Office Services Coordinator
10 days ago
Miami
Job Description Job Title: Office Services Coordinator Location: 800 NW 62nd Ave, Suite #590, Miami, FL 33126 Duration: 3 Months of contract with a high possibility of Temp to Perm. Pay Rate: $20.00/hour on W2 | W/O benefits. Job Description: • Greet and direct all visitor, including vendors, clients, and job candidates to appropriate personnel, • Creates all fed ex accounts for new hires along with troubleshooting any Federal Express issues., • Primary for all receptionist duties, • Assists office with appropriate allocation of Federal Express and Staples invoices for the office., • Maintain all conference rooms scheduling, • Maintain/monitor voicemails from clients and staff, • Prepares access cards and building fobs for staff, • Orders business cards for Associates, • Update/manage PTO calendars and Daily Broadcast emails, • Schedule deliveries and pick-ups via courier, • Correspond with vendors regarding outstanding balances, discrepancies regarding invoices, adding additional services and/or changing current services, • Prepare and submit Corporate Client reimbursement expense reports through Certify for Attorneys, • Prepare and submit Corporate Client reimbursement report for Partners, • Reconcile local Client Account, • Prepare and send A/P and A/R packages to corporate office weekly, • Create consultation records in Connect and bill accordingly, • Provide training as needed, • Copying and scanning all incoming immigration mail and assisting with US Government Client mail to be scanned to staff members, • Assists the Manager/Partner with upcoming events along with any catering needed for the entire office, • Supports Manager/Partner with office projects along with stocking of all kitchen supplies in the office including entering casefiles into Excel for archiving purposes, • Back up for the Office Services Coordinator duties (lunch breaks and PTO), • Ad hoc projects as needed Qualifications & Experience : • 5+ years of office experience,, • Strong written and verbal communication skills., • Proficient in Microsoft tools (Outlook, Word, Excel, etc.), • Climbing stairs, • Lifting mail and boxes, • At times to step in and move supply boxes, • Pushing a cart, • Sitting at a desk for long periods Benefits Info: Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.We are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.