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A growing, fast-paced organization is seeking a Legal Billing Assistant (Contract) to provide administrative and billing support to its Legal and Compliance teams. This role will serve as a key liaison between internal stakeholders and external vendors, helping to manage legal spending, invoice processing, and day-to-day operational needs. The ideal candidate is highly organized, detail-oriented, capable of handling confidential information, and comfortable supporting senior-level professionals in a dynamic environment. \n \n Responsibilities \n\n • Process and manage a high volume of invoices from law firms and vendors, including receipt, approval coordination, and payment tracking.\n, • Support the administration and ongoing maintenance of legal invoice processing systems and workflows.\n, • Ensure invoices are accurately routed, approved, and processed in accordance with company policies.\n, • Serve as a primary point of contact for vendors, handling billing inquiries, payment status requests, and issue resolution.\n, • Coordinate and monitor projects, deliverables, and special requests across multiple stakeholders.\n, • Assist with process improvements and operational initiatives that enhance team efficiency.\n, • Provide administrative support to the Legal team, including document management, organization, and review.\n, • Partner with internal departments and external service providers to facilitate effective communication and execution of business objectives.\n, • Support senior leadership and assist with priorities that may arise outside of standard business hours when needed.\n\n Qualifications \n\n • Bachelor's degree required.\n, • Previous experience supporting a law firm, corporate legal department, professional services environment, or account's payable function preferred.\n, • Strong proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.\n, • Experience with invoice management or procurement platforms is a plus.\n, • Excellent written, verbal, and interpersonal communication skills.\n, • Proven ability to manage multiple priorities in a fast-paced environment.\n, • Strong attention to detail, organizational skills, and ability to maintain confidentiality.\n, • Self-motivated with the ability to work independently and proactively solve problems.\n, • Comfortable interacting with senior executives and external business partners.\n\n What We're Looking For \n\n • A professional who takes ownership of their work and can effectively manage competing priorities.\n, • Someone who thrives in a collaborative environment while remaining highly independent.\n, • An individual with strong judgment, discretion, and a customer-service mindset.\n, • A team player who is adaptable, resourceful, and eager to improve processes and operations.\n

Job DescriptionWe are looking for an Employer Financial Specialist to support benefits administration and employer-facing financial processes for our team in New York, New York. This role is responsible for coordinating benefit-related activities, resolving billing questions, and ensuring accurate handling of leave and continuation coverage matters. The ideal candidate brings strong analytical ability, solid Excel skills, and experience working across compensation, benefits, and service systems. Responsibilities: • Manage day-to-day benefits administration activities, ensuring accurate processing and timely follow-up on employee and employer requests., • Coordinate benefit enrollments, updates, and issue resolution while serving as a key point of contact for benefit-related inquiries., • Administer COBRA-related tasks, including eligibility tracking, notifications, and ongoing record maintenance., • Support leave of absence cases by monitoring documentation, communicating status updates, and helping maintain compliance with applicable policies., • Review and reconcile benefit billing details, investigate discrepancies, and partner with internal or external stakeholders to resolve payment issues., • Maintain accurate information within CRM and related systems to support reporting, service tracking, and case management., • Use Excel to analyze benefit and billing data, prepare summaries, and identify trends or exceptions requiring attention.• At least 3 years of experience in benefits administration, benefits coordination, or a closely related area., • Practical knowledge of compensation and benefits processes, including employee support and plan administration., • Experience handling COBRA administration and leave of absence activities., • Strong proficiency in Microsoft Excel for data review, reconciliation, and reporting., • Familiarity with CRM platforms and the ability to maintain accurate service and account records., • Background in billing support, invoice review, or financial coordination related to benefits., • Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail.

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes. It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & Blue Mercury, as well as online, spas and owned retail. The brand retails over $100M annually and is experiencing double digits growth. Founded in 1976 by Hubert d’Ornano, Sisley was a pioneer in using botanical active ingredients and essential oils in beauty products. With a rigorous approach to research and a focus on Phyto-Cosmetology, Sisley offers innovative and high-quality products. The Company upholds five core values: Collaborative, Mindful of others, Entrepreneurial, Responsible, and Organized. These values are at the heart of everything we do and inspire our employees to embody them in every aspect of their work. Luxury French cosmetics brand, Sisley-Paris, is looking for a dynamic and experienced Payroll Analyst to manage and optimize our payroll and benefits operations. In this role, you will lead the end-to-end payroll process for over 700 employees across North America, ensuring accuracy, efficiency, and strict regulatory compliance. The ideal candidate will drive continuous improvement initiatives, streamline operational workflows, and deliver exceptional service to our employees. Core Responsibilities: General: • Must be an independent thinker with hands-on, can-do, “roll up your sleeves” attitude, an open-minded team player with a collaborative attitude., • Must be highly organized, detail-oriented, and can thrive in a fast-paced, deadline-oriented and high-energy environment., • Ability to work well in a team environment but flexible working independently, meeting goals and deadlines. Payroll Operations & Processing • End-to-End Processing: Manage the full payroll lifecycle for hourly and salaried employees across US and Canadian entities., • Timecard & Manager Support: Review timecards, identify potential discrepancies, and proactively collaborate with Regional Managers to resolve issues., • Compensation Adjustments: Process pay rate changes, department transfers, bonuses, spiffs, and commission payouts with high precision., • Employee & Field Support: Serve as a dedicated resource to assist managers and staff with payroll-related inquiries via phone and email., • Time Off & Accruals: Monitor PTO usage and accurately calculate benefit and PTO accruals, including during leaves of absence., • Separations & Onboarding: Review new hires and execute termination processing for all employees across all relevant platforms and benefit providers (including ADP, Guardian, Principal, Gente/FSA, and Seneca/TPA)., • Vendor & System Integration: Serve as the primary operational point of contact for ADP and third-party vendors; lead system interfaces between local payroll, HRIS, insurance, and 401(k) systems. Reporting, Tax & Compliance • Federal & State Reporting: Prepare and submit required statutory reports including EEO, Economic Census, Unemployment, Worker’s Comp, Disability/Leave, and Labor Statistics., • Benefit & Audit Compliance: Coordinate 401(k) 5500 compliance testing, FSA discrimination testing, 401(k) contribution management, and annual EEOC filings., • Quarterly Filings & Invoicing: Manage quarterly disability reporting (e.g., Guardian Quarterly Disability Premium reports) ensuring timely submission aligned with invoice payment due dates., • Tax Registration: Maintain state tax registrations across all jurisdictions in which the company operates and pays taxes., • Internal Reporting & Budgeting: Generate actionable internal reports, including headcount, seasonal budget tracking, employee changes, overtime trends, chargebacks, labor costs, and budget variances., • Bill Reconciliation: Review, reconcile, and approve vendor and benefit bills for payment prior to disbursement., • Controls & Audits: Maintain internal controls, payroll calendars, checklists, and procedural documentation to support internal and external audit requirements. Benefits Administration • Oversee open enrollment and ongoing healthcare benefits administration., • Manage FMLA and employee Leave of Absence workflows, ensuring seamless alignment with payroll and benefits., • Ensure full compliance with mandatory benefit regulations, including ERISA. Required Experience and Skills: • Experience: Minimum 5 years of experience in HR with a heavy focus on payroll and benefits administration; retail industry experience preferred., • Software & Systems: Hands-on experience with ADP and key benefits/TPA systems (e.g., Guardian, Principal, Gente/FSA, Seneca/TPA). Advanced Excel skills required., • Analytical Skills: Strong analytical capabilities, business acumen, and track record of identifying and resolving complex payroll variances., • Communication & Discretion: Exceptional relationship-building skills with a proven track record of handling sensitive and confidential information with discretion., • Regulatory Knowledge: Deep understanding of multi-state/federal employment laws, payroll tax jurisdictions, and benefit reporting rules. Salary up to $80k

Interim Accounts Payable Supervisor Location: Long Island City, NY (Hybrid) Position Type: Interim / Contract Duration: 3-6+ Months About the Opportunity Our client is seeking an experienced Interim Accounts Payable Supervisor to provide immediate leadership and operational support for a growing finance team in Long Island City. This role will oversee daily accounts payable activities, ensure timely and accurate invoice processing, and help maintain smooth operations during a transitional period. The ideal candidate is a hands-on AP professional who can quickly assess existing processes, manage workflow priorities, partner with vendors and internal stakeholders, and drive efficiencies within the AP function. Strong experience with Tipalti and NetSuite is required. Key Responsibilities • Supervise the daily accounts payable function, including invoice processing, coding, approvals, and payment execution., • Lead and support AP staff, ensuring work is completed accurately and on schedule., • Manage vendor relationships and resolve payment discrepancies in a timely manner., • Oversee weekly payment runs through Tipalti and ensure proper controls are maintained., • Review AP aging reports and monitor outstanding liabilities., • Partner closely with Accounting and Finance teams to support month-end close activities., • Reconcile AP-related accounts and investigate variances., • Identify opportunities for process improvements and increased efficiency., • Assist with audit requests and documentation., • Help document procedures and strengthen internal controls during the interim engagement. Qualifications • 5+ years of progressive Accounts Payable experience, including supervisory or team leadership responsibilities., • Strong working knowledge of Tipalti and NetSuite., • Experience overseeing high-volume invoice processing and payment operations., • Solid understanding of AP controls, reconciliations, and month-end close support., • Advanced Excel skills and strong attention to detail., • Ability to work independently, prioritize competing deadlines, and thrive in a fast-paced environment., • Excellent communication and vendor management skills.

Job Title: Administrative Assistant Job Location: Fully onsite in New York, NY 10019 Duration: 6+ Months Contract (High possibility of extension) Responsibilities: • Strong organizational skills, pro-active approach, forward-thinking and solutions oriented., • Experience in developing procedures and controls., • New policy development and deployment (e.g., T&E, Gifts and Entertainment)., • Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy., • Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables., • Excellent Communications skills required – both written and verbal., • Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests., • Domestic and International Travel, Process of heavy expense claims., • Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality., • Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements., • Managing logistics for visitors, Management of incoming and outgoing phone calls, Maintain current e-mail distribution lists in Outlook, Modification and distribution of departmental reports, Meeting minutes for high-level financial meetings, Heavy invoice processing and external client on-boarding coordination, Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach, Prepare reports using Excel, Strong knowledge of PowerPoint presentation development and editing for client meetings., • An Administrative Assistant will make use of several application systems including:, • ivalua – Supplies and IT Procurement., • My IT / SailPoint – Request management tool for IT application security activities., • Concur – Travel scheduling and expense reporting., • Tom Net and Clock Net – Staff attendance and work hours tracking., • UPS – Express mail labeling and postage., • Microsoft Outlook, • Microsoft Office Suite with a strong focus on Excel and report management., • Tableau Required experience, qualifications and skills: • Education and Experience: Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution., • Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies., • Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables., • Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel., • Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks., • Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player., • Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees., • Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism

Industry: Energy & Infrastructure Location: On-site 5 days/week near Union Square The role: This role will support day-to-day Accounts Payable operations, ensuring timely and accurate processing of invoices and vendor payments. The Accounts Payable Manager will help supervise the AP team and will work closely with Procurement, Treasury, Accounting, and internal business partners to ensure a smooth procure-to-pay process. This position reports to the Senior Manager of Accounts Payable. What you will do: • Oversee day-to-day Accounts Payable operations, including invoice processing, approvals, and vendor payments, • Supervise and support the AP team, ensuring workloads are prioritized and deadlines are met, • Manage recurring invoices and payments related to rent, utilities, leases, consultants, and other corporate costs, • Serve as a primary point of contact for vendor inquiries and internal stakeholder questions, • Investigate and resolve invoice discrepancies, payment issues, and vendor account concerns, • Perform vendor statement reconciliations and resolve differences between vendor records and company records, • Assist with month-end close activities, including AP-related journal entries, • Support the annual IRS 1099 reporting process, • Maintain organized documentation, imaging, and record retention for AP files, • Assist with internal and external audit requests by gathering and providing invoice and payment support, • Help improve AP processes, procedures, and internal controls to increase efficiency and accuracy, • Support additional projects assigned by the Senior Manager of Accounts Payable What you bring: • Bachelor’s degree in accounting, finance, or related field, • 7+ years of Accounts Payable experience, including experience managing or supervising staff, • Strong knowledge of procure-to-pay processes and vendor payment operations, • Strong attention to detail and ability to manage multiple deadlines in a fast-paced environment, • Strong communication skills and ability to work effectively with internal stakeholders and external vendors, • Experience working in a mid-sized to large organization, • ERP experience required (Oracle preferred), • Strong Excel skills What we offer: You’ll enjoy unique benefits including a generous vacation policy; medical, dental, and vision coverage; a healthcare concierge; free short-term disability, long-term disability, and life insurance; a 401K plan; commuter benefits; team events; healthy snacks; lunch provided daily; and an onsite gym.

Client Overview A well-established corporate organization is seeking a polished, personable, and highly organized Receptionist / Office Assistant – Corporate Office to join their team. This company offers a professional, collaborative, and fast-paced office environment where exceptional customer service, attention to detail, and a proactive attitude are highly valued. The ideal candidate enjoys being the face of an office while also providing essential administrative and operational support to ensure daily business activities run smoothly. Salary/Hourly Rate $23/hr - $24/hr Position Overview The Receptionist / Office Assistant – Corporate Office will serve as the first point of contact for visitors, clients, vendors, and employees while providing general administrative and office coordination support. This position combines front desk reception, customer service, administrative assistance, and daily office operations. The ideal candidate is polished, professional, friendly, and highly organized, with the ability to manage a busy reception area while balancing multiple administrative responsibilities. This is an excellent opportunity for someone who enjoys working in a corporate environment, takes initiative, and is eager to contribute to a positive and efficient workplace. Responsibilities Of The Receptionist / Office Assistant – Corporate Office • Serve as the first point of contact for visitors, clients, vendors, and employees, providing a welcoming and professional experience., • Manage the front desk and maintain a polished, organized, and presentable reception area., • Answer, screen, and direct incoming phone calls and general inquiries., • Greet and check in guests, coordinate visitor access, and maintain visitor logs., • Manage incoming and outgoing mail, packages, deliveries, and courier services., • Coordinate conference room reservations, meeting schedules, and room setup., • Assist with meeting preparation, including catering, refreshments, and hospitality arrangements., • Provide general administrative support, including data entry, filing, scanning, copying, and document preparation., • Assist with calendar management, scheduling, and coordinating internal meetings., • Monitor and replenish office supplies, kitchen items, and pantry inventory., • Maintain the organization and presentation of conference rooms, common areas, and shared office spaces., • Communicate with building management, maintenance teams, and outside vendors regarding office needs., • Assist with expense tracking, invoice processing, and basic administrative recordkeeping., • Support employee onboarding logistics, including workspace preparation and coordinating office access., • Assist with internal office events, employee celebrations, and special projects., • Provide administrative assistance to various departments and team members as needed., • Proactively identify office needs and help ensure smooth day-to-day operations. Required Experience/Skills for the Receptionist / Office Assistant – Corporate Office: • Previous experience in a Receptionist, Front Desk Coordinator, Office Assistant, Administrative Assistant, or similar corporate office role., • Strong customer service and interpersonal skills., • Professional, polished, and welcoming demeanor., • Excellent written and verbal communication skills., • Comfortable serving as the first point of contact in a busy corporate environment., • Strong organizational skills and attention to detail., • Ability to balance front desk responsibilities with administrative tasks., • Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace., • Strong multitasking skills with the ability to prioritize competing requests., • Proactive, resourceful, and willing to assist wherever needed., • Ability to maintain confidentiality and exercise sound judgment., • Reliable, punctual, and comfortable working fully onsite., • Positive, team-oriented attitude with a strong work ethic. Preferred Experience/Skills for the Receptionist / Office Assistant – Corporate Office: • Previous experience working within a corporate, financial services, professional services, or other business office environment., • Experience managing a high-volume reception desk or corporate front office., • Experience coordinating conference rooms, meetings, visitors, and office hospitality., • Familiarity with visitor management systems, office phone systems, and conference room technology., • Experience ordering office supplies and coordinating with building management and vendors., • Experience providing administrative support to multiple departments or senior-level professionals., • Comfortable interacting with executives, clients, and external business partners., • Ability to anticipate office needs and independently manage routine responsibilities. Education Requirements • High school diploma or equivalent required., • Associate's or Bachelor's degree preferred. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Title: Telecom Lead Engineer Location: Harlem, NY Duration: 3-6 Month contract to hire Client: New York City HHC Top Skills' Details 1) 5 to 8 years exp. in the telecommunications/UC world supporting Telecom, or IT related including a broad knowledge of various telecom/IT products, services, and technology. This person will have to have managed a team and hands on in the telecommunications, Carrier / MDM/UC side of the house Needs to be very well versed with in all aspects of UC and telecommunications operations. Working with support systems (ServiceNow). Working with Telco's, wireless companies, cabling, etc. 2) 5 to 8 years proven experience in Telecom Management in a enterprise environment. Must also still have some hands on around Telecommunication Expense Management (TEM) and Wireless Expense management (WEM): specifically, a solid understanding of carrier billing systems; telecommunications invoicing, technical communication, circuit provisioning, configurations pricing methods, and contracts. PBX and UC , including a broad knowledge of PBX systems like NEC, Cisco VOIP. 3) 5 to 8 years working with large enterprise environments Must have great customer service and a proven experience working with and managing vendors in this space. This manager will be responsible for a large team managing all Phone services and mobile devices for the entire hospital system of NYC Health and Hospitals. Secondary Skills - Nice to Haves • servicenow, • service-level agreement, • mobile device, • telephony, • Project management, • Help desk, • unified communications Job Description HHC is looking for a Hands-on Lead/Manager for their telecommunications team to join their team with their Unified Communications telecommunications group. This person will report directly to the Director of Telecommunications for the entire Hospital system. This group is a big team, and they will be the support of the large end user environment of about 10,000 mobile devices and UC enterprise network. They could sit at multiple locations, some being North central Bronx Hospital or Bellevue Hospital or others that they support so needs to be flexible. This person will manage a team of 15 or more techs as well as support all UC service requests in Central office the Service-Now ticketing system. Participate in the evaluation of products and the use of communications equipment (UC, MDM, cabling equipment. They will handle procurement, coordinates oversee telecom and network repairs and problem resolution by vendors and processes. They will also perform project and non‐project related tasks and activities to support team goals and objectives as well as manage mobile phone recycle and inventory program Sort, file and maintains alphabetical, numerical, and subject filing systems. They will also add information and adding new staff/information and systems performance. Will maintain inventory of telecommunications devices and prepare a list of supplies to be ordered. Maintain all emergency telecommunication documentation and perform monthly invoice analysis, validation, and payment approval on wireless invoices to ensure compliance with vendor contracts. Will manage Service now ticket queue for both PBX and mobile and UC devices and perform monthly audits to determine if we should select a more cost‐effective plan, or need to update our mobile catalog, and communicate concerns to managers. The Manager of Administration will provide technical and application support for New York City Health + Hospitals, demonstrate competent IT literacy and ability to support the technology and applications in the functional areas (Clinical, Business Applications, Financial and Infrastructure Applications) the person in this role is responsible for the on-going support at level 2. Below is all that this manager will be involved in and should have a strong understanding around: • Understands the flow of information through the Financial, Business, Clinical and Infrastructure applications, • Responsible for documenting, researching and troubleshooting reported issues and requests, • Fosters a business-oriented culture and mindset driven by continual service improvement techniques, • Identifies and acts on opportunities for continuous improvement, • Understanding critical business process for supporting EITS Applications, • Triage requests or issues to ensure that our service level agreements (SLA) are achieved, • Assist with the Enterprise Service Desk call volume when needed, • Receive, prioritize, document and actively resolve end user help requests and Incidents, • Triage requests and Incidents to ensure accurate transfers and escalation, per service level agreements (SLA), • Track open tickets and monitor ticket progress per SLA, close ticket items when resolve, • Follow escalation and paging procedures to ensure SLAs are being met, • Provide support and services to users, seeking to resolve as many tickets as possible at level 1 and 2, • Provide a positive experience to users through meeting and exceeding customer expectations, and engendering confidence that tickets will be resolved, • Supervise and monitor staff, • Plan, assigns and reviews the work of subordinates., • Directs the preparation of departmental budgets in conjunction with other departmental managers., • Coordinates the activities of the various segments of the department to assure timely and economical completion of projects., • Directs the preparation of cost estimates for current and proposed projects, reflecting the cost of equipment, man and machine hours required., • Establishes, reviews and controls documentation standards, including the development and control of forms., • Directs the collection and analysis of data and reports concerning departmental operations, methods, personnel utilization, space and equipment., • Monitor daily quality of tickets, • Perform other duties and/or special projects as assigned Additional Skills & Qualifications • A Baccalaureate Degree in Business Administration, Finance, Accounting, or related fields; and,, • Five years of progressively responsible experience in the fields of administration, office management, methods analysis, systems analysis and documentation, forms designs and control, two of which shall have been in data processing and management information systems. This Manager will work and lead/ manage the UC and telecommunications operations team at North central bronx hospital, and all the other hospitals as part of the telecommunications team. . Work effectively as a telecom support team members and help build relationships within it as well as executive leadership. Actively help and support the end user environment from top executives down. Will handle all Budgeting, vendor relations, and review process for the team.

Company Description Skibe HQ is a modern, growth-focused organization that supports clients with streamlined operational and financial processes. The company emphasizes accuracy, efficiency, and reliable service in all business transactions. Team members work collaboratively in a digital environment, using tools and technology to improve workflows and client experiences. Skibe HQ values integrity, clear communication, and continuous improvement, providing opportunities for professional development and remote work. The organization is committed to building an inclusive workplace where diverse perspectives are respected and supported. Role Description The Invoice Clerk at Skibe HQ is a full-time remote role responsible for accurately preparing, processing, and maintaining customer invoices and related financial records. Day-to-day tasks include entering invoice data into accounting systems, verifying billing details, reconciling discrepancies, and ensuring timely invoice delivery. The role involves communicating with internal teams and customers to resolve billing questions, supporting collections activities, and maintaining organized digital records. The Invoice Clerk also assists with basic accounting support, reports on invoice status, and follows established procedures to comply with company policies and relevant regulations. Qualifications • Candidates should possess invoicing and invoice processing skills, including data entry accuracy and familiarity with billing workflows., • Candidates should possess accounting-related skills, such as understanding basic bookkeeping principles and working with financial software., • Candidates should possess strong communication and customer service skills to handle inquiries, clarify billing issues, and collaborate with team members., • Candidates should possess proficiency with office and accounting tools (e.g., spreadsheets, ERP or billing systems) and strong organizational skills., • Relevant experience in invoicing, billing, or accounts receivable is preferred, along with the ability to work independently in a remote environment., • A high school diploma or equivalent is required; additional education or certification in accounting or finance is beneficial.

Assistant Controller / Controller (Corporate Accounting) – Real Estate A highly regarded alternative investment firm is looking to add an Assistant Controller/Controller to its expanding finance team. This newly created opportunity offers direct exposure to senior leadership, team management responsibilities, and the chance to play a key role in supporting the firm’s continued growth and operational buildout. A rapidly growing alternative investment platform focused on complex real asset and structured financing strategies with a strong institutional presence. Job Description: • Oversee financial reporting, journal entries, and general ledger activity for multiple corporate entities, • Lead monthly close activities including reconciliations, accruals, and account analyses, • Assist with budgeting, forecasting, treasury functions, and management reporting, • Manage expense processing, invoice approvals, and reporting workflows, • Coordinate with external auditors and support annual tax reporting processes, • Handle intercompany reconciliations and internal financial reporting responsibilities, • Identify opportunities to improve processes, reporting capabilities, and operational efficiencies, • Mentor junior team members and collaborate closely with finance leadership Requirements / Qualifications: • 5+ years of accounting or finance experience within alternative investments, asset management, or financial services, • Bachelor’s degree in Accounting, Finance, or related field; CPA strongly preferred, • Combination of public accounting and industry experience preferred, • Prior experience within a management company accounting environment, • Strong understanding of U.S. GAAP, financial reporting, and intercompany accounting, • Experience overseeing or mentoring junior staff members, • Advanced Excel and Microsoft Office skills, • Strong analytical, organizational, and communication abilities, • Ability to thrive in a fast-paced, high-growth environment, • Comfortable working in-office full-time Base Range: $150,000-$200,000. Total Compensation Range up to $225,000-$250,000

Our client is looking for a hands-on, detail-focused Senior Accounts Payable Specialist to join its New York-based Accounting team. This individual will take ownership of key AP activities, from invoice review and payment processing through reconciliations, reporting, and month-end close. The successful candidate will be someone who is comfortable working independently, has strong accounting fundamentals, and can effectively navigate issues from identification through resolution. This is an excellent opportunity for an individual who enjoys a fast-moving environment and is interested in contributing to process improvements while partnering with teams throughout the organization. Key Responsibilities • Oversee the day-to-day processing of both service-related and inventory invoices, ensuring transactions are accurately reviewed and recorded., • Manage invoice workflows within Concur, including coding, supporting documentation, and required approvals., • Process and validate electronic invoice information within SAP S/4HANA, ensuring data is complete and accurate before posting., • Investigate discrepancies between invoices, purchase information, payments, and accounting records and coordinate appropriate resolution., • Act as a primary resource for vendors and internal business partners concerning invoice status, payment questions, and AP issues., • Review the AP aging regularly and take proactive steps to clear past-due or outstanding balances., • Coordinate scheduled payment activity, including electronic payments and check runs, while adhering to established approval procedures and internal controls., • Record AP-related journal entries and ensure appropriate treatment within the general ledger., • Complete AP account reconciliations and research differences or unusual balances through resolution., • Prepare monthly AP analyses, schedules, and management reporting., • Assist with monthly and annual financial close processes, including accruals and other AP-related activities., • Review AP transactions for proper coding, accuracy, completeness, and adequate supporting documentation., • Assist with internal and external audit requests by gathering schedules, documentation, and transaction support., • Maintain and enhance AP and purchasing procedures, process documentation, and related controls., • Identify opportunities to streamline workflows, strengthen controls, reduce errors, and improve the overall efficiency of the AP function., • Work closely with Finance, Procurement, and other internal groups to resolve issues and improve cross-functional processes., • Educate internal partners on AP policies, procedures, and appropriate invoice/payment practices., • Participate in special accounting projects, system initiatives, and ad hoc analysis as needed. Qualifications • Bachelor’s degree in Accounting, Finance, Business, or a related discipline., • Approximately 5–7 years of progressive AP and/or accounting experience., • Strong working knowledge of AP operations, general ledger accounting, account reconciliations, and financial close procedures., • Experience working with SAP/S/4HANA and Concur Invoice is highly desirable., • Advanced or strong intermediate Excel capabilities and proficiency with Microsoft Office., • Proven ability to independently investigate and resolve complex invoice, vendor, and payment issues., • Strong analytical skills with a high level of accuracy and attention to detail., • Excellent organization and prioritization skills, with the ability to manage competing deadlines., • Demonstrated ownership, initiative, and follow-through in an accounting environment., • Strong written and verbal communication skills with the ability to work effectively with vendors and internal stakeholders., • Comfortable operating in a dynamic, entrepreneurial organization where priorities can change quickly. What We're Looking For The ideal candidate is more than an invoice processor. We are looking for someone who understands why the numbers need to be right, can identify issues before they become larger problems, and takes ownership of getting things resolved. A strong candidate will bring a combination of technical AP knowledge, sound accounting judgment, curiosity, and a continuous-improvement mindset

Sales Operations Manager – LOVE LLC Location: New York, NY (60 Charlton Street) — In-office ABOUT: LOVE LLC is the company behind Be LOVE, a fast-growing functional beverage brand across Energy, Protein, and Hydration in 11,000+ doors, Amazon, and DTC. Founded by Kurt Seidensticker (founder of Vital Proteins, acquired by Nestlé), we are building the most meaningful beverage and the next category-defining CPG brand with a mission tied to GivePower's clean water initiative. THE OPPORTUNITY: We’re looking for a sharp, detail driven Sales Operations Manager to own how we process, invoice, and close the loop. You will own the full commercial operations cycle from retailer order processing through invoicing, payment collection, deduction resolution, trade spend management, and sales analytics, serving as the critical link between Sales, Supply Chain, and Finance. This is a rare opportunity to build the commercial operations engine for a fast growing beverage brand. At Be LOVE™, you can expect to be surrounded by amazing colleagues and have full autonomy in how you go about making your mark. RESPONSIBILITIES: • Order Management: Own the end-to-end retail order process including receiving, validating, and managing retailer purchase orders from entry through fulfillment confirmation. Ensure every order is processed accurately and flows cleanly to the Supply Chain team for execution., • New Account Setup & Onboarding: Lead the operational setup for new retail accounts - item setup, EDI configuration, retailer portal activation, and compliance documentation. Ensure new accounts are live and transacting without friction., • Retailer Portal Management: Maintain accurate product data, pricing, images, and compliance documentation across all retailer portals. Ensure Be LOVE is always shelf ready from a data and compliance perspective., • EDI Management: Own electronic data interchange setup, maintenance, and troubleshooting with retail partners. Ensure order and shipment data flows accurately between systems., • Invoicing & Accounts Receivable: Generate and send invoices aligned to shipment confirmation. Track payment status, follow up on past due balances, and reconcile with Finance. Ensure cash is collected on time and AR aging stays healthy., • Deduction & Chargeback Management: Track, investigate, and dispute invalid retailer deductions and chargebacks. Identify root causes of recurring deductions and work cross-functionally with the Supply Chain team and Logistics Coordinator to prevent repeat issues. Protect margin from unnecessary leakage., • Trade Spend & Promotion Tracking: Manage promotional budgets by retailer. Track trade spend, measure promotion ROI, and report on what’s working and what’s not. Ensure trade spend is accrued correctly and reconciled with Finance., • Credit & Claims Resolution: Manage retailer credit requests, shortage claims, and damaged goods claims. Investigate, resolve, and document outcomes. Build processes that reduce claim volume over time., • Retailer Compliance Standards: Own the knowledge of each retailer’s routing guide, compliance requirements, and chargeback policies. Communicate standards to the Logistics Coordinator and work together to ensure shipments are compliant. When chargebacks occur, investigate the root cause and drive corrective action., • Sales Performance Reporting & KPIs: Define, monitor, and interpret key performance indicators across sales channels (revenue by channel, retailer, and SKU; order volume trending; fill rate; and OTIF metrics.) Build and maintain dashboards that inform strategic decisions and drive continuous improvement., • POS & Sell-Through Analysis: Pull and interpret retailer sell-through data. Feed POS insights to the Supply Chain team to inform demand planning and S&OP. Identify velocity trends, regional performance patterns, and promotional lift., • Sales Forecasting Support: Consolidate retailer demand signals, promotional calendars, and pipeline data into a forward looking demand view that feeds into the S&OP process., • Fill Rate & OTIF Tracking: Monitor on-time, in-full delivery performance across all channels. Identify patterns in misses and partner with Supply Chain to close gaps., • New Product & Pricing Launch Support: Partner with Commercialization to ensure new products are set up correctly across all retailer systems, pricing is loaded and validated, and the sales team has the information they need to execute at launch. Coordinate across Supply Chain and R&D to confirm launch readiness from a commercial operations perspective., • Retailer Account & Sales Data Management: Manage and maintain the retailer account database and sales tracking systems, ensuring data accuracy and accessibility across the team. Serve as the system of record for retailer contacts, account status, pricing agreements, and order history., • Cross-Functional Partnership: Serve as the primary interface between Sales Ops, Finance, and Supply Chain. Ensure demand signals flow to S&OP, invoicing aligns to shipments, and deductions are resolved with full context from fulfillment. QUALIFICATIONS: • 3-5+ years in CPG order management, accounts receivable, commercial operations, or trade management., • Experience working with major retailer portals and EDI (Target, Costco, Walmart, UNFI/KeHE preferred)., • Strong understanding of trade spend, deductions, and retailer chargebacks in a CPG environment., • Analytical and detail-oriented. Comfortable building reports, tracking KPIs, and turning data into action., • Comfortable building processes from scratch in a fast paced startup environment., • NetSuite or similar ERP experience preferred., • Beverage or food CPG experience strongly preferred. ATTRIBUTES: • You lead with ownership. You take accountability for the employee experience, follow through on commitments, and understand that great People Operations help build exceptional organizations., • You exercise judgment. You think critically, weigh incomplete information, and know the difference between a decision you should make and one you should escalate. You are trusted with sensitive matters, • You’re hands-on and adaptable. You’re comfortable rolling up your sleeves, solving problems, and supporting the business wherever needed. No egos, no hesitation — just getting the work done as the company scales., • You’re collaborative. You build trusted relationships across the organization and communicate with professionalism, empathy, and discretion. You enjoy partnering with employees, managers, leadership, and external partners to solve problems., • You care about people and process. You take pride in creating a positive employee experience while building organized, compliant, and scalable systems that support growth., • You’re organized and process-minded. You bring structure, improve workflows, and eliminate inefficiencies. Process matters to you — not for bureaucracy, but to create consistency, clarity, and scale. BENEFITS: • Base salary range: $100,000 – $120,000, commensurate with experience., • Full benefits, 401(k) match, • Great teams, rapid growth, and challenging work EQUAL OPPORTUNITY: LOVE LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or any other characteristic protected by federal, state, or local law. We are committed to providing reasonable accommodations to applicants and employees with disabilities; please contact us if you need an accommodation at any point in the process.

Financial Analyst Industry: Music & Entertainment Location: New York, NY — in-person attendance required Assignment Length: 4-month contract Position Overview A company in the music and entertainment industry is seeking a Financial Analyst to support accounting, financial reporting, and payment operations. This position will partner with finance and cross-functional teams on month-end close, reconciliations, financial analysis, and artist reporting, while coordinating invoicing and payment activities for its merchandise business. Key Responsibilities • Support month-end close by running financial reports, reconciling data, and maintaining supporting schedules and trackers., • Prepare monthly financial analysis, review account balances, and investigate discrepancies., • Compile financial data for artist statements, including updating cost trackers and reporting schedules., • Coordinate invoicing for artist tour merchandise, partnering with product managers to gather information and reconcile activity., • Maintain financial coding records for the merchandise business and assist shared services with invoice coding., • Process high-volume, time-sensitive payments and billings for artists, vendors, and customers, including purchase order and invoice submissions, approval tracking, and rush-payment verification., • Oversee departmental vendor setup and maintenance, coordinating with Accounts Payable to resolve documentation or processing issues., • Ensure purchase orders have appropriate approvals and coding, submit documentation promptly, and respond to vendor inquiries., • Maintain compliance with financial controls and company policies., • Assist with ad hoc financial analysis and special projects. Qualifications • Bachelor’s degree in Accounting or Finance., • 2+ years of experience in finance, accounting, or audit., • Experience supporting month-end close, reconciliations, and financial reporting., • Advanced Microsoft Excel skills., • Strong written and verbal communication skills, with the ability to work across departments., • Strong attention to detail and the ability to manage competing deadlines and high-volume transactions., • SAP, Ariba, and Concur experience preferred., • Music or entertainment industry experience is welcome but not required.

Orion Worldwide is a global media company that generates value for our business partners. As the industry has evolved over the past two decades, so have we — expanding our global reach and product offering to deliver value for the world’s best brands, across nearly every category. The very best ideas are developed by people with diversity of background, thought and experience working together to develop customized solutions that best address our partners’ needs. A five-time winner of “Most Inclusive Climate” at the IPG Inclusion Awards, we scale our recruiting efforts beyond the traditional advertising candidate pool to find people who possess the passion, innovative thinking and collaborative skills needed to achieve our business goals and assist in cultivating a culture in which we can all be proud. Position Summary The Analyst, Activation Operations role is responsible for tracking and processing digital media buys, utilizing media systems tools. The ideal candidate must be comfortable communicating with various agency teams and vendors to support the Orion Capital product throughout the holding company’s Dual IO transformation efforts. This position requires attention to detail, proactivity, analytical mindset, strong communication skills, alongside working well in a team environment. Candidates are expected to be curious, self-motivated, and meet deadlines in a fast-paced environment. Essential Functions • Utilize internal tools to review and send Insertion Orders to vendors and support maintenance of tracking client spends., • Input and steward media schedule data into Prisma & MBOX., • Prepare and distribute monthly capital billing reports based on Digital media buys/orders., • Perform monthly invoice matching within Prisma., • Collaborate with our Shared Services and Financial Operations teams to reconciling billing and invoice discrepancies., • Participate with Operations to streamline and automate processes across the business., • Establish a positive and professional working relationship with all Orion staff., • Assist with ad hoc operations requests. Qualifications Skills: • Exceptional organizational skills with a high attention to detail., • Excellent written and verbal communication skills., • Analytical Mindset., • Thrives on accomplishing tasks accurately and efficiently., • Maintain a high level of integrity and be a team player., • Ability to prioritize, shift attention when prompted, and work in a fast-paced environment., • Proficient in Microsoft Office Suite (Excel requirements: VLOOKUP, SUMIFS, PIVOTS, etc.)., • Experience with MediaOcean products a plus. Wage and Benefits We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. The salary range for this position is posted below. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee’s/applicant’s skill set, level of experience, and qualifications. Employment Transparency It is the policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position, please email accommodation@mbww.com.

COMPANY: Investment Firm POSITION: Administrative Assistant LOCATION: New York, NY (in office with 5 WFH days per month) HOURS: 8:30AM -5:30PM with flexibility as needed COMPENSATION: $90-120K BACHELOR'S DEGREE: Required We are seeking a highly organized, polished, and proactive Administrative Assistant to join a fast-growing investment management firm. The ideal candidate is someone who can confidently manage the details, keep leadership and the team organized, and ensure nothing falls through the cracks. This person should be low-ego, highly reliable, solutions-oriented, and excited by the opportunity to grow with an entrepreneurial company. Responsibilities of the Administrative Assistant: -Provide day-to-day administrative support to senior leaders and the broader team. -Manage calendars, schedule meetings, and coordinate conference rooms across multiple stakeholders. -Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries. -Prepare meeting materials, agendas, presentations, and other documents as needed. -Coordinate internal and external meetings with clients, investors, partners, and other stakeholders. -Manage office supplies, kitchen and pantry inventory, and general workplace needs. -Process and reconcile employee expenses and corporate credit card transactions. -Assist with invoice processing, purchase orders, and other administrative finance-related tasks. -Manage incoming calls, correspondence, mail, and general inquiries with professionalism and discretion. -Maintain organized digital and physical files and assist with document management. -Support onboarding and offboarding logistics for employees. -Assist with team events, meetings, offsites, and company gatherings. -Handle confidential company and employee information with a high degree of discretion. -Provide general administrative support and special-project assistance as the needs of the business evolve. -Assist with planning employee events, celebrations, and team-building activities. Requirements of the Administrative Assistant: -1-3+ years of administrative, executive assistant, office management, or related experience. -Experience within finance, financial services, fintech, investment management, banking, or a startup environment preferred. -Strong organizational skills and exceptional attention to detail. -Excellent written and verbal communication skills. -Ability to manage multiple priorities and work effectively in a fast-paced environment. -Strong interpersonal skills and a polished, professional presence. -Proactive approach with the ability to anticipate needs and solve problems independently. -High level of discretion and professionalism when handling confidential information. -Strong proficiency with Microsoft Office, and comfortable learning new technology, systems, and AI-enabled tools. -Ability to work collaboratively with employees at all levels of an organization. -A hands-on, team-oriented mindset with a willingness to jump in wherever needed.

Company Description NH Investment & Securities America, Inc. is the New York-based U.S. subsidiary of NH Investment & Securities, one of Korea's leading securities firms. As a FINRA member broker-dealer, the firm serves as a bridge between the Korean and U.S. capital markets. Our business includes U.S. securities brokerage for Korean clients, institutional sales connecting U.S. investors to the Korean market, investment banking, and alternative investments. As the firm continues to expand its U.S. platform and pursue new business initiatives, we are looking for talented professionals to grow with us. Position Operations Associate Job Overview NH Investment & Securities America is seeking a motivated and detail-oriented professional to join our Operations Desk in New York. The Operations Associate will serve as a key resource across various functions, supporting the day-to-day operations of the firm and helping ensure efficient coordination across teams. This role will be responsible for a broad range of operational activities, including fundamental accounting/finance functions and firmwide administrative/employee support. The Associate will also support new business initiatives and other cross-functional projects as the firm continues to expand its U.S. operations. This is an ideal opportunity for a proactive and adaptable professional who is comfortable managing diverse responsibilities and working collaboratively across different areas of the organization. Job Description • Process accounts payable activities, including invoice review, payment processing, and maintenance of accurate supporting documentation., • Review and process employee expense reports and reimbursements in accordance with company policies., • Prepare journal entries, maintain accounting records, and support month-end and year-end closing processes, including coordination of external audits., • Assist with vendor management and regulatory reporting (e.g., FINRA filings), • Support day-to-day firmwide operations and provide administrative and operational assistance to employees across the organization., • Coordinate employee-related administrative matters, including onboarding and offboarding, vacation and leave tracking, insurance, and employee benefits., • Support new business development initiatives by assisting with research, documentation, coordination, and other project-related activities., • Assist with internal projects, company events, and other cross-functional initiatives as needed. Education/Certification/Licensure: Bachelor’s degree in finance, Economics, Business Administration, Accounting, or a related field preferred; equivalent relevant experience or training will also be considered. Experience & Qualifications • Strong verbal and written communication skills in both English and Korean, with the ability to communicate effectively with employees, management, and external counterparties., • Prior experience in operations, accounting, finance, or compliance is preferred., • Strong attention to detail with the ability to complete work accurately and within required deadlines with minimal supervision., • Ability to handle confidential and sensitive information with professionalism and discretion., • Strong analytical and problem-solving skills, with the ability to gather, analyze, and clearly document information and findings., • Ability to manage multiple priorities and projects simultaneously in a fast-paced, time-sensitive environment., • Strong proficiency in Microsoft Excel and other Microsoft Office applications., • Self-motivated, organized, and adaptable, with a willingness to support a broad range of firmwide functions and initiatives., • Interest in developing a deeper understanding of financial markets, broker-dealer operations, and the securities industry. Preferred Qualifications • Previous experience in accounting, financial services, securities, or broker-dealer operations is preferred., • FINRA Series 99 registration preferred; if not currently registered, must obtain the required registration within 180 days of employment., • Fluency in both English and Korean., • Must be legally authorized to work in the United States. Employee Benefits -Medical, Dental, and Vision insurance -401(k) retirement plan Employment Type: Full-time *Transition from internship to full-time employment is subject to successful completion of the required licensing examination and the Company’s performance evaluation. **Please note that the job title, duties, and responsibilities described above may be modified from time to time based on the Company’s business needs and discretion. To apply for this position, please send your resume to sjin@nhisusa.com and elee@nhisusa.com

Director of Executive Office and Executive Personal Assistant to the Head of Office New York, NY Base Salary: $elite Private Staff Group is conducting a search for an accomplished executive support professional to serve as Office Manager and Executive Personal Assistant to the Head of Office of an international organization in New York City. This position requires significant trust and responsibility, along with the judgment, discretion, and execution expected at the highest levels of executive support. The successful candidate will manage the Head of Office's operational rhythm, bringing structure to complex priorities and ensuring business commitments, international engagements, and personal requirements receive thoughtful, precise attention. The ideal candidate has an established record of supporting senior leaders in demanding environments. They communicate confidently with executive leadership and high-profile stakeholders, anticipate requirements, and exercise sound independent judgment. Professional fluency in Arabic and English is essential. Responsibilities • Serve as the principal executive and administrative partner to the Head of Office, aligning daily activities with immediate commitments and broader priorities., • Manage a complex, frequently changing calendar, exercising judgment in scheduling, access, and executive time allocation., • Oversee domestic and international travel arrangements, including visas, accommodations, transportation, and comprehensive itineraries., • Manage executive communications and information flow, identify matters requiring attention, and ensure timely, appropriate responses., • Prepare polished correspondence, presentations, reports, agendas, and briefing materials for executive meetings and engagements., • Represent the Head of Office professionally in communications with internal leadership, external stakeholders, and VIP contacts., • Attend meetings as required, capture key decisions, and maintain accountability for action items and follow-through., • Coordinate VIP visits, executive events, and special engagements with meticulous attention to protocol and presentation., • Provide discreet personal support, managing confidential matters, appointments, and logistics., • Oversee executive expenses, invoice processing, and budget tracking with accuracy and care., • Maintain stakeholder records and support relationship management through CRM platforms., • Coordinate special projects and cross-functional initiatives with the Executive Leadership Team., • Protect sensitive business and personal information with uncompromising confidentiality., • Provide occasional after-hours support and accommodate international travel requirements. Qualifications • At least 15 years of progressively responsible experience supporting C-suite executives, Presidents, Heads of Office, or comparable senior leaders., • Demonstrated success in a senior Executive Assistant, executive administration, or comparable role involving substantial independent responsibility., • Professional fluency in written and spoken Arabic and English., • Bachelor’s degree required., • Exceptional judgment, discretion, and the ability to act confidently within delegated authority., • Strong executive presence and sophisticated written and verbal communication skills., • Extensive experience managing complex schedules, international travel, and sensitive business and personal matters., • Proven ability to anticipate needs, resolve issues, and maintain composure as priorities change., • Experience preparing executive-level materials and coordinating high-profile meetings and engagements., • Advanced proficiency in Microsoft Office Suite, with experience using CRM and workflow management platforms., • Meticulous attention to detail, strong organizational discipline, and reliable follow-through., • Flexibility to meet the demands of an international executive office. Compensation Base salary of $elite Qualified candidates are invited to submit their resume to Private Staff Group for confidential consideration.

Client Overview A prestigious, highly regarded New York City law firm is seeking an experienced Senior Practice Assistant – Prestigious Law Firm to join their administrative support team. This firm operates in a sophisticated, fast-paced legal environment and is known for its high standards of professionalism, collaboration, and exceptional client service. The organization is seeking a polished, proactive, and detail-oriented administrative professional who thrives in a demanding legal environment and takes pride in providing exceptional support to attorneys and senior leadership. Salary/Hourly Rate $45/hr - $48/hr Position Overview The Senior Practice Assistant – Prestigious Law Firm will provide comprehensive administrative support to Partners and Associates within a busy law firm. This individual will serve as a trusted administrative partner, managing complex calendars, coordinating travel, preparing legal and business documents, handling attorney billing and expenses, and ensuring seamless daily operations. The ideal candidate will bring at least 7 years of law firm experience, exceptional organizational skills, strong attention to detail, and the ability to anticipate attorney needs while managing multiple competing priorities. This is an excellent opportunity for an experienced legal administrative professional seeking a long-term opportunity within a sophisticated and highly professional law firm. Responsibilities Of The Senior Practice Assistant – Prestigious Law Firm • Provide high-level administrative support to Partners and Associates, serving as a primary point of contact for internal and external communications., • Manage complex attorney calendars, schedule meetings, coordinate appointments, and proactively resolve scheduling conflicts., • Develop a strong understanding of assigned attorneys' preferences, practice areas, clients, and workflows to provide anticipatory support., • Answer and manage incoming calls, correspondence, and requests on behalf of attorneys., • Prepare, edit, format, and proofread correspondence, presentations, spreadsheets, memoranda, and other legal and business documents., • Coordinate complex domestic and international travel arrangements, accommodations, and detailed itineraries., • Process attorney expenses, reimbursements, and weekly corporate credit card reconciliations., • Proofread, enter, and maintain attorney time entries within the firm's timekeeping system., • Assist with monthly client billing, including reviewing, proofreading, and editing invoices and resolving billing discrepancies., • Process and track vendor and client invoices, check requests, and related documentation., • Prepare vendor agreements and coordinate supporting materials., • Maintain attorney business contacts and business development information using CRM systems., • Coordinate courier services, messenger deliveries, shipping labels, and time-sensitive packages., • Arrange catering, conference rooms, and meeting logistics for internal and external meetings., • Assist with planning and coordinating firm events, client meetings, and special functions., • Conduct research, retrieve relevant news articles, prepare PDFs, and distribute materials as requested., • Perform document management tasks, including printing, scanning, copying, filing, and maintaining organized records., • Assist with notarization of documents when necessary., • Provide backup administrative support to other Practice Assistants and departments., • Support special projects and additional administrative responsibilities as needed. Required Experience/Skills for the Senior Practice Assistant – Prestigious Law Firm: • Minimum of 7 years of professional experience working within a law firm., • Previous experience as a Legal Assistant, Practice Assistant, Senior Legal Administrative Assistant, or similar role., • Demonstrated experience supporting Partners, Associates, or multiple attorneys in a busy legal environment., • Strong experience with complex calendar management, scheduling, and travel coordination., • Experience with attorney timekeeping, expense reporting, billing, and invoice processing., • Advanced proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint., • Excellent document preparation, formatting, proofreading, and editing skills., • Exceptional organizational skills and meticulous attention to detail., • Ability to anticipate attorney needs and manage competing priorities independently., • Strong written and verbal communication skills., • Professional, polished, and confident demeanor when interacting with attorneys, clients, and senior leadership., • Ability to exercise sound judgment and maintain confidentiality when handling sensitive information., • Strong analytical, troubleshooting, and problem-solving abilities., • Ability to work effectively both independently and collaboratively within a team., • Proactive, flexible, and willing to assist with both high-level administrative responsibilities and routine office tasks., • Ability to work overtime as business needs require. Preferred Experience/Skills for the Senior Practice Assistant – Prestigious Law Firm: • Previous experience within a prestigious, high-volume, or litigation-focused law firm., • Experience supporting multiple Partners and Associates simultaneously., • Familiarity with Intapp or similar legal CRM and business development platforms., • Experience with legal billing, timekeeping, and expense-management systems., • Experience coordinating complex travel, attorney meetings, and client-facing events., • Notary Public certification or willingness to assist with notarization needs., • Demonstrated longevity and success within a professional legal administrative environment., • Strong ability to build relationships with attorneys and adapt to different working styles and preferences. Education Requirements • High school diploma or equivalent required., • Associate's or Bachelor's degree preferred., • Extensive relevant law firm experience will be strongly considered. Benefits • Atrium Care Package available, including medical insurance options and additional benefits for eligible temporary employees., • Upon successful conversion to permanent employment, candidates will be eligible for the firm's permanent employee benefits package.

Our client is an international bank in Midtown Manhattan. They are looking for a Personal Assistant/Front Office Receptionist to join their team on a long-term contract. Fluency in Spanish is required. We are seeking a proactive, personable, and highly organized Personal Assistant Reception & People Support to provide administrative support to managers and employees while serving as a welcoming and professional point of contact for the office. This is a highly visible, people-facing role that combines reception, administrative coordination, and day-to-day support for managers and employees. The ideal candidate enjoys working with people, takes pride in creating a positive experience for others, and is comfortable interacting with a broad range of stakeholders, including employees, senior leaders, clients, visitors, vendors, and external partners. The successful candidate will be approachable, service-oriented, organized, and proactive, with the ability to anticipate needs and help ensure that both the office and the teams they support operate smoothly. Key Responsibilities • Serve as a primary point of contact at the office, welcoming employees, clients, visitors, vendors, and external partners in a professional and friendly manner., • Manage day-to-day reception activities, including greeting visitors, coordinating guest access, answering or redirecting inquiries, and supporting meeting room logistics., • Provide administrative support to managers and employees, including calendar management, meeting coordination, scheduling, and logistical planning., • Coordinate internal and external meetings, ensuring meeting rooms, technology, catering, visitor access, and other requirements are arranged appropriately., • Support managers with calendar prioritization, meeting requests, follow-ups, and day-to-day administrative needs., • Assist employees with general office-related requests and help direct questions to the appropriate teams or resources., • Coordinate domestic and international travel arrangements using Concur, including flights, accommodations, transportation, and itineraries., • Track and manage expenses, assist with invoice processing, and maintain accurate administrative records., • Draft, edit, and format correspondence, presentations, reports, and other materials using Google Workspace., • Screen incoming calls, emails, visitors, and requests; respond or redirect as appropriate., • Coordinate with internal teams and external vendors to support the smooth day-today operation of the office., • Assist with onboarding logistics for new employees, including workplace orientation, access coordination, introductions, and general office support., • Support office meetings, employee activities, client visits, and occasional team events., • Maintain files, records, contact information, and documentation in an organized and confidential manner., • Provide backup and cross-coverage support for other administrative and office support colleagues when needed., • Proactively identify opportunities to improve the employee and visitor experience. Qualifications • 3 5+ years of experience in administrative support, reception, executive support, hospitality, office coordination, or a similar people-facing corporate role., • Excellent interpersonal and communication skills, with a genuine interest in working with and helping people., • Professional and confident when interacting with employees, senior leaders, clients, visitors, and external stakeholders., • Strong customer-service and hospitality mindset., • Excellent organizational, time-management, and multitasking skills., • Ability to manage multiple requests and priorities while maintaining attention to detail., • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) required., • Experience using Concur or similar travel and expense management platforms., • Proactive, resourceful, and solution-oriented approach to work., • High level of discretion and professionalism when handling sensitive or confidential matters., • Ability to work collaboratively and build positive relationships across different teams and levels of the organization. Preferred • Fluent in Spanish and English (written and spoken)., • Experience working in financial services, banking, professional services, or a global corporate environment., • Previous experience in a reception, hospitality, workplace experience, or client-facing position., • Familiarity with internal collaboration tools such as WebEx, Google Meet, and similar platforms., • Experience supporting senior managers and interacting directly with clients and external stakeholders.

Madan+, a firm specializing in strategic wealth planning and advisory services for high-net-worth clients is seeking a sharp, proactive Administrative Assistant (AA) to support a Senior Leader in the Firm. This high-impact role serves as a point person to ensure the Senior Leader remains focused on high-value initiatives by managing schedules, communications, and special projects. Ideal candidates thrive in fast-paced environments, exercise discretion, and excel at anticipating needs and solving problems. A high-performing Administrative Assistant in this role will make the leader organized, prepared, and supported. They will ensure advisors have better visibility into their pipeline, marketing receives what it needs earlier, internal teams have clearer ownership, and clients and partners experience faster and more professional follow-through. The role is both proactive and reactive — but skews heavily proactive. Key Responsibilities • Strategic Partnership & Executive Support: Serve as a trusted strategic partner to senior leadership by proactively anticipating needs, preparing leaders for meetings and decisions, and surfacing relevant information before it's requested. Exercise exceptional discretion in managing sensitive and confidential information, including board matters, personnel issues, and M&A activity. Act as a primary gatekeeper and liaison for all incoming communications, prioritizing and triaging on behalf of the senior leader, and building strong relationships with key internal and external stakeholders., • Calendar & Travel Management: Own and manage complex, high-volume senior leadership calendars across multiple time zones, resolving conflicts and making independent prioritization decisions aligned with business objectives. Coordinate end-to-end domestic and international travel logistics including flights, accommodations, ground transportation, visa requirements, and detailed itineraries., • Communications & Correspondence: Draft, edit, and proofread executive-level communications including board reports, client correspondence, internal memos, and presentation materials. Develop and maintain the senior leader's voice across written communications. Manage inbox priorities and draft responses on the senior leader's behalf, ensuring timely and professional engagement with all stakeholders., • Project & Initiative Management: Serve as a project coordinator for cross-functional strategic initiatives by tracking action items, deadlines, and deliverables across internal teams and external partners. Create and maintain project tracking tools (dashboards, trackers, status reports) to ensure leadership has real-time visibility into progress. Follow up proactively with stakeholders to remove roadblocks and maintain momentum on priority workstreams., • Administrative Operations & Team Support: Oversee all meeting logistics including agendas, pre-read materials, AV/technology setup, and post-meeting follow-ups with action items and minutes. Support high-visibility company events such as client briefings, board presentations, town halls, and investor meetings. Collaborate with and provide backup coverage to administrative staff, contributing to a cohesive and high-performing administrative function. Manage expense reporting, budget reconciliation, and invoice processing for the executive's office. Qualifications & Requirements Required • 3+ years of progressive administrative experience supporting senior leaders., • Advanced proficiency in MS Outlook, PowerPoint, and Excel., • Experience with Asana and Salesforce is a plus.

Job Title: Administrative Assistant Location: New York, NY 10019 Duration: 5 Months Job Type: Temporary Assignment Work Type: Onsite Pay Rate: $ 30.70-30.70/ Hr Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a company who is a provider of banking and financial services. The company operates through two divisions, Retail Banking and Services, and Corporate and Institutional Banking. Job Description: • Perform administrative and office support activities for multiple professionals including managers managing directors and partners., • The role will also include fielding telephone calls receiving and directing visitors filing scanning copying and placing meal orders., • Strong calendar management., • Making travel arrangements., • Using various software including word processing spreadsheets databases and presentation software., • Reading analyzing and proofing documents emails presentations etc., • Needs the ability to learn tasks quickly pay attention to detail and keep up with a fast-paced working environment., • Ability to organize a daily workload by priorities Must be able to meet deadlines in a fast-paced quickly changing environment., • A proactive approach to problem-solving with strong decision-making skills Must have a professional level verbal and written communications skills Responsibilities: • Strong organizational skills, pro-active approach, forward-thinking and solutions oriented., • Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment)., • Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy., • Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables., • Excellent Communications skills required – both written and verbal., • Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests., • Domestic and International Travel, • Process of heavy expense claims., • Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality., • Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements., • Managing logistics for visitors, • Management of incoming and outgoing phone calls, • Maintain current e-mail distribution lists in Outlook, • Modification and distribution of departmental reports., • Meeting minutes for high-level financial meetings., • Heavy invoice processing and external client on-boarding coordination., • Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach., • Prepare reports using Excel., • Strong knowledge of PowerPoint presentation development and editing for client meetings., • An Administrative Assistant will make use of several application systems including:, • ivalua – Supplies and IT Procurement., • My IT / SailPoint – Request management tool for IT application security activities., • Concur – Travel scheduling and expense reporting., • Tom Net and Clock Net – Staff attendance and work hours tracking., • UPS – Express mail labeling and postage., • Microsoft Outlook, • Microsoft Office Suite with a strong focus on Excel and report management., • Tableau, • Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff., • This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk. Required Qualifications: Education and Experience: • Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution., • Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies., • Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables. Technical Skills: • Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel. Administrative Skills: • Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks. Exceptional communication and interpersonal skills: • A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player. Excellent organizational skills: • Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees., • Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism. TekWissen® Group is an equal opportunity employer supporting workforce diversity.

Full-Time | In-Person THIS POSITION REQUIRES ONSITE WORK IN BROOKLYN, NY. PLEASE DO NOT APPLY IF YOU ARE NOT LOCAL TO THE NYC AREA We are seeking an experienced, hands-on Bookkeeper to join our accounting team and work closely with the CFO. This is an excellent opportunity for a detail-oriented accounting professional who takes ownership of their work, enjoys solving discrepancies, and is comfortable managing the day-to-day accounting functions that keep a business running accurately and efficiently. The ideal candidate has strong accounts payable, reconciliation, general ledger, Excel, and ERP/accounting system experience. Manufacturing experience and exposure to SAP are highly desirable. We're looking for someone who is accurate, organized, analytical, and able to communicate clearly and directly about their work and accounting processes. What You'll Do: Accounts Payable • Manage day-to-day accounts payable processing, including reviewing and entering vendor invoices., • Verify invoices against appropriate approvals and supporting documentation., • Prepare weekly AP reports for CFO review., • Process vendor payments via check, ACH, and wire transfer., • Maintain accurate vendor records, W-9s, and supporting documentation., • Research and resolve invoice, vendor, and payment discrepancies., • Ensure transactions are accurately coded and properly documented. Reconciliations & General Ledger • Perform monthly bank reconciliations., • Reconcile corporate credit cards and assigned balance sheet accounts., • Investigate discrepancies and determine appropriate corrective action., • Prepare and enter journal entries., • Maintain supporting schedules for prepaid expenses, accruals, fixed assets, and other accounts., • Assist with month-end close and ensure financial transactions are accurately recorded. Accounting Operations & Cost Control • Maintain organized electronic and physical accounting records., • Help develop and improve accounting procedures and documentation., • Identify opportunities to improve the accuracy and efficiency of accounting processes., • Monitor vendor pricing and company expenses to identify potential cost savings., • Support the CFO with accounting projects and other financial initiatives as needed. What We're Looking For • 5+ years of hands-on bookkeeping or accounting experience required., • Bachelor's degree in Accounting, Finance, Business, or a related field preferred; Associate's degree with strong relevant experience will be considered., • Strong hands-on accounts payable experience., • Demonstrated experience performing bank, credit card, and balance sheet reconciliations., • Working knowledge of journal entries, general ledger accounting, and month-end close., • Experience using ERP/accounting systems required; SAP experience strongly preferred., • Strong Microsoft Excel skills, including proficiency in pivot tables and v-lookups., • Manufacturing accounting experience preferred., • Strong numerical aptitude and ability to identify and investigate discrepancies., • Exceptional accuracy and attention to detail., • Ability to manage multiple priorities and meet deadlines., • Professional, clear, and direct communication skills., • Ability to explain accounting processes and issues clearly and concisely., • Comfortable working independently while collaborating closely with the CFO and other departments., • High level of discretion when handling confidential financial information. Who Will Be Successful in This Role You may be a strong fit if you are someone who: • Enjoys hands-on bookkeeping and takes pride in getting the details right., • Doesn't simply identify a discrepancy—you investigate it until you understand why it occurred., • Can clearly walk someone through how you process an invoice, reconcile an account, or resolve an accounting issue., • Is comfortable working within established accounting procedures and internal controls., • Learns new accounting and ERP systems quickly., • Is dependable, organized, and comfortable working closely with senior management. Compensation & Benefits Salary: $75,000–$85,000 per year Benefits include: • Health insurance, • Dental insurance, • Paid time off, • 401 eligibility after 1 year of service

About Port53 Founded in 2016, Port53 is a cybersecurity company delivering agentic security operations for the AI era. We serve organizations of all sizes through 24/7 managed security services, our proprietary Phoenix platform, and deep Cisco and Splunk partnerships. With our New York office and teams in the United States and India, we help customers and channel partners turn security technology into continuously operated protection. Our strategy connects two priorities: AI for SOC, using AI and automation to help human analysts detect, investigate, and respond to threats; and SOC for AI, helping organizations secure and govern AI usage, applications, infrastructure, and autonomous agents. We bring continuous security operations to both the environments customers run today and the AI capabilities they are introducing next. Our mission: Enable organizations to safely and securely thrive in the AI world by delivering enterprise-grade solutions that are easy to deploy, simple to manage, and extremely effective. About the Role We are seeking a proactive, personable Executive Assistant & Office Manager to support our CEO, work closely with our CFO, and keep our New York office running smoothly. You will help leadership stay focused as Port53 expands its managed security and AI security business, coordinating a demanding calendar, frequent travel, and commitments across internal teams, customers, and strategic partners. Executive support, travel coordination, and office management are the primary focus. Approximately 80% of deal desk processing is already handled. You will oversee follow-through, coordinate exceptions, provide targeted backup, and support invoice and accounts receivable follow-up, rather than run the full deal desk function. Responsibilities Executive Support • Proactively manage a busy, frequently changing CEO calendar across time zones, prioritizing commitments and protecting preparation and follow-up time., • Manage incoming calls and scheduling requests; communicate professionally with customers, technology and channel partners, and internal teams on the CEO's behalf., • Prepare agendas, documents, and presentations; track action items, deadlines, and follow-through on the CEO's priorities., • Keep the CEO, CFO, and distributed teams aligned; flag urgent matters early. Handle sensitive information and light personal assistant duties with discretion. Travel & Event Coordination • Coordinate frequent domestic and international executive travel, including flights, hotels, ground transportation, reservations, and detailed itineraries., • Anticipate scheduling conflicts, account for time zones and transit time, and respond promptly to itinerary changes and travel disruptions., • Coordinate partner conferences, customer meetings, leadership sessions, and team events, including venues, vendors, attendees, and logistics. Office Management & Culture • Create a welcoming, professional office experience for employees, customers, partners, and visitors., • Manage office supplies, kitchen stocking, key fobs, space planning, facilities requests, and landlord and vendor relationships., • Coordinate new-hire onboarding logistics and help champion company culture through thoughtful employee experiences and team activities. Deal Desk Oversight & Finance Support • Monitor open deal desk items and coordinate with the people handling processing to keep approved orders, purchase orders, invoices, and bills moving accurately and on time., • Check for missing information and discrepancies, follow up on outstanding actions, and escalate exceptions to the appropriate Sales or Finance owner., • Provide targeted processing support and backup in Salesforce and QuickBooks as needed, following established workflows and approval requirements., • Follow up professionally on outstanding customer invoices, document outreach and payment commitments, and escalate overdue balances or disputes to the CFO., • Assist with accounts payable coordination, credit card and travel expense reconciliation, and organized financial records as needed; keep handoffs and process documentation current. Experience & Preferences 2+ years of experience as an executive assistant and/or office manager preferred. Candidates with 3+ years in the service industry and strong transferable coordination, customer service, and administrative skills will also be considered. Experience supporting a busy executive, coordinating complex travel, or managing competing deadlines is especially valuable. Billing or accounts receivable experience is a plus; full-cycle deal desk and technical cybersecurity expertise are not required. Knowledge & Skills • Strong working knowledge of Google Workspace, including Gmail, Calendar, Docs, and Sheets; familiarity with Salesforce and QuickBooks preferred., • Excellent written, phone, and in-person communication; professional judgment, discretion, and confidentiality., • Strong organization, attention to detail, comfort with numbers, and reliable follow-through in a fast-paced environment., • A proactive, service-oriented approach and curiosity about technology; willingness to use approved AI and automation tools while protecting confidential information. Compensation & Benefits • $70,000-$90,000 annual base salary, commensurate with experience., • Quarterly discretionary performance bonus opportunity., • Health, vision, and dental care; 401(k) match of 6%., • Learning and development opportunities, with opportunities for national and international travel., • Direct exposure to leadership at the intersection of cybersecurity and AI, based in the Empire State Building.

Duration: 5 Months Job Overview: • Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNET management, new hire on-boarding, room bookings, presentation assistance, invoicing, Business Continuity Planning, calendar and meeting management for Executive Clients, Priority Clients, organization of policies and procedures, expense reporting, client entertainment reporting, FINRA reporting, Facilities coordination, and Premises management., • The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all of our staff. Physical presence in office(s) is an essential function of this position. Candidate Success Factors: Candidates to be measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform: • Results and Impact, • Leadership and Collaboration, • Client, Customer and Stakeholder Focus, • Compliance Culture and Conduct Responsibilities:, • Strong organizational skills, pro-active approach, forward-thinking and solutions oriented., • Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment)., • Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy., • Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables., • Excellent Communications skills required - both written and verbal., • Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests., • Domestic and International Travel, • Process of heavy expense claims., • Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality., • Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements., • Managing logistics for visitors, • Management of incoming and outgoing phone calls, • Maintain current e-mail distribution lists in Outlook, • Modification and distribution of departmental reports., • Meeting minutes for high-level financial meetings., • Heavy invoice processing and external client on-boarding coordination., • Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach., • Prepare reports using Excel., • Strong knowledge of PowerPoint presentation development and editing for client meetings., • Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk. An Administrative Assistant will make use of several application systems including:, • ivalua - Supplies and IT Procurement., • My IT / SailPoint - Request management tool for IT application security activities., • Concur - Travel scheduling and expense reporting., • Tom Net and Clock Net - Staff attendance and work hours tracking., • UPS - Express mail labeling and postage., • Microsoft Outlook, • Microsoft Office Suite with a strong focus on Excel and report management., • Tableau Required Qualifications for Administrative Assistant Position:, • Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3 - 5 years of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution. Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies. Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables., • Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel., • Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks., • Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary - utilizing tact and confidentiality. Be an excellent team player., • Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail-oriented, flexible and enjoys the administrative challenges of supporting executive level employees. Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit _. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring. IND01

Daniel Humm Hospitality is a New York–based restaurant group led by Chef Daniel Humm, known for its innovative approach to fine dining. Its flagship, Eleven Madison Park, is a three-Michelin-starred restaurant recognized for its refined, seasonal, and plant-forward cuisine. The group also operates Clemente Bar, an intimate cocktail and dining concept blending art, design, and high-level hospitality. This position is onsite 5 days a week. . Position Summary The Controller is responsible for daily and weekly financial reporting, revenue reconciliation, accounts payable, and month-end accounting processes for a high-volume restaurant operation. This position oversees reservation deposit tracking, vendor payments, tip and commission reconciliations, and tax filings while ensuring accuracy across financial records and reporting. Supports leadership through KPI analysis, financial reporting, and maintaining organized, detail-oriented accounting practices in a fast-paced hospitality environment. Reports To: Chief Financial Officer Daily and Weekly Sales Reporting • Reconcile revenue from prior day, • Send out daily flash reports to owners, investors, and managers, • Record comps, house accounts, and deposit redemptions, • Create weekly KPI reports using revenue, COGS, and payroll data Resy Deposits • Ensure that all reservation deposits are accurately recorded and redeemed, • Refund deposits when necessary Accounts Payable • Pay vendors weekly via check or ACH, • Upload positive pay information to bank website, • Double check staff accountant’s invoice entries and spot check account statements Create and Analyze Month-end Financial Documents • Complete bank reconciliation, • Record journal entries to account for inventories, pre-payments, and accruals, • Reconcile balance sheet and prepare work papers with appropriate backups, • Create invoices to bill third parties, • Maintain timeline for prompt month-end processing, • Prepare month-end financial reports and analysis and disseminate to appropriate Parties Tip and Commission Reconciliations • Reconcile tips received with daily tip pool worksheets and inform team of any errors, • Compile weekly commission report for events department Prepare sales tax and commercial rent tax filings Qualifications • Bachelor’s degree in Accounting, Finance, or a related field, • Preferred 2–3 years of accounting experience, preferably in the restaurant or hospitality industry, • Strong written, verbal, and interpersonal communication skills, • Highly organized with strong attention to detail and accuracy, • Excellent analytical, problem-solving, and quantitative skills

Senior Accountant | High-Growth Technology Company New York, NY | Hybrid $100,000 - $120,000 + Bonus I’m working with a growing technology company in NYC that is looking to add a hands-on Senior Accountant to its finance team. This is a strong opportunity for someone who wants more than a narrow accounting seat. The role offers direct exposure to senior finance leadership, ownership across core accounting responsibilities, and the chance to support a business that is scaling quickly. The ideal candidate has a strong corporate accounting foundation, is comfortable in a fast-moving environment, and wants to be close to the business. What You’ll Do Reporting into senior finance leadership, you will support the day-to-day accounting function across: • General ledger accounting, including cash, AR, AP, prepaids, accruals, and reconciliations, • Month-end close support and monthly balance sheet reconciliations, • Customer invoicing, billing, and collections support, • Vendor management, purchase orders, and supplier invoice processing, • Travel and expense review, approval, and corporate card reconciliations, • Financial reporting support and ad hoc analysis, • Year-end audit support, • Process improvement and systems-related finance projects as the company scales Who We’re Looking For • 2-6+ years of accounting experience in corporate accounting, public accounting, or a public/private mix, • Bachelor’s degree in Accounting, Finance, or related field, • CPA or CPA track preferred, but not required, • Strong month-end close, reconciliations, accruals, AP/AR, and general ledger experience, • Comfortable being hands-on while also contributing at a more senior level, • Interest in working in a fast-growing technology, software, data, AI, fintech, or broader innovation-driven company, • NetSuite experience is a plus, • Strong Excel skills, including lookups, pivot tables, filtering, and analysis Personality Fit The team is looking for someone who is: • Detail-oriented, organized, and accountable, • Comfortable managing multiple priorities at once, • Strong communicator with finance and non-finance stakeholders, • Proactive, curious, and willing to jump in where needed, • Low-ego, professional, and genuinely good to work with Benefits • Health Insurance: Up to 100% coverage for your well-being, • Dental Coverage: 50% coverage, • Flexible work hours and Summer Fridays, • 401(k) match up to 4%, • Holidays and Christmas break This is a great fit for someone who wants a hands-on Senior Accountant role with visibility, variety, and room to grow inside a scaling technology company.

Who You Are The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, from invoice processing and reconciliation through vendor payments and account maintenance. This role ensures invoices and payments are processed accurately and timely, while maintaining strong relationships with vendors and internal stakeholders. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage a high volume of transactions while meeting deadlines in a fast-paced environment. What You’ll Do • Manage the end-to-end accounts payable process, including receiving, reviewing, coding, processing, and reconciling invoices., • Partner with corporate departments to ensure timely processing and resolution of invoice and payment matters., • Review invoices against purchase orders, contracts, and supporting documentation to ensure accuracy and proper authorization., • Create and maintain vendor accounts in the JD Edwards (JDE) ERP system., • Processing invoices and approval workflow through OCR system (Scanman), • Prepare and process vendor payments, including checks and other payment methods, in accordance with company policies and established payment schedules., • Maintain vendor master data, including W-9 documentation, tax identification numbers, payment terms, and banking information in accordance with company policies., • Research and resolve discrepancies related to purchase orders, contracts, invoices, payments, credit memos, and vendor accounts., • Reconcile vendor statements and related transactions on a monthly basis, identifying and resolving outstanding items., • Process credit memos and ensure appropriate credits are received and applied to outstanding balances., • Coordinate the resolution of payment exceptions, including stop-payment requests, returned payments, and purchase order amendments as needed, • Maintain accurate and organized accounts payable records in accordance with company policies and procedures and applicable record-retention requirements., • Support the AP subledger close process, including monthly, quarterly, and year-end close activities., • Assist the Accounting team with internal and external audits, financial reporting, and ad hoc analytical projects., • Maintain confidentiality of financial, vendor, and company information. Qualifications • Bachelor’s degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience will be considered., • Minimum of 3-5 years of accounts payable or related accounting experience, preferably in a high-volume environment., • Experience processing a high volume of invoices with a strong focus on accuracy and timeliness., • Experience with JD Edwards or a similar ERP system strongly preferred; experience with automated accounts payable systems is a plus., • Strong data entry, Microsoft Office, and computer skills., • Strong attention to detail and demonstrated ability to identify and resolve discrepancies., • Excellent organizational and time-management skills, with the ability to prioritize multiple responsibilities and meet concurrent deadlines., • Strong written and verbal communication skills, with the ability to effectively interact with vendors and internal stakeholders., • Proactive, self-motivated, and solutions-oriented approach to work., • Ability to work independently while contributing effectively within a collaborative team environment., • Adaptable and comfortable working in a fast-paced environment with evolving priorities., • Demonstrated ability to handle confidential and sensitive financial information with discretion. Benefits MDV Offered 401k PTO + Holidays Specific company related benefits Wellness Stipend

Junior Financial Analyst About the Job The Junior Financial Analyst will play an important role in supporting the financial operations of the Tanya Taylor business while gaining broad exposure to how a growing fashion and consumer business operates. This is an excellent opportunity for a recent graduate looking to build a strong foundation in finance. The role will begin with hands-on responsibility for core financial processes, including Accounts Payable, Accounts Receivable and monthly close, while providing increasing exposure to financial analysis, budgeting, forecasting and long-range planning. We are looking for someone who is curious, analytical, highly organized and excited to learn. This is a role with meaningful room to grow for the right person. Responsibilities 1. Accounts Payable • Review, code and enter vendor invoices into the accounting system, • Verify invoice accuracy and ensure appropriate approvals are obtained, • Respond to vendor inquiries and resolve payment discrepancies, • Reconcile vendor statements and investigate outstanding items 1. Accounts Receivable • Apply customer payments and maintain accurate customer account records, • Monitor outstanding balances and assist with collection efforts, • Research and resolve customer payment discrepancies, • Prepare customer account reconciliations as needed, • Support credit memo and deduction tracking processes 1. Accounting & Financial Reporting • Support the monthly close process and preparation of management reporting, • Assist with account reconciliations and investigate variances, • Help maintain accurate and timely financial information across the business, • Develop an understanding of the company's accounting and reporting processes 1. Financial Planning & Analysis • Support quarterly forecasting, annual budgeting and long-range planning, • Prepare recurring and ad-hoc financial analyses for senior management, • Analyze actual results versus budget and forecast and investigate key variances, • Assist in preparing financial reports and presentations for management, • Develop an understanding of the key financial and operating drivers of the business 1. Special Projects • Support cross-functional finance and operational projects as needed, • Participate in process improvement and automation initiatives Qualifications • Recent graduate in Finance, Accounting, Economics, Business or a related field, • 0–1 years of experience, • Strong analytical and problem-solving skills, • Strong attention to detail and commitment to accuracy, • Strong proficiency in Microsoft Excel; familiarity with financial modeling is a plus, • Ability to manage multiple priorities and meet deadlines, • Strong organizational and communication skills, • Ability to handle confidential financial information professionally, • Prior internship experience in finance, accounting, FP&A or a consumer business is a plus, • Experience or interest in retail, fashion, e-commerce or consumer products is a plus Preferred Characteristics • Curious and eager to learn, • Self-starter who can work independently after initial training, • Reliable and process-oriented, • Comfortable working with large volumes of transactions, • Strong problem-solving skills and follow-through, • Interested in understanding the "why" behind the numbers, not just processing them, • Excited to grow within a dynamic, entrepreneurial environment Employment Type • Reporting to: VP of Finance & Operations, • Work type: New York, NY (full-time and in-office), • Compensation: $60,000–$70,000 per year, commensurate with experience Please include both a resume and cover letter. Personal websites and portfolios are optional but encouraged to be included. About Tanya Taylor Tanya Taylor is a New York-based womenswear brand whose mission is to create clothing that inspires confidence, celebration and community. Through the artful use of color, texture and original hand-painted prints, each collection is thoughtfully designed with its customers in mind. The brand currently has flagship stores in New York City and Greenwich, with a third location planned for Toronto in Fall 2026. Tanya Taylor is also available at leading retailers including Saks Fifth Avenue, Neiman Marcus, Bloomingdale's, and Shopbop, and has been worn by inspirational women including Michelle Obama, Taylor Swift, Ariana Grande, Tracee Ellis Ross, Beyoncé, Emily Blunt, and America Ferrera.

Job Title: Legal Coordinator/Paralegal Location: New York City, Midtown Manhattan – Fashion District (On-Site) Department: Legal Reports To: General Counsel About G-III Apparel Group: G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands, including some of the most sought-after names in global fashion, our success is driven by our team’s entrepreneurial spirit and our deep relationships across the industry. Position Summary: As a Paralegal on the Legal team at G-III (Marc Jacobs, Donna Karan/DKNY, Karl Lagerfeld and more), you'll be the operational backbone of a fast-moving in-house legal function. You'll partner closely with in-house counsel and teams across the business to keep contracts moving, compliance obligations met, and corporate records in order across North America, EMEA, and APAC. This is a hands-on role for a detail-oriented, proactive professional who enjoys owning processes end to end and finding better ways to get work done. This role will also be a key part of managing legal operations, including by assisting in updating and developing the legal department technology suite, including contract lifecycle management (CLM) software and processes . Key Responsibilities: • Contracts & Legal Operations: Manage internal processes for contract approval, execution, and filing. Manage and maintain legal operations software including internal databases, billing and contract management systems. Assist in updating and developing the legal department technology suite, including contract lifecycle management (CLM) software, AI, and training teams on legal technology tools., • IP & Brand Protection: Coordinate documents and information needed for intellectual property filings, including trademark and copyright registrations and customs recordals. Support management of the Company's IP portfolio, including monitoring notices and deadlines. Assist with brand protection enforcement as needed., • Compliance, Privacy & Risk: Assist with compliance matters, including the rollout of annual ethics and compliance trainings. Conduct due diligence on third parties, including new vendors. Support litigation and insurance matters, including information and document gathering, review, organization, and tracking., • Corporate Governance & Licensing: Support corporate governance across North America, EMEA, and APAC, including annual report filings and accurate recordkeeping. Manage the Company's business license portfolio in partnership with business teams., • Administration & Continuous Improvement: Handle administrative matters such as invoice processing, vendor onboarding, mail forwarding, signatures, notarization, and apostille coordination. Manage LegalTracker, BoardVantage, and other systems used by the legal team. Provide general administrative support to General Counsel and other duties as may be required or assigned. Continuously identify bottlenecks and inefficiencies and drive improvements to operational efficiency. Education and Experience: • Bachelor's Degree required; Paralegal certificate a plus., • Relevant experience, either with a law firm or in-house legal department. Required Skills/Knowledge: • Proficient in Microsoft Office applications, including Word, PowerPoint, Excel, document management software, and other software programs., • Experience with legal contract management software and other legal technology tools., • Flexibility and initiative to learn new technologies, including AI., • Excellent judgment and attention to detail., • Excellent written and oral communications skills., • Analytical thinker and problem solver., • Strong organizational skills., • Ability to handle highly confidential information discreetly and professionally., • Ability to build relationships of trust with the legal team and business partners., • Ability to balance long term projects with short term daily needs., • Ability to handle multiple tasks, assist multiple attorneys, and complete tasks in a fast-paced environment. What We Offer: • Comprehensive benefits including medical, dental, vision, and 401(k), • PTO and company holidays, • Employee discounts The pay range for this position is: $70,000 – $95,000 per year ($33.66 – $45.68 per hour, based on a 40-hour work week). Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law. G-III Apparel Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. About G-III Apparel Group, Ltd. | _ G-III’s owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., GIII Sports and more. G-III has fashion licenses under Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi’s, Vince Camuto, Margaritaville and more. G-III also operates retail stores for the DKNY, Karl Lagerfeld Paris and Donna Karan brands.

Clifton Budd & DeMaria, LLP, a management-side labor and employment law firm located in Midtown Manhattan is seeking an experienced Legal eBilling and Collections Specialist. This person, under the leadership of the Director of Administration and Finance and the Lead Billing Specialist, will work with the accounting team and attorneys throughout the Firm to coordinate all eBilling and collections related activities for the firm. We are looking for a technically competent candidate that is an excellent communicator, professional, highly organized and possesses stellar administrative skills. The position is an in-person office position with a Monday through Friday, 9:30 a.m. to 5:30 p.m. work schedule. Responsibilities • Manage all aspects of eBilling, including submission, review, and compliance with client Outside Counsel Billing Guidelines and Firm policies., • Maintain and update Partner and client billing protocols as needed., • Ensure accurate client/matter setup in the Firm’s billing software in accordance with eBilling requirements., • Handle eBilling tasks: submit timekeeper rates, set up new client matters, resolve and resubmit rejected invoices, manage vendor invoices for payment, and prepare/submit accruals per client guidelines and deadlines., • Oversee collections: monitor accounts receivable aging, contact clients regarding past-due balances, resolve billing discrepancies with attorneys and staff, document activity, provide status reports, follow up on partial payments, and process write-offs in line with Firm policy., • Identify and implement process improvements to enhance eBilling and collections efficiency., • Maintain effective communication with clients’ financial and eBilling teams to ensure timely invoice processing., • Support the accounting department with additional responsibilities as assigned. Experience and Qualifications • Minimum of 3 years’ experience in a law firm billing department working primarily on eBilling platforms., • Experience with Juris software preferred., • Proficiency with multiple eBilling platforms, such as TyMetrix 360, CounselLink, Collaborati, Legal Tracker (Serengeti), Passport, Bottomline Legal eXchange, Legal-X, Brightflag, and similar systems., • Strong working knowledge of LEDES billing formats and eBilling workflows., • Bachelor’s degree in Accounting, Business, or a related field preferred; equivalent experience will be considered., • Solid math skills, including percentage calculations., • Proficiency in Microsoft Excel, Adobe Pro, Word, and Outlook., • Excellent written, verbal, and interpersonal communication skills., • Highly detail-oriented, accurate, and capable of meeting deadlines., • Able to work collaboratively within a team, while also functioning independently with minimal supervision. Compensation The salary range for this position is $70,000 – $80,000, commensurate with experience. Application Instructions Interested candidates should submit a single file containing both a resume and a cover letter, outlining relevant eBilling and collections experience to mslonner@cbdm.com.

Our Client Our client is an ambitious, rapidly growing investment firm that recently reached a major growth milestone with the successful launch of its latest fund. Partnering directly with the Chief Operating Officer, the firm is seeking a People & Operations Manager to help build the processes, infrastructure, and employee experience needed to support its next phase of growth. This is a newly created, highly visible role offering a unique blend of HR ownership and operational responsibility. The ideal candidate is a proactive, hands-on professional who enjoys improving processes, supporting employees, and partnering with leadership to drive the business forward. The Role The People & Operations Manager will work closely with the COO to oversee core people operations while helping manage a variety of business and operational initiatives across the firm. This individual will play a key role in shaping the employee experience, maintaining efficient day-to-day operations, and implementing scalable processes to support a growing team. This opportunity is ideal for someone who enjoys balancing HR responsibilities with broader operational projects and thrives in a collaborative, entrepreneurial environment. Responsibilities • Manage the employee lifecycle, including onboarding, offboarding, employee records, and people-related processes, • Oversee benefits administration, open enrollment, leave tracking, and relationships with external brokers and HR vendors, • Support employee engagement initiatives and contribute to a positive, high-performing firm culture, • Coordinate recruitment processes, candidate scheduling, interview logistics, and onboarding activities, • Maintain HRIS systems, employee documentation, reporting, and compliance-related processes, • Manage vendor relationships, office operations, facilities coordination, and day-to-day business logistics, • Support accounts payable activities, invoice processing, expense tracking, and other operational workflows, • Assist with policy development, process improvement initiatives, and organizational best practices, • Partner closely with the COO on strategic projects, operational enhancements, and firmwide initiatives, • Help build and implement scalable processes that support the firm's continued growth Qualifications • 3-7+ years of experience in Human Resources, People Operations, HR Generalist, Business Operations, or similar roles, • Strong understanding of employee lifecycle management, benefits administration, and HR best practices, • Experience working in a fast-paced, high-growth environment, • Exposure to office management, business operations, vendor management, project coordination, or related operational functions, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Exceptional communication and relationship-building skills, • A hands-on, solutions-oriented mindset with a willingness to roll up your sleeves when needed, • Experience with HRIS platforms and Microsoft Office Suite, • High degree of discretion and professionalism when handling confidential information, • Bachelor's degree required Compensation & Benefits • Salary: $120,000-$150,000 base salary plus bonus, • Comprehensive benefits package, • Five days onsite in New York City, • Significant ownership, visibility, and opportunity for growth Joss Search is proud to be an Equal Opportunity Employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.

Client Overview: Our client is a contemporary fashion company. This role is hybrid in Secaucus, NJ Role Overview: The Accounts Payable Analyst will assist with daily AP activities, invoice and payment processes, vendor maintenance, account reconciliation, and general departmental support. The ideal candidate is detail-focused, organized, dependable, and comfortable working in a high-volume environment. Accounts Payable Analyst Responsibilities: • Maintain and create vendor records within applicable accounting and financial systems, including NetSuite and BlueCherry., • Review corporate card documentation through the CAR system and verify that required receipts and supporting materials are properly attached., • Provide support with annual 1099 preparation and related AP activities., • Investigate and help resolve vendor account discrepancies and reconciliation issues., • Review invoices for proper approvals, documentation, and processing requirements., • Assist with payment processing and banking-related activities., • Support credit card reconciliation and transaction processing., • Help manage AP backlogs, outstanding invoices, and other time-sensitive items., • Provide coverage for team members when they are out of the office., • Cross-train across various AP functions to provide flexible departmental support., • Work collaboratively with the accounting team while maintaining accuracy and meeting payment deadlines. Accounts Payable Analyst Qualifications: • 1–2 years of Accounts Payable experience preferred., • Previous experience working in a fast-paced, high-volume AP environment., • Strong understanding of invoice processing, approvals, and supporting documentation., • Experience with payment processing, banking activities, and credit card reconciliations., • Proficiency with Microsoft Excel, including PivotTables and VLOOKUPs., • Familiarity with NetSuite, Concur, and/or BlueCherry is preferred., • Microsoft Office experience required., • Background in the wholesale, retail, or apparel industry is a plus., • Excellent written and verbal communication skills., • Highly organized with strong attention to detail and accuracy., • Able to identify potential issues proactively and address discrepancies effectively.

Client Overview Our client, a well-established financial services firm, is seeking a polished, organized, and detail-oriented Administrative Assistant to join their team. This organization offers a fast-paced, professional, and collaborative corporate environment where accuracy, discretion, and exceptional administrative support are highly valued. The ideal candidate is proactive, personable, and comfortable supporting multiple team members while managing a variety of administrative and operational responsibilities. Salary/Hourly Rate $25/hr - $28/hr Position Overview The Administrative Assistant will provide comprehensive administrative and operational support to professionals within a busy financial services environment. This individual will be responsible for calendar management, scheduling, document preparation, expense reporting, meeting coordination, and general office administration. The ideal candidate is highly organized, professional, and resourceful, with strong communication skills and the ability to manage competing priorities efficiently. This role is well suited for someone who enjoys working in a corporate setting, takes initiative, and thrives in a detail-oriented, fast-paced environment. Responsibilities Of The Administrative Assistant • Provide day-to-day administrative support to team members and senior-level professionals., • Manage calendars, schedule appointments, and coordinate internal and external meetings., • Coordinate conference calls, video meetings, and conference room reservations., • Assist with domestic travel arrangements, itineraries, and related logistics as needed., • Prepare, edit, format, and proofread correspondence, reports, presentations, spreadsheets, and other business documents., • Assist with expense reports, invoice processing, and reimbursement tracking., • Maintain organized electronic and physical filing systems., • Handle incoming calls, emails, and general administrative inquiries professionally., • Coordinate meeting logistics, including conference room setup, catering, and preparation of materials., • Assist with data entry, database updates, and maintaining accurate internal records., • Track deadlines, follow-ups, and outstanding administrative requests., • Coordinate with internal departments, external vendors, and business partners as needed., • Assist with office supply management, mail distribution, and general office operations., • Support special projects, reporting requests, and other administrative initiatives., • Handle confidential business and financial information with professionalism and discretion., • Provide additional administrative support as business needs arise. Required Experience/Skills For The Administrative Assistant • Previous experience in an Administrative Assistant, Office Assistant, Team Assistant, or similar corporate administrative role., • Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint., • Experience managing calendars, scheduling meetings, and coordinating administrative logistics., • Excellent written and verbal communication skills., • Professional, polished, and personable demeanor., • Strong organizational skills and exceptional attention to detail., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Strong data entry, document preparation, and proofreading skills., • Ability to handle sensitive and confidential information with discretion., • Proactive mindset with strong problem-solving and follow-through skills., • Comfortable interacting with professionals at all levels of an organization., • Ability to work independently while collaborating effectively with a team., • Reliable, adaptable, and willing to assist with a variety of administrative responsibilities. Preferred Experience/Skills For The Administrative Assistant • Previous administrative experience within financial services, banking, investment management, private equity, asset management, or professional services., • Experience supporting multiple professionals or senior-level executives., • Familiarity with expense reporting, invoice processing, and financial documentation., • Strong Excel skills, including formatting spreadsheets, organizing data, and maintaining trackers., • Experience coordinating travel arrangements and complex meeting schedules., • Experience working within a fast-paced, high-performance corporate office., • Familiarity with Concur, Salesforce, or similar business platforms., • Ability to anticipate team needs and proactively identify opportunities to improve administrative processes. Education Requirements • High school diploma or equivalent is required., • Associate's or Bachelor's degree is preferred. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

About the company Our client is an established importer and distributor of food products in the United States, with a supply chain and customer service team that keeps retail and distribution customers supplied and billed accurately. This role is a contract-to-permanent assignment through Quanta, a recruiting and HR consulting firm. About the role We are looking for a detail-oriented Customer Service Specialist to manage customer orders from purchase order receipt through fulfillment and accurate final billing. You will report directly to the Customer Service Supervisor. This is an entry-level position, and training and guidance will be provided. Extensive logistics experience is not required. What you will do • Receive, review, enter, and update customer purchase orders in SAP, verifying item codes, quantities, pricing, delivery details, and customer instructions, • Check orders against approved commercial terms and company policies, including lead times, order minimums, and pallet configurations, and flag discrepancies to your supervisor, • Work with the inventory team to check availability, identify shortages, and communicate approved order adjustments to customers, • Monitor open orders using Logistics reports, follow up internally on delays, and send customers daily status updates, • Act as the point of contact for assigned customers on order confirmations, availability, changes, shipment status, and delivery questions, • Monitor EDI order, confirmation, and invoice transmissions, spot missing or incorrect data, and help resolve errors, • Check that customer orders, fulfillment records, and billing data agree so final invoices are accurate, and escalate discrepancies before closure, • Record customer complaints, shortages, damages, and return requests, and route them for review with supporting documents, • Keep SAP records and Excel trackers accurate and escalate exceptions promptly What you bring • Working knowledge of Excel: data entry, sorting, filters, and basic formulas (lookup functions and pivot tables are a plus), • Basic SAP navigation, data entry, and order processing knowledge (exposure through training, coursework, internships, or a job is fine), • Comfort managing customer emails, calendars, and follow-ups in Outlook, • Clear written and verbal English, strong attention to detail, and dependable follow-through, • Ability to manage multiple priorities and willingness to learn and follow established procedures, • High school diploma or equivalent Nice to have • Customer service, order entry, or administrative experience, ideally in distribution or a food business, • Familiarity with EDI and the order-to-invoice process, • Associate’s or bachelor’s degree in business, supply chain, or a related field Schedule and pay • Hybrid: 3 days per week in the New York City office (in the Financial District), 2 days remote, • Hours: 9am to 5pm, • Pay: $26.44 per hour

Employer Summary: Octagon Credit Investors, LLC is a $31 billion asset manager specializing in broadly syndicated loans and high yield bonds (i.e., liquid credit), structured credit (CLO debt and equity), multi-asset credit, and direct lending strategies. Over our 30+ year history, Octagon has developed a rigorous investment process based on fundamental credit analysis, relative value positioning, and active risk management to generate attractive risk-adjusted returns for investors. Octagon counts major financial institutions, insurance companies, and pension funds around the globe among our largest investors. Through our various investment platforms, we seek to provide investors with differentiated access to the US below investment grade corporate credit and private credit markets. Octagon is majority-owned by Conning, a leading global investment management firm with a long history of serving the insurance industry. Octagon and Conning are part of Generali Investments, an ecosystem of asset management firms operating in more than 20 countries, offering distinctive strategies and expert insights to help investors achieve long-term performance. Generali Investments is the asset management arm of the Generali Group, one of the world's largest insurance and asset management groups. Currently comprising approximately 100 employees, Octagon strives to foster a team-based culture built upon communication, trust, accountability, and dedication to client partnership. Octagon believes that providing a challenging and rewarding career, combined with a supportive work environment, incents employees to remain at the firm. We also embrace the principles of diversity, equity, and inclusion; our employees can bring the best version of themselves to work every day. We thrive in an environment where everyone’s voice is heard, every idea counts, and the differences of our employees are valued. Position Summary: The Executive Assistant is responsible for providing general support and assistance to members of the Senior Leadership Team related to key administrative matters, client engagement initiatives, department activities, office operations, and personnel matters. The Executive Assistant will interact with a diverse group of internal and external stakeholders on behalf of the most senior members of the organization. Sound, professional judgment, etiquette, and strong prioritization skills are required in order to support and organize a diversified workload. The Executive Assistant’s core responsibility is to ensure that the highest level of support and related services are consistently provided. The Executive Assistant will work independently, and in conjunction, with members of senior leadership as well as additional members of the Octagon Administrative Support team. Essential Duties and Responsibilities: • Provide administrative support to senior leaders related to key administrative matters, client engagement initiatives, department activities, office operations, and personnel matters, • Maintain calendar appointments and reschedule meetings to coordinate internal and external meetings, avoid conflicts, and ensure smooth execution, • Coordinate travel arrangements including airfare, hotels, and car service, • Facilitate a bridge for smooth communication between internal and external stakeholders, • Provide guidance and support to Administrative Support team members, • Schedule and organize events such as meetings, conference calls, annual off-site, and other departmental activities, • Submit expense reports and maintain expense management platform, Concur, by serving as a system administrator, • Provide general administrative support (e.g., copying sensitive files, binding, answering calls, etc.), • Plan and coordinate team meetings including preparation and circulation of meeting materials, • Provide onboarding and offboarding assistance related to employment matters, • Support Accounting team by conducting AmEx reconciliations, personal reimbursement payments, and vendor invoice management, • Ensure accurate maintenance of files and databases for efficient retrieval and disposition of documents, • Help answer questions pertaining to firm policies, day-to-day operations, and follow up with solutions/process improvement, • Proactively take on ad hoc projects and provide support for new business initiatives, as needed Areas of Knowledge, Skills, and Abilities/Qualifications: • 7+ years of Executive Assistant experience in a professional services firm or corporate environment, • A Bachelors’ Degree in a relevant field of study (degree in business-related field, a plus) or High School diploma/GED equivalent, • Strong familiarity with making travel arrangements and processing expense reports/reimbursements, • Ability to multi‐task, be proactive, work independently, and work effectively under pressure (often under deadlines and changing priorities), • Understanding of the importance of strict confidentiality of internal/personnel affairs/client information, • Highly motivated, proactive team player with a positive attitude, • Outstanding reputation of professional integrity and maturity, • Excellent written and oral communication skills, strong analytical skills, and exemplary attention to detail, • Proficient with Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint, • Ability and desire to learn and develop new skills, • Demonstrated ownership and accuracy of work product, • A self-starter who can multi-task and support multiple people with varied personalities Compensation and Benefits: • Competitive salary and eligibility for year-end performance-based bonus, • Medical, dental, vision, life, and disability insurance, • Commuter benefits, • 401(k) matching program, • Employee Assistance Program (“EAP”), • Professional designation and licensure assistance, • Family support and leaves of absence Note: Please note that Octagon does not sponsor work visas or immigration-related employment benefits. We encourage all individual applications; please, no recruiters or agencies.

Production / Costing Assistant - Handbags G-III Apparel Group Location: Midtown Manhattan, New York City | On-site Reports to: Senior Costing Manager About G-III Apparel Group, Ltd. | www.g-iii.com G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands, including some of the most sought-after names in global fashion, our success is driven by our team’s entrepreneurial spirit and our deep relationships across the industry. Position Summary The Production / Costing Assistant supports costing and production activities for the Handbags teams. Reporting to the Senior Costing Manager, this role maintains accurate cost data, coordinates with factories on pricing and ex-factory dates, and assists with sample tracking, reporting, and invoice processing. Key Responsibilities • Maintain master costing charts and enter and update costing information in internal systems., • Request factory pricing and cost breakdowns, assist with cost analysis, and communicate pricing updates to the Sales team., • Coordinate with factories to secure the best available ex-factory dates., • Assist with checking in and reviewing top-of-production (TOP) samples, communicating comments, and maintaining sample logs., • Use AS400 and Excel to pull and analyze reports, update charts, and maintain production and costing data., • Submit factory invoices and maintain an accurate invoice log., • Assist with special projects as needed. Education and Experience • At least 2 years of professional production experience in an environment with a high volume of SKUs, required., • College degree or equivalent professional work experience, required. Skills and Qualifications • Advanced Microsoft Excel skills, including data manipulation, pivot tables, and VLOOKUP., • Working knowledge of WebPDM, PLM, Illustrator, Photoshop, and PowerPoint is an asset., • AS400 experience is an asset; willingness to learn and use the system is required., • Strong project management and multitasking skills, with close attention to detail., • Confident verbal and written communication skills., • Ability to work independently, meet multiple deadlines, and adapt to changing priorities in a fast-paced fashion environment., • Ability to build and maintain relationships with other departments, vendors, and overseas offices. What We Offer • Comprehensive benefits including medical, dental, vision, and 401(k), • PTO and company holidays, • Employee discounts The pay range for this position is: $26.44 per hour/$55,000 per year (Annualized salary is based on a 40 hour work week)- $28.85 per hour/$60,000 per year(Annualized salary is based on a 40 hour work week). Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law. G-III’s owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., GIII Sports and more. G-III has fashion licenses under the Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi’s, Vince Camuto, Margaritaville and more. G-III also operates retail stores for the DKNY, Karl Lagerfeld Paris and Donna Karan brands.

Ready to shape the future of work? At Genpact, we don’t just adapt to change—we drive it. AI and digital innovation are redefining industries, and we’re leading the charge. Genpact’s , our industry-first accelerator, is an example of how we’re scaling advanced technology solutions to help global enterprises work smarter, grow faster, and transform at scale. From large-scale models to , our breakthrough solutions tackle companies’ most complex challenges. If you thrive in a fast-moving, tech-driven environment, love solving real-world problems, and want to be part of a team that’s shaping the future, this is your moment. Genpact (NYSE: G) is an advanced technology services and solutions company that delivers lasting value for leading enterprises globally. Through our deep business knowledge, operational excellence, and cutting-edge solutions – we help companies across industries get ahead and stay ahead. Powered by curiosity, courage, and innovation, our teams implement data, technology, and AI to create tomorrow, today. Get to know us at and on , , , and _. Inviting applications for the role of Executive Assistant to Global Business Leader Role Overview: We are seeking a highly organized, proactive, and experienced Executive Assistant (EA) to support senior leader at Genpact’s New York City office. The ideal candidate will be a strategic partner who can seamlessly manage complex schedules, leadership calendars, coordinate cross-functional meetings, and act as a key liaison for internal and external stakeholders. This is an onsite role requiring a high degree of professionalism, discretion, and adaptability in a fast-paced environment. Key Responsibilities: • Provide high-level administrative support to two senior executives, including calendar management, meeting coordination, and travel arrangements., • Act as a gatekeeper and prioritize requests, ensuring leaders’ time is optimized and protected., • Prepare and edit correspondence, reports, presentations, and meeting materials., • Coordinate logistics for onsite and virtual meetings, town halls, and leadership offsites., • Manage confidential information with discretion and integrity., • Support internal and external communications on behalf of the executives., • Track key deliverables, follow up on action items, and support project execution as needed., • Liaise effectively with other executive assistants, senior leaders, and business teams across global locations., • Handle expense reports, procurement, and invoice processing., • Proactively identify opportunities to improve efficiency and streamline administrative processes. Qualifications: • 5+ years of executive support experience, preferably in a fast-paced professional services or global corporate environment., • Prior experience supporting multiple senior-level leaders simultaneously., • Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools like Teams, Zoom, and SharePoint., • Exceptional organizational and time management skills., • Strong written and verbal communication abilities., • High emotional intelligence, professionalism, and ability to navigate complex, matrixed organizations., • Flexibility and resilience to adapt to shifting priorities and urgent needs., • Bachelor’s degree preferred. Location • This role requires the employee to be in our New York office all 5 days a week Come join the tech shapers and growth makers at Genpact and take your career in the only direction that matters: Up. Let’s build tomorrow together. The approximate annual base compensation range for this position is $60 to $65/hr. non-exempt The actual offer, reflecting the total compensation package plus benefits, will be determined by a number of factors which include but are not limited to the applicant’s experience, knowledge, skills, and abilities; geographic location; and internal equity “Los Angeles, California and Philadelphia, Pennsylvania-based candidates are not eligible for this role." New York, NY area candidates are eligible for this role only.” Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation. Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.

Assistant Controller – Corporate Accounting & Financial Reporting Hands-on Assistant Controller role with direct exposure to the CFO. This position offers broad responsibility across corporate accounting, financial reporting, partnership equity, audit and tax coordination, and process improvement within a fast-paced, collaborative environment. Responsibilities as the Assistant Controller: • Corporate Accounting & Close: Own key components of the monthly and quarterly close, including journal entries, accruals, account reconciliations, and balance sheet management., • Financial Reporting: Prepare and review financial reporting on both an accrual and cash basis while ensuring the accuracy and integrity of financial data., • Management Reporting & Analytics: Build KPI dashboards, prepare management reporting, and perform P&L variance analysis against budgets, forecasts, and prior periods., • ERP & Systems: Manage financial data within Oracle NetSuite and identify opportunities to improve accounting workflows, reporting, and data integrity., • Audit & Tax Coordination: Partner with external auditors on annual financial statement audits and provide financial reporting to outside tax professionals for quarterly estimates and annual filings., • Partnership Accounting: Monitor partner equity activity, including buy-in schedules, equity calculations, distributions, and related partner reporting and communications., • Budgeting & Forecasting: Partner with the CFO and FP&A team on forecasting, expense management, and other financial planning initiatives., • Team Oversight: Supervise accounts payable activity, including invoice review, GL coding, vendor management, and timely payment processing., • Process Improvement & AI: Leverage advanced Excel, technology, and AI tools to automate manual workflows, improve reporting, and increase efficiency across the finance function. Qualifications for the Assistant Controller: • Education: Bachelor's degree in Accounting, Finance, or related field required; CPA or progress toward CPA strongly preferred., • Experience: 5–8 years of progressive corporate accounting experience; a combination of public accounting and industry experience is preferred., • Industry Background: Experience within professional services, asset management, private equity, private credit, hedge funds, legal services, or another sophisticated corporate environment is highly relevant., • Accounting Knowledge: Strong understanding of U.S. GAAP, accrual accounting, general ledger accounting, month-end close, and financial reporting., • Partnership Experience: Exposure to partnership accounting, partnership equity, or partnership tax is a strong plus., • Technical Skills: Advanced Excel skills, including pivot tables, XLOOKUP/VLOOKUP, INDEX MATCH, and IF statements; Oracle NetSuite experience preferred., • Technology: Technologically savvy with an interest in leveraging AI and automation to improve accounting and finance processes., • Attributes: Sharp, articulate, and confident with strong attention to detail and the ability to communicate effectively with senior leadership and external stakeholders. Compensation & Work Arrangement: • Base Salary: $135,000–$170,000, • Target Total Compensation: Approximately $200,000, • Work Arrangement: 4 days in office / 1 day remote, • Location: Midtown Manhattan, • Comprehensive benefits, including fully covered healthcare, competitive retirement benefits, and additional firm perks. Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.

About DBG Health & Beauty Join Australia’s largest independent health, wellness, and beauty powerhouse! Part of DBG Health, headquartered in Australia, we’re driven by our mission to deliver affordable and innovative solutions that enhance well-being for millions of customers. With over 1,000 dedicated professionals, we lead the way in pharmaceuticals, consumer goods, beauty, health, and wellness, backed by a portfolio of trusted brands. Beauty, our consumer division, represents market-leading names like MCoBeauty, Esmi Skin Minerals, Nude by Nature, SunSkills, PONi cosmetics and more, offering premium-quality, accessible products that resonate with consumers domestically and internationally. Be part of our exciting growth journey and shape the future of global health, wellness, and beauty. Soon, we'll expand in this market further by launching Nude by Nature and Esmi Skin Minerals. Join a team that values creativity, innovation, and customer impact as we continue to grow and redefine what's possible. About the Role We are seeking a community- and results-driven Influencer & PR Partnerships Manager to lead day-to-day execution and campaign strategy across public relations, the creator ecosystem, and strategic brand partnerships for two premier beauty brands: MCoBeauty and Nude by Nature. Reporting directly to the Marketing Director, this role is equal parts communications strategist, relationship builder, and execution driver across a fast-moving, multi-brand portfolio. You will own end-to-end execution across earned press, paid creator partnerships, product seeding, affiliate networks, and co-branded collaborations, tailoring strategies to reflect each brand’s distinct positioning while driving earned media value (EMV), high-performing content assets, brand awareness, and retail growth. What You’ll Do Multi-Brand Public Relations & Earned Media • PR Agency Oversight: Serve as the primary day-to-day lead for external PR agencies across both MCoBeauty and Nude by Nature, coordinating press pitches, managing sample requests, and driving accountability for editorial coverage., • Press Strategy & Storytelling: Draft tailored press releases, media pitches, launch narratives, and press kits that highlight MCoBeauty’s trend-driven, mass-luxe innovation alongside Nude by Nature’s natural, clean beauty storytelling., • Events & Experiential PR: Support the planning and execution of press appointments, brand launch events, editor dinners, and retail/pop-up activations across both brand portfolios. Creator Partnerships & Content Contracting • End-to-End Influencer Management: Lead paid creator campaigns for both brands from concept through completion—including sourcing, briefing, contract negotiations, content approvals, posting oversight, and post-campaign recaps., • Paid Media Content Licensing: Partner closely with Paid Media, Social, and Performance teams to negotiate and contract creator content for usage across paid social ads, whitelisting, web/e-commerce, and email marketing., • Seeding & Ambassador Motions: Manage strategic product seeding, VIP gifting mailers, and affiliate creator networks (LTK, ShopMy, TikTok Shop) to foster long-term brand advocacy and conversion., • Contracting & FTC Compliance: Manage contract execution, usage rights clearances, exclusivity terms, deliverable tracking, and FTC compliance across all brand partnerships. Brand & Strategic Partnerships • Co-Branded Collaborations: Identify, negotiate, and execute strategic partnerships with aligned beauty, fashion, retail, and lifestyle partners to drive cross-promotional reach for both brands., • Expert & Industry Partnerships: Build relationships with key industry experts, makeup artists, and clean beauty advocates to establish credibility and product endorsement., • Cultural & Trend Capitalization: Monitor daily social, creator, and beauty trends to rapidly spot viral moments and cultural opportunities for MCoBeauty and Nude by Nature. Operations & Analytics • Cross-Functional Integration: Collaborate continuously with Brand, Social, Paid Media, Creative, and E-Commerce teams to align PR narratives and creator assets across all touchpoints., • Multi-Brand Budget Tracking: Track campaign, PR, seeding, and partnership budgets across both brands, managing invoice processing, spend logs, and expense reconciliation., • Performance Reporting: Utilize PR and influencer analytics platforms (e.g., Traackr, CreatorIQ, Tribe Dynamics, LTK, Dash Hudson) to track EMV, reach, conversions, and ROI for leadership reporting. Qualifications & Requirements • Experience: 4–5+ years of dedicated PR, Influencer Marketing, and Partnerships experience within beauty, consumer goods, or lifestyle brands (multi-brand or portfolio experience preferred)., • Cross-Channel Licensing: Direct experience contracting creator content usage rights specifically for Paid Media, digital ads, and e-commerce licensing., • Industry Relationships: Pre-existing network of beauty/lifestyle editors, journalists, digital creators, talent managers, and PR agencies., • Execution & Project Management: Exceptional organizational skills with a proven track record of managing competing priorities, deadlines, and multi-brand campaign workstreams independently., • Tool & Platform Fluency: Working knowledge of key social platforms (TikTok, Instagram, YouTube, TikTok Shop) and PR/creator platforms (e.g., Traackr, CreatorIQ, LTK, ShopMy, Meltwater)., • Cultural & Gen Z Acumen: Deep familiarity with Gen Z and Millennial consumer behavior, trending internet culture, clean beauty positioning, and social commerce., • Communication Skills: Outstanding written and verbal communication abilities with strong attention to detail. Featured benefits Medical insurance, Vision insurance, Dental insurance, 401(k), Paid maternity leave

Job Description Position Summary Bennett Heat Treating & Brazing Co., Inc. is seeking a dependable, organized, and detail-oriented Customer Service Representative to serve as a primary point of contact for customers and support daily order, shipping, warehouse, and billing processes. The position's main responsibility is answering incoming customer calls, with typical volume ranging from approximately 20 to 50 calls per day. Most inquiries concern order status. The Customer Service Representative must collect the correct information, research the order in the Visual Shop ERP system, coordinate with the warehouse when necessary, and communicate a verified update to the customer. The employee will also prepare daily UPS labels, schedule common-carrier pickups, generate shipping tickets and certifications, attach purchase orders, and verify that completed orders contain the documentation needed for shipping and billing. This position operates in a highly manual and process-driven industrial environment. The ideal candidate is comfortable working with traditional procedures, paper documentation, computer systems, frequent customer communication, and cross-functional coordination. Key Responsibilities Incoming Customer Calls • Answer approximately 20 to 50 incoming calls per day., • Greet customers professionally and identify the reason for each call., • Collect the customer name, company, purchase-order number, order number, material information, and other relevant details., • Clarify questions before researching the request., • Handle most calls involving order-status inquiries., • Communicate information clearly, professionally, and accurately., • Avoid providing estimated dates or commitments before verifying information., • Document important questions, customer requests, changes, and follow-up needs., • Escalate technical, quality, pricing, or unusual service concerns to the appropriate team member., • Maintain a patient and service-oriented communication style. Email Communication • Respond to customer email inquiries promptly., • Provide clear and professional written updates., • Request missing order or shipping information when needed., • Communicate changes in order status, delivery, pickup, or shipping., • Maintain organized email records., • Follow up until the customer's question is resolved., • Escalate complex or sensitive matters appropriately. Order-Status Research • Research order status using the Visual Shop ERP system., • Review system information before contacting the warehouse., • Determine whether an order has been received, entered, processed, completed, documented, prepared for pickup, or shipped., • Coordinate with warehouse personnel when the ERP does not contain sufficient information., • Verify order status before communicating with the customer., • Identify missing documentation or information that may be delaying the order., • Maintain ownership of the inquiry until a confirmed response is provided., • Learn company-specific Visual Shop workflows through training. Customer Order Updates • Provide regular customer updates regarding order progress., • Follow up regarding questions, requested changes, completion, pickup, or shipping., • Notify customers when additional information is needed., • Communicate revised expectations when confirmed by Operations or the warehouse., • Track open customer requests and promised follow-ups., • Maintain consistent communication even when an immediate resolution is not available., • Help build customer confidence through timely, accurate updates. Shipping Tickets and Certifications • Generate shipping tickets for completed warehouse orders., • Prepare required order certifications., • Attach the correct customer purchase order., • Verify that documentation matches the correct order and customer., • Ensure all necessary documents are available for billing., • Identify missing or inconsistent documents before releasing an order., • Organize documents for customer pickup, carrier shipment, and invoice processing., • Maintain accurate electronic and paper records. UPS Shipping Labels • Prepare UPS shipping labels daily., • Verify customer names, addresses, attention lines, account numbers, package information, and shipping instructions., • Use customer-provided freight account information when applicable., • Confirm label accuracy before finalizing the shipment., • Coordinate package readiness with warehouse and shipping personnel., • Maintain tracking information when available., • Communicate shipment details to customers as needed. Common-Carrier Coordination • Contact common carriers to schedule pickups., • Coordinate approximately five common-carrier pickups per week., • Confirm pickup dates, shipment details, addresses, freight instructions, and account information., • Provide carriers with the information needed to complete the pickup., • Coordinate pickup readiness with warehouse personnel., • Follow up on missed, delayed, or changed pickups., • Maintain records of scheduled carrier activity., • Escalate unusual carrier or freight issues when necessary. Billing Documentation Support • Review completed orders to confirm that shipping tickets, certifications, purchase orders, and supporting documents are present., • Organize documentation for billing., • Resolve missing information with the appropriate department., • Help prevent invoicing delays caused by incomplete paperwork., • Maintain complete and accessible order records., • Communicate documentation concerns promptly. Customer and Shipping Issue Resolution • Attempt to resolve routine customer and shipping issues independently., • Research available information before requesting assistance., • Coordinate with warehouse, shipping, quality, billing, or management as needed., • Escalate issues when they fall outside the employee's authority or require specialized knowledge., • Keep the customer informed while an issue is being reviewed., • Document the resolution and any required follow-up. Escalations are not expected to occur frequently, and support will be available when a situation requires additional authority or expertise. Minor Purchasing and Administrative Support • Assist with routine or minor purchasing activities., • Collect or organize information required for approved purchases., • Communicate with vendors when assigned., • Maintain basic purchasing records., • Support daily office and administrative functions., • Learn additional responsibilities gradually based on training, business needs, and demonstrated capability. Required Qualifications Must-Have Qualifications • At least three years of customer service experience., • High school diploma or equivalent., • Proficiency with Microsoft Word, Excel, and Outlook., • Strong verbal and written communication skills., • Professional telephone and email etiquette., • Ability to manage approximately 20 to 50 incoming calls per day., • Strong attention to detail., • Critical-thinking and problem-solving skills., • Ability to research information before responding to customers., • Strong organization and follow-up habits., • Ability to manage multiple inquiries, interruptions, and priorities., • Ability to review documents for completeness and accuracy., • Team-oriented work style., • Dependable attendance and punctuality., • Ability to work in a highly manual and process-driven environment., • Ability to learn Visual Shop ERP and company-specific procedures., • Willingness to coordinate with warehouse, shipping, quality, and billing employees., • Reliable transportation or a dependable commute plan. Preferred Qualifications • Customer service experience in manufacturing, industrial services, logistics, distribution, or warehousing., • Experience researching customer order status., • Experience with ERP or order-management systems., • Previous Visual Shop ERP experience., • Experience preparing UPS shipping labels., • Experience coordinating common-carrier pickups., • Familiarity with customer freight accounts., • Experience preparing shipping tickets, certifications, or order documentation., • Experience reviewing purchase orders., • Experience supporting billing or invoice documentation., • Minor purchasing or vendor-coordination experience. Manufacturing, industrial, or shipping experience is helpful but is not required when the candidate demonstrates strong customer service, accuracy, organization, and learning ability. \nCompany Description Why Work at HireFinder RPO? At HireFinder RPO, we're more than a recruiting company, we're a team of passionate professionals dedicated to connecting great talent with great opportunities. We believe that success starts with people, which is why we foster a collaborative, supportive, and performance-driven environment where recruiters are empowered to grow, excel, and make a real impact. Whether you're sourcing top talent, building client relationships, or helping candidates take the next step in their careers, your work directly contributes to the success of individuals and organizations across the country. What Makes HireFinder Different? ✅ Growth Opportunities – We invest in our team's development through ongoing training, coaching, and career advancement opportunities. ✅ Performance-Driven Culture – Hard work and results are recognized and rewarded. ✅ Supportive Team Environment – We believe in teamwork, collaboration, and helping each other succeed. ✅ Diverse Client Portfolio – Recruit for a wide variety of industries and positions across the United States. ✅ Flexibility & Work-Life Balance – We value productivity while promoting a healthy work environment. ✅ Meaningful Impact – Every placement you make changes lives, supports businesses, and strengthens communities. Our Mission At HireFinder RPO, our mission is simple: help exceptional talent find exceptional opportunities while delivering outstanding service to our clients. If you're looking for a company where your contributions matter, your growth is encouraged, and your success is celebrated, HireFinder RPO is the place for you. Why Work at HireFinder RPO?\r\n\r\nAt HireFinder RPO, we're more than a recruiting company, we're a team of passionate professionals dedicated to connecting great talent with great opportunities.\r\n\r\nWe believe that success starts with people, which is why we foster a collaborative, supportive, and performance-driven environment where recruiters are empowered to grow, excel, and make a real impact. Whether you're sourcing top talent, building client relationships, or helping candidates take the next step in their careers, your work directly contributes to the success of individuals and organizations across the country.\r\n\r\nWhat Makes HireFinder Different?\r\n\r\n✅ Growth Opportunities – We invest in our team's development through ongoing training, coaching, and career advancement opportunities.\r\n\r\n✅ Performance-Driven Culture – Hard work and results are recognized and rewarded.\r\n\r\n✅ Supportive Team Environment – We believe in teamwork, collaboration, and helping each other succeed.\r\n\r\n✅ Diverse Client Portfolio – Recruit for a wide variety of industries and positions across the United States.\r\n\r\n✅ Flexibility & Work-Life Balance – We value productivity while promoting a healthy work environment.\r\n\r\n✅ Meaningful Impact – Every placement you make changes lives, supports businesses, and strengthens communities.\r\n\r\nOur Mission\r\n\r\nAt HireFinder RPO, our mission is simple: help exceptional talent find exceptional opportunities while delivering outstanding service to our clients.\r\n\r\nIf you're looking for a company where your contributions matter, your growth is encouraged, and your success is celebrated, HireFinder RPO is the place for you.

Looking for an AP role where you can do more than process invoices? This opportunity gives you ownership of vendor reconciliations, issue resolution, and payment controls while supporting a growing, acquisition-driven organization. • Take ownership of vendor statement reconciliation and resolution rather than focusing solely on invoice entry, • Make an immediate impact as the organization continues to grow through acquisitions, • Gain exposure to AP controls, vendor banking verification, and process improvement, • Serve as a key point of contact for vendors and internal business partners, • Build experience in a high-volume environment with potential for continued career growth Target Compensation: $75,000 Location: Melville,NY • Reconcile vendor statements and resolve missing invoices, credits, duplicates, and payment discrepancies, • Research invoice and payment issues across AP, purchasing, receiving, and payment records, • Communicate directly with vendors to resolve outstanding balances and provide payment updates, • Review and validate vendor banking information and supporting documentation, • Use Excel and AP systems to analyze accounts, track exceptions, and maintain accurate records, • 2+ years of high-volume, full-cycle Accounts Payable or related accounting experience preferred, • Experience with vendor statement reconciliation, invoice research, and vendor communication, • Strong Excel skills, including lookups, filtering, sorting, and data reconciliation, • Experience working with ERP/AP systems and an understanding of POs, invoice matching, and payment processing #LI-SM1

Job DescriptionJob Title: Office Services CoordinatorJob Description The Office Services Coordinator supports the day-to-day operation, maintenance, safety, and overall functionality of the organizations facilities. This role assists the Office Services Manager with building services, maintenance activities, workplace experience projects, contractors, work orders, and facility-related initiatives to ensure a safe, clean, efficient, and well-maintained environment. The position offers the opportunity to work closely with leadership, vendors, and employees while gaining broad exposure to facilities operations, workplace services, project coordination, and employee experience initiatives. Responsibilities • Assist with the daily management and operation of corporate facilities to ensure smooth and reliable workplace services., • Monitor building systems, including HVAC, electrical, plumbing, fire and life safety, elevators, and security systems, and escalate issues as needed., • Coordinate preventive and corrective maintenance activities with internal teams and external vendors., • Oversee daily pantry and café operations, ensuring coffee, snacks, and other refreshments remain adequately stocked., • Monitor pantry inventory and coordinate timely purchasing and replenishment of consumable items., • Track and process vendor invoices and payments using systems such as SAP and Excel., • Respond to facility-related service requests and ensure timely completion and follow-up., • Conduct routine inspections of office space and proactively address issues related to cleanliness, safety, and functionality., • Assist with emergency response procedures, incident reporting, and business continuity activities., • Help manage building access, including keys, badges, and security systems, in coordination with appropriate stakeholders., • Support office moves, seating changes, furniture installation, and other facility projects., • Assist with scheduling and coordination for office moves, events, and workplace service requirements., • Maintain a high standard of employee experience, cleanliness, hospitality, and overall workplace presentation., • Identify opportunities to improve operational efficiency, workplace processes, and facility conditions, and share recommendations with management., • Communicate effectively with employees, tenants, management, vendors, and contractors to ensure clear expectations and seamless coordination., • Be available outside of normal business hours when necessary to support critical facility or workplace needs., • Assist with planning, organizing, and coordinating internal events and meetings., • Maintain accurate records related to facilities operations, inventory, work orders, and financial transactions., • Handle confidential information appropriately and in accordance with organizational policies., • Perform other duties as assigned to support facilities operations and office services.Essential Skills, • 23 years of relevant office administration, facilities operations, or office services experience preferred., • Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook., • Experience with administrative support tasks, including payment processing and invoice tracking., • Ability to use Excel for payment processing, invoice tracking, and data organization., • Familiarity with facilities operations, facilities maintenance, and work order coordination., • Experience in inventory management for office supplies, pantry items, and related consumables., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Strong verbal and written communication skills, with a focus on clear and professional interactions., • Demonstrated customer service skills and a focus on delivering a positive employee experience., • Ability to coordinate office supplies, mail distribution, office equipment, and facilities-related requests., • Ability to maintain accurate records and handle confidential information appropriately., • Ability to work effectively with minimal supervision while managing multiple responsibilities., • Professional demeanor with the ability to interact confidently with employees at all levels, including senior leadership., • Hands-on, proactive, and solutions-oriented approach to daily tasks and unexpected issues., • Comfort working in a fast-paced corporate environment and adapting to changing priorities.Additional Skills & Qualifications, • Experience with SAP or similar enterprise systems for payment processing and invoice management., • Background or education in Business, Facilities, or a related field is beneficial., • Experience in workplace operations, office services, and facilities coordination., • Event planning and coordination experience, including scheduling, logistics, and on-site support., • Experience with inventory management processes for office and pantry supplies., • Ability to coordinate schedules, meetings, and activities across multiple stakeholders., • Strong attention to detail and accuracy in processing invoices, payments, and records., • Ability to present professionally and interact comfortably with C-suite and other senior leaders., • Willingness to assist with a wide range of duties, including procurement, ordering supplies, payment processing, and general office support., • Demonstrated ability to identify process improvements and contribute ideas to enhance operational efficiency.Work Environment This position is fully on-site in a corporate office environment in New York City, with standard working hours from 9:00 a.m. to 5:00 p.m. The role involves regular interaction with building systems, vendors, contractors, and internal teams, as well as frequent movement throughout the office to inspect spaces, manage pantry and café areas, and support moves and events. You will work with tools and technologies such as Microsoft Office (Word, Excel, Outlook) and SAP for payment processing and invoice tracking. The environment emphasizes cleanliness, hospitality, and a professional appearance, with a focus on creating a safe, efficient, welcoming, and operationally excellent workplace. Job Type & Location This is a Contract to Hire position based out of New York, NY. Pay and Benefits The pay range for this position is $28.85 - $33.65/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & Location This is a Contract to Hire position based out of New York, NY. Application Deadline This position is anticipated to close on Oct 31, 2026. Workplace Type This is a fully onsite position in New York,NY. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Job Description Administrative Assistant – Financial Services Job at a Glance • Administrative Assistant – Financial Services, • Location: Jersey City, NJ (on-site), • Contract: W2 only, 5 month contract with potential for extension or conversion to full time with our client, • Pay: $ 30.00/hour + optional medical, dental, vision, 401(k) match Overview Join a platform services/administrative support team at a large financial services environment supporting front-office leaders and high-priority internal stakeholders. This role focuses on high-volume coordination (calendar, travel, meetings, events) and process-driven administrative execution, with an emphasis on organization, discretion, and proactive communication. On-site presence is an essential function of the position. Key Responsibilities • Provide day-to-day executive administrative support including calendar, meeting, and travel coordination (domestic and international)., • Coordinate virtual and in-person meetings (including video/audio conferencing) and support meeting logistics end-to-end., • Manage high-volume expense reporting, invoice processing, and related documentation with accuracy and timeliness., • Plan and execute logistics for internal/external events (workshops, client meetings, roadshows, team events)., • Maintain distribution lists and assist with departmental reporting and documentation organization., • Support onboarding/transfer/separation administrative tasks and visitor logistics as needed., • Partner with other administrative professionals to ensure seamless coverage across leaders and teams. Required Skills • 3–5 years of administrative assistant experience supporting senior stakeholders in a corporate environment (financial services preferred)., • Advanced proficiency with Microsoft Outlook and Excel; strong skills in Word and PowerPoint., • Strong organizational skills with the ability to multitask, prioritize, and deliver accurately under deadlines., • Excellent written and verbal communication skills; proactive, service-oriented approach., • Experience with heavy expense processing, travel coordination, and calendar/meeting management., • High degree of professionalism, discretion, and ability to handle sensitive information., • On-site availability in Jersey City, NJ. Education • Bachelor’s degree or higher. Preferred Skills • Experience developing or improving administrative procedures, controls, and reporting., • Familiarity with procurement and travel/expense tools (e.g., Concur or similar)., • Experience using access/request management tools (e.g., SailPoint or similar)., • Exposure to reporting/visualization tools (e.g., Tableau)., • Experience supporting event planning and client/visitor logistics in a fast-paced environment., • Project planning skills (creating and maintaining project plans; tracking deliverables). Why Should I Apply? This is a high-visibility opportunity to support senior stakeholders in a structured, fast-paced environment while expanding your administrative operations and coordination skill set. About CEI: As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements. #ZR #INDGEN

Nova Construction Services is seeking a detail-oriented Staff Accountant to support daily accounting operations, including accounts payable, accounts receivable, payroll support, reconciliations, vendor management, and financial reporting activities. The ideal candidate is organized, analytical, and able to manage multiple priorities while maintaining accuracy and meeting deadlines. Responsibilities • Manage accounts payable processes, including invoice review, vendor communication, expense coding, reconciliations, and payment tracking., • Perform bank, credit card, and vendor account reconciliations., • Support accounts receivable activities, including invoicing, deposits, payment tracking, and collections follow-up., • Assist with weekly payroll processing, payroll reporting, and related filings., • Prepare accounting reports and support month-end close activities., • Maintain accurate financial records and assist with audits, insurance documentation, and project requirements., • Support accounting process improvements and provide assistance to the Finance team as needed. Qualifications • Bachelor’s degree in Accounting, Finance, or related field preferred., • 2+ years of accounting experience preferred., • Experience with accounts payable, reconciliations, and financial reporting., • Strong attention to detail, organization, and time management skills., • Proficiency in Microsoft Excel and accounting software., • Strong communication and problem-solving abilities., • Construction accounting experience is a plus. Why Join Nova Construction Services? At Nova Construction Services, we value accountability, teamwork, and continuous improvement. Join a growing organization where your work directly supports our financial and operational success. Apply today and become part of Team Nova!

Company Description KSK Construction Group provides real estate development services tailored to the distinct needs of a diverse client base. Specializing in luxury condominium projects in New York City, the company operates in one of the most competitive markets worldwide. With over 100 years of combined industry expertise, KSK Construction Group leverages its vast knowledge in construction and technology to deliver projects on time and within budget. Depending on client requirements, the company offers comprehensive turnkey solutions or specialized consultation services to property owners. Role Description This is a full-time on-site role for an Assistant Accountant located in 160 Dikeman Brooklyn, NY 11231. The Assistant Accountant will be responsible for managing accounts payable and receivable. Additional responsibilities may include providing support during audits, reconciling accounts, and collaborating with other departments to enhance financial processes. Office Hours: 8:30am - 5pm (5 days a week) Qualifications • Proficiency in financial recordkeeping, accounts payable, and accounts receivable processes, • Proficiency in Microsoft Office, accounting software and Microsoft Excel is a must, • Strong analytical, organizational, and problem-solving skills, • Excellent attention to detail and the ability to meet deadlines, • Bachelor’s degree in Accounting, Finance, or a related field, • Work experience in the construction, real estate, or related industries is a plus Responsibilities • Producing detailed job cost reports through Sage 300, invoice tracking, • Recording subcontractor AIAs, general conditions, and project-related costs in Sage 300,ensuring accurate and timely posting, • Managing and analyzing accounts payable data, processing high volumes of vendor invoices and, • subcontractor payment applications via checks, • Assisting with the compliance reviews of insurance certificates and workers’ compensation audit • Collaborating with project managers, accounting teams, and subcontractors to maintain, • accurate financial records and resolve discrepancies Benefits • Competitive base salary, • Monthly Transportation Stipend, • Health and Dental Insurance, • 401K Retirement/Savings Program, • Lunch provided daily, • Opportunity to work alongside a highly experienced accounting team, • Hands-on involvement with both accounting and project operations in a reputable NYC construction firm • The hiring process includes one in-person interview

Job Description About the Organization HOGAR is a mission-driven nonprofit organization dedicated to serving communities throughout the Bronx through critical social service programs. With a team of approximately 400 employees and a growing finance and accounting department, HOGAR is focused on strengthening its financial infrastructure to support program funding, government contracts, compliance, and operational excellence. Position Overview HOGAR is seeking a Revenue Accountant to prepare billing, reimbursement claims, and financial tracking related to government-funded programs and contracts. This role will play a key part in managing revenue generated through government funding sources, including contracts with agencies such as DHS (Department of Homeless Services), OMH (Office of Mental Health), and HASA (HIV/AIDS Services Administration). The Revenue Accountant will be responsible for submitting expense claims, reconciling invoices, managing receivables from government agencies, and ensuring accurate financial reporting in compliance with government contract requirements. This individual will work closely with Revenue Manager, Finance team, and external agency partners to ensure timely reimbursement and proper management of funding streams from city, state, and federal sources. This role requires someone comfortable working directly with government agencies and navigating complex funding requirements, as HOGAR continues to expand its funding sources across local, state, and federal programs. Key Responsibilities: Government Contract Billing & Reimbursements • Prepare and submit expense claims and reimbursement requests related to government contracts, including DHS, OMH, and HASA funding sources., • Manage billing and reimbursement processes for city, state, and federal funding programs., • Monitor contract-related receivables and ensure timely collections from government agencies., • Maintain detailed documentation to support billing submissions and ensure compliance with government requirements. Financial Reconciliation & Reporting • Reconcile contract-related invoices and transactions and record activity into the general ledger., • Ensure accurate tracking of expenditures and revenue recognition related to government funding streams., • Assist with internal reporting related to program funding, contract performance, and revenue tracking. Systems & Data Management • Utilize billing and case management systems such as Passport (Accelerator) for contract billing activities., • Maintain accurate financial records within accounting and CRM/ERP systems., • Support financial data integrity and reporting through the organization’s MIP accounting system. Accounts Receivable Oversight • Manage government contract receivables and monitor outstanding balances., • Investigate and resolve billing discrepancies with government agencies., • Respond to inquiries related to billing, claims, and reimbursement submissions. Accounting & Operational Support • Support accounts payable and accounts receivable functions when needed., • Assist with invoice processing during high-volume periods., • Conduct periodic reviews of billing and collection processes to ensure accuracy and compliance with contract requirements., • Partner with internal stakeholders to improve processes as HOGAR expands into additional funding sources at the state and federal level. Qualifications • Bachelor’s degree in Accounting, Finance, or a related field., • 1+ years of experience in nonprofit accounting, government contract billing, revenue accounting, or grants management., • Experience working with government funding sources such as DHS, OMH, HASA, or similar agencies strongly preferred., • Experience submitting reimbursement claims to city, state, or federal agencies., • Familiarity with accounting software systems; MIP experience is a plus., • Experience with Passport/Accelerator systems or similar billing platforms preferred., • Strong reconciliation, analytical, and problem-solving skills., • Ability to manage multiple funding streams and maintain organized documentation., • Strong Excel and financial reporting skills., • Comfortable communicating directly with government agencies and managing compliance-driven billing processes.

Job DescriptionPosition Title: Jr. Developer, DenimPosition Summary: The Jr. Developer, Denim supports the Sr. Manager, Product Development, Denim & Unisex in driving denim category development from proto through SMS approval and into production readiness. This forward-thinking role assists in coordinating tech packs, managing sample logistics, maintaining product data, and supporting vendor relationships to ensure styles are executed to brand standards. The Jr. Developer embraces technology and innovation to streamline development workflows, working closely with design and development partners to bring each denim style to life by supporting technical reviews, tracking samples, maintaining accurate product information, and ensuring rigorous preproduction preparation so every product launches production-ready. Key Responsibilities Include But Are Not Limited To: Design & Development Partnership • Serve as the primary day-to-day partner to the Sr. Design Director, Denim + Cut & Sew, driving alignment on development milestones and sample calendars., • Assist in gathering wash and development feedback from design and communicating it clearly to factories., • Help maintain and update design boards with current fabric and wash details by group., • Maintain and update the physical and digital design boards with current fabric and wash details by group. Wash Development & Approvals • Support wash development from initial concept through final approval, tracking each submission against the seasonal wash direction., • Review and log wash submissions, recording approvals, revisions, and resubmission dates so that status is visible to design and development at all times., • Coordinate wash standards, lab dips, wash panels, and sew-bys between design, the wash house, and factories, ensuring all parties are working to the same approved reference., • Review wash consistency across submissions against approved standards, flagging deviations in shade, hand-feel, abrasion, or finishing to the Sr. Manager., • Track wash and garment performance testing requirements, ensuring required tests are initiated at the correct stage of development., • Maintain an organized archive of approved wash standards and reference garments for seasonal carryover and reorder reference. Tech Packs & Style Data • Review all proto and SMS tech packs for accuracy, confirming specs, materials, trims, wash, and finishing details are complete and correct. Leverage technology tools and data management to ensure consistency and accuracy across all submissions., • Input style data into RLM under supervision, including style numbers, sketches, descriptions, and BOMs; support the setup of raw materials each season., • Help maintain shared databases of denim fits, washes, and fabric names for reference across the team. Perform quality checks on product knowledge descriptions. Sampling & Vendor Management • Support the launch of proto and SMS development by communicating with factories and ensuring they have clear direction on sample specifications., • Order all trims, fabrics, and materials needed for sampling, for both domestic and overseas factories, and gather any standards or sew-bys factories require., • Help coordinate daily vendor communication, flagging potential timeline risks and ensuring follow-up on key deadlines., • Support the collection of fabric data sheets, lead times, and MOQs from suppliers., • Support coordination with the trim team on trim needs., • Support tracking of print and custom color development on fabrics. Testing & Quality • Support required garment and fabric testing by coordinating submissions with vendors and third-party labs to agreed timelines., • Track test reports, log results, and promptly flag failures or borderline results to the Sr. Manager and the relevant vendor., • Assist in resolving quality, construction, and workmanship issues identified during development, documenting corrective actions and confirming they are reflected in the following submission., • Support fit and construction reviews by preparing samples, capturing comments, and communicating revisions clearly to factories., • Ensure approved standards, spec revisions, and construction corrections are accurately reflected in production-ready documentation prior to handoff. Preproduction Preparation & Production Readiness • Support preproduction preparation by ensuring all technical documentation, approvals, and quality standards are finalized and production-ready., • Coordinate final fit, construction, wash, and finish reviews to confirm products meet brand standards before handoff to production., • Verify that all production-critical information—including updated tech packs, construction specs, materials, trims, and approved finishes—is accurate and documented., • Assist in conducting final quality checks and ensuring corrective actions from SMS are incorporated into production documentation., • Support the transition of development samples to production by ensuring continuity of specifications and quality standards across all vendors., • Leverage data and digital tools to streamline preproduction workflows and reduce delays in production launch timelines. Sample Tracking & Logistics • Assist in maintaining sample logs, tracking all incoming and outgoing samples accurately., • Maintain an organized system for storing and retrieving samples, and manage the fabric and trim libraries., • Track all sample hand-off timelines to ensure on-time pass-offs, and manage alterations for protos and SMS as needed. Calendar & Budget Management • Support the maintenance of the product development calendar by inputting timelines and distributing updates., • Assist in coordinating sample ETAs and updating stakeholders on calendar implications., • Support the processing of development POs and invoice tracking under Sr. Manager oversight., • Help maintain documentation of team expenses and resource allocation. Team & Cross-Functional Collaboration • Support cross-functional communication with graphics, trims, and materials teams to ensure alignment on denim developments. We are an Equal Opportunity Employer M/F/D/V In compliance with applicable salary transparency requirements, the potential salary for this position ranges from $67,000 to $70,000, commensurate with experience, knowledge, and skills required. Requirements • Bachelor's degree in Fashion Design, Product Development, or a related field, or equivalent industry experience., • 1-3 years of experience in product development, preferably in denim; end-to-end experience from proto through SMS approval strongly preferred., • Familiarity with Microsoft Suite (Excel, Word, Outlook) and willingness to learn PLM systems such as RLM., • Strong organizational skills with ability to manage multiple tasks and priorities., • Excellent attention to detail with a commitment to accuracy in data entry and documentation., • Clear written and verbal communication skills, with ability to interface with internal teams and external vendors., • Ability to work collaboratively in a fast-paced, cross-functional environment., • Willingness to learn about denim production, washing processes, and product development workflows. Proactive mindset toward adopting new technologies and process improvements., • Working knowledge of denim construction, sewing techniques, washes, finishes, trims, and garment construction methods., • Ability to identify and clearly communicate construction, workmanship, and quality issues to internal partners and vendors., • Familiarity with garment and fabric testing requirements, including the ability to read and interpret test reports, preferred., • Comfortable with both detail-oriented work and supporting fast-moving timelines. Forward-thinking approach to problem-solving and openness to innovation in product development processes. Proactive mindset toward adopting new technologies, AI tools, and digital solutions to enhance development workflows and efficiency. Benefits We offer a comprehensive benefits package, including but not limited to: • Clothing allowance & discounted merchandise, • Healthcare (medical/dental/vision) coverage, • Flexible spending account (FSA) & Commuter benefits, • 401(k) savings plan with employer match, • Summer Fridays

Job DescriptionDescription: Job Title: Business and Procurement Manager Supervisor: Chief Financial Officer Job Status: Exempt/ Full Time Job Hours: 35 hours per week, In Person/ On-Site Location: Midtown Manhattan Salary: Up to $120,000 annually* *Candidates must have the required qualifications to be considered for the position. The salary offer will be determined based on the candidate’s relevant experience in the same or a comparable position, as well as their overall qualifications, skills, and additional preferred credentials. Consideration may also be given to the scope and complexity of the candidate’s prior responsibilities and demonstrated expertise. Encore Community Services – Who We Are Widely known as Broadway’s longest-running act of loving care, Encore is dedicated to improving the quality of life for older New Yorkers so they can do more than survive—they can thrive. Through a comprehensive range of programs and services, Encore takes a “no wrong door” approach, connecting older adults with the support, resources, and opportunities they need to age in place comfortably and with dignity for as long as possible. Encore is recognized as one of New York City’s most respected and trusted nonprofit organizations serving older adults. As a leader in the human services field, Encore remains at the forefront of innovative approaches to meeting the evolving needs of older New Yorkers while advocating for the essential human service professionals who help sustain the City’s safety net. This is an opportunity to join a mission-driven organization that values its employees as its most important resource and recognizes that a strong, supported workforce is essential to advancing its mission. Position At A Glance The Business and Procurement Manager is responsible for overseeing Encore’s commissary kitchen catering contracts, vendor relationships, purchasing operations, and supply chain management. This position manages contract negotiations and procurement activities for food services, raw food purchasing, disposable supplies, office materials, and nutrition program supplies while ensuring cost efficiency, quality standards, and timely delivery of goods and services. The role works closely with program, finance, and operations staff to support organizational needs and maintain effective inventory and purchasing controls. Employee Benefits – What We Offer This position is a full-time position with benefits that include medical insurance (with Employee contribution), Dental & Vision plans with coverage beginning on the first day of hire, generous paid time off (vacation, personal days, sick days and earned floating holidays), 403(b) with 3% Employer Match after a year of employment, Flexible Spending Account, Dependent Care and transit benefits. Requirements: Role Responsibilities Strategic Procurement & Cost Management · Identify and implement strategic purchasing initiatives to improve operational efficiency and reduce organizational procurement costs. · Evaluate pricing trends, vendor agreements, and purchasing practices to achieve measurable cost savings while maintaining quality and service standards. · Develop competitive bidding and sourcing strategies designed to target annual savings goals, including an aspirational reduction of up to 10% in applicable purchasing categories. · Standardize purchasing procedures and product selections where appropriate to maximize economies of scale. · Provide regular reporting to leadership on purchasing trends, savings initiatives, and vendor performance metrics. · Maintaining and reviewing Encore’s Procurement Policies and Procedures on an annual basis; Contract & Vendor Management · Manage Encore’s commissary kitchen catering contracts and vendor relationships. · Lead negotiations for catering, food service, and supply contracts to secure favorable pricing and service terms. · Monitor vendor performance, contract compliance, pricing structures, and service quality. · Develop and maintain strong working relationships with suppliers, distributors, and service providers. · Research and evaluate new vendors and sourcing opportunities to improve efficiency and reduce costs. Purchasing & Procurement · Oversee purchasing activities for: o Raw food and kitchen ingredients o Disposable food service supplies o Nutrition program supplies o Office and operational supplies · Coordinate purchasing schedules to ensure uninterrupted program operations. · Review and approve purchase requests, invoices, and procurement documentation. · Ensure purchasing practices comply with organizational policies and funding source requirements. Inventory & Operations Support · Monitor inventory levels and implement inventory control procedures. · Coordinate with kitchen, program, and administrative staff regarding supply needs and usage trends. · Analyze purchasing data and spending patterns to identify cost-saving opportunities. · Assist with budget planning and forecasting related to procurement and food service operations. Financial & Administrative Responsibilities · Maintain accurate procurement records, contracts, and vendor files. · Reconcile purchasing records and assist finance staff with invoice verification and payment processing. · Develop and monitor procurement-related budgets. · Track actual spending against budget. · Identify variances and recommend corrective actions. · Support annual budget development and forecasting. · Prepare reports related to purchasing activity, vendor performance, and cost analysis. · Support audit requests and documentation related to procurement activities. What you Bring – Skills and Qualifications · Bachelor’s degree in Business Administration, Supply Chain Management, Operations, or related field preferred. · Minimum of 3–5 years of experience in procurement, purchasing, food service operations, or vendor management. · Experience negotiating contracts and managing supplier relationships. · Knowledge of food purchasing, inventory management, and procurement best practices preferred. · Strong organizational, analytical, and problem-solving skills. · Proficiency in Microsoft Office, particularly Excel. · Ability to manage multiple priorities and work collaboratively across departments. · Excellent written and verbal communication skills. Preferred Qualifications: · Experience in nonprofit, senior services, congregate meal, or commissary kitchen environments. · Familiarity with government-funded program procurement requirements. · Experience with food vendors, catering operations, or institutional purchasing.