Trabajos invoice processing en Hempstead, New YorkCrear alertas

Job Description Primary Functions: · Charge expenses to accounts and cost centers by analyzing invoice/expense reports; · Review and utilization of AP aging to schedule processing; · Review purchase orders, contracts, invoices, or payment discrepancies when necessary; · Reconcile monthly vendor statements as necessary; · Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience; · Process reoccurring payments to utility companies and vendors on a timely schedule; · Ensure required documentation is obtained for new vendor setup; · Research identify, and analyze discrepancies and troubleshoot to resolve; · Maintain historical records by scanning and filing documents; · Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS; · Must maintain all companies’ information confidential; · Heavy volume of invoices related to purchase and work orders; · Post and review invoices for accuracy and proper authorizations; · Utilization of excel to prepare schedules as necessary for expense allocations, etc. · Any situation that requires more attention must be reviewed with direct executive team member; Qualifications · Bachelor’s Degree is preferred but not necessary; · 3+ years of prior AP experience working in property management or real estate is required; · Must be highly organized and detail oriented; · Track, manage, and adhere to strict deadlines; · Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done; · Must be able to handle a high volume of transactions daily and work at a fast pace; · Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred; · Must be a team player with excellent interpersonal skills; · Must provide excellent client service to vendors, managers, other departments, and executive staff members. · Must have reliable mode of transportation;

Job Description We are looking for an Accounts Payable Specialist to join a services organization on a Contract to Permanent basis. This position plays a key role in maintaining accurate payables records, supporting timely vendor payments, and helping keep financial operations organized and compliant. The ideal candidate brings strong invoice processing experience, sound judgment with coding and approvals, and a detail-focused approach to reconciliation and reporting. Responsibilities: • Manage the full invoice intake process by reviewing, validating, and entering vendor invoices with accurate purchase order, material control, and general ledger details., • Confirm that each invoice is assigned the proper accounting codes, routed for approval, and documented according to established company practices., • Reconcile corporate credit card activity each month and investigate any missing information or inconsistencies before posting., • Monitor accounts payable aging reports regularly to highlight upcoming obligations and assist with short-term payment planning., • Review accounts payable ledger activity and provide support during month-end close, including research into outstanding balances or unusual items., • Examine vendor statements to verify balances, payment terms, and account accuracy while resolving discrepancies in a timely manner., • Serve as a reliable point of contact for vendors by responding to questions related to payment timing, billing concerns, tax documentation, and account issues., • Partner with project managers to address invoice coding, approvals, and payment questions tied to project-related expenses., • Assist with sales and use tax support activities by maintaining documentation and helping with compliance-related review processes., • Contribute to improvements in accounts payable workflows, reporting practices, and record retention processes to enhance efficiency and accuracy, • Hands-on experience in accounts payable, including high-volume invoice processing and vendor payment support., • Strong understanding of invoice coding, general ledger allocation, and purchase order matching., • Experience reconciling statements, including company credit card accounts and vendor account balances., • Ability to review aging reports and support payment scheduling or check run activities., • Working knowledge of month-end close support within an accounts payable environment., • Effective written and verbal communication skills for interacting with vendors and internal stakeholders., • High attention to detail with the ability to identify discrepancies, follow procedures, and maintain accurate records.

About the Role \n The Vice President of Accounting & Finance will be responsible for the financial controls for Maxima Apparel Corp and all of its family of brands and subsidiaries across the globe. Leading financial strategy and management, this role will oversee teams in various geo-locations in all financial functions including accounting, budgeting, financial planning, reporting, payroll, audits, and regulatory compliance. The VP of Accounting & Finance will report to the the SVP of Finance in US reporting directly into this role, and will partner with the executive team in Human and Financial capital management. \n The ideal person will be one who can roll their sleeves up, be willing to foster a culture of growth and strategy, both on a macro and micro level. Going beyond the mastery of numbers, you will embrace a holistic strategic vision for Maxima, including leveraging AI and intelligent automation to modernize finance operations, accelerate decision-making, and build a future-ready finance function. \n Our resources are predominantly offshore-based, and as such, collaboration with them is essential for our operations. Working seamlessly with our offshore colleagues is integral to achieving our goals and delivering exceptional results for our stakeholders. \n What Will You Be Doing? \n Financial Leadership & Operations \n\n • Own all general accounting functions in compliance with GAAP including monthly financial closing process. Control and manage AP, AR, Collections, and for all international teams in 4 geo-locations including USA, MXO, IND, CHN.\n, • Maintain a system of accounting policies and procedures with a set of controls designed to mitigate risk and enhance the accuracy of the Company's reported financials.\n, • Manage the accounting teams globally, including direct oversight of the VP of Finance in India and regional finance leaders across Mexico, India, and China.\n, • Prepare and file Annual Corporate tax filings, Shareholder tax filings, and sales tax filings for all sales verticals including Wholesale, Retail, and Ecommerce.\n, • Prepare and file international subsidiary tax filings including VAT/GST management.\n, • Manage the payroll functions with site leaders in all locations and all Human Capital Management strategies while adhering to regulatory compliance.\n\n Strategy & Risk Management \n\n • Identify, assess, and mitigate financial risks to the organization and implement risk management policies and procedures.\n, • Develop and implement financial strategies to support the company's growth and profitability including preparation of budgets, forecasts, and long-term financial plans.\n, • Manage the company's cash flow and liquidity to ensure financial stability.\n, • Stay current with changes in financial regulations and implement necessary adjustments.\n, • Serve as a strategic partner in the organization with the Executive Team, contributing to the overall direction and success of the company.\n\n AI, Automation & Finance Transformation \n\n • Define and execute an AI and automation roadmap for the finance function, identifying high-impact opportunities to replace manual workflows with intelligent solutions across AP, AR, collections, reconciliation, and reporting.\n, • Champion the deployment of AI-powered tools for cash application, invoice processing, anomaly detection, and fraud prevention to improve accuracy, speed, and control across global operations.\n, • Lead the integration of predictive analytics and machine learning models into budgeting, forecasting, and long-term financial planning to enable data-driven, forward-looking decision-making.\n, • Drive adoption of RPA (Robotic Process Automation) to streamline repetitive processes such as tax filings, intercompany reconciliations, payroll validation, and regulatory reporting across all four geo-locations.\n, • Evaluate and implement AI copilots and large language model (LLM) tools to accelerate financial analysis, audit preparation, compliance monitoring, and executive reporting.\n, • Partner with IT leadership to architect a modern, AI-ready finance technology stack—optimizing ERP systems and integrating AI/ML platforms that scale with the company's global growth.\n, • Establish governance frameworks for AI usage within finance, ensuring data integrity, model transparency, auditability, and compliance with evolving regulatory standards.\n, • Foster an AI-forward culture within the finance organization, upskilling offshore and onshore teams to work effectively alongside AI tools and automated workflows.\n\n What Do You Need? \n Required \n\n • Bachelor's degree in Accounting or Finance; MBA or CPA preferred.\n, • Minimum of 12 years of progressive leadership experience in finance, with at least 5 years in a senior finance role.\n, • Industry Experience Preferred – Apparel, Fashion, Consumer Goods.\n, • Proven track record of financial leadership, strategic planning, and driving results in a complex and dynamic environment.\n, • Excellent analytical skills, with the ability to interpret financial data, identify trends, and make data-driven decisions.\n, • Exceptional communication and interpersonal skills, with the ability to effectively engage and influence stakeholders at all levels.\n, • Demonstrated leadership abilities, with a focus on fostering a culture of collaboration, innovation, and continuous improvement.\n, • Strategic mindset, with the ability to think critically, anticipate future trends, and develop creative solutions to complex challenges.\n, • Commitment to integrity, ethics, and transparency in financial management and decision-making.\n\n AI & Technology (Preferred) \n\n • Demonstrated experience leading AI, RPA, or intelligent automation initiatives within a finance or accounting organization—particularly in multi-entity, global environments.\n, • Hands-on familiarity with AI/ML platforms, data analytics tools (e.g., Power BI, Tableau), and modern ERP systems with automation and integration capabilities.\n, • Experience deploying or overseeing AI copilots, LLM-based tools, or GPT-enabled workflows for financial reporting, audit support, compliance monitoring, or executive decision support.\n, • Track record of building business cases for technology investments, managing vendor selection, and driving change management across global finance teams during digital transformation.\n, • Understanding of data governance, model risk management, and ethical AI principles as applied to financial operations and regulatory environments.\n\n

Job Description POSITION PURPOSE: The Bookkeeper position is responsible for the accounting and human resource functions at Nassau Chromium Plating. This includes tracking and paying A/P accounts, recording and tracking A/R accounts, maintaining HR Records, processing new hires and resignations, payroll and statutory tax filings. Additionally, the Bookkeeper responsibilities includes production of monthly financial reports, maintenance of an adequate system of accounting records , and a comprehensive set of controls and budgets designed to efficiently operate the company and mitigate risk. This position is also responsible for the accuracy of the company's reported financial results and ensuring they reflect the appropriate financial performance of the company, and that all published information complies with generally accepted accounting principles . The scope of the position is also responsible for cash management and financial analysis with emphasis on conducting monthly variance analysis relative to approved budgets. The Bookkeeper will calculate a Fully Burdened Labor Rate for the operation and update the rate annually. Communications with senior staff and general management are to be fulfilled as required to assist and ensure the operational targets for throughput, On- Time Delivery and customer satisfaction meet company targets. The Bookkeeper will prepare a Weekly Flash Report and attend the Management meeting reporting on the Financial KPI’s for the operation. ESSENTIAL FUNCTIONS AND BASIC DUTIES: Management: 1. Maintains and enforces a documented system of accounting policies and procedures., 2. Maintains and enforces a documented system of human resource policies and procedures., 3. Manages any outsourced functions., 4. Oversee the operations of the accounting and human resources departments, including the design of an organizational structure adequate for achieving department goals and objectives., 5. Chair Monthly Variance Analysis meeting., 6. Working with the President, coordinate, participate and organize completion of annual operating budgets., 7. Protects organization’s value by keeping information confidential. Transactions 1. Ensure that accounts payable are paid in a timely manner, 2. Ensure that all reasonable discounts are taken on accounts payable, 3. Ensure 3-way match for all purchases. PO, Invoice, Packing Slips must match to release any payable transaction., 4. Ensure that customer invoices are entered into the ERP system, QuickBooks and that the A/R aging report accurately reflects the status of all open receivables., 5. Set-up and maintain the TimeTrak system for all employees., 6. Ensure payroll is completed in a timely manner, 7. Ensure statutory taxes are filed in a timely manner, 8. Ensure benefits such as insurances and 401K are properly transacted and paid timely., 9. Ensure that monthly bank reconciliations are completed, 10. Ensure that required debt payments are made on a timely basis, 11. Maintain the chart of accounts, 12. Maintain an orderly accounting filing system, 13. Maintain a system of controls over accounting transactions, 14. Ensure that new hire forms are completed: Federal W-4, Relevant State W-4, I-9., 15. Ensure that new hire has Employee Handbook, signs the Job Description., 16. Ensure that reporting and remittances to American Funds for the Employee 401(k) plan is done in a timely manner., 17. Ensure that the annual Nassau County ASIE reporting for all real estate properties is done in a timely manner., 18. Ensure that the Directorate of Defense Trade Controls (DDTC/ITAR) registration is renewed annually in a timely manner., 19. Ensure that the quarterly NY State Sales Tax is filed in a timely manner., 20. Ensure that the Women Business Enterprise (WBE) certification is kept current., 21. Ensure that the Real Estate Tax Assessment Reviews for all properties are done in a timely manner. Reporting 1. Issue timely and complete monthly financial statements, 2. Recommend Key Performance Indicators (KPI’s) against which to measure the performance of company operations, 3. Calculate and issue financial and operating metrics., 4. Calculate and issue the Fully Burdened Labor Rate (FBLR) for the operation and update annually as part of the budgeting process., 5. Manage the production of the annual budget and forecasts, 6. Calculate variances from the budget and report significant. issues to management, 7. Provide for a system of management cost reports, 8. Provide financial data as needed, in particular for capital investments, pricing decisions and contract negotiations. Compliance 1. Coordinate the provision of information to external auditors for the annual audit, 2. Monitor debt levels and compliance with debt covenants, 3. Comply with local, state, and federal government reporting requirements and tax filings QUALIFICATIONS: EDUCATION/CERTIFICATION: Bachelor’s degree in Accounting or Business Administration or equivalent work experience. REQUIRED KNOWLEDGE: Certified Management Accountant designation preferred. Ability to use all office and related software packages employed by Nassau Chromium including Email, Word, Excel, PowerPoint, Visual Shop, QuickBooks. Evidence of the practice of a high level of confidentiality. Possesses outstanding communications, interpersonal and leadership skills. Ability to be a critical thinker, multi-task and possess strong analytical skills. EXPERIENCE REQUIRED: Ten years or more of related experience required. PERFORMANCE MEASUREMENTS: 1. Participate and prepare Budget for approval. Solicit department inputs, prepare and present Annual Budget – by month and total year – for approval by December 1st., 2. Prepare monthly financial package, including results for current month and year-to-date, comparison of both results to prior year if available and to Budget. Analysis to include any corrective action necessary to ensure performance to budget and results presented to management by the 5th business of the month., 3. Project cash needs for the operations on a weekly basis using the 8 Week Cash Flow Forecast tool. Present the forecast data to President by 10 AM each Tuesday. 1. Maintain all Human Resources paperwork in compliance with Federal, State and Local requirements., 2. Complete payroll weekly and file required taxes for all Federal, State and Local jurisdictions. \nCompany Description Want to come join an established that has been around for 97 years? A Successful, long standing company who services many sectors, such as aerospace, military, automotive, space, medical, machining, restoration and so much more. With over 30 different finishes and services such as nond-destructive testing, painting, anodize, electroplating, polishing, sateening, grinding and more. There are endless opportunities to grow and excel within the company. Nassau Chrome offers long standing careers to employees who want to be a team player, and take pride in their work. Everyday is a new challenge, a new job and different work – not mundane or repetitive. Want to come join an established that has been around for 97 years? A Successful, long standing company who services many sectors, such as aerospace, military, automotive, space, medical, machining, restoration and so much more. With over 30 different finishes and services such as nond-destructive testing, painting, anodize, electroplating, polishing, sateening, grinding and more. There are endless opportunities to grow and excel within the company. Nassau Chrome offers long standing careers to employees who want to be a team player, and take pride in their work. Everyday is a new challenge, a new job and different work – not mundane or repetitive.

Majority Remote - Senior Accountant – NYC! \n \n A growing, private equity-backed company at the intersection of consumer products and design is looking for a Senior Accountant. This is an excellent opportunity for an early-career accounting professional to take on significant responsibility within a growing organization and gain exposure to both core accounting and broader financial analysis, as you’ll work hand in hand with the CFO and VP Finance. \n \n This person will play an important role in strengthening the company's accounting infrastructure as the business continues to grow. The position will be hands-on and involve month-end close, reconciliations, journal entries, and financial reporting, while also providing exposure to process improvement, multi-entity accounting, and other strategic finance initiatives. \n \n The ideal candidate will have strong accounting fundamentals, excellent attention to detail, and the ability to operate independently in a fast-moving environment. This role is particularly well suited for someone coming from a strong public accounting or corporate accounting background who is looking to take on broader ownership within an operating company. \n \n The company is based in Midtown and only requires 1 day in office per week! \n \n Responsibilities: \n\n • Support the monthly close process, including journal entries, account reconciliations, accruals, and preparation of financial schedules\n, • Assist with accounting activities across multiple entities and support the consolidation and reporting process\n, • Maintain accurate general ledger accounts and investigate and resolve discrepancies in a timely manner\n, • Support accounts payable and accounts receivable activities, including invoice review, payment processing, cash application, and account reconciliation\n, • Prepare bank and balance sheet reconciliations and ensure transactions are accurately recorded and supported\n, • Assist with the preparation of internal financial reporting and schedules for management\n, • Support external audit processes by preparing schedules, documentation, and responding to requests from external auditors\n, • Help improve accounting processes, controls, systems, and reporting as the organization continues to scale\n, • Assist with inventory-related accounting and other operational accounting activities as needed\n, • Support broader finance initiatives, including KPI reporting, pricing analysis, variance analysis, and other ad hoc projects\n\n \n Requirements: \n\n • 2–5 years of progressive accounting experience, ideally within a public accounting or corporate accounting environment\n, • Bachelor's degree in Accounting, Finance, or a related field\n, • Strong understanding of GAAP, accrual accounting, journal entries, reconciliations, and month-end close processes\n, • Experience working with multiple entities, consolidations, accounting systems, or process transitions is highly preferred\n, • NetSuite experience is strongly preferred\n, • Strong Excel skills and the ability to work with large amounts of financial data\n, • Experience in inventory, distribution, manufacturing, consumer products, or a similar operating environment is a plus\n, • Highly organized, analytical, and detail-oriented with the ability to manage multiple priorities\n, • Self-starter who is comfortable working in an evolving environment and taking ownership of responsibilities\n, • Interested in developing broader exposure to FP&A, business analysis, and operational finance\n\n \n Salary: $85K – $95K + bonus \n \n The above salary range represents the company's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. \n \n Please send your resume for immediate consideration to: jdamico@adviceny.com \n \n If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! \n \n Advice Personnel \n Celebrating over 40 years as one of the premier search/staffing firms serving the New York metropolitan area

The Executive Assistant provides high-level administrative and operational support to multiple senior executives. This role serves as a strategic partner to the executive leadership team, ensuring efficient day-to-day operations, effective communication, and seamless coordination of business activities. \n \n Onsite in Roslyn, NY \n Monday – Friday, 9:00 AM – 5:00 PM, with flexibility to work additional hours as needed to support business demands and executive schedules. \n \n Essential Duties & Responsibilities \n Executive Support & Calendar Management \n\n • Provide high-level administrative support, including maintaining executive calendars, scheduling and prioritizing meetings, and resolving schedule conflicts.\n, • Organize meeting materials and agendas for senior leadership in subject-matter binders on a timely basis.\n, • Provide executives with all relevant materials in advance of scheduled meetings.\n, • Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and expense reconciliation.\n, • Receive executive-level time-off requests, present them for approval, update executive calendars, and process them in the HR management system.\n\n Communication & Liaison \n\n • Type correspondence, compose memos, draft reports, and answer/screen telephone calls for the department.\n, • Serve as a primary liaison between executives, employees, clients, vendors, board members, and external business partners on day-to-day issues.\n, • Prepare, edit, and proofread correspondence, presentations, reports, and other business documents for executive review.\n, • Distribute weekly and monthly industry newsletters via email to designated recipient lists.\n, • Maintain cooperative, diplomatic, and professional communication with internal departments, external stakeholders, and insureds/policyholders.\n\n Board & Senior Leadership Coordination \n\n • Act as the primary liaison between Board Members and executive staff; schedule board meetings and communicate pertinent information as needed.\n, • Compile and distribute Board Books for monthly meetings.\n, • Complete and update Bio Affidavits for Board Members and senior staff, submitting required documentation for regulatory review, approval, and compliance.\n, • Occasionally attend meetings at the request of executive leadership to offer administrative insight, recommendations, and operational support.\n\n Office & Financial Operations \n\n • Coordinate with executive staff to ensure smooth daily operations in the executive suite (greeting guests, managing incoming calls, and using judgment on day-to-day staff issues).\n, • Reserve, approve, and track the use of several shared conference rooms.\n, • Manage general administrative tasks: filing, photocopying, scanning, faxing, and handling incoming/outgoing mail and express packages.\n, • Coordinate with Finance to obtain timely wire transfer approvals and signatures on priority documents; process and submit check requests and invoice approvals through accounting software.\n, • Reconcile monthly corporate credit card statements for senior leadership, preparing check requests alongside supporting receipts.\n, • Coordinate policyholder and proxy mailings, including retrieving lists from IT, managing third-party printing approvals and deadlines, and tabulating/reporting proxy vote counts for annual meetings.\n, • Manage office supply inventory for the executive area and pantry, ensuring spaces are stocked and prepared daily.\n, • Act as point person for company printing requests (obtaining quotes, securing executive approval, placing orders, and processing vendor payments).\n, • Assist with onboarding activities and logistics for incoming executive-level hires.\n, • Exercise exceptional judgment in handling confidential, sensitive, and proprietary information with complete discretion.\n\n \n Education & Qualifications \n\n • Education & Experience:\n, • Bachelor’s degree preferred (an equivalent combination of education and experience will be considered).\n, • Minimum of 4–6 years of experience supporting multiple executives simultaneously in a fast-paced environment required.\n\n Technical Skills: \n\n • Accurate typing speed of at least 40 wpm.\n, • Intermediate to advanced proficiency in Microsoft Word and Outlook; intermediate proficiency in Excel and PowerPoint strongly preferred.\n, • Proficient with virtual meeting platforms (e.g., Microsoft Teams, Zoom, Webex) to schedule meetings, manage logistics, and troubleshoot basic technical issues.\n, • Professional Competencies:\n, • Extensive experience managing complex executive calendars, prioritizing competing demands, and resolving scheduling conflicts.\n, • Exceptional business writing skills with the ability to draft professional correspondence on behalf of senior leaders.\n, • High level of discretion, diplomacy, and emotional intelligence when handling confidential information.\n, • Strong problem-solving skills; ability to work independently, anticipate executive needs, and remain calm under pressure.\n, • Outstanding detail orientation, time management, and organizational skills.\n\n \n

Job DescriptionWe are looking for an Accounts Payable Clerk to join a team in New York in a contract capacity with permanent potential. This position supports day-to-day payment operations by managing invoice records, maintaining organized financial documentation, and helping ensure vendors are paid accurately and on time. The ideal candidate is detail-oriented, comfortable working across digital platforms, and able to handle a fast-paced workload with a high level of accuracy. Responsibilities: • Digitize and organize accounts payable and receivable records, ensuring documents are accurately stored within the company’s electronic filing system., • Work within vendor and banking portals to process invoices, submit payments, and track transaction activity efficiently., • Enter and apply payments for non-inventory invoices, rent, utilities, and owner-related disbursements using accounting software., • Gather backup documentation for corporate credit card activity to support monthly account reconciliation efforts., • Set up new supplier profiles in the accounting system while following established internal procedures and approval standards., • Reconcile assigned vendor accounts on a weekly and monthly basis to identify discrepancies and maintain current balances., • Support inventory-related supplier payments, including wire activity, and maintain digital records of payment confirmations on shared drives., • Monitor daily bank account activity, assist with remote deposit processing, and help keep vendor accounts in good standing., • Coordinate ordering and inventory of office supplies within budget guidelines and assist with additional administrative or accounting tasks as needed.• Experience supporting accounts payable functions, including invoice entry, coding, and payment processing., • Working knowledge of check runs, invoice reconciliation, and maintaining accurate financial records., • Ability to use accounting software and web-based portals for transaction processing and vendor management., • Strong data entry skills with close attention to detail and a high degree of accuracy., • Comfortable handling multiple priorities, meeting deadlines, and adapting to occasional overtime requirements., • Effective communication skills and the ability to work collaboratively across accounting and administrative teams., • Proficiency with electronic document management, shared drives, and basic banking or deposit support activities.

Job Description Accounts Payable Clerk Job Responsibilities: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Accounts Payable Clerk Job Duties: • Reconciles processed work by verifying entries and comparing system reports to balances., • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries., • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments., • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks., • Maintains accounting ledgers by verifying and posting account transactions., • Verifies vendor accounts by reconciling monthly statements and related transactions., • Maintains historical records by microfilming and filing documents., • Disburses petty cash by recording entry; verifying documentation., • Reports sales taxes by calculating requirements on paid invoices., • Protects organization's value by keeping information confidential., • Updates job knowledge by participating in educational opportunities., • Accomplishes accounting and organization mission by completing related results as needed. Accounts Payable Clerk Skills and Qualifications: Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization, Analyzing Information , Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills

Job Description Job Summary: We are seeking a detail-oriented and organized Accounting Assistant to support the daily operations of the accounting department. This role is responsible for managing accounts payable and accounts receivable functions, completing credit applications and VSA documentation, and performing general bookkeeping duties. The Accounting Assistant will help maintain accurate financial records, ensure timely processing of transactions, and provide administrative support to the accounting team. Key Responsibilities: • Manage full-cycle accounts payable and accounts receivable processes, including invoice processing, payment postings, reconciliations, and follow-up on outstanding balances., • Complete and process credit applications and VSA documentation accurately and in a timely manner., • Perform day-to-day bookkeeping duties, including data entry and maintaining accurate financial records., • Assist with account reconciliations and month-end closing activities., • Maintain organized and up-to-date financial documentation in compliance with company policies., • Provide general administrative and accounting support to the finance team., • Perform additional duties and special projects as assigned by upper management. Preferred Qualifications: • Diploma or degree in Accounting, Finance, or a related field., • 1–2 years of accounting, bookkeeping, or accounts payable/receivable experience preferred., • Basic understanding of accounting principles and financial reporting., • Proficiency in Microsoft Office (particularly Excel, Outlook, and Word)., • Proficiency in Mandarin preferred., • Strong attention to detail and high level of accuracy., • Excellent organizational and time-management skills., • Strong communication skills, both written and verbal., • Ability to multitask and meet deadlines in a fast-paced environment., • Strong problem-solving skills and ability to adapt to changing priorities., • Ability to work independently as well as collaboratively within a team.\nCompany Description We are a total logistics solutions company that provides all services include customs entry, freight forwarding, trucking, warehouse and e-commerce. We are located in USA, China, Hong Kong, Vietnam, Malaysia, Singapore, Pakistan and have been expanding every year. Office Hours: 9 AM - 6 PM EST We are a total logistics solutions company that provides all services include customs entry, freight forwarding, trucking, warehouse and e-commerce. We are located in USA, China, Hong Kong, Vietnam, Malaysia, Singapore, Pakistan and have been expanding every year.\r\n\r\nOffice Hours: 9 AM - 6 PM EST

Majority Remote - Senior Accountant – NYC! A growing, private equity-backed company at the intersection of consumer products and design is looking for a Senior Accountant. This is an excellent opportunity for an early-career accounting professional to take on significant responsibility within a growing organization and gain exposure to both core accounting and broader financial analysis, as you’ll work hand in hand with the CFO and VP Finance. This person will play an important role in strengthening the company's accounting infrastructure as the business continues to grow. The position will be hands-on and involve month-end close, reconciliations, journal entries, and financial reporting, while also providing exposure to process improvement, multi-entity accounting, and other strategic finance initiatives. The ideal candidate will have strong accounting fundamentals, excellent attention to detail, and the ability to operate independently in a fast-moving environment. This role is particularly well suited for someone coming from a strong public accounting or corporate accounting background who is looking to take on broader ownership within an operating company. The company is based in Midtown and only requires 1 day in office per week! Responsibilities: • Support the monthly close process, including journal entries, account reconciliations, accruals, and preparation of financial schedules, • Assist with accounting activities across multiple entities and support the consolidation and reporting process, • Maintain accurate general ledger accounts and investigate and resolve discrepancies in a timely manner, • Support accounts payable and accounts receivable activities, including invoice review, payment processing, cash application, and account reconciliation, • Prepare bank and balance sheet reconciliations and ensure transactions are accurately recorded and supported, • Assist with the preparation of internal financial reporting and schedules for management, • Support external audit processes by preparing schedules, documentation, and responding to requests from external auditors, • Help improve accounting processes, controls, systems, and reporting as the organization continues to scale, • Assist with inventory-related accounting and other operational accounting activities as needed, • Support broader finance initiatives, including KPI reporting, pricing analysis, variance analysis, and other ad hoc projects Requirements: • 2–5 years of progressive accounting experience, ideally within a public accounting or corporate accounting environment, • Bachelor's degree in Accounting, Finance, or a related field, • Strong understanding of GAAP, accrual accounting, journal entries, reconciliations, and month-end close processes, • Experience working with multiple entities, consolidations, accounting systems, or process transitions is highly preferred, • NetSuite experience is strongly preferred, • Strong Excel skills and the ability to work with large amounts of financial data, • Experience in inventory, distribution, manufacturing, consumer products, or a similar operating environment is a plus, • Highly organized, analytical, and detail-oriented with the ability to manage multiple priorities, • Self-starter who is comfortable working in an evolving environment and taking ownership of responsibilities, • Interested in developing broader exposure to FP&A, business analysis, and operational finance Salary: $85K – $95K + bonus The above salary range represents the company's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to: jdamico@adviceny.com If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel Celebrating over 40 years as one of the premier search/staffing firms serving the New York metropolitan area

Legal Assistant – Residential Property Tax Appeals (Temp-to-Perm) Location: Garden City, NY Department: Residential Property Tax Appeals Reports To: Partner Salary Range: $50,000–$75,000 annually (DOE) Position Overview Our firm is seeking a highly organized and detail-oriented Legal Assistant to support our Residential Property Tax Appeals practice. This position manages cases from client intake through settlement and requires frequent coordination with attorneys, clients, municipal agencies, title companies, and internal departments. This is a specialized area of law. Candidates with experience in real estate, property tax, municipal law, title, or civil litigation are encouraged to apply. Candidates with strong legal administrative experience in other practice areas who are eager to learn will also be considered. The ideal candidate thrives in a fast-paced, high-volume environment, is proactive, and can manage multiple deadlines while maintaining exceptional attention to detail. Key Responsibilities • Communicate with clients regarding appeal status, eligibility for new assessment challenges, and general case inquiries., • Open and maintain client files, prepare engagement letters, retainers, authorizations, and attorney substitution documents., • Maintain electronic case files, including deeds, assessment notices, photographs, sales documentation, and related records., • Coordinate with the firm's Accounting and Filing Departments regarding case status, withdrawals, invoice questions, property sale apportionments, and client information updates., • Coordinate with real estate agents, title companies, closing attorneys, buyers, and sellers to transfer pending tax appeals following property sales., • Prepare legal documents and supporting materials requested by County Attorneys during settlement negotiations., • Prepare settlement packages for attorney review and client execution, including settlement letters, affidavits, W-9 forms, and related documentation., • Purchase NYSCEF index numbers for Article 7 proceedings and coordinate documentation with Accounting., • Process Nassau County ARC and Article 7 settlements through completion, including refund processing., • Maintain litigation calendars, settlement tracking spreadsheets, and case status reports., • Assist attorneys with SCAR matters by obtaining comparable sales data through MLS and ATTOM Property Navigator., • Coordinate with Accounting to ensure timely processing of settlement refunds., • Assist attorneys with Suffolk County and Village Article 7 litigation, including calendaring and case administration., • Prepare Village conversion analyses related to prior Nassau County settlements., • Perform additional legal and administrative support duties as assigned. Qualifications: Education • Bachelor's degree preferred but not required with relevant experience. Experience • At least 2 years of experience as a legal assistant, paralegal, or law office administrator preferred., • Experience in residential or commercial real estate, property tax, title, municipal law, or civil litigation is strongly preferred., • Experience managing high-volume case files and working directly with clients is highly desirable. Skills • Strong proficiency in Microsoft Office (Word, Excel, Outlook; Access is a plus)., • Excellent written, verbal, and interpersonal communication skills., • Exceptional organizational skills and attention to detail., • Ability to manage multiple priorities in a deadline-driven environment., • Ability to work independently while collaborating effectively with attorneys and staff., • Professional client service skills and sound judgment when handling confidential information., • Strong problem-solving skills and the ability to adapt to changing priorities.

Job Description TITLE: Legal Billing Coordinator (National Law Firm) LOCATION: Garden City, NY COMP PACKAGE: Base salary up to $85k, discretionary bonus, 401(k), comprehensive medical/dental/vision coverage, PTO, firm holidays, professional development opportunities, and additional firm-sponsored benefits. Summary for Legal Billing Coordinator We’re seeking a Legal Billing Coordinator to join the accounting and finance team at a national law firm. This role is ideal for a detail-oriented professional who thrives in a highly collaborative, fast-paced environment and enjoys partnering with attorneys and internal teams to ensure accurate and timely billing. You’ll play a key role in managing the billing lifecycle, supporting revenue operations, and contributing to the firm's exceptional client service. Responsibilities for Legal Billing Cooridnator: • Prepare, review, edit, and finalize a high volume of client invoices using the firm’s billing system., • Manage the full billing cycle for assigned attorneys and practice groups, ensuring timely and accurate invoice processing., • Review and revise prebills based on attorney feedback and client billing requirements., • Ensure invoices comply with client billing guidelines and electronic billing requirements., • Submit invoices through e-billing platforms and resolve billing rejections or discrepancies., • Process billing adjustments, write-offs, transfers, and cost corrections as needed., • Collaborate with attorneys, accounting, and accounts receivable teams to resolve billing inquiries and support collections efforts. Qualifications for Legal Billing Coordinator: • 2+ years of billing experience in a professional services, accounting, or corporate environment; law firm experience is a plus but not required., • Experience with Elite 3E or a comparable billing/accounting system is preferred., • Familiarity with electronic billing platforms and client billing guidelines is a plus., • Proficiency in Microsoft Office Suite, particularly Excel., • Strong attention to detail with exceptional organizational and analytical skills., • Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment., • Excellent written and verbal communication skills with the ability to work collaboratively across teams #zr

The Executive Administrator supports the Office of the Chairman by assisting with administrative operations, project coordination, billing and invoice processing, and day-to-day follow-up on executive initiatives.

Standard Billing – experience with invoice processing and underlying timekeeper fee allocations, various bill formats and paperless billing system. Electronic billing – experience with all aspects of e-billing, including client/matter setup, timekeeper and time entry issues. Research and respond

Coffee Distributing Corp, a division of Canteen (Compass Group), is looking for a diligent, detail-oriented Accounting Coordinator to join our dynamic team! This is a fantastic opportunity for an accounting professional who's passionate about supporting exceptional hospitality operations through accuracy, organization, and strong vendor relationships. This role is heavily focused on Accounts Payable, where you'll be at the heart of keeping our financial operations running smoothly. You'll work closely with vendors, internal teams, and the SAP system to ensure invoices are processed accurately and efficiently, supporting the broader success of our business. What You'll Do: • Manage Vendor Communication: Reach out to vendors to obtain invoice copies and statements, and research short pays, no pays, and other discrepancies., • Process High-Volume Invoices: Handle a heavy volume of invoices and credit/debit memos using the SAP system., • Ensure Accuracy & Compliance: Review invoices for appropriate documentation and approval prior to payment., • Support Month-End Close: Assist with month-end close entries, including accruals., • Maintain Organized Records: Keep reports, spreadsheets, and files up to date, including invoice filing., • Collaborate Cross-Functionally: Coordinate with internal resources to ensure timely invoice processing., • Analyze Vendor Accounts: Prepare vendor account analyses to support financial accuracy., • Provide Front-Desk Support: Serve as backup to the receptionist role as needed. What You Bring: • Educational background in Accounting, or a minimum of 2 years of office-related work experience., • Proficiency in MS Word and MS Excel., • Strong attention to detail with excellent organizational skills., • Ability to work independently with a deadline-driven mindset and a strong sense of urgency and ownership. Why Join Us? At Coffee Distributing Corp, part of the Canteen and Compass Group family, you'll be joining a team that values precision, collaboration, and hospitality in everything we do. If you're ready to bring your accounting expertise to a company that keeps businesses running on great coffee (and great numbers), we'd love to hear from you! Apply today and help us keep things brewing behind the scenes! Canteen maintains a drug-free workplace. Associates at Canteen are offered many fantastic benefits including medical, dental, vision, life insurance, disability insurance, retirement plan, paid time off, holiday time off, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, employee assistance program, flexible spending accounts, paid parental leave, personal leave.

We are seeking a detail-oriented and highly organized Legal Billing Coordinator to support the firm's billing and revenue cycle functions. The ideal candidate will have experience working in a law firm environment. This role is responsible for preparing, reviewing, and processing client invoices, ensuring compliance with client billing guidelines, and collaborating with attorneys, legal assistants, and accounting personnel to facilitate timely and accurate billing. This position is ideal for a billing professional who thrives in a fast-paced legal environment attorney billing workflows, and client invoicing requirements. Key Responsibilities • Prepare, review, edit, and finalize monthly client invoices using 3E., • Coordinate the complete billing cycle for assigned attorneys and practice groups., • Review proformas and make necessary revisions based on attorney feedback and client requirements., • Ensure compliance with outside counsel guidelines, electronic billing requirements, and client-specific billing protocols., • Process billing adjustments, write-offs, write-downs, transfers, and cost corrections as approved., • Monitor billing deadlines and proactively follow up with attorneys to ensure timely invoice submission., • Submit invoices through various e-billing platforms and resolve billing rejections or appeals., • Research and respond to attorney and client inquiries regarding billing matters., • Reconcile billing discrepancies and maintain accurate billing records., • Collaborate with Accounts Receivable personnel to support collections efforts and resolve payment issues., • Maintain confidentiality of client, financial, and firm information. Qualifications • Minimum of 35 years of legal billing experience in a law firm environment., • Knowledge of legal billing practices, trust accounting, and revenue cycle management., • Experience with Elite 3E and electronic billing platforms such as Legal Tracker, Serengeti, and other client-mandated e-billing systems. Knowledge of LEDES formats, UTBMS coding, outside counsel guidelines, and electronic invoice submission is a big plus., • Strong understanding of client billing guidelines and fee arrangements., • Proficiency in Microsoft Office Suite, particularly Excel., • Excellent attention to detail and accuracy., • Strong organizational, analytical, and problem-solving skills., • Ability to manage multiple priorities and meet strict deadlines., • Excellent written and verbal communication skills., • Ability to work independently and collaboratively within a team environment. Preferred Qualifications • Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field., • Experience supporting multiple practice groups and high-volume billing environments., • Familiarity with law firm accounting systems and reporting tools. Core Competencies • Attention to Detail, • Time Management, • Client Service Orientation, • Confidentiality and Professionalism, • Analytical Thinking, • Communication Skills, • Team Collaboration, • Accountability and Follow-Through Compensation and Benefits • Competitive salary commensurate with experience., • Comprehensive health, dental, and vision benefits., • 401(k) with employer contribution/match., • Paid time off and firm holidays., • Professional development and training opportunities. Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Pro038

Job Description The Assistant Bookkeeper/Administrative Assistant supports financial and administrative operations within a medium-sized team by managing data entry, invoice processing, and customer communication. This role involves handling confidential financial information and working closely with the Owner to ensure smooth office administration and document management while utilizing multiple accounting software packages. Responsibilities • Perform accurate data entry and maintain financial records, • Process and track invoices promptly, • Communicate effectively with customers and internal team members, • Manage general office administrative tasks, • Organize and maintain document management systems Preferred Qualifications • 3+ years of experience in bookkeeping, • Associate degree in Accounting or a related field, • Proficiency in Microsoft Excel and multiple accounting software packages, • Strong skills in data entry and basic accounting principles, • Excellent organization, time management, and multitasking abilities, • Effective communication skills\nCompany Description General Construction firm in the New Hyde Park, Nassau County area. General Construction firm in the New Hyde Park, Nassau County area.

Job Description Legal Assistant – Residential Property Tax Appeals (Temp to Perm after 3 months) Location: Garden City, NY Department: Residential Property Tax Appeals Reports To: Partner Range: $50,000 - $75,000 per year Position Overview We are seeking a highly organized and detail-oriented Legal Assistant to support our Residential Property Tax Appeals practice. This position plays an integral role in managing client matters from intake through settlement, coordinating with attorneys, clients, municipal agencies, and internal departments to ensure cases are handled efficiently and accurately. The ideal candidate is proactive, possesses excellent communication and organizational skills, and is comfortable managing a high-volume caseload in a fast-paced legal environment. Key Responsibilities • Communicate with existing clients and prospective clients regarding the status of appeals, eligibility for new tax assessment challenges, and general case inquiries. • Coordinate with the Accounting and Filing Departments regarding case status updates, duplicate grievance withdrawals, invoice disputes, property sale apportionments, and client information updates. • Prepare new client files, enter client information into the firm's database, and distribute engagement letters, retainers, authorizations, and attorney substitution documents. • Scan, organize, and maintain electronic client files, including deeds, assessment notices, photographs, sales documentation, and other supporting records. • Coordinate with real estate agents, title companies, closing attorneys, buyers, and sellers to transfer pending tax appeals following property sales. • Prepare legal documents and supporting materials requested by the County Attorney's Office during settlement negotiations. • Prepare settlement packages for attorney review and client execution, including settlement letters, affidavits regarding payment of taxes, W-9 forms, and related documentation. • Purchase NYSCEF index numbers required for Article 7 proceedings and provide documentation to Accounting. • Process Nassau County ARC settlements and Article 7 settlements through each stage until tax refunds are issued. • Maintain settlement tracking spreadsheets, litigation calendars, and case status logs., • Assist attorneys with SCAR matters by gathering comparable sales data through MLS and Attom Property Navigator resources. • Maintain accurate case notes within the firm's case management system., • Coordinate with Accounting to provide settlement documentation necessary for refund processing. • Assist attorneys with Suffolk County and Village Article 7 litigation, including calendaring and case administration. • Prepare Village conversion analyses involving prior Nassau County settlements., • Perform additional administrative and legal support duties as assigned. Qualifications Education • Bachelor’s degree preferred. Experience • Prior legal assistant, paralegal, or law office experience preferred., • Experience in real estate, property tax, litigation, or municipal law is a plus. Skills & Qualifications • Strong proficiency in Microsoft Office (Word, Excel, Outlook, Access)., • Excellent written and verbal communication skills., • Exceptional organizational skills and attention to detail., • Ability to manage multiple priorities and deadlines., • Ability to work independently and collaboratively., • Professional client service skills., • Strong problem-solving abilities and discretion

Job DescriptionDescription: Junior Accountant Cox & Company, Inc. is seeking a detail-oriented Junior Accountant to join our dynamic Finance Team. This is an excellent opportunity for a motivated individual to develop their accounting skills and contribute to the financial health of our organization. The successful candidate will play a vital role in supporting daily accounting operations, assisting with financial reporting, and maintaining accurate financial records. Key Responsibilities: • Assist with daily accounting tasks, including data entry, invoice processing, and account reconciliations., • Support month-end and year-end closing processes., • Prepare and review financial reports to ensure accuracy and completeness., • Maintain organized and up-to-date financial records and documentation., • Collaborate with team members to improve accounting procedures and processes., • Assist with audit preparations and respond to audit inquiries as needed. Skills and Qualifications: • Strong attention to detail and organizational skills, • Proficiency in Microsoft Office Suite, especially Excel, • Basic understanding of accounting principles and financial reporting, • Excellent communication and teamwork abilities, • Ability to prioritize tasks and meet deadlines in a fast-paced environment At Cox & Company, Inc., we foster a collaborative and growth-oriented culture. We are committed to supporting our employees’ professional development and offering a rewarding work environment with opportunities for advancement. Join us and be part of a company that values integrity, innovation, and excellence. Requirements: Roles & Responsibilities • Prepares daily cash reports and reconciles bank accounts., • Conduct credit card reconciliations., • Process invoices, payments and expense reports., • Resolve basic billing errors or vendor questions., • Assists with the billing and collections of accounts receivable. Follow up on unpaid or overdue accounts., • Assist with weekly, month-end and year-end closing. (journal entries, posting, running reports), • Maintain accurate financial records and documentation. (scans and files documents), • Support accounting reconciliations and general ledger activities., • Provide administrative and analytical support to the accounting team., • Assists with audits., • Backup for Accounts Receivables and Payables., • Performs other related duties as assigned. Qualifications • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience • Minimum Associate’s degree, preferred Bachelor’s degree in Accounting., • At least 2 years of experience in Accounting. Physical Requirements: • Prolonged periods sitting at a desk and working on a computer. This position involves exposure to projects and contracts subject to the International Traffic in Arms Regulations (ITAR). As a result, only U.S. Citizens or Permanent Residents (Green Card holders) are eligible for employment in this role. Applicants must meet these requirements to be considered.