Provide clerical and administrative support to management. * Maintain an organized and up-to-date accounting filing system. Administrative Duties * Monitor and prioritize a high volume of business, nonprofit, social, and personal communications. * Maintain a complex calendar with business, nonprofit, social, and family commitments. * Coordinate detailed domestic and international travel itineraries, including last-minute changes. * Schedule and organize meetings, appointments, and conference calls, including preparation of materials. Qualifications * Proven experience in accounting and administrative support roles. * Strong understanding of general ledger, accounts payable, and financial reconciliation. * Familiarity with tax documentation and compliance (e.g., 1099s, tax estimates). * Exceptional organizational and communication skills. * Ability to manage sensitive information with discretion. * Proficiency in Microsoft Office Suite; experience with accounting software is a plus. Compensation & Benefits * Competitive salary based on experience. * Comprehensive benefits package. * Opportunity to work in a dynamic and mission-driven environment. Pay Details: $100,000.00 to $110,000.00 per year Search managed by: Jeffrey Kamberg Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionSimpleCITI Companies, Hiring for SimpleMANAGE Overview: SimpleCITI Companies is a nationwide commercial real estate and specialty finance firm specializing in acquiring, managing, developing, leasing, and financing assets in major cities. As a private equity company for real estate, we leverage automation to enhance efficiency and manage an extensive portfolio that includes industrial and residential properties. We are dedicated to advancing the real estate industry through innovation and excellence. Job Description: We are currently seeking a highly skilled and detail-oriented Accounts Payable and/or Receivables Specialist with experience in the real estate industry. In this essential role, you will be responsible for managing and optimizing our accounts payable processes and/or receivables, ensuring the accurate and timely processing of invoices and payments. Specifically, you will be tasked with: • Managing vendor relationships and resolving payment issues, • Ensuring compliance with internal controls and accounting policies, • Processing and reviewing invoices, purchase orders, and payment requests Responsibilities: Invoice and Payment Processing: • Ensure accurate and timely processing of invoices, purchase orders, and payment requests specific to private equity real estate transactions., • Verify and reconcile accounts payable transactions related to property acquisitions, developments, and real estate investment projects., • Develop and maintain strong relationships with vendors, service providers, and contractors within the private equity real estate sector., • Oversee the setup and maintenance of vendor accounts, ensuring compliance with internal controls and accounting policies., • Identify and implement process improvements to enhance the efficiency and accuracy of accounts payable operations in the private equity real estate context., • Monitor and analyze accounts payable data to identify trends and areas for improvement, ensuring best practices in financial management., • EXPERIENCE IN YARDI, YARDI VOYAGER, YARDI ELEVATE, OR YARDI ENTERPRISE is welcome, not mandatory., • Bachelor's degree in Accounting, Finance, Real Estate or related field;, • Minimum of 2 years of experience in accounts payable / accounts receivable, preferably within the real estate industry, • Strong understanding of accounts payable processes or receivables processes, commercial real estate transactions, financial record-keeping, and vendor management. Competitive Salary | $65,000 - $100,000 Free Coffee & Beverages Full Service Cafeteria & Starbucks Excellent Networking Opportunities & Exposure to Commerical Real Estate Rapidly Expanding Company

Responsible for invoice processing and reconciliation ensuring invoices are accurately recorded, processed, and paid in a timely manner Serve as point of contact for HR vendor managers, responding to inquiries on invoice receipt, payment dates, and reconciliation reports Assist with procurement func

Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Ridgefield, New Jersey. In this long-term contract role, you will play a key part in ensuring smooth administrative operations, supporting various departments, and managing essential tasks with efficiency. This position offers a dynamic environment where your organizational skills and ability to multitask will be highly valued. Responsibilities: • Provide comprehensive administrative support to facilitate daily operations., • Assist with shipping tasks, including preparing paperwork, scheduling transportation, and coordinating floor arrangements., • Support the Accounts Payable team by processing inventory receipts, managing purchase orders, and resolving invoice discrepancies., • Prepare monthly reports on raw materials such as resin and plasticizers used in production., • Oversee the recycling program for items like toners, bulbs, and batteries, including packaging and shipping items to the recycling center., • Accurately input purchase order data into the system with appropriate GL codes to ensure proper invoice processing., • Monitor inventory levels for office and shipping supplies, obtain necessary approvals, and place orders as needed., • Maintain organized office files and ensure that office equipment and kitchen areas are stocked with required supplies., • Handle the daily shipment of customer pre-shipment samples to meet deadlines., • Provide backup support to the Shipping Coordinator and Inside Sales Representative during their absence.• Proven experience in administrative roles, demonstrating strong organizational skills., • Proficiency in managing inbound calls, data entry, and receptionist duties., • Familiarity with shipping and receiving processes, including creating and organizing shipment paperwork., • Knowledge of Accounts Payable functions, such as processing invoices and resolving discrepancies., • Ability to track and manage inventory effectively, ensuring timely replenishment of supplies., • Strong attention to detail and the ability to compile accurate reports., • Comfortable working independently as well as part of a team in a fast-paced environment., • Proficiency with office software and systems to perform data entry and other administrative functions.

Job Description Our client, a Japanese freight forwarder company is seeking Japanese Bilingual Corporate Planning Assistant, a highly organized and proactive individual to provide bilingual administrative and analytical support to the Management Planning Department, including scheduling, document preparation, and data compilation. Job Title: Japanese Bilingual Corporate Planning Assistant Location: Queens, NY Employment: Full-time Direct Hire – Exempt Salary: up to 72k DOE Key Responsibilities: • Coordinate schedules for management and executive meetings, • Assist in the preparation and editing of meeting materials (e.g., PowerPoint presentations, Excel spreadsheets), • Compile key management metrics (e.g., sales, costs, profits) and create related tables and graphs, • Support the drafting of survey materials and reports, • Assist with translation of documents between Japanese and English, • Support project schedule and progress management, • Liaise with other internal departments to facilitate smooth communication and workflow, • Handle general administrative tasks for the Management Planning Department (e.g., invoice processing, travel arrangements, equipment management), • Support communication and coordination with external consultants and vendors, • Assist in gathering industry trends and competitor information, • Compile and analyze market data Qualifications: • Bachelor's degree, • Bilingual proficiency in Japanese and English, including strong reading and writing skills, • Minimum of 3 years of experience in office support roles such as Executive Assistant, Inside Sales, or Marketing Assistant, • Proficiency in Microsoft Excel (data aggregation and graph creation) and PowerPoint (document preparation) Please submit your application with a 1-2 page resume. Only qualified applicants will be contacted Company DescriptionWe are a Talent Acquisition/People Operation (HR) group that connects people to careers and professional growth. Would you like to look for a new job opening to expand your career path or a new applicant for your opening position? Then you are in the right place to start! TOP Group has grown from a single office in New York in 1992, to one of the global leaders in Japanese-related talent solutions today. As one of the first Japanese staffing agencies in the U.S., we started our focus in Finance but quickly expanded to other industries such as Technology, Freight Forwarding, Trading, and Manufacturing. We have offices in New York - Head Quarters, San Francisco, Los Angeles, and Houston. We have been expanding to Mexico to assist the Japanese corporations and become the #1 Japanese Recruiting Agency in Central America. Our Industries include: ●\tIT/Innovation ●\tManufacturing ●\tTrading ●\tLogistics ●\tEngineering ●\tOil & Gas ●\tCPA/Accounting ●\tFinance/Bank ●\tEntertainment If you are open to new job opportunities or interested in developing your career path, please follow our page, and let’s connect! You are more than welcome to InMail recruiters below. Unsure of which office to connect to? No worries! We will direct you to the nearest office for your desired location. For more information, please visit our website. are a Talent Acquisition/People Operation (HR) group that connects people to careers and professional growth. Would you like to look for a new job opening to expand your career path or a new applicant for your opening position? Then you are in the right place to start!\r\n\r\nTOP Group has grown from a single office in New York in 1992, to one of the global leaders in Japanese-related talent solutions today. \r\n\r\nAs one of the first Japanese staffing agencies in the U.S., we started our focus in Finance but quickly expanded to other industries such as Technology, Freight Forwarding, Trading, and Manufacturing. \r\n\r\nWe have offices in New York - Head Quarters, San Francisco, Los Angeles, and Houston. \r\n\r\nWe have been expanding to Mexico to assist the Japanese corporations and become the #1 Japanese Recruiting Agency in Central America.\r\n\r\nOur Industries include:\r\n●\tIT/Innovation\r\n●\tManufacturing\r\n●\tTrading \r\n●\tLogistics\r\n●\tEngineering \r\n●\tOil & Gas\r\n●\tCPA/Accounting \r\n●\tFinance/Bank\r\n●\tEntertainment\r\n\r\nIf you are open to new job opportunities or interested in developing your career path, please follow our page, and let’s connect! You are more than welcome to InMail recruiters below. Unsure of which office to connect to? No worries! We will direct you to the nearest office for your desired location.\r\n\r\nFor more information, please visit our website.

Title: Marketing Manager Salary: 90-110k & bonus eligible FLSA: Exempt Department: Marketing Reports To: Sr Director, Marketing Location: Midtown Manhattan; New York, NY General Purpose of Job/Summary Urban Edge Properties is a NYSE listed real estate investment trust focused on owning, managing, acquiring, developing, and redeveloping retail real estate in metropolitan communities, primarily in the Washington, D.C. to Boston corridor. Urban Edge owns 72 properties totaling 17.1 million square feet of gross leasable area. The Marketing Manager will partner with the Sr. Director of Marketing and work with the EVP, Head of Leasing and in-house leasing team members to create effective digital and traditional marketing collateral, supporting the team in their leasing efforts. A successful candidate will be a self-starter who takes a proactive approach and is able to problem-solve, think critically, be detail-oriented, self-motivated and work independently. Relationship building internally and externally is a cornerstone of this role, the candidate should be able to communicate effectively across all levels. The position provides the opportunity for exposure to all aspects of the business with high visibility. Responsibilities: • Partner with the Sr. Director of Marketing to shape and execute a comprehensive marketing strategy with an emphasis on leasing and revenue-generating content that drives growth, enhances brand visibility, and supports overall business objectives., • Lead monthly cross-departmental meetings to align content and milestones, driving departmental goals through targeted communication plans, digital marketing, public relations, conferences, events, and other strategic initiatives., • Manage and maintain the corporate website, partnering with external developers and internal stakeholders to prioritize enhancements that align best brand and SEO practices. Oversee digital marketing and website for four shopping centers, social media and content creation, and event support. Monitor and respond to property reviews across 70 properties daily., • Own and execute corporate social media efforts (LinkedIn, Instagram, and Facebook) by content planning, copywriting, and visual creation in Canva/ or with internal Graphic Designer. Monitor performance, analyze and report results, and provide recommendations based on insights., • Manage creation and execution of marketing materials to support leasing efforts, including brochures, flyers, digital listings, social media, email campaigns, lead generation, and events., • Oversee end-to-end planning and logistics for two annual large-scale conferences, including booth setup and maintenance with eternal vendors, event-related communications, and comprehensive logistical support. Assess departmental needs to enhance marketing collateral and deliver detailed analytical reports to measure event effectiveness., • Manage and maintain marketing budget by tracking monthly marketing income, monitoring expenses, and ensuring alignment with revenue goals. Support annual budget planning by gathering vendor quotes, researching new partners, and providing strategic recommendations to Sr. Director of Marketing., • Oversee invoice processing, vendor payments, new vendor requests, purchase orders, T&E and other documentation while identifying opportunities to improve efficiency and effectiveness in Marketing budget., • Manage external public relations consultants, briefing them on potential pitches and releases, providing information to help in drafting stories, and if applicable, liaise with tenant public relations representatives when partnering on PR., • Work with Graphic Designer to prepare presentations for all departments when needed, including but not limited to, pitch decks, presentations for board meetings, executive collateral, and more., • Manage weekly marketing team meetings, providing updates on all projects and managing a list of team-wide projects and initiatives., • Manage ad hoc projects with vendors. Examples include employee swag, promotional items and gifts, and more. Job Qualifications • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook., • Proficient in Canva, social media platforms (LinkedIn, Instagram, Facebook) and scheduling tools (Sprout Social, Hootsuite, or similar), MailChimp or similar, Placer, ai, Salesforce or similar, etc., • Knowledge of Adobe Creative Suite, including InDesign, Illustrator, and Photoshop preferred., • Knowledge of Marketing principles and methods including marketing strategy and promotion., • Strong verbal and written communication skills, • Skilled in analytical thinking, • Skilled in project management and cross-functional collaboration., • Ability to manage multiple projects simultaneously with deadlines in a fast-paced environment., • High integrity and ethical standards Education/Experience Required • Bachelor’s degree in Communications, Marketing, Business, Real Estate, or related field., • 5+ years of Marketing experience, 3+ in Commercial Real Estate preferred. Benefits: • Medical, Dental, and Vision eligible after first month of employment, • 401k Traditional & Roth eligible 1st month of employment with competitive employer match., • Healthcare, Dependent Care, and Transit/Commuting FSA, • Health Savings Account (HSA), • Long Term Disability (company paid), • Basic Life Insurance (company paid), • Supplemental Critical Illness and Accident Insurance, • Voluntary Life Insurance, • Wellness initiatives & bonus, • 20 PTO days annually, • 13 Paid Holidays Urban Edge is proud to be an equal-opportunity employer. Our commitment to diversity and inclusion is reflected in who we are, what we do, and the experiences we deliver. We sincerely value diversity with regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and all the other characteristics that make us unique.

Business Operations Specialist (BPO Specialist) Since its establishment, TAWA Services, Inc. has been committed to providing exceptional service and support to the diverse Asian American communities. Leveraging our extensive network and global resources, we ensure timely and efficient delivery of quality goods across the United States. Our dedication to excellence and community underscores the vital role of service in enhancing everyday life. TAWA Services, Inc. invites you to be a part of our mission and team! Summary: The BPO Specialist supports internal business operations with a focus on retail store processes and centralized support functions. This role is responsible for troubleshooting, configuring workflows, and processing transactions in enterprise systems like SAP and POS. Working closely with cross-functional teams, the BPO Specialist ensures process accuracy, identifies improvement opportunities, and delivers training and documentation to support efficient, consistent operations across departments. Responsibilities: • Support store teams and internal departments with operational process troubleshooting, issue diagnosis, and resolution across shared services., • Assist in configuring business processes and workflows within internal systems (e.g., SAP, POS) to meet operational requirements., • Perform internal transaction processing such as invoice validation, data entry, and inventory or sales reconciliation within ERP systems., • Analyze internal process data to identify discrepancies and suggest efficiency improvements across business units., • Establish clear communication with both technical and non-technical stakeholders to align timelines, deliverables, and business requirements., • Track and report on the status of process enhancements or service delivery initiatives., • Conduct testing and validation of internal tools and process updates to ensure stability and accuracy during rollouts or upgrades., • Document standard operating procedures (SOPs), develop training guides for internal teams, and conduct user training when needed., • Collaborate with cross-functional teams to identify opportunities to automate or optimize business processes., • Perform other duties as assigned by management. Qualification: • A Bachelor's degree in Business Operations, Data Management, or a related field is required. Relevant experience may be substituted for education., • 1–3 years of experience in internal business process support, shared services, or related functions., • Bilingual in Mandarin and English is required., • Proficient in MS Office Suite and ERP platforms such as SAP or similar enterprise systems., • Strong MS Excel skills and data analysis capabilities are a plus., • Excellent attention to detail, organizational skills, and time management., • Ability to manage multiple priorities independently while collaborating with cross-functional teams., • Familiarity with project coordination or process improvement methodologies is a plus., • Willing to accommodate a flexible work schedule when necessary., • Authorized to work in the United States without sponsorship. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer., • This job may require standing or walking for extended periods of time, lifting up to 25 pounds, and performing repetitive motions. Position Details: • Employment Type: Full Time, • Location: 1200 Milik St. Carteret, NJ 07008 Benefits: • Medical, Dental, Vision, and Life Insurance., • 401 (k) Retirement Saving Plan with 4% Company Match., • Long-Term Services Award., • Employee Discount., • Paid Time Off. Compensation: The pay range for this job starts at $70,000 per year. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location. Beware of Job Scams: We prioritize applicant safety at TAWA Services, Inc. Please exercise caution during your job search. Be wary of unsolicited offers, requests for personal information or upfront payments, poorly written job descriptions, unrealistic promises, and unprofessional communication. Research employers, verify job postings, and trust your instincts. Report any suspicious activity. For helpful guidance on identifying job scams, visit this link provided by the Indeed website: ___ Disclaimer: Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the positions. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties and responsibilities may change at any time with or without notice. We are an E.E.O. employer.

Property Management company based in Manhattan is looking for a highly skilled, experienced, hands-on, energetic and detail-oriented Senior Resident Manager for its flagship location; a luxurious, high-traffic and fully occupied residential property of 1200 units. The successful candidate must have a successful track record of managing a large team of on-site employees, driving results, working effectively and efficiently with employees and vendors, be proficient in problem solving, and interacting with property residents always providing luxury, class-A service. Strong organization, communication (written and verbal), and excellent computer skills are a must. This role offers an on-site unit for the incumbent in which to live. Duties and responsibilities include, but are not limited, to the following: Team Management • Hire, train, and supervise large teams for Concierge, maintenance, porters, security and 3rd party contractors as needed., • Process property payroll., • Responsible for performance management, including union management employees, compliance with all policies and procedures and training of all direct reports., • Organize, monitor and assess the workflow of all supervised staff., • Assure that staffing aligns to agreed qualifications, • Ensure proper staffing levels are within budget., • Lead by example, coach and drive team performance to the highest standards of service, maintenance response time and resolution., • Manage and lead negotiation of service contracts to achieve highest levels of performance at competitive pricing in compliance with the company’s policies and procedures., • Oversee vendors and work executed and ensure work is performed to agreed terms., • Manage external vendors, contractors and consultants as required by the company. Follow agreed processes and procedures to procure contract services, follow all on-boarding requirements and maintain contracts., • Maintain excellent vendor relationships., • Maintain documentation of as-builts, operating manuals, maintenance, standard operating and emergency procedures., • Identify gaps and develop documentation in accordance to requirements., • Determine supply needs and place orders, • Prepare units and coordinate tenant move-ins and move-outs according to company policy, • Prepare team schedule to cover all business needs, • Ensure the highest level of cleanliness, maintenance and presentation at all property spaces; in-unit, common spaces, amenities, exterior., • Highest level of customer service and interpersonal skills is a must, • Financial and operational reporting; assist with budget preparation and ensure budgets are met., • Preparation and review of renovation contracts, • Manage all ongoing renovation projects (tracking progress, budget, and monitoring changes to original scope of work), • Renovations and Capital Improvement project coordination, • Perform daily walkthroughs and inspections to review ongoing work and responsible of general condition of property., • 10+ years’ experience as a live-in Resident Manager., • Strong MS Office skills (emphasis on Word/Excel), • Team Management experience, • Extensive knowledge and experience using Yardi Voyager, • Onsite human resource experience – process and on-board new hire, prior experience with union employee benefits and management, and payroll., • Sharp eye for detail and a relentless pursuit for excellence, • Strong multi-tasking skills, • Exceptional customer service and communication skills

System Analyst (BPO Specialist) Since its establishment, TAWA Services, Inc. has been committed to providing exceptional service and support to the diverse Asian American communities. Leveraging our extensive network and global resources, we ensure timely and efficient delivery of quality goods across the United States. Our dedication to excellence and community underscores the vital role of service in enhancing everyday life. TAWA Services, Inc. invites you to be a part of our mission and team! Summary: The BPO Specialist supports internal business operations with a focus on retail store processes and centralized support functions. This role is responsible for troubleshooting, configuring workflows, and processing transactions in enterprise systems like SAP and POS. Working closely with cross-functional teams, the BPO Specialist ensures process accuracy, identifies improvement opportunities, and delivers training and documentation to support efficient, consistent operations across departments. Responsibilities: • Support store teams and internal departments with operational process troubleshooting, issue diagnosis, and resolution across shared services., • Assist in configuring business processes and workflows within internal systems (e.g., SAP, POS) to meet operational requirements., • Perform internal transaction processing such as invoice validation, data entry, and inventory or sales reconciliation within ERP systems., • Analyze internal process data to identify discrepancies and suggest efficiency improvements across business units., • Establish clear communication with both technical and non-technical stakeholders to align timelines, deliverables, and business requirements., • Track and report on the status of process enhancements or service delivery initiatives., • Conduct testing and validation of internal tools and process updates to ensure stability and accuracy during rollouts or upgrades., • Document standard operating procedures (SOPs), develop training guides for internal teams, and conduct user training when needed., • Collaborate with cross-functional teams to identify opportunities to automate or optimize business processes., • Perform other duties as assigned by management. Qualification: • A Bachelor's degree in Business Operations, Data Management, or a related field is required. Relevant experience may be substituted for education., • 1–3 years of experience in internal business process support, shared services, or related functions., • Bilingual in Mandarin and English is required., • Proficient in MS Office Suite and ERP platforms such as SAP or similar enterprise systems., • Strong MS Excel skills and data analysis capabilities are a plus., • Excellent attention to detail, organizational skills, and time management., • Ability to manage multiple priorities independently while collaborating with cross-functional teams., • Familiarity with project coordination or process improvement methodologies is a plus., • Willing to accommodate a flexible work schedule when necessary., • Authorized to work in the United States without sponsorship. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer., • This job may require standing or walking for extended periods of time, lifting up to 25 pounds, and performing repetitive motions. Position Details: • Employment Type: Full Time, • Location: 1200 Milik St. Carteret, NJ 07008 Benefits: • Medical, Dental, Vision, and Life Insurance., • 401 (k) Retirement Saving Plan with 4% Company Match., • Long-Term Services Award., • Employee Discount., • Paid Time Off. Compensation: The pay range for this job starts at $70,000 per year. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location. Beware of Job Scams: We prioritize applicant safety at TAWA Services, Inc. Please exercise caution during your job search. Be wary of unsolicited offers, requests for personal information or upfront payments, poorly written job descriptions, unrealistic promises, and unprofessional communication. Research employers, verify job postings, and trust your instincts. Report any suspicious activity. For helpful guidance on identifying job scams, visit this link provided by the Indeed website: ___ Disclaimer: Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the positions. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties and responsibilities may change at any time with or without notice. We are an E.E.O. employer.

Adecco Creative and Marketing has partnered with a luxury jewelry company to hire a workshop administrator. Job Title: Workshop Administrator Location: Hybrid – New York City (5 days onsite) Contract Length: 3 months (with potential for extension) Pay Rate: $25–$30/hour Job mission We are seeking a Workshop Administrator who will be responsible for executing all administrative and logistic tasks for client services and stock maintenance, with the ability to cross-train and assist with tasks in other departments, as needed for the business. Key Responsibilities Operations • Administrative – processing all non-technical tasks for both client and stock repairs, ie. repair registration, audit, diagnosis, cost estimate creation, materials posting, parts delay management, billing, payment processing, transfers, and final invoice., • Develop deep understanding and knowledge of brand and products to convey company's heritage and values., • Uphold company's image by maintaining professional demeanor at all times in person, via email, and telephone Qualifications • Associate or Bachelor’s degree, • Customer service or related field of experience with strong data processing skills, • SAP or other CS related programs, • Ability to work and prioritize tasks in a fast paced and high volume environment, • Proactive personality, positive and solutions orientated attitude, • Ability to work both independently and within a team environment, • Excellent communication skills both written and verbal. Fine print: This is a W2 position. Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. There is no PTO or holiday pay for contracts. Sick leave is accrued where applicable, check your state laws. Equal Opportunity Employer/Veterans/Disabled Must be authorized to work in the U.S. without employer sponsorship. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: *The California Fair Chance Act *Los Angeles City Fair Chance Ordinance *Los Angeles County Fair Chance Ordinance for Employers *San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionJob Title - Fixed Asset Coordinator Duration – Six (6+) months – possible contract to hireLocation - 185 US Highway 46, Fairfield, NJWork requirement - 5 Days/Week On-Site RequiredJob SummaryWe are looking for a highly motivated individual looking to take on a challenging role. This is an exciting accounting position with a diverse set of responsibilities in a fast-paced environment. This position will report directly to the Accounting Manager and will have an opportunity to work with the Accounting, Finance and Corporate groups. Responsibilities include supporting the team in various functions of the month-end close, analysis and reconciliations of accounts related to the Fixed Asset/Intangible Asset area. The Fixed Asset Coordinator will report to the Fixed Asset Manager. Essential Functions • Daily capex invoice and disposal processing – high volume transaction level detail review required, • Daily capex project reconciliations, • Preparation of monthly capital spend analysis, • Assist in the preparation and documentation of selection support provided to internal and external auditorsQualifications, • Associates degree (or higher) in accounting, • 1+ years of accounting support preferred, • Expertise with the following: VLookups, Pivot Tables, Variance Analysis., • Very Strong Excel skills, • Experience with Smartsheet a plus, • Experience with Oracle a plus, • Excellent communication and interpersonal skills, both verbal and written, • Strong organizational skills, ability to handle details and the ability to multi-task, • Strong team player and who can work independently, • Results and detail-oriented

Job DescriptionJob Title - Accounts Payable CoordinatorDuration - ~Approximately 6 Months - potential for Temp-to-Perm based on individual performance and business needs.Location - 185 US Highway 46, Fairfield, NJ 07004On-Site - 3 Days/Week - Candidate should be available/flexible to be on-site any day if needed.What You’ll Do: • Analyze and resolve invoice issues that are in the Workflow Exception queue., • Ensure special handing requirements are met on already approved invoices that are in the Workflow Processing queue., • Review and route all check requests and invoices that need to print locally., • Contact vendors and educate them on our Workflow application, vendor portal and electronic transmission options., • Ensure all new vendor setup documentation is received and appropriately retained., • Resolve vendor issues and questions., • Reconcile vendor statements., • Monitor, initiate and upload recurring payments., • Upload Equity, Guarantee, Taxes and Real Estate payments, • Adjust US and Real Estate pay groups and terms., • Balance Real Estate exports with Oracle Accounts Payable, • Void checks in Oracle Accounts Payable, • Work within banking system to inquire, stop payment and retrieve copies of canceled checks., • Manage and Process Pcard payments., • Run check prelims, review, and route to Sr. Manager AP for approval on check run days., • Process all wire payments in banking system., • Daily reconciliation of invoice exports, • Answer positive pay emails daily., • Provide support and training to internal and external Workflow users., • Participate in special projects as needed.Qualifications:, • High school diploma or equivalent; some college preferred., • Experience: Minimum 3 years of processing AP, • Strong proficiency in MS Excel, • Strong mathematical and analytical skills as well as attention to detail necessary., • Must have communications skills sufficient to work effectively with managers, vendors, and other personnel., • Proficiency in learning and using other applications required.

Job Description Accounts Payable & Payroll Specialist Long Island, NY | 60 – 80K (DOE) Full-Time, Onsite Position Overview We are seeking a detail-oriented Accounts Payable & Payroll Specialist to join our finance team. This dual-role position is critical in ensuring accurate vendor payments, smooth payroll processing, and compliance with financial and tax regulations. The ideal candidate thrives in a fast-paced environment, balancing precision with efficiency, while supporting both employees and external vendors. The Ideal Candidate * Strong background in accounts payable and payroll processing * Knowledge of compliance requirements (FLSA, state/local tax, garnishments) * Proficient in payroll platforms (ADP, Paychex, Gusto, QuickBooks Payroll, etc.) * Analytical, highly organized, and detail-driven * Discreet and trustworthy with sensitive financial information * Effective communicator with strong interpersonal skills Key Responsibilities Accounts Payable * Receive, verify, and reconcile invoices with accuracy * Perform invoice and GL data entry, applying correct accounts and documentation * Track payment schedules and process vendor payments via checks, ACH, or online portals * Manage vendor W-9 information and prepare year-end 1099 reports * Reconcile AP reports, ensure credits are applied, and generate purchase orders as needed * Oversee cash flow, fund transfers, and employee reimbursements Payroll * Process bi-weekly and monthly payroll cycles accurately and on time * Review timesheets, compute earnings/deductions, and ensure compliance with federal/state laws * Maintain payroll records and employee data * Respond to payroll-related employee inquiries and provide timely resolutions * Handle off-cycle checks, bonuses, terminations, and adjustments * Prepare quarterly/year-end payroll filings (W-2s, 1099s, etc.) * Stay current on payroll tax laws and compliance requirements Qualifications & Must-Haves * 3+ years of experience in accounts payable and payroll processing * Proficiency in payroll and accounting software (ADP, Paychex, Gusto, QuickBooks Payroll, etc.) * Strong knowledge of payroll compliance and AP best practices * Advanced Excel skills and high accuracy in data entry * Excellent time management, organization, and problem-solving abilities * Strong attention to detail and confidentiality Benefits * 401(k) with employer contribution * Health, dental, and vision insurance * Paid time off Email your resume to:

Job Description POSITION SUMMARY: The Children’s Rescue Fund (CRF) is seeking a detail-oriented and dependable Accounts Payable (AP) Specialist to join its Finance team. This position plays a vital role in maintaining accurate, timely, and compliant payment processing for vendors, consultants, and staff reimbursements across CRF’s city-funded programs and operations. Reporting directly to the Accounts Payable Manager (AP Manager), the AP Specialist supports the end-to-end accounts payable cycle, ensuring full compliance with internal controls, contract requirements, and nonprofit fiscal best practices. The ideal candidate will thrive in a fast-paced, mission-driven environment and be committed to upholding financial integrity and vendor accountability. QUALIFICATIONS: • Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred, • Minimum 2 to 3 years of hands-on accounts payable experience, preferably in a nonprofit, governmental, or fund accounting setting, • Strong understanding of internal controls, coding standards, and fund source requirements, • Highly ethically motivated and results-oriented, proven creative problem solver with positive respectful proactiveness, • Must have incredible initiative, the ability to work well under pressure, and the ability to be flexible and work both independently and as part of a team to complete complex projects in a fast-paced environment, • Exhibit high attention to detail and problem-solving skills with the ability to manage competing deadlines in a high-volume environment with accuracy, efficiency, and professionalism, • Capable of working in a dynamic, rapidly changing environment, adapting to multiple and shifting required priorities and collaborating with a wide range of colleagues to deliver expected results, • Utilize demonstrated good judgment, sensitivity, and high discretion in the handling of confidential information, • Superior written and verbal communication skills, coupled with excellent organization and leadership skills, • Proficiency in Blackbaud Financial Edge or equivalent ERP accounting system, • High level of computer proficiency in Word, Excel (advanced level), and the ability to learn new technologies and databases KEY RESPONSIBILITIES: Invoice & Payment Processing • Review, verify, and process all vendor invoices, consultant contracts, and staff reimbursement requests in accordance with CRF policy, • Match invoices to purchase orders and receiving documentation; resolve discrepancies as needed, • Ensure accurate coding of all payables (GL account, fund, program, and project codes) before entry into Blackbaud Financial Edge, • Prepare and execute scheduled payment runs (checks, ACH, or wire) in coordination with the AP Manager and Finance Director Compliance & Documentation • Maintain proper authorization, documentation, and audit trails for all disbursements, • Ensure adherence to CRF’s approval matrix and cost allocation standards, particularly for DHS- and HRA-funded programs, • Maintain accurate and updated vendor files, including 1099 status, W-9s, and payment terms, • Assist in annual 1099 preparation and audit compliance documentation Reconciliation & Month-End Close • Reconcile the AP subledger to the General Ledger on a monthly basis, • Record and assist in tracking accruals and prepaid expenses, • Participate in the month-end and year-end closeout processes in coordination with the broader Finance team Vendor Relations & Internal Coordination • Respond to inquiries from vendors and staff professionally and in a timely manner, • Reconcile vendor statements and resolve payment issues in collaboration with the Procurement team, • Assist with onboarding new vendors and maintaining accurate contact and tax data Team Collaboration • Cross-train with other members of the Finance team and support backup coverage for the AP Manager as needed, • Participate in process improvement initiatives and maintain workflow documentation, • Attend finance or interdepartmental meetings as directed OTHER REQUIREMENTS (including Physical Demands): • Contributes to the overall success of the organization by performing all other duties and responsibilities as assigned by supervisor or designee, and being able to pivot with ever-changing priorities and newly added job-related responsibilities that arise based on business changes, needs, and demands, • May be required to work long hours and a varied schedule, • Travelling throughout various locations in the New York City area, • This is a full-time position with the need to be flexible due to the organization being a 24/7 operation, • Lifting and moving objects weighing up to 30 pounds several times a week, • Climatic issues of temperature variance and ventilation association with resident facility impact delivery of services, • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

Job DescriptionDescription: Summary of Job The Accounts Specialist will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable, expense reporting submissions. The Insurance Specialist will be responsible to make sure all insurances are active and covered for the assigned services and will follow up with referral agencies to get coverage and/ or authorizations. Duties and Responsibilities • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc., • Reconciling processed work by verifying entries and comparing system reports to balances, • Maintaining historical records, • Paying employees by verifying expense reports and preparing pay checks, • Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance, • Preparing analyses of accounts and producing monthly reports, • Continuing to improve the payment process, • Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization, • Clarify any questionable invoice items, prices or receiving signatures, • Obtain proper information and/or data regarding invoice payments, • Assemble invoices to be completed for payment, • Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),, • Review invoices and requisitions for satisfactory payment approval, • Check vendor files for any previous payments and assign voucher numbers, • Maintain copies of vouchers, invoices or correspondence necessary for files, • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures, • Type periodic reports and other records, • Checking Insurances and following up w/ necessary parties for renewal, • Attend needed meeting / Trainings for the Company Requirements: Knowledge, Skills and Abilities Required • QuickBooks, • Medical Billing, • Excellent computer skills, including Word and Excel in a Microsoft Windows environment., • Effective oral and written communication skills., • General knowledge of various employment laws and practices., • Excellent interpersonal skills., • Skills in database management and record keeping., • Able to exhibit a high level of confidentiality., • Excellent organizational skills., • Must be able to identify and resolve problems in a timely manner., • Must be able to gather and analyze information skillfully., • Comfortable using a computer for various tasks beyond general accounting., • Able to handle supervisory responsibility if necessary., • Understanding of payments, accounting, and budgeting.

Job Description TruVolt Brands: Accounts Payable Specialist $70,000 - $90,000 USD annual salary per year Fully On-Site Role - 200 Hudson Street, Jersey City, New Jersey 07302 TruVolt Brands (a subsidiary of The FESCO Group) is looking for an Accounts Payable Specialist to join its dynamic and growing team of top professionals that manufacture and sell Walmart, Amazon 3P, DTC and B2B, state-of-the-art home, garden and landscaping equipment. Think green! Think electric and battery powered snow blowers, lawnmowers, pressure washers and chainsaws. TruVolt carries over 500 products, all the Snow Joe brands and recently acquired Jetson (which currently produces the number 1 selling e-bicycle in the US). Electric Bikes, Scooters, Hoverboards and More and Shop Joe Brands: Snow Joe®, Sun Joe®, Aqua Joe®, Auto Joe® Our people have powered TruVolt’s mission: to disrupt historically gas-driven market sectors with top-quality, reliable, and easy-to-use innovations that are both affordable and eco-conscious, and to deliver these solutions to our customers with prime-like speed. Our team is passionate, driven, collaborative, intellectually curious, and excited about the opportunity to transform our respective industries. We strive to continuously learn, explore, experiment, and achieve results. We believe in empowering people to do their best work and provide a healthy atmosphere with ample opportunities for growth along with competitive pay, a family-like, collaborative culture and great benefits. Job Summary: We are seeking an experienced Accounts Payable Specialist to join our dynamic finance team. The ideal candidate will have a strong background in accounts payable processes, including three-way matching, payment applications, and vendor reconciliations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities: • Three-Way Matching: Perform daily three-way matching of invoices to purchase orders and receiving documents, ensuring accuracy and compliance with company policies., • Payment Application: Manage daily payment applications based on bank activity, ensuring timely and accurate processing of vendor payments., • Invoice Management: Ensure no open payments or missing invoices before the weekly disbursement meetings, addressing any discrepancies proactively., • Disbursement Requests: Enter ASP disbursement requests and provide necessary reference numbers daily., • AP Aging Reports: Maintain up-to-date accounts payable aging reports daily, identifying any overdue accounts for timely follow-up., • Wire Confirmations: Update wire confirmations as requested, ensuring all information is accurate and available for review., • Disbursement Meetings: Prepare for and participate in weekly AP disbursement meetings, providing necessary insights and updates., • ACH/Wire Tracker: Keep the ACH/Wire tracker updated and request vendor forms as needed., • Invoice Posting and Payment Applications: Post invoices and apply payments daily, ensuring timely processing and accurate record-keeping., • Vendor Reconciliation: Conduct daily reconciliations for merchandise vendors, verifying balances and resolving discrepancies., • AP Mailbox Management: Monitor the AP mailbox daily, ensuring timely responses and processing of invoices and inquiries., • Invoice Approval: Oversee the approval and entry of invoices, maintaining an organized system for tracking., • Auto-Debit Management: Enter auto-debit invoices daily, ensuring accuracy and adherence to company policy., • Payment Posting: Post payments from bank activity as requested, ensuring accuracy in financial records., • Email Communication: Respond to emails promptly, providing payment confirmations and necessary documentation to vendors., • Tracking and Reporting: Maintain the AP team slack tracker, following up on highlighted items monthly, and providing a list of pending invoices for month-end accruals as requested.Qualifications:, • Bachelor’s degree in finance, Accounting, or a related field preferred., • Minimum of 5 years’ experience in accounts payable or a similar role., • Proficient in accounting software and Microsoft Excel; experience with MS Dynamics Great Plains is a must/plus., • Strong attention to detail and organizational skills., • Excellent communication skills, both written and verbal., • Ability to work independently and collaboratively in a team environment., • Strong problem-solving skills and the ability to meet deadlines in a fast-paced setting.Where You'll Be, • This position is in our Jersey City, NJ office and requires 4 days per week in the office. Powered by JazzHR Yrpm2eVzon

Job Description Director of Growth Marketing Who we are: Vic.ai has been pioneering the use of AI to digitally transform accounting and finance processes to improve productivity, decision-making, and ROI for more than six years. Vic.ai addresses the most manual and inefficient task in accounting – invoice processing – to improve its speed and scalability, ultimately enabling customers to reinvent their accounts payable operations and improve financial management. By processing over half a billion invoices with up to 99% accuracy, Vic.ai has helped 10,000+ customers achieve nearly $188 million in cost savings and 6 million hours in time savings. We're a Series C-funded company and are fortunate to have some renowned investors and partners: Costanoa Ventures, Cowboy Ventures, Notable Capital, and ICONIQ Capital. We invite you to check out our blog posts over the past year! Follow this link to our site. Role: Director of Growth Marketing We are seeking a dynamic and innovative Director of Growth Marketing with a proven track record in B2B demand generation and growth marketing, particularly in scaling companies from $10MM to $50MM+ in revenue. As the leader of the demand generation function, you will own the vision for lead generation, nurturing strategies, and pipeline acceleration across various marketing channels, while leveraging AI technologies to drive growth at scale. Reporting directly to the Senior Vice President of Marketing, you’ll be responsible for delivering scalable, integrated marketing programs that drive measurable business results. You will design, manage, and optimize multi-channel marketing campaigns, including SEM, email marketing, retargeting, social advertising, and partner co-marketing. Your expertise in strategic planning, data analysis, and leadership will enable the ability to execute campaigns that deliver qualified leads, increase brand awareness, and maximize ROI. What you’ll do: * Demand Generation Strategy: Own and drive the overall demand generation strategy, including lead generation, ABM, online campaigns, and partnerships, ensuring a steady flow of qualified leads that align with our revenue goals. * Growth Marketing & Experimentation: Develop and execute growth marketing initiatives with a focus on experimentation, using data-driven tactics to optimize performance and scale results. * Scaling Revenue: Implement marketing strategies that support scaling the company from $10MM to $50MM+ in revenue, with a focus on customer acquisition, pipeline acceleration, and ROI optimization. * Selling to the Office of the CFO: Build and execute campaigns that directly address the needs and pain points of the CFO and finance leaders, positioning our AI platform as the go-to solution for automating financial processes. * AI-Driven Marketing: Leverage AI technologies to scale marketing efforts, optimize performance across channels, and create efficiencies in lead generation and conversion. * Funnel Optimization: Collaborate closely with Sales, Product, and Customer Success to optimize the customer journey, increasing conversion rates at every stage of the funnel. * Cross-Functional Leadership: Align marketing initiatives with overall company objectives and partner with key internal stakeholders to ensure consistency and execution excellence. * Innovative Campaigns: Lead the creation of differentiated campaigns that position us as thought leaders in AI-driven back-office solutions for CFOs and finance teams. * Budget Management: Oversee the demand generation budget, ensuring high ROI and strategic allocation of resources. What you'll need: * Experience: 7+ years in B2B SaaS marketing, with a strong focus on demand generation, growth marketing, and experimentation., with at least 2 years in a leadership role. * Selling to CFOs: Deep experience in marketing and selling to the Office of the CFO, with an understanding of their unique challenges and how to effectively position solutions. * Revenue Scaling: Proven experience in scaling a company from $10MM to $50MM+ in revenue through strategic marketing efforts and high-performing demand-generation programs. * Expert in ABM: Demonstrated success in running Account-Based Marketing (ABM) strategies for enterprise or mid-market companies. * AI in Marketing: Strong understanding of how AI can be leveraged to optimize marketing performance and scale efforts within the constructs of a lean, efficient team. * Data-Driven Decision Making: A keen analytical mindset, using data to inform decisions, drive experimentation, and continually improve results. * Tech-savvy: Expertise in marketing automation, CRM systems (e.g., HubSpot, Salesforce, 6 Sense), and analytics platforms. * Collaboration & Communication: Excellent leadership, collaboration, and communication skills to effectively align cross-functional teams. * Bachelor's degree in marketing, business, or related field; MBA preferred. What you’ll get in return: Vic.ai is proud to be an Equal Employment Opportunity employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. At Vic.ai, we value humility and authenticity and we encourage our employees to bring their original, best selves to work. As a team member, you will receive: * Competitive salary and stock options * 401K with an employer match * Health/vision/dental (including 2 health insurance coverage options that are 100% free for the employee AND family) * Monthly Wellness stipend * CitiBike membership * Generous maternity and paternity leave * The opportunity to work remotely, including a stipend for your home workstation setup * Monthly allowance for Office Space (We Work or similar) * Virtual team-building events & awesome swag * People-focused culture * Generous vacation time, family and travel-friendly environment * Work alongside an enthusiastic, collegial, and driven team in a highly meritocratic environment * Vic.ai also offers in-person retreats to employees. We love connecting in person as a remote-first company. Check out all the fun we are having @vicdotai on our Instagram page. Also, don’t forget to follow us on LinkedIn to stay up to date on our AI technology and new career opportunities. The base annual salary range for this position is specific to the United States and ranges from $150,000 - $170,000. The actual annual salary paid for this position will be based on several factors, including but not limited to: internal equity, skills, prior experiences, work location, training, company needs, and current market demands. The annual salary range for this position is subject to change and may be adjusted in the future. This position may also be eligible for salary increases, bonuses, equity awards, and benefits.

Job Description Job description: Primary Functions: · Charge expenses to accounts and cost centers by analyzing invoice/expense reports; · Review and utilization of AP aging to schedule processing; · Review purchase orders, contracts, invoices, or payment discrepancies when necessary; · Reconcile monthly vendor statements as necessary; · Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience; · Process reoccurring payments to utility companies and vendors on a timely schedule; · Ensure required documentation is obtained for new vendor setup; · Research identify, and analyze discrepancies and troubleshoot to resolve; · Maintain historical records by scanning and filing documents; · Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS; · Must maintain all companies’ information confidential; · Heavy volume of invoices related to purchase and work orders; · Post and review invoices for accuracy and proper authorizations; · Utilization of excel to prepare schedules as necessary for expense allocations, etc. · Any situation that requires more attention must be reviewed with direct executive team member; Qualifications · Bachelor’s Degree is preferred but not necessary; · 5+ years of prior AP experience working in property management or real estate is required; · Successfully lead and supervise a team of 4 other employees; · Must be highly organized and detail oriented; · Track, manage, and adhere to strict deadlines; · Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done; · Must be able to handle a high volume of transactions daily and work at a fast pace; · Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred; · Must be a team player with excellent interpersonal skills; · Must provide excellent client service to vendors, managers, other departments, and executive staff members. · Must have reliable mode of transportation; CANDIDATES MUST LIVE ON LONG ISLAND FOR THE NYC AREA. THIS IS NOT A REMOTE POSITION

Job Description Job Title: Procurement Specialist Status: Full-time, Mon – Friday, 9AM-5PM (hours may vary) FLSA Classification: exempt Job Location: Primarily LCS Main Office (Midtown Manhattan), travel to various SH and Shelter sites for training purposes Will report to: Procurement/Operations Manager Salary: $60,000 - $65,000 Objective: The Procurement Specialist is responsible for optimizing the procurement of goods and services necessary for Cross Building and Supporting Houses. This role requires a detail-oriented individual committed to ensuring compliance with Lantern Community Services’ policies and procedures while maintaining strong vendor relationships. At Lantern Community Services, we foster a supportive and dynamic work culture that prioritizes collaboration and professional development. Opportunities for training in procurement best practices are available to enhance your skills and career growth. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Key Responsibilities: Procurement of Goods and Services • Optimize the procurement processes for all goods and services., • Ensure all procurement requests are necessary, approved, and compliant with organization policies. Purchase Order (PO) Management • Create and submit POs for authorization by the Finance/Procurement team., • Follow up on PO authorizations to ensure timely processing., • Maintain accurate records of all authorized POs and ensure all orders are placed correctly. Vendor Coordination • Coordinate with approved vendors to place and track orders efficiently., • Address and resolve any vendor-related issues, such as delayed deliveries or quality concerns. Order Monitoring and Follow-Up • Follow up on all placed orders to ensure timely delivery., • Confirm receipt of goods and verify accuracy against order details., • Escalate discrepancies to the Finance/Procurement team for resolution. Budget Compliance • Ensure all orders adhere to the approved budget., • Collaborate with the Finance/Procurement team to monitor spending and address any potential budget overruns or unexpected expenses. Invoice and Payment Processing • Collect and submit all vendor invoices for processing., • Ensure program staff provide delivery confirmations or service receipts for accurate payment tracking. Documentation and Reporting • Maintain accurate records of procurement activities, including POs, invoices, and delivery confirmations., • Provide regular updates on procurement activities to the Procurement team. Policy Compliance and Communication • Adhere to all procurement policies, including pre-approval requirements., • Communicate procurement policies and procedures to site teams and address inquiries as needed. Skills: • Strong negotiation and communication skills., • Exceptional attention to detail and problem-solving abilities., • Ability to work collaboratively within a team environment. Required Education and Experience: • Associate degree from an accredited school is required., • 3-5 years of experience in procurement or supply chain management., • Familiarity with procurement software and best practices., • Experience managing supply chain operations., • Knowledge of preparing and reviewing contracts, invoicing, and negotiation terms. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access)., • Multi-tasking and time-management skills, with the ability to prioritize tasks. Highly organized and detail oriented., • Preferred bachelor’s degree in business administration, Supply Chain Management, or a related field from an accredited school. Work Environment: Primarily LCS Main Office (Midtown Manhattan), travel to various SH and Shelter sites for training purposes Physical Demands: While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, climb stairs and/ or kneel. Occasionally the employee will have to lift and/or move up to 10 pounds. Note: Lantern Community Services provides equal employment opportunities to all employees and applicants for employment. Lantern Community Services (Lantern) values the diversity of all our clients, staff, Board of Directors, and partners. By bringing diverse individuals and viewpoints together, we create more vibrant, healthy and just communities. Lantern welcomes individuals of all backgrounds and experiences regardless of race, ethnicity, national origin, color, sex, sexual orientation, gender identity or expression, age, marital status, political belief, pregnancy, religion, immigration status, veteran status, class, creed, mental or physical disability, and any other characteristic protected by federal, state, and local law.

Job Description The Accounts Payable Associate’s duties include processing invoices for payments, past due invoice follow-up, performing weekly and monthly duties as assigned, as well as ad hoc requests and analysis as requested by management. Position Responsibilities may include: • Perform data entry, inquiries, payment processing, and analysis using multiple software solutions and platforms which facilitate electronic processing of invoices, • Inquiries/entries in the ERP system, other AP and common company portals, • Communicate with all stakeholders to troubleshoot / facilitate / streamline processing, • Knowledge of and efforts made to communicate/enroll vendors in electronic payment methods, • Resolve payment issues as needed in a timely manner, • Work with suppliers to improve quality of electronic invoices where needed, • Process invoices accurately and in a timely manner, • Match accounts payable invoices with planning docs, and research discrepancies, • Seek clarification and/or information as needed to accurately enter accounting data, • Compile and sort source documents, such as invoices, statements, checks, tax forms, etc., • Collaborate with each budget leader or manager as needed to resolve exceptions, • Maintain standard of service level in response time to internal and external stakeholders, • Use various Excel queries to research and resolve exceptions in the ERP system, • Reconcile vendor statements using V-lookup function, • Perform various tasks including computing, classifying, recording, and verifying numerical data for use in maintaining transaction level detail in accounting records, • Serve as a resource to others with less experience, • Applies practical knowledge of job area typically obtained through advanced education and work experience, • Encouraged to seek continuous improvements, • Performs a range of mainly straightforward assignments, • Works independently with general supervision, • Proactive and willingness to contribute to process improvements, • Effective communication skills both verbal and written including business acumen, • Proven organizational and time management skills, • Ability to multi-task and willingness to learn new skills, • Proficiency with MS Office Word and Excel (Pivot tables and V-lookup), • High level of attention to detail and accuracy, • Team oriented person who can problem solve and identify root cause of problem and take preventative action, • Ability to work effectively in a high growth environment and a rapidly changing organization, • Ability to communicate (read, write and speak English) effectively, professionally and friendly in a business environment, • Perform assigned work in accordance to company policies, procedures and internal controls, • Demonstrate basic PC skills and input data into ERP system, • Demonstrate basic organizational and time management skills Experience: • 1-2 years of related experience and/or training in Accounts Payable, • HS diploma or GED equivalent required. Physical Requirements / Work Environment: The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.

Job Description LHH Recruitment Solutions is seeking a detail-oriented and experienced Accounts Payable Specialist to join our client, a property management team located in Plainfield, NJ. This role is ideal for someone who thrives in a fast-paced environment and has a strong background in high-volume invoice processing. The ideal candidate will be responsible for managing the full-cycle accounts payable process, ensuring accuracy, timeliness, and compliance with company policies. Salary: $70-$80K depending on experience Full Time, In office. If you are interested in this opportunity please reach out to me directly: Key Responsibilities: * Process a high volume of invoices across multiple properties and vendors * Review and verify invoices and payment requests for accuracy and proper authorization * Match purchase orders, receipts, and invoices to ensure completeness * Prepare and execute weekly check runs and ACH payments * Reconcile vendor statements and resolve discrepancies in a timely manner * Maintain organized records of invoices, payments, and approvals * Communicate with vendors regarding payment status and inquiries * Assist with month-end closing tasks and AP reporting * Collaborate with property managers and accounting team to ensure smooth operations * Ensure compliance with internal controls and company policies Qualifications: * 3+ years of accounts payable experience, preferably in property management or real estate * Strong understanding of full-cycle AP processes and invoice workflows * Proficiency in accounting software (e.g., Yardi, AppFolio, QuickBooks, or similar) * Advanced Excel skills (pivot tables, VLOOKUP, etc.) * Excellent attention to detail and organizational skills * Ability to manage multiple priorities and meet deadlines * Strong communication skills and a collaborative mindset Benefits: Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $70,000.00 to $80,000.00 per year Search managed by: Marissa McMahon Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionSalary: $60k - $65k MAC Products, one of the premier mass transit and utilities manufacturers in the North Jersey area, is currently looking for an Accounts Receivable / Payroll Specialist to join the team. This is a multifaceted role and this individual will be responsible for handling payroll, accounts receivable and HR, all in a paperless environment. The Specialist will wear many hats that include but are not limited to onboarding candidates, working with the Union as MAC works with the Local 3 Union, helping implement a new third-party HR platform / software, and running payroll for not just MAC Products but two additional companies under the same ownership. Qualifications: • Bachelors degree in Human Resources, Accounting, or a related certification, • 5+ years of experience in an accounts receivable role, • Experience with ADP Workforce Now, • Intermediate Knowledge of Microsoft Excel, Word, and Outlook, • Strong communication and interpersonal skills, • Attention to detail and proven ability to follow standard operating procedures., • Processing weekly hourly payroll, • Maintaining accurate and current data in the employee system and records, • Keeping records of personnel transactions such as hires, promotions, terminations, and employee attendance tracking, • Handle unemployment claims, garnishments, and inquiries from the Department of Labor, • Interacting with employees regarding payroll information and questions, • Entry of payroll within ADP Workforce Now, time clocks and badge administration Compliance & Record-Keeping • Support HR audits, OSHA compliance reporting, and annual postings., • Assist with full-cycle recruitment, including job postings, applicant tracking, and interview coordination., • Support benefits administration, including employee enrollments, changes, and inquiries., • Provide support in addressing employee concerns and workplace issues., • Daily invoice processing, • Reconcile the cash receipts received from customers and ensure they are accurately recorded within the accounting system, • Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, and differences are resolved, • Assist the accounts payable team to verify and process invoices, ensuring proper coding and authorization, • Assist with ad hoc analysis and reporting to support the Controller and other members of the accounting team, • Perform other related duties and participate in special projects as assigned Job Type: Full-time Pay: $60,000.00 - $65,000.00 per year Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Flexible spending account, • Health insurance, • Life insurance, • Paid time off, • Vision insurance Schedule: • Onsite Monday - Friday

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. The Facilities Department is responsible for the maintenance of properties where CAMBA programs and services are delivered. These properties include CAMBA owned, leased and managed facilities. Position: Facilities Management Analyst Reports To: Facilities Maintenance Director Location: 20 Snyder Avenue Brooklyn, NY What The Facilities Management Analyst Does: • Coordinates maintenance repairs, managing work orders, and tracking schedules., • Coordinates facilities-related purchasing and invoice payment processing and oversees the inventory and procurement of bulk supplies and equipment., • Track and manage facility related compliance issues including but not limited to ECB, OATH Matters and Hearings, LL84 Benchmarking, Permits Expiring, all Violations and Inspections., • Create and maintain inventory and document expenditures related to major building systems to facilitate planned maintenance activities., • Assists with negotiating contracts with vendors and ensuring quality of service provided., • Provides administrative support for the work order system., • Provide support to Facilities Managers in the tracking and monitoring of progress on all facilities capital projects and other projects as required., • Create reports, maintain records and document processes related to facility management Ensure annual HPD registrations and monitor delivery of certificates of occupancy for CAMBA sites., • Summarize and report out progress of projects to stakeholders during project meetings and upon project completion., • Support facilities staff in addressing any issues that may arise during the project., • Ensure detailed documentation of project information and decision-making., • Conduct analyses of past projects to evaluate lessons learned and continue to improve quality of project management best practices and tools., • Provide support as needed with fleet management tasks., • AA degree and at least 5 years of work experience in property management or comparable position., • At least 3 years of prior work experience with bachelor’s degree. Status: Full-time (35 hours per week) Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. Powered by JazzHR Wqhv4Q8ejw

Job Description Job Description: • The Associate Product Developer, Sampling is an individual contributor responsible for coordinating the end-to-end sampling process, from prepositioning sample yardage to ordering and tracking garment samples., • This person plays a key role in the total product development process, collaborating with Design, PD and Merchant teams to ensure accurate and timely representation of the assortment to support business decision-making and creatives needs., • As the point person for all things sampling for their designated product categories, this person will also be responsible for readiness reporting at a material- and style-level leading up to key milestones. Responsibilities: • Ordering sample yardage at a greige and color-level to support color samples within PLM system, • Vendor/supplier invoice processing for all sample yardage and sample-making costs, where applicable, • Ownership of all sampling-related needs for designated product categories, ensuring accurate and timely receipt of garment samples, • Maintaining consistent communication with vendors and suppliers, ensuring adherence to brand calendar, • Liaising between cross-functional partners including Design, Product Development, Raw Materials, Print and Color, Marketing and Merchandising and external vendor and supplier partners as needed, • Attending weekly cross-functional meetings to understand product assortment, business priorities, and represent for all sampling-related topics, • Maintaining seasonal sample yardage cost and readiness reporting, to be published to leaders and the business, respectively, • Keeping seasonal sample tracker updated, providing readiness reporting to teams leading up to key milestone meetings, • Support building leadership dashboards, providing headlines and metrics ahead of milestone meetings, • Observing business processes, anticipating potential needs, and uncovering areas for improvement, • Prioritize workload based on business needs and requirements; manage competing deliverables and business priorities Qualifications: • Bachelor’s degree in product development or related area or equivalent experience, • 1 – 3 years of related experience preferred, • Demonstrate strong, consistent problem-solving abilities and result-driven communication with business partners, • Experience with and/or basic fabric knowledge is plus, • Excellent written and verbal communication skills, computer proficient with Microsoft Word, Excel, Outlook, • Knowledge of the product lifecycle, especially in a retail setting, • Must be organized; Have strong collaboration, communication and interpersonal skills, • Basic knowledge of PLM (Centric is a plus!), • Self-motivated, goal-oriented, and able to work independently., • Ability to be a team player and foster a commitment to teamwork with other associates, • Ability to prioritize and multi-task, • Basic knowledge of garment construction

Job Description About Charlotte Tilbury Beauty Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace. Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen. Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions. About the role In October 2014, Charlotte Tilbury launched at Bergdorf Goodman in New York and became the first beauty brand to be showcased in the prestigious Bergdorf windows. Not satisfied with only one industry first in the US, we then launched at Nordstrom in Los Angeles with an outdoor beauty festival! Ever since, we have expanded across the US and Canada and continue to have very ambitious growth plans in the US and new markets for 2022 and beyond. Reporting into the Senior Customer Supply Chain Manager – North America, we are looking for an enthusiastic individual with experience ideally as a supply chain analyst or planner, from a fast-moving consumer goods business, and who is eager to move into a dynamic environment. Requirements As a Planner, Customer Supply Chain you will · Be able to take on the responsibilities of this role, while continually looking for ways to implement change and improve processes. You will be constantly challenging the norms and looking for opportunities to drive the department forward, so having natural drive is essential. Essential job functions include but are not limited to the following: · Sales order processing for our internal and external customers. · Monitoring the status of sales orders with our 3PL partners to manage priorities and facilitate on time delivery. · Management of daily communication flows with internal and external partners whether by email, phone, or EDI. · Tracking and reporting on orders vs. allocations for new products and also items under supply constraint. · Returns process management, including monitoring the 3PL sorting process, creating RA's and recording systematically. · Tracking, investigating, and reporting on outbound delivery discrepancies and B2B invoice queries. · Backorder management. · On shelf availability reporting for own channel. · Communicate in a pro-active, informative, and collaborative manner to manage expectations in the event of new stores, new products, marketing activity, operational delays & out of stocks. · Understand & identify operational weaknesses and highlight/implement solutions to improve customer service and delivery efficiencies. · Have a strong awareness of short term commercial and marketing activities which could have impacts on the effectiveness of the operations and pro-actively manage these business requirements with the support of key stakeholders. Who will you work with Manager, Customer Supply Chain About you We expect the right candidate to be able to take on the responsibilities of this role, while continually looking for ways to implement change and improve processes. You will be constantly challenging the norms and looking for opportunities to drive the department forward, so having natural drive is essential. Essential job functions include but are not limited to the following: · Sales order processing for our internal and external customers. · Monitoring the status of sales orders with our 3PL partners to manage priorities and facilitate on time delivery. · Management of daily communication flows with internal and external partners whether by email, phone, or EDI. · Tracking and reporting on orders vs. allocations for new products and also items under supply constraint. · Returns process management, including monitoring the 3PL sorting process, creating RA's and recording systematically. · Tracking, investigating, and reporting on outbound delivery discrepancies and B2B invoice queries. · Backorder management. · On shelf availability reporting for own channel. · Communicate in a pro-active, informative, and collaborative manner to manage expectations in the event of new stores, new products, marketing activity, operational delays & out of stocks. · Understand & identify operational weaknesses and highlight/implement solutions to improve customer service and delivery efficiencies. · Have a strong awareness of short term commercial and marketing activities which could have impacts on the effectiveness of the operations and pro-actively manage these business requirements with the support of key stakeholders. Benefits Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global #dreaamteam are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated. Why join us? Base Salary Range: $XX.XX - $XX.XX** · Generous staff discount to use on all products · Access to Tilbury Treats – our very own rewards platform allowing you to save money and gain ‘money can’t buy’ discounts on anything from gym memberships to cinema tickets · Medical, dental, and vision benefits · Commuter Benefits (Pre-tax) · Flex Spending Account (FSA) · Employee Assistance Program (EAP) · 401(k) with Company match · Paid Time Off · Birthday PTO Charlotte Tilbury, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process. If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!

Job Description Who We Are: St. John’s Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the 257-bed facility provides people of all faiths with comprehensive preventive, diagnostic treatment and rehabilitative services, regardless of ability to pay. Come Grow With Us! Type: Full-Time (75 biweekly hours) Shift: Days Hours: 8:00 AM - 4:30 PM Pay: $60,000 - $70,000 Job Description: Responsible for supporting the Accounts Payable Manager and all duties relative to the Accounts Payable vendor payments. Responsibilities: • Process all mail from vendors and maintain all related files, • Maintain Vendor Master File by processing new vendor numbers and related information, • Assist in creating, processing, and printing of weekly check runs and on demand checks, • Maintain worksheets for accruals and analysis related to all utilities, • Maintain communication with vendors in terms of invoice processing and payment, • Engage in full cycle Accounts Payable process, • Process vendor invoices ensuring accuracy and compliance, • High School diploma/GED required, college courses in accounting preferred, • 2-5 years Accounts Payable experience in a corporate setting, • Proficient in Microsoft Office with strong analytical skills in Excel, • Strong verbal and written communication skills

Job DescriptionBuilding a Brand Starts with a Story FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Learn more at Location: Jersey City, NJ (Hybrid, 3 days in office, subject to change to 5 days at any time) What You Would Get To Do: The Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution. There is a requirement for onsite events to travel domestically or abroad as required. Your Contributions • Full life cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity, • Financial management, including budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting, • Sourcing, negotiating and managing site selections, contract management for venues and suppliers, • Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management, • Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.), • Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders, • Co-plan with colleagues and the client on larger scale programs; strong team player, • Ensure adherence to the client's standards of operation and policies and that compliance and risk guidelines are followed, • Assist with the training of new joiners, • Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events, • 5–7+ years' event management experience, preferably in a corporate or financial environment, • Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events, • Experience in working with and managing senior clients, • Bachelor's Degree preferred, • Proficient with Microsoft Office applications such as PowerPoint and Excel, • Motivated, self-starter, ability to work independently and project plan; ability to think innovatively, • Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines, • Virtual event experience preferred – Webex and Zoom experience a plus, • Leadership/influencing/negotiation and decision-making skills, • Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions, • Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles, • Strong client management skills, • Strong oral and written communication skills, • Ambitious, proactive and highly organized, • Willing to travel to various locations for site-visits and on-site management of events At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth: • Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA), • 401 (k), • Five Flexible Spending Accounts Options, • Generous Paid Time Off Allowance, • Employee Assistance Program (EAP), • Life, Disability & Pet Coverages, • Wellness Stipend, • Mobile Phone Allowance, • Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more, • Aura Identity Theft Protection, • Discretionary Bonus Structure #LI-KM3 FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

Job DescriptionDescription: Leading Freight Forwarder / NVOCC/ Customs House Broker/ Tank Container Operator, with locations in 24 countries and over 3300 employees strong, is seeking a highly motivated and organized individual to fill the position of Import Customer Service Representative – Customs Entry Writer in our Jersey City, NJ office. Responsibilities include but are not limited to: · Receiving, reviewing, and processing import documentation for an assigned base of accounts · Preparing daily activities including: preparing delivery orders and coordinating the pickup and delivery of cargo, filing ISF (Importer Security Filing), answering emails, · Processing documents through the system and interface and providing updates and communications for internal and external customers to produce timely and compliant transactions · Coordinating the release of goods from the carrier, Customs or Partnering Government Agencies and examinations that may be required · Tracing key transaction information such as HBL, commercial invoice, and other required documents to determine if record is available · Learning and applying U.S. Government regulations (i.e.: ISF, customs entry, Partnering Government Agencies, Quota, Anti-Dumping/Countervailing) · Coordinating shipments with Consignees and Brokers · Corresponding with overseas agents and clients · Working with steamship lines/airlines/trucking companies to obtain quotations and handle the movement of freight · Developing and maintaining excellent customer service to internal and external customers · Preparing quotations · Handling the files from A to Z · Responsible to ensure legal compliance, provide import guidance and control within government rules and regulations. · Work with internal and external customers, freight forwarders, and other areas to ensure timely, complete and accurate · Transmission of Customs Entries to US Customs & Border Protection (CBP) for import shipments Requirements: Job Requirements: · Minimum 2- 4 years of experience in Import Customs Clearance operations · Knowledge of current and historical Customs regulations, Harmonized Tariff Schedule, and related directives of government agencies (including but not limited to Environmental Protection Agency (EPA), Food and Drug Administration (FDA) and United States Agriculture Department (USDA) is a plus) · 2- 4 years of experience in Import Customs Clearance operations a plus. · Be able to work independently, multi-task, be a team player and work in a fast-paced environment · Possess excellent written and verbal communication skills · Have computer skills and knowledge of Microsoft Outlook, Excel, Word and Access · Experience with the handling of hazardous materials a plus Our Benefits include: · Medical · Dental · Vision · Flexible Spending Account (Medical and Dependent Care) · 401(k) with company match · Company paid Life Insurance, Short-Term Disability and Long-Term Disability · Paid Holidays plus PTO and Sick Leave · Voluntary Time Off · Employee Assistance Program · Tuition Reimbursement · Employee Referral Program · Employee Discounts When applying, the candidate should include salary requirement. Background check required. Only those considered for the position will be contacted. Thank you for your interest.

Job Description David Zwirner is seeking a highly organized and detail-oriented Accounts Payable Accountant for our global art gallery. Reporting to the Global Controller, this role is crucial to ensuring that our vendors, artists, and service providers are paid accurately and on time, maintaining the integrity of our financial records and contributing to the smooth operation of the gallery's activities. This position will be hybrid Monday-Friday, 10am to 6pm (on site 4 days/week). Accounts Payable Accountant | $60k-70k Primary responsibilities include: • Invoice Processing & Vendor Management, • Review, code, and enter invoices into the accounting system (Sage Intacct, PaperLess)., • Verify invoice details against purchase orders., • Ensure timely approval of invoices from department heads and budget holders., • Prepare weekly payment runs and wire transfers., • Send out payment confirmations to internal colleagues., • Respond to internal and external payment inquiries., • Recordkeeping & Reconciliation, • Maintain and update vendor records, including W-9s and payment terms., • Reconcile vendor statements and resolve discrepancies., • Assist with month-end closing by ensuring all expenses are accurately recorded., • Archive financial documents in accordance with company policies., • Monitor accounts to ensure payments are up to date and in compliance with gallery policy., • Support tax-related tasks such as 1099 preparation., • Compliance & Controls, • Assist in preparing documentation for audits and financial reviews., • Associate's or Bachelor's degree in Accounting or related field preferred, • 2–3 years of experience in accounts payable ideally in a gallery, museum, or creative industry setting, • Strong attention to detail and accuracy, • Proficiency in Microsoft Excel and accounting software (Sage Intacct, PaperLess), • Ability to manage multiple deadlines in a fast-paced environment, • Strong communication and interpersonal skills, • David Zwirner has pioneered initiatives dedicated to the gallery's long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, Consignments, Program., • Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars., • Staff-driven projects and fundraising initiatives. This includes David Zwirner's ongoing commitment to sustainability.

Job DescriptionWe are looking for a detail-oriented Accounts Payable Associate to join our team in New York, New York. In this role, you will play a key part in ensuring accurate and efficient management of invoice processing and payment operations. This is an excellent opportunity to contribute to a non-profit organization and work collaboratively with a dedicated team. Responsibilities: • Process and verify approximately 75-100 invoices weekly, ensuring accuracy and compliance with company policies., • Review and code invoices to appropriate accounts, maintaining precision and accountability., • Resolve discrepancies in invoices and payments by investigating and collaborating with relevant stakeholders., • Oversee all accounts payable functions, ensuring timely and accurate payment processing., • Facilitate check runs and electronic payments to maintain smooth financial operations., • Ensure proper documentation and record-keeping for all accounts payable transactions., • Collaborate with a team of five to streamline processes and enhance efficiency., • Support the implementation of new software systems to improve accounts payable workflows.• Proven experience in accounts payable or a similar financial role., • Strong skills in coding invoices and managing check runs., • Proficiency in invoice processing and resolving payment discrepancies., • Familiarity with accounting software and systems, with the ability to adapt to new technologies., • Excellent attention to detail and organizational skills., • Strong communication and collaboration abilities., • Ability to work effectively in a team setting., • Knowledge of non-profit financial operations is a plus.

Job Description Position: Accounting Manager Location: Midtown, NYC (In Office) Salary: 100k – 130k + Bonus Boutique Family office and investment firm seeks am Accounting Manager to join their Team! Responsibilities: • Principal responsibility for maintaining the firm's financial records, handle payroll, manage and monitor cash flows, and perform bank reconciliations., • Manage accounts payable and receivable, check writing, and invoice processing., • Generate monthly financial reports for asset allocation purposes and prepare budget forecasts., • Liaison with external tax attorneys and generate in-house partnership reports such as Schedule K-1., • Ensure compliance with federal, state, and local financial regulations and tax laws., • Evaluate and implement improvements in internal accounting processes and controls., • Maintain organized and up-to-date financial records., • Collaborate with other company employees to streamline accounting processes and support overall firm goals., • Minor administrative assistance Requirements: • At least 4 years of related bookkeeping or accounting experience., • Bachelor's degree in Accounting or Finance preferred., • Proficient in QuickBooks, and Excel., • Knowledge of generally accepted accounting principles (GAAP) and financial reporting.

Job DescriptionSalary: The annual salary range for the role is $60,000-$75,000. PRIMARY FUNCTION This position is responsible for providing pre-sale and post-sale accounting services to clientele who buy and sell at the New York office of Phillips Auctioneers LLC. The position requires close collaboration with internal departments including Specialist teams, Legal and Finance to ensure accurate financial processing, seamless client experiences and compliance with internal policies and external regulations. Phillips values a workforce with a wide variety of experiences, backgrounds and skills and we encourage you to apply even if you do not meet all of the qualifications. DUTIES AND RESPONSIBILITIES • Review consignor contracts for accuracy and incorporate necessary adjustments to process consignor payments in NetSuite and the bank via wire transfer or check, • Processing post auction adjustments in NetSuite for discrepancies and change in payment terms during the pre-settlement process, • Re-running pre settlements for any account adjustment, after sale and cancelled sale changes, • Prioritizing payments in accordance with contractual settlement deadlines and cash flow constraints, • Accurately reviewing that the payment instructions match the contract name while also confirming IBAN/ account number, swift/abanumber and verifying verbal confirmation via the shared drive and the deal sheet, • Running reports for available payments and keeping track of follow-up notes with specialists / administrators, • Running reports for wire confirmations and saving settlement statements before end of settlement day, • Liaise with Specialists/ Administrators to manage all aspects of each auction as it relates to AP, • Assist in completing Return to Owner release forms., • Process cancelled sales/inventory sales, • Email and file invoices post sale, • Revise, re-invoice and create one-off invoices (sales tax adjustments), • Assist clients with payment inquiries by e-mail and phone daily, • Process and apply payment (including CUP Payments) as received confirming incoming payment matches buyer of record and enter necessary adjustments for shipping charges etc. in NetSuite., • Resolving third party payments when they occur, • Reconcile credit card payments and incoming wire transfers daily., • Responsible for researching issues with cash applications including over/under applied cash, • Send collection notices and perform continual collection by e-mail and phone, • Provide sales tax information to clients and collect re-sale certificates when necessary, • Liaise with the Shipping Coordinator for the release of property, • Produce collection status reports for specialist departments, • Process private treaties/exhibitions/after sales PROFESSIONAL SKILLS AND EXPERIENCE • 7+ years prior business experience preferably in banking or retail, required, • Excellent interpersonal and communication skills (written and verbal), required, • Working knowledge of and experience with Excel, required, • Strong organizational skills, attention to detail, preferred, • Working knowledge of and experience with NetSuite, required, • Experience with MS Office Suite and Outlook, required EDUCATION AND TRAINING • Bachelors Degree or equivalent work experience, required, • Bachelors degree in finance/ accounting, preferred PERSONAL ATTRIBUTES • Excellent interpersonal and communication skills (written and verbal) with the ability to work professionally and responsibly with clients and all areas within the business, • Adept at learning customized computer systems (e.g., NetSuite) and online banking platforms, • Detail-oriented with analytical and problem-solving skills, • Proactive with excellent organizational skills, • High degree of time and resource management skills with the ability to work in a high-volume, deadline-driven environment, • Ability to deal effectively and efficiently with multiple tasks WORKING CONDITIONS • Flexibility to work evenings/weekends as necessary as well as auctions or special events., • Working a hybrid schedule. ADDITIONAL INFORMATION • The annual salary range for the role is $60,000-$75,000.

Job Description The Activation Field Team (AFT) Coordinator is a temporary, remote, part-time role that supports the National Field Activation Director and Regional Activation Managers (RAMs) by providing administrative, operational, and reporting support to optimize the execution of national sampling programs and local ad hoc events. This highly organized and detail-oriented role is responsible for ensuring seamless coordination across multiple platforms, including the project management system (Monday.com), event reporting tools, Microsoft Teams, and internal tracking systems. The AFT Coordinator plays a vital role in maintaining compliance, streamlining workflows, and enabling the field team to focus on program execution and impact. Key Responsibilities: Administrative Support · Assist RAMs with payroll processing, ensuring accuracy and timely approvals · Manage the monthly agency invoice tracker by monitoring submissions · Audit Market Manager budget trackers and Monday.com Ad Hoc boards for accuracy and completion · Support Rams with Event Recap Form (ERF) verifications · Track agency insurance and Master Vendor Agreement expiration dates · Assist NFAD with agency Scope of Work (SOW) preparation Reporting Support · Create and manage market recap templates and maintain the recap deliverable calendar · Track and issue reminders for recap due dates · Assist with local client reporting and support one-off requests from the field team Pinata Platform Lead · Act as the primary Pinata contact for the SoHo Field Team · Liaise between field team, Client Service, and Pinata Support for issue resolution and updates POS & Storage Oversight · Monitor POS inventory levels in collaboration with RAMs and coordinate kit orders as needed · Maintain the Warehouse Address Tracker and Warehouse Budget Tracker Ongoing & Project-Based Responsibilities: · Support documentation updates for AFT-related process guides · Audit agency Lessonly training assignments and completions. · Help coordinate 30/60/90-day plans, field survey tracker, Goals, and Reviews -management tools for the field team (e.g., calendar reminders, documentation links, etc.) Qualifications: · Proficient in Microsoft Excel, PowerPoint, and Microsoft Teams · High School Diploma or GED is required · 2–3 years of administrative or operations experience is preferred · Highly organized and detail-oriented with strong time management skills · Ability to work with project management tools such as Monday.com · Strong communication and collaboration skills; ability to work cross-functionally · Self-starter who thrives in a remote, fast-paced environment What We Offer: * · Competitive pay. · Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs. · A generous PTO policy including company holidays, flexible unlimited PTO days, and sick days. · Opportunities to learn and grow while making an impact. · A group of people who value each other as much as the work we create. *Certain employee benefits are only applicable to full-time employees. We love our diverse workplace! SoHo Experiential is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, nationality, or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.

Job Description THE ORGANIZATION The Center for Justice Innovation is a community justice organization that centers safety and racial justice. Since our founding in 1996, the Center has partnered with community members, courts, and the people most impacted to create stronger, healthier, more just communities. Our decades of experience in courts and communities, coupled with our field-leading research and practitioner expertise, help us drive justice nationwide in innovative, powerful, and durable ways. For more information on how and where we work, please visit . The Center is a 900-employee, $100 million nonprofit that accomplishes its vision through three pillars of work: creating and scaling operating programs to test new ideas and solve problems, performing original research to determine what works (and what doesn’t), and providing expert assistance and policy guidance to justice reformers around the world. Operating Programs The Center’s operating programs, including the award-winning Red Hook Community Justice Center and Midtown Community Justice Center, test new ideas, solve difficult problems, and attempt to achieve systemic change within the justice system. Our projects include community-based violence prevention programs, alternatives to incarceration, reentry initiatives, and court-based initiatives that reduce the use of unnecessary incarceration and promote positive individual and family change. Through this programming, we have produced tangible results like safer streets, reduced incarceration, and improved neighborhood perceptions of justice. Research The Center's research teams are staffed with social scientists, data analysts, and lawyers who are academically-trained or have lived experience and who conduct research in the U.S. and globally on diverse criminal-legal system and justice issues. Their work includes evaluating programs and policies; conducting exploratory, community-based studies; and providing research translation and strategic planning for system actors. The Center has published studies on topics including court and jail reform, intimate partner violence, restorative justice, gun violence, reentry, sixth amendment rights, and progressive prosecution. The research teams strive to make their work meaningful and actionable to the communities they work with, policymakers, and practitioners. Policy & Expert Assistance The Center provides hands-on, planning and implementation assistance to a wide range of jurisdictions in areas of reform such as problem-solving courts (e.g., community courts, treatment courts, domestic violence courts), tribal justice, reducing incarceration and the use of fines/fees and reducing crime and violence. Our current expert assistance takes many forms, including help with analyzing data, strategic planning and consultation, policy guidance, and hosting site visits to its operating programs in the New York City area. Center Support A dedicated support team within the Center ensures the smooth functioning of operations across various domains, including finance, legal, technology, human resources, fundraising, real estate, and communications. Comprising 15% of the organization's staff, these teams provide essential infrastructure support and innovative solutions aligned with the Center's mission and values. THE OPPORTUNITY The Technology Support and Strategy Department is seeking a Product Manager. Reporting to the Associate Director of Case Management Systems and Product Management, the Product Manager will be responsible for assisting the Technology Department with the oversight, management and success of the organization’s case management and enterprise application platforms. This highly cross-functional role will interface with key internal stakeholders to capture and understand internal needs in order to deliver software improvements, enterprise applications, and other solutions that support organizational objectives and empower the work of the Center’s staff. Responsibilities include but are not limited to: • Collaborate and regularly engage with internal stakeholders, including the Data Analytics and Research Team, the Center’s projects, and its administrative departments to capture and analyze needs, pain points, and processes;, • Apply critical thinking skills to identify and recommend process improvements;, • Utilize business analysis skills to translate captured information into functional requirements and specifications;, • Manage stakeholder expectations by conducting strategic planning sessions and cultivating professional relationships with key partners;, • Work with software development personnel, internal IT resources, and external vendors to develop and deliver solutions, implementations, improvements and integrations in relation to organizational case management systems, enterprise applications, and other software tools;, • Apply UI/UX knowledge and experience to inform solutions;, • Track and help oversee case management system and enterprise application change, feature, and improvement requests to completion;, • Effectively communicate resource needs, costs, timelines and progress to relevant stakeholders;, • Maintain the departmental repository of all platform contract, licensing, purchase/subscription, and configuration information and keep it current;, • Ensure that software and licensing renewals are completed accurately and on time;, • Interface with Fiscal and Legal departments on matters pertaining to software, subscription and license purchasing/contract matters;, • Author updates and work with IT departmental managers to provide and distribute staff communications regarding feature releases and systems changes;, • Assist with providing appropriate knowledge transfer to product owners and other departmental support teams to prepare them to deliver continuing support of related platforms/systems;, • Collaborate with stakeholders, product owners, and technology trainers to assist with development of training programs and materials supporting the use of case management systems and other enterprise applications and tools;, • Prepare communications relating to case management and other software updates, feature releases, and other important notifications and alerts;, • Assist with other assigned tasks as required by management;, • Keep abreast of vendor platform and software updates and changes and effectively communicate these to IT management and other key stakeholders;, • Remain current with related market sectors, technologies, product offerings and practices; and, • A Bachelor's degree or greater in computer science/information technology, engineering or a related field is preferred and a minimum of 4 years of experience in product management and collaborating with stakeholders and development teams is required;, • Proven experience assisting with the management of software development lifecycle process;, • Demonstrable project and product management skills and a proven track record of successfully delivering complex software development and enterprise application projects on time and within budget;, • Strong understanding of software development methodologies;, • Technical proficiency and familiarity with software platforms and integrations;, • Experience working with case management systems preferred;, • Experience working with Salesforce, NetSuite, Coupa, Agiloft and Jira preferred;, • Excellent analytical, critical thinking and problem-solving skills;, • Strong process analysis/improvement skills and a deep understanding of UI/UX concepts and related items;, • Excellent communication and collaboration skills, including the ability to clearly communicate detailed and complex concepts and specifics;, • Excellent interpersonal, organizational and documentation skills are a must;, • Ability to manage multiple tasks and prioritize effectively;, • Experience with contract management and invoice processing;, • Experience working in the nonprofit sector is a plus; and Position Location: Midtown, Manhattan. Compensation: The compensation range for this position is $98,500 - 130,000 and is commensurate with experience. The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network, free basic dental coverage, vision insurance, short-term and long-term disability, life insurance, and flexible spending accounts including commuter FSA. We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans. We offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%. The Center for Justice Innovation is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and welcome applications from women, people of color, members of the LGBTQ+ community, and individuals with prior contact with the criminal justice system. Our goal is to create a supportive and respectful environment where everyone, regardless of background or identity, feels valued and included. At this time, the Center is unable to sponsor or take over sponsorship of an employment visa. All applicants must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Candidates are expected to provide accurate and truthful information throughout the hiring process. Any misrepresentation, falsification, or omission of material facts may result in disqualification from consideration, withdrawal of an offer, or termination of employment, regardless of when discovered. In compliance with federal law, all hires must verify their identity and eligibility to work in the United States and complete the required employment verification form upon hire. Please refer to the job posting for relevant contact information. If contact details are not provided, we kindly ask that you refrain from inquiries via phone or email, as only shortlisted candidates will be contacted. Powered by JazzHR vI5kVn6Rwu

Job Description Company Overview: Public Health Solutions (PHS) is a 501(c)3 non-profit community-based organization (CBO) that has existed for 70 years to improve health equity and address health-related social needs (HRSN) for historically underserved marginalized communities. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org. PHS administers WholeYouNYC (WYNYC), a coordinated community resource network that builds trustworthy and reliable pathways between healthcare providers, health plans and CBOs providing critical resources in the community that address the social drivers of health. WYNYC brings together over 100 organizations offering various programs – such as food, housing, employment, health insurance, and sexual health services – across all five boroughs. These services and programs make it possible for New Yorkers to live their healthiest lives and ultimately reduce health disparities and advance health equity. To date, our network has already impacted thousands of lives through community partnerships and referrals, generating millions in estimated healthcare savings. New York State (NYS) recently announced the availability of $500M statewide to support Social Care Network (SCN) lead entities responsible for coordinating social care delivery in various regions across the state. Public Health Solutions (PHS) and our WYNYC network were awarded the role of regional SCN for Brooklyn, Manhattan, and Queens. This is a grant-funded position ending March 31, 2027. Position Summary: Under the general supervision of the SCN Billing Supervisor, the Billing Specialist will support critical service provider billing functions for the WholeYouNYC SCN. Primary responsibilities include service delivery invoice review and approval and support for SCN billing issue analysis and troubleshooting. Specifically, the Billing Specialist will: • Review and approve SCN service delivery invoices in Unite Us, troubleshooting issues directly with internal teams and external partners, as needed., • Ensure that SCN service delivery invoices are accurate, timely and compliant with relevant regulations., • Review and approve manual SCN service provider authorization requests., • Support SCN claims submission including exception review, analysis and remediation., • Act as an SCN invoicing, claims and billing subject matter advisor providing input and assistance to supervisor, internal teams and external partners as requested., • Collaborate with other departments to resolve billing-related inquiries, discrepancies and issues., • Provide programmatic support for SCN and service provider payments reconciliation., • Provide insights that inform SCN learnings about billing trends, issues and opportunities. Support the planning and implementation of improvement initiatives., • Participate in network engagement meetings, staff / team meetings, mentoring meetings, planning meetings and others, as needed., • Support special projects as needed, including focused account audits, research, and follow-up., • Other duties as assigned. Qualification and Experience: • High school diploma, GED or equivalent., • Minimum 2 years’ experience in medical billing or related experience., • Working knowledge of medical billing procedures, claims processing, payment posting and reconciliation protocols., • Strong attention to detail with excellent analytical and problem-solving skills., • Ability to work in a fast-paced environment and handle multiple tasks simultaneously while maintaining a high degree of accuracy and efficiency., • Computer skills and the ability to learn and navigate new technology solutions with ease., • Ability to work independently and as part of a team., • Excellent communication (listening, written, oral) skills and ability to communicate effectively in-person, via email and/or phone with partners who work across various sectors. Desired Skills: • Associate’s degree in medical billing or a related field., • Certification in medical billing and coding. Benefits: • Hybrid Work Schedule., • Generous Paid Time Off and Holidays., • An attractive and comprehensive benefits package including Medical, Dental and Vision., • Flexible Spending Accounts and Commuter Benefits., • Company Paid Life Insurance and Disability Coverage., • 403(b) + employer matching and discretionary company contributions., • College Savings Plan., • Ongoing trainings and continuous opportunities for professional growth and development. At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. We look forward to learning more about you! PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans. Monday - Friday 9am -5pm 35 hours per week

Job Description Job Title: HR/Accounting Manager Location: The Rhyland Hotel - Flushing, NY Opening Date: June 2025 Are you ready to play a pivotal role in launching a brand-new luxury hotel? The Rhyland Hotel, opening in June 2025 in Flushing, NY, is seeking a dynamic and detail-oriented HR/Accounting Manager to join our pre-opening team. If you thrive in a fast-paced environment, are passionate about hospitality, and possess exceptional HR and accounting skills, we want to hear from you! Key Responsibilities: Human Resources Lead all HR functions, including recruitment, onboarding, and employee relations, ensuring a positive and compliant work environment. Facilitate training programs and deliver presentations to staff, promoting team cohesion and skill development. Manage employee records and ensure compliance with labor laws and company policies. Serve as a trusted advisor for management and staff on HR-related matters. Accounting Oversee weekly payroll processing, ensuring accuracy and timeliness. Manage accounts payable and receivable, including invoice approvals, reconciliations, and collections. Prepare monthly financial reports and assist with budgeting processes. Maintain accurate financial records and support audits as needed. General Duties Collaborate with leadership to create and implement pre-opening strategies. Act as a liaison between departments to ensure smooth operations during and after the hotel's opening. Represent the hotel professionally in public-facing events and meetings. Bachelor's degree in Accounting, Human Resources, Business Administration, or a related field (or equivalent experience). Minimum of 5-7 years of HR and accounting experience, preferably in the hospitality industry. Proficient in payroll software and financial systems; experience with hotel management systems is a plus. Exceptional organizational skills with the ability to multitask and meet deadlines. Comfortable with public speaking and delivering training sessions. Strong interpersonal skills and a team-oriented mindset. Benefits: Why Join Us? The Rhyland Hotel is more than just a workplace—it’s a place to grow your career while contributing to a vibrant team. We offer: • Competitive salary and benefits., • The unique opportunity to be part of a pre-opening team for a premier hotel., • A supportive and collaborative work environment where your contributions matter.

Job Description Stuut is transforming accounts receivable for B2B companies—making collections smarter and faster for companies that have historically relied on manual processes that are labor intensive and costly. Our platform is gaining traction with finance teams across industrials, chemicals, and manufacturing sectors from Fortune 10 brands to scaling midmarkets. We're backed by top-tier investors including a16z, Khosla, Activant, 1984 Ventures and Page One. The Role We’re hiring a Member of Technical Staff – AI/ML to design, build, and deploy AI-powered systems that solve real-world financial operations challenges. You’ll take state-of-the-art AI research and translate it into production-grade features that deliver measurable customer impact. From intelligent invoice matching to automated payment reconciliation, you’ll create scalable, reliable AI applications that integrate seamlessly into our platform. This is a hands-on role for an engineer who thrives at the intersection of AI innovation and practical business application — turning cutting-edge models into real-world value for midmarket CFOs What You’ll Do * Build & Deploy: Create production-ready AI applications that directly address customer financial workflow challenges. * Optimize AI Features: Implement and refine capabilities like invoice matching, payment reconciliation, and financial document processing. * Adapt & Fine-Tune Models: Apply and optimize LLMs, RAG systems, and other AI architectures for specific financial use cases. * Engineer for Scale: Develop robust AI pipelines from data ingestion through inference, ensuring reliability, scalability, and maintainability. * Automate Workflows: Design AI-powered automations that reduce manual effort in finance operations. * Collaborate Cross-Functionally: Partner with Product, Engineering, and customers to translate business needs into effective AI solutions. * Measure Impact: Create evaluation frameworks to track AI system performance and quantify business outcomes. You Might Be a Fit If You… * Have 5+ years of software engineering experience, with at least 2 years focused on applied AI/ML in production environments. * Have integrated and fine-tuned LLMs for real-world applications. * Have built retrieval-augmented generation (RAG) systems for document-intensive workflows. * Understand MLOps best practices, from model deployment pipelines to monitoring and A/B testing. * Are fluent in Python and experienced with PyTorch, TensorFlow, and Transformers. * Have shipped AI products that solved real business problems — not just prototypes. * Have strong experience with data preprocessing and feature engineering for AI. * Can translate business requirements into clear, impactful technical solutions. * Have experience integrating AI systems into existing enterprise platforms. Compensation * Top-of-market salary and equity package * Benefits (for U.S.-based full-time employees) * Medical, dental & vision insurance coverage for you * 401(k) & Match * Equity * Flexible PTO * Parental Leave Compensation Range: $200K - $300K

Job Description The Information Technology Department has an opening for a Manager of IT Procurement in the Washington, DC or New York office. The Manager reports directly to the Chief Information Officer. This role is critical in managing the acquisition of technology goods and services for our firm. The successful candidate will research potential vendors, analyze costs, negotiate contracts, and ensure compliance with firm policies while supporting our technology infrastructure needs across all offices. Essential Job Functions and Responsibilities • Identify, evaluate, and select vendors based on cost, quality, and reliability for IT hardware, software, and related services., • Develop and maintain relationships with key technology suppliers and service providers., • Manage vendor onboarding and performance improvement initiatives., • Work with Vendor Management Office (VMO) and IT leadership on negotiations with suppliers to secure optimal terms, pricing, and service levels., • Partner with the VMO and the firm’s contract review attorneys on contract reviews and amendments., • Manage contract renewals and renegotiations to maximize value., • Analyze market trends and pricing to identify cost-saving opportunities., • Monitor spending patterns and ensure adherence to approved budgets., • Systematically evaluate supplier performance including delivery times, product quality, and service levels., • Conduct regular business reviews with strategic vendors., • Manage procurement records including purchase orders, invoices, and vendor compliance documentation., • Ensure accurate documentation of all procurement activities and decisions., • Promote adherence to firm procurement policies and best practices., • Maintain and develop lease schedule inventory reports, including received vs. outstanding and purchased equipment, including a lease schedule summary., • Manage one-off software license keys., • Balance leasing invoices and send to Accounts Payable for processing., • Handle end of lease return and capital assets, life cycle workflow, and reporting., • Utilize ServiceNow ticketing to process and track new purchases and inventory., • Invoice processing including the follow up with vendor inquiries on payments with close coordination with Accounts Payable., • Work with Finance & Accounting on Audit reporting as needed. Qualifications • Bachelor's degree in Business Administration, Information Technology, Supply Chain Management, or related field., • Minimum of five (5) years of experience in IT procurement, technology sourcing, or vendor management., • Experience in professional services or legal industry preferred., • Analytical Skills: Demonstrate the ability to analyze complex data sets, identify trends, evaluate risks, and make data-driven decisions., • Negotiation Skills: Proven track record of negotiating favorable terms and achieving cost savings with technology vendors., • Communication Skills: Excellent verbal and written communication skills with ability to interact effectively with all levels of management, internal stakeholders, and external vendors., • Technical Understanding: Solid understanding of IT hardware, software, cloud services, and industry trends to make informed purchasing decisions., • Data Management: Proficiency with procurement systems, data analytics tools, and advanced Excel skills for managing and visualizing procurement data., • High level of proficiency with Microsoft Office Suite applications., • Must be able to manage multiple projects and responsibilities and adapt to changing priorities differing priorities within stakeholder departments., • Exceptional interpersonal and relationship management skills, an ability to lead, motivate and influence a variety of stakeholders., • Strong understanding of supply agreements, contractual terms, negotiation and relationship management skills., • Ability to be self-directed, multi-task and prioritize demands., • Ability to communicate effectively in English., • Ability to communicate complex technical information to a non-technical audience., • Ability to identify the appropriate method of communication., • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations., • Ability to effectively present information and respond to questions from internal and external stakeholders. We offer Medical, Dental, Vision, Basic Life, Short-Term Disability, Accident, Term Life, Whole Life, and 401k for all W2 Consultants. A benefit overview will be provided as requested.