Invoice processing jobs in New Brunswick, New JerseyCreate job alerts

Job Description Executive Assistant to Senior Vice President This is an onsite role Our client is seeking a highly skilled Executive Assistant to provide vital support to the CEO. This dynamic role is essential to the seamless operation of the executive office, offering the opportunity to make a significant impact while working alongside a collaborative team. Key Responsibilities: • Calendar Management: Efficiently coordinate and manage schedules, arranging meetings and appointments to optimize productivity and support a busy executive’s needs., • Email Coordination: Handle internal and external communications with professionalism and discretion, ensuring timely and secure correspondence., • Project Support: Assist in the execution of key projects led by the senior executives, including managing documentation and collaborating with stakeholders for successful project outcomes., • Communication Support: Contribute to the implementation of communication strategies, ensuring that important information is effectively disseminated to both internal and external parties., • Administrative Functions: Perform essential administrative duties while maintaining confidentiality, supporting the daily operations., • Manager Expense Reporting: Invoice processing and vendor set up, • Team Collaboration: Foster strong relationships within a team environment, collaborating with departments such as marketing, data analysis, and others to ensure alignment and efficient information exchange., • Client and Supplier Relations: Represent the SVP in professional interactions with key clients and suppliers, maintaining integrity and reliability in all dealings., • Event Coordination: Plan, organize, and manage corporate events and internal meetings with meticulous attention to detail, ensuring successful execution. Qualifications: • Education: Bachelor’s Degree in Business Administration or related field preferred., • Experience: At least five years of experience in an administrative or executive support role, demonstrating reliability and expertise in supporting a busy executive., • Skills: Exceptional organizational and time management skills, with the ability to handle sensitive information confidentially, • Communication: Strong written and verbal communication skills, with a focus on professionalism, clarity, and the ability to support high-level executive needs., • Computer skills: Advanced knowledge of Microsoft Office Suite (Outlook, Excel, Word, SharePoint) and other relevant software., • Collaboration: Proven ability to work independently and as part of a team, contributing to a supportive and cooperative work environment., • Attention to Detail: Strong attention to detail with the ability to multitask and ensure accuracy and efficiency in all tasks.

Job DescriptionA well-established Third-Party Logistics (3PL) company in South River, NJ is looking for an organized and customer-focused Bilingual Customer Account Specialist. In this role, you will support day-to-day order processing, customer communication, and issue resolution to ensure smooth account management and high service quality. Long-Term Contract Pay Rate: DoE Schedule: 8 AM – 4:30 PM (Flexible start time: 8:00, 8:30, or 9:00 AM) Key Responsibilities: • Process customer orders and enter accurate data into internal systems, • Communicate with customers and vendors via phone, email, and occasionally in person, • Acknowledge and confirm orders, provide shipping timelines, and handle invoice processing, • Address customer inquiries and product/service concerns in a timely and professional manner, • Resolve issues or complaints with a focus on customer satisfaction and operational success, • High school diploma or GED, • Previous experience in a logistics, warehouse, or 3PL setting is preferred, • Previous experience in order processing and customer service, • Strong customer service and communication skills (both written and verbal), • Strong problem-solving and analytical abilities., • Effective follow-up skills to ensure timely completion of tasks., • Accurate data entry and organizational abilities, • Proficiency in Microsoft Office (especially Excel), email, and general computer use, • Ability to multitask and manage priorities in a fast-paced logistics environment Our Values • Integrity, • Commitment, • Quality, • Diversity Benefits for eligible employees • Direct deposit, • Weekly pay, • Medical benefits, • 401(k) Plan Please visit us at to explore all opportunities. #IND2 #ps Company DescriptionProstaff Solutions is committed to all aspects of staffing services We offer comprehensive best-practices for our clients and employees. Our Vision: ProStaff Solutions strives to be the premier employment solutions provider to every community we serve. Our Mission: Our mission is to bring the right people to the right job every time. Accomplishing this, we better people's lives and increase our customers and employees success. Our Values : Our Pledge of Integrity Our name is the most important thing we own. To us, it is more than an identity. It is also how we act. It is both the foundation and the heart of our business. Because our success depends on our personal integrity and honesty, we work hard. We also reward hard work. We believe great things happen when we listen to each other, and that is why our doors are always open. We also strive to strengthen our communities by example in leadership, and by donations of time and resources.Prostaff Solutions is committed to all aspects of staffing services\r\nWe offer comprehensive best-practices for our clients and employees. \r\n\r\nOur Vision: \r\nProStaff Solutions strives to be the premier employment solutions provider to every community we serve.\r\n\r\nOur Mission:\r\nOur mission is to bring the right people to the right job every time. Accomplishing this, we better people's lives and increase our customers and employees success.\r\n\r\nOur Values :\r\nOur Pledge of Integrity\r\nOur name is the most important thing we own. To us, it is more than an identity. It is also how we act. It is both the foundation and the heart of our business.\r\nBecause our success depends on our personal integrity and honesty, we work hard. We also reward hard work. We believe great things happen when we listen to each other, and that is why our doors are always open. We also strive to strengthen our communities by example in leadership, and by donations of time and resources.

Job Description Billing Coordinator Job Description Job Title: Billing Coordinator Department: Maintenance Reports to: Billing Manager Purpose: Compile, analyze, and record bills and invoices while maintaining a high level of customer service. Roles and Responsibilities: · Maintain files and documents so they remain updated and easily accessible. · Utilize office equipment such as photocopiers and computers for scanning and attaching, word processing and creating spreadsheets. · Enter trailer lease agreements, purchase invoice, and asset information into system via data entry and scanning and attaching. · Maintain inventory records. · Audit and make corrections where needed. · Assist in office management and organization procedures. · Process all paperwork timely and accurately. · Other responsibilities as assigned. Knowledge, skills and abilities: · 2-3 years relatable experience · Must be detail oriented · Self-starter, ability to take ownership and initiative. · Excellent office and customer service skills. · Ability to multitask in a busy work environment. · Must be reliable and dependable. · Computer and Software knowledge and savvy (Windows environment, Microsoft Office, Proprietary software) Education: High School Diploma. Physical Demands Work Environment: • Frequently required to sit and use hands/fingers to handle, feel and to manipulate keys on a keyboard. Occasionally required to stand, walk and reach with arms and hands., • Vision abilities required by this job include close vision.

Job DescriptionJoin a Leading Surveying Firm with a Legacy of Excellence! Control Point Associates is not your average surveying firm — we are a dynamic team committed to delivering exceptional surveying services. With over 30 years of experience in land surveying, we specialize in services like construction stakeouts, boundary surveys, and 3D laser scanning, serving industries such as construction, engineering, and land development. Our team is expanding, and we’re looking for a detail-oriented, motivated Jr. Staff Accountant to join our Warren, NJ team. This is an excellent opportunity to gain project accounting experience in the architecture, engineering, and construction (AEC) industry while working directly with our finance leadership team. If you’re looking to move beyond basic bookkeeping and into project-based accounting with a growing national firm, this role offers hands-on mentorship, exposure to advanced systems, and a clear path to Senior Accountant or FP&A roles. You’ll support the month-end and project-close process, collaborate across teams, and help ensure accurate financial reporting for project-based revenues and costs. Why Control Point Associates?At Control Point Associates, we’re a team that focuses on doing great work and helping our employees grow. Here’s why joining us could be the perfect career opportunity for you: • 30+ Years of Expertise: We’ve earned a reputation for exceptional quality, precision, and dependability over three decades of service., • Cutting-Edge Technology: We utilize advanced tools like Trimble, Leica, and 3D laser scanners to ensure the highest standard of work., • Opportunities for Advancement: We invest in your career growth through ongoing training and certification programs., • Collaborative Team Culture: Our work environment promotes teamwork, where everyone contributes to achieving collective success., • Comprehensive Benefits: Enjoy medical, dental, and vision coverage, 401(k) matching, paid time off, and holiday breaks., • Diverse Work Experience: No two days are alike, with a mix of both field and office-based projects to keep your work dynamic and engaging., • Company Perks: Benefit from team lunches, weekly breakfast, holiday celebrations, and a fun, collaborative culture., • Apply ASC 606 revenue recognition principles: review customer contracts, identify performance obligations, determine transaction prices, allocate revenue, etc., • Support project accounting: track costs, project billing, revenue & cost accruals, change orders, work in progress (WIP), etc., • Perform bank reconciliations, • Process journal entries and assist with general ledger reconciliations., • Support accounts payable: review invoices, code expenses to the correct projects/companies, and ensure timely, accurate processing, • Assist with month-end and quarter-end close tasks: ensuring project-level revenue and cost recognition is accurate and timely., • Assist with budgets & forecasts at the project level; compare actuals vs estimates and report variances., • Collaborate with Project Managers, Legal, and Billing teams to ensure contract terms are accounted for appropriately., • Maintain documentation for revenue recognition and project accounting processes; support audits (internal / external) as needed., • Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience)., • 2-3 years of relevant accounting experience; experience with project accounting is strongly preferred., • Working knowledge of ASC 606 revenue recognition standard.\, • Knowledge of accounts payable workflows and project-based invoice coding., • Strong Excel skills; familiarity with accounting and ERP systems (e.g. Deltek, Sage, NetSuite, Procore), • Excellent attention to detail, analytical mindset, and ability to work under deadlines., • AEC industry experience., • Experience analyzing or handling change orders, contract modifications., • Exposure to cost accounting, overhead allocations., • Experience with revenue/billing modules in ERP systems., • Experience working in a multicompany accounting environment, • Prolonged periods sitting at a desk and working on a computer. Compensation and Benefits: • Pay Range: $75,000-$85,000 depending on experience, LACECToDrq

Job Description We are looking for an Accounts Payable Specialist in the Middlesex County, NJ area. In this role you will be responsible for full cycle accounts payable, invoice processing, account reconciliations, and more. If you have 1+ years of accounts payable experience and are looking to join a great company, this might be the opportunity for you! Responsibilities: • Process and enter invoices accurately into the system, ensuring timely payments., • Review vendor accounts and maintain accurate records in the database., • Reconcile accounts to resolve discrepancies and ensure alignment with financial records., • Address and troubleshoot vendor-related issues, providing effective solutions., • Upload files to the system and ensure proper documentation for audits., • Collaborate with the team to identify and implement process improvements in accounts payable workflows., • Utilize Excel for advanced functions and formulas to manage financial data efficiently., • Provide analytical insights to support decision-making and enhance overall efficiency., • Proficient in accounts payable processes and vendor management., • Strong knowledge of Excel, including formulas and advanced functions., • Demonstrated ability to resolve issues and reconcile accounts effectively., • Analytical mindset with the ability to think beyond routine tasks., • Excellent organizational skills and attention to detail., • Ability to collaborate within a team and communicate effectively., • Prior experience in accounting or finance roles preferred.

Job Description We are looking for an experienced Accounts Payable Specialist in the Middlesex County, NJ area. In this role you will be responsible for full cycle accounts payable, invoice processing, check runs, assisting with month end close, and more. If you have 2+ years of accounts payable experience and are looking to grow your career, this might be the opportunity for you! Responsibilities: • Manage the accounts payable function, including processing and coding invoices accurately., • Execute weekly check runs, ensuring timely payment checks., • Prepare and distribute checks to vendors, maintaining proper documentation., • Review and approve invoices for payment, ensuring compliance with company policies., • Enter invoices into the system and reconcile accounts to facilitate payments., • Assist with month-end close activities to ensure accurate financial reporting., • Collaborate with team members to maintain seamless operations and resolve discrepancies., • Minimum of 2 years of experience in accounts payable or a related field., • Proficiency in invoice processing, account coding, and check preparation., • Familiarity with ACH transactions and automated payment systems., • Excellent organizational skills with a high level of attention to detail., • Ability to meet deadlines and manage multiple tasks effectively., • Strong communication skills to collaborate with team members and vendors., • Experience with month-end close processes and financial reconciliations.