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This posting is intended for principals only! Headhunters and staffing professionals: we are not looking to utilize your services at this time. So please: no emails, messages or phone calls. Office Manager onsite in Rochester, NY Long term opportunity $30 to $35 per hour We are seeking an organized, proactive, and experienced Office Manager to support the daily operations of a professional office in Rochester, NY. This position is ideal for someone who thrives in a fast-paced environment, enjoys coordinating people and projects, and takes pride in creating an organized, welcoming, and engaging workplace. The Department Coordinator will oversee office operations, facilities coordination, administrative support, employee engagement, events, vendor relationships, and special projects. The successful candidate will be approachable, resourceful, highly organized, and comfortable working independently while collaborating with employees and leaders across multiple departments. Key Responsibilities: Workplace Culture & Employee Engagement • Help foster a positive, connected, and welcoming office culture., • Develop engaging office communications, activities, recognition initiatives, and employee experiences., • Partner with office leaders and employees to identify relevant events, themes, and opportunities that strengthen employee engagement., • Create content for announcements, digital signage, event promotions, recognition messages, and other internal communications. Office Operations • Coordinate daily office operations to maintain an organized, efficient, and professional workplace., • Order and manage office supplies and equipment., • Coordinate mail, postage, shipping, and receiving services., • Support visitor access and arrivals., • Schedule and prepare conference rooms for meetings and office activities., • Coordinate office equipment maintenance and related services. Facilities & Building Maintenance • Serve as a primary point of contact for landlords, building management, and external vendors., • Schedule and oversee maintenance and service visits., • Coordinate the resolution of HVAC, plumbing, janitorial, security, painting, construction, and other facility needs., • Review and process vendor invoices and payments., • Partner with internal stakeholders to ensure facility issues are resolved promptly. Administrative Support • Provide high-level administrative support to senior executives and other employees., • Manage calendars and coordinate meetings., • Assist with travel arrangements and other administrative needs., • Provide support to colleagues and teams in other office locations as needed. Communication & Events • Develop and distribute timely, visually engaging office communications., • Plan and coordinate team-building activities, meetings, conferences, and office events., • Coordinate catering, room setup, event communications, and technical support., • Ensure employees receive timely operational, event, weather, and other office-related updates. Records & Project Coordination • Maintain organized office files, records, and documentation., • Ensure records are accurate, current, and readily accessible., • Assist with special projects and coordinate activities across departments., • Track project milestones and help ensure deadlines are met. Budget & Vendor Management • Monitor office-related budgets and expenditures., • Coordinate purchasing of office supplies and services., • Negotiate with vendors and suppliers when appropriate to obtain cost-effective solutions., • Coordinate new vendor setup and ongoing invoice and receipt processing. Human Resources Support • Coordinate recruitment and onboarding activities for contractors working through staffing agencies., • Facilitate new-hire orientation and required training., • Coordinate security access, phones, equipment, and other onboarding requirements., • Collect, validate, and maintain required new-hire documentation. Safety, Security & Compliance • Support implementation of office safety and security procedures., • Ensure office operations follow applicable organizational policies and procedures., • Stay informed about relevant local, state, and federal requirements., • Maintain confidentiality and exercise appropriate discretion when handling sensitive information. Qualifications • Bachelor's degree in Business Administration, Project Management, Office Management, or a related field preferred., • 5–7 years of experience in office administration, office coordination, facilities management, or a related area., • Strong organizational and multitasking abilities., • Excellent written and verbal communication skills., • Approachable, service-oriented interpersonal style., • Ability to build positive working relationships across departments and organizational levels., • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook., • Experience with office management systems and administrative tools., • Strong problem-solving skills and attention to detail., • Ability to independently evaluate situations and make sound, informed decisions., • Strong discretion and ability to maintain confidentiality., • Resourceful, proactive approach to identifying information, support, and solutions., • Strong vendor negotiation and relationship-management skills., • Ability to prioritize competing responsibilities, manage time effectively, and consistently meet deadlines. Preferred Qualifications • Experience with collaboration platforms such as Microsoft Teams., • Experience with data analysis and reporting tools such as advanced Excel or Tableau., • Background in marketing, communications, graphic design, or another creative field., • Ability to create polished written and visual content for internal communications, presentations, events, and employee engagement initiatives. Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people. Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration

Job Description Seeking an organized, proactive, and service-oriented Department Coordinator to support day-to-day operations. This role will serve as a key point of contact for employees, leadership, vendors, and visitors while helping create an efficient, welcoming, and engaging workplace. Key Responsibilities • Coordinate daily office operations, including supplies, mail/shipping, conference rooms, visitors, equipment, and general office needs., • Serve as the primary point of contact for building management, maintenance, security, and external vendors; coordinate service requests and invoices., • Provide administrative support to senior executives and staff, including calendar management, meeting coordination, and travel arrangements., • Plan and coordinate office events, meetings, team-building activities, and employee engagement initiatives., • Develop and distribute internal communications, announcements, event promotions, recognition messages, and other office content., • Support new contractor onboarding, including orientation, required documentation, training, security access, and equipment., • Maintain accurate office records, files, invoices, and vendor information., • Assist with special projects, budget tracking, purchasing, and vendor negotiations., • Help ensure office operations follow company policies, safety requirements, and applicable regulations. Required Skills: • 5+ years of experience in office administration, office coordination, facilities, or a related role., • 4+ years of experience providing administrative support to managers, executives, or cross-functional teams, • 3+ years of experience coordinating vendors and facilities management, • 2+ years of experience processing and managing invoices, • Proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint., • Bachelor’s degree in Business Administration, Project Management, Office Management, or a related field preferred. Preferred Qualifications • Experience with Microsoft Teams or similar collaboration platforms., • Experience conducting onboarding and interviews, • Experience with reporting/data analysis tools such as Excel or Tableau., • Experience in creating internal communications, presentations, events, or employee engagement content., • Background in marketing, communications, graphic design, or another creative field.

Images that Matter. With Teams that Matter. Carestream is a global provider of medical imaging systems and solutions; x-ray imaging systems for non-destructive testing; and contract manufacturing. And the work we do matters. Our products and solutions help make everyday heroes days a little easier, improve patients' lives, and makes a difference in our communities. And it couldn't be done without our team of hard-working, talented and caring individuals. We are proud to have been recognized by our employees and alumni as one of America's Best Midsize Employers and America's Best Employers for Engineers. Compensation: $103,600 - $138,100 per year *This range reflects Carestream's good faith estimate to pay fairly as starting wage. Offers will be tailored within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process, as well as geographic market differentials for the position. Position Summary: The Downstream Marketing Specialist will lead strategic marketing initiatives that drive product revenue growth. This role focuses on translating upstream product strategies into actionable downstream marketing programs, ensuring alignment with customer needs and market dynamics. The successful candidate will develop and execute comprehensive marketing campaigns, manage account-based marketing programs, and optimize marketing performance through data-driven decision-making. This is an excellent opportunity for an experienced marketing professional to make a significant impact on product revenue growth and market positioning. The Downstream Marketing Specialist will work in a collaborative environment with talented cross-functional teams and have the opportunity to influence marketing strategy at a strategic level. Success in this role requires a combination of strategic thinking, tactical execution excellence, and the ability to drive results through data-driven marketing programs. Position Responsibilities: • Strategic Marketing Development and Execution, • Participate in the development and execute go-to-market strategies for new and existing products, ensuring alignment with business objectives and market opportunities., • Lead campaign planning, content creation, messaging, and execution across multiple channels, including digital, events, and partner marketing., • Lead Demand/Lead Generation Campaigns for direct and channel sales, developing targeted strategies that drive qualified pipeline., • Own Lead Management systems and processes to ensure efficient lead routing, nurturing, and conversion tracking., • Account-Based Marketing Leadership, • Lead Account Based Marketing and Channel Marketing Programs with a focus on strategic account targeting and personalized engagement strategies., • Develop and implement ABM strategies that align sales and marketing efforts to drive revenue from high-value accounts., • Coordinate with sales teams to identify target accounts and create customized marketing programs that address specific account needs and buying cycles., • Regional and Channel Strategy, • Lead Regional Tradeshow strategy and plan execution in coordination with Trade Show Coordinator to maximize lead generation and brand visibility., • Develop channel marketing programs that support partner enablement and drive co-marketing opportunities., • Cross-Functional Collaboration and Integration, • Collaborate with cross-functional teams including Product, Sales, and Operations to deliver integrated marketing programs that support pipeline growth and revenue objectives., • Work closely with sales leadership to understand market dynamics, competitive positioning, and customer pain points to inform marketing strategy., • Ensure consistent messaging and value proposition delivery across all marketing channels and partner communications., • Market Analysis and Optimization, • Participate in analysis of market trends and customer insights to optimize messaging and positioning for target audiences., • Conduct competitive analysis to identify market opportunities and inform product positioning strategies., • Develop buyer personas and customer journey maps to guide marketing program development and execution., • Performance Measurement and Reporting, • Drive performance measurement through KPIs, reporting, and ROI analysis to inform future strategies and optimize marketing spend., • Establish and track marketing metrics aligned with business objectives, including lead volume, lead quality, conversion rates, and pipeline contribution., • Provide regular reporting to leadership on campaign performance, market trends, and recommendations for strategic adjustments., • Partner Communications and Enablement, • Manage partner communications and enablement programs, ensuring consistent brand representation and value proposition delivery., • Develop partner marketing toolkits, training materials, and resources to support effective co-marketing execution. Required Skills & Education: • Experience and Background, • Seven or more years of marketing experience with demonstrated success in downstream, product, or demand generation marketing roles., • Bachelor's degree in business, marketing, or similar., • Proven expertise in digital marketing campaigns and performance marketing, with demonstrated ability to drive measurable results and ROI., • Extensive experience in Account-Based Marketing (ABM) with a track record of developing and executing successful ABM programs., • Strong B2B marketing background with the ability to understand complex sales cycles and buyer decision-making processes., • Experience in the medical device industry is preferred but not required; equivalent B2B technology or healthcare marketing experience is acceptable., • Core Competencies, • Proven success in marketing management, including campaign execution, lead generation, and partner engagement., • Experience with sales enablement and marketing automation tools to support campaign execution and lead management., • Excellent communication and leadership skills, with the ability to influence stakeholders across regions and organizational functions., • Analytical mindset with proficiency in data-driven decision-making, including the ability to interpret marketing metrics and optimize based on performance data., • Strong project management skills with the ability to manage multiple initiatives simultaneously and meet deadlines., • Strategic thinking combined with strong execution capabilities to translate strategy into measurable results. Desired Skills: • Experience with Customer Relationship Management (CRM) systems and marketing automation platforms., • Familiarity with marketing analytics tools and data visualization platforms., • Knowledge of channel partner management and co-marketing program development., • Experience with event marketing and tradeshow strategy development. Work Environment: Traditional Office Environment : This position is primarily an office setting with standard temperature and humidity controls, moderate to light noise, fluorescent lighting, primarily sitting with standing desks available, extensive computer and keyboard use, etc. Carestream is an Equal Opportunity Employer Carestream is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. Applying for a job with Carestream All applicants must complete the on-line application process. Carestream is committed to working with and providing reasonable accommodations to individuals with disabilities. If you require assistance or an accommodation because of a disability to participate in the application process, please click accommodations Requisition ID: 4884

At CooperVision, a business unit of CooperCompanies, we're driven by a unified purpose of helping people experience life's beautiful moments. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. The Operations Coordinator coordinates and executes all key employee, customer, and commercial teams tours at the West Henrietta facility, managing logistics, vendors, schedules, and on site support to ensure smooth, high quality experiences that align with site priorities and operational needs. Aligns with corporate guidelines on branding and supporting commercial teams with key customer interactions. Lead engagement teams to drive engagement activities. Act as a back up to current administrative assistant and reception when necessary. • Partner with corporate marketing, communications and professional affairs, • Plan and schedule plant tours in coordination with Operations and the commercial organizations., • Conduct engaging, accurate, and safety-compliant tours., • Prepare facility readiness (badges, PPE kits, demo materials, rooms, signage)., • Maintain visitor logs, NDAs, acknowledgments, and version-controlled talking points., • Keep visual aids, route maps, and content aligned with current processes., • Develop and maintain tour guide materials, • Provide post-tour follow-up and feedback collection., • Serve as the primary interface between visitors and plant functions., • Route visitor questions to subject matter experts and ensure timely follow-up., • Stay informed of changes affecting routes, safety, or messaging., • Represent the plant professionally to all internal and external visitors., • Coordinate all travel logistics for Corporate Events, including ground transportation, aviation arrangements, and hotel accommodations for attendees and executives., • Oversee vendor management for event services such as transportation, and accommodations, ensuring seamless and cost-effective event execution., • Develop and maintain detailed travel itineraries and logistics schedules to ensure all aspects of transportation and accommodations were handled efficiently., • Uphold strict confidentiality when handling sensitive information related to logistics and events., • Collaborate with internal teams and external vendors, including Catering, IT, Global Security, commercial, engagement., • Assist in coordinating assigned corporate events while adhering to established policies and procedures to ensure customer satisfaction., • Develop, deploy, and oversee registration tools, onsite applications, and other event-related deliverables., • Utilize department technology platforms, such as SharePoint, and Microsoft Office 365, to support event planning and departmental activities, • Lead engagement team activities and execute team ideas, • Will provide administrative support to other functions as necessary Knowledge, Skills and Abilities: • Microsoft Office Suite with a proficiency in Excel. ERP systems and Warehouse Management systems experience required., • Presentation skills required., • Proven ability to prioritize and manage multiple tasks efficiently., • Skilled in managing customer expectations and requests with a solutions-oriented approach., • Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and all levels of management., • Demonstrated strength in project management and organizational capabilities., • Highly focused on delivering exceptional customer service on multiple platforms Work Environment: • Normal warehouse and office environment with some exposure to dust, heat, cold, and noise. Experience: • 5+ years experience in event planning and management, • Warehouse and distribution knowledge preferred, • 5+ travel planning and arraignments Education: • Associates Degree Required, • Bachelors Degree preferred We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $25.67 and $31.22 per hour and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits. • Job Identification 12484, • Locations 180 Thruway Park Drive, West Henrietta, NY, 14586, US (On-site), • Company CooperVision

Job Description Job Title: Office Coordinator Department: Administrative Reports To: Director of Operations and Finance FLSA Status: Non-Exempt Job Summary: Vanteon is seeking an Office Coordinator to join our team. The position will support the Director of Operations and Finance with day-to-day activities across several different areas, including but not limited to purchasing, marketing, accounting, employee events, and other administrative areas. Duties/Responsibilities: The following is a list of expected duties to be involved in this position; this is not fully inclusive, and other duties will likely be assigned: · Greet and assist visitors, customers, vendors, and applicants in a professional manner. • Answer, screen, and direct incoming phone calls., • Manage incoming and outgoing mail, packages, and courier services., • Maintain conference rooms and common areas to ensure a clean and professional appearance., • Coordinate office supplies, kitchen supplies, and equipment; place orders as needed., • Assist with travel arrangements, meeting logistics, and event coordination., • Provide administrative support to management and various departments., • Assist with special projects and other administrative duties as assigned., • Assist with employee recognition activities and company events., • Process purchase requisitions and office-related purchases., • Assist with vendor setup and maintaining vendor records., • Match invoices with purchase orders and supporting documentation., • Assist with expense report administration., • Coordinate office service contracts and vendor relationships., • Serve as the primary contact for building management and office vendors., • Coordinate office maintenance and repair requests., • Monitor office security, badges, keys, and visitor access., • Help maintain safety supplies and emergency preparedness materials., • Coordinate new employee workstation setup with IT., • Assist with issuing and collecting company equipment., • Assist with preparing customer proposals and presentation materials., • Coordinate customer visits and meetings., • Maintain customer contact information., • Support marketing and promotional activities., • Maintain confidentiality of sensitive company information., • Identify opportunities to improve office processes and efficiency., • Support company meetings, employee events, and training sessions., • Perform other duties as assigned. Supervisory Responsibilities: None Required Skills/Abilities: Soft Skills • Outgoing and professional demeanor in verbal and written communications, • Ability to learn, work, and solve problems independently, • Should be a proactive self-starter and be able to anticipate the needs of other team members Technical Skills • Detail-oriented person, • High degree of proficiency using Microsoft Office programs (Word, Excel & PowerPoint), • Independent research skills and confidence to present results Education and Experience: There is no specific education or experience requirement. We are willing to train/develop an individual who can demonstrate the appropriate soft skills. An Associate's degree in a relevant field of study, or equivalent experience or prior experience in a similar role, would be helpful. Other Requirements: This is an in-office position. Expected working hours are Monday to Friday, 8:00 am to 5:00 pm, with a 1-hour lunch. Normally 40 hours per week, with possible overtime in certain circumstances. A valid current driver's license is required to perform the essential duties and responsibilities of this position. Must be able to travel locally as needed to perform some duties (i.e., picking up breakfast/lunch or office supplies locally). Although minimal, some circumstances may require a weekly commitment above 40 hours or hours outside of regular business hours. Physical Requirements: Prolonged periods sitting at a desk and working on a computer Be able to perform low to moderately strenuous physical activities requiring standing, walking, and reaching. Must be able to lift up to 15 pounds at times. The physical demands described above represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Employer: Vanteon Corporation provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Compensation: A candidate's compensation will depend on experience, but we would expect it to fall between $19.00 to $24.00 per hour. The position is eligible for a very competitive benefits package. Applying: Applicants should submit a resume and cover letter to Ronnie Ells – careers@vanteon.com. Please note that all offers of employment are contingent on passing E-Verify, background, and drug screenings. In addition, you must be able to work with ITAR and CUI data. About Vanteon: Vanteon LLC, a wholly owned subsidiary of Performance Drone Works, is an engineering services company specializing in wireless and RF design. We offer Analog, Digital, RF, Hardware, Software, and FPGA design services. At Vanteon, we develop products for companies that range from small start-ups to large Fortune 50 companies. The designs we create include Software-Defined Radio (SDR), Wi-Fi, Bluetooth, etc., for markets such as telecom (3G, 4G, 5G cellular), Aviation, Medical, Government, Industrial, and more. Types of projects include handheld devices, wearables, RADAR, signal/spectrum analyzers, and wireless widgets of all kinds. Vanteon has been voted one of the "Best Companies to Work for in NY" for 15 years running; most times, we've ranked in the top 5.

Title - Development Operations Manager Number of Openings - 1 EOE Statement - WXXI is committed to creating a diverse environment and is proud to be an equal opportunity employer. This policy expressly prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, disability, genetic predisposition, gender identity or expression, carrier status, domestic violence victim status, veteran status or status as a member of any other protected group or activity. Description - Job DescriptionJob Title:Development Operations ManagerDivision:DevelopmentReports to:Senior Operations Development ManagerClassification:Exempt, Full-TimePay:$65,000 - $70,000 (Commensurate with Experience)Position Summary:The Development Operations Manager leads the systems, data, financial coordination, and operational processes that support fundraising across WXXI Public Media, The Little Theatre, CITY Magazine, and related WXXI initiatives.This position serves as the Development division's lead for RevCRM data governance, gift and revenue reconciliation, operational documentation, station-managed CDP/MSB workflows, payment platforms, reporting standards, and internal controls. The Manager ensures that donor and gift information is accurate, secure, accessible, and consistently maintained so that Development staff can make informed decisions and provide donors with timely, professional service.The Development Operations Manager establishes clear workflows and service standards, and works closely with Finance, Technology, Membership, Leadership Giving, Institutional Giving, Marketing, and external vendors. The position supports the Senior Development Operations Manager on CDP/MSB operational matters and helps WXXI fully utilize its fundraising technology systems.Specific Responsibilities:CRM ADMINISTRATION AND DATA GOVERNANCEServe as the Development division's primary operational lead and super-user for RevCRM and related fundraising systems.Establish and maintain standards for donor records, constituent coding, activities, notes, flags, source codes, gift documentation, and other CRM data.Lead ongoing data-hygiene efforts, including the identification and resolution of duplicate accounts, incomplete records, inconsistent coding, missing documentation, and inaccurate donor information.Complete and document routine data-quality reviews and provide findings, recommendations, and corrective actions to Development leadership.Monitor data entry and gift-processing practices across the Development division to ensure adherence to established standards.Support the testing, implementation, and documentation of new workflows, integrations, reports, and business processes following the CRM conversion.Maintain a central library of operating procedures, process documents, report templates, naming conventions, training guides, and internal controls.Develop and deliver CRM and process training for Development staff, new employees, interns, and volunteers.Coordinate RevCRM user onboarding and access requests in partnership with Technology and CDP/MSB.Protect confidential donor, banking, payment, and personally identifiable information in accordance with WXXI security policies and applicable requirements.FINANCIAL COORDINATION AND RECONCILIATIONLead the reconciliation of RevCRM transactions with WorldPay, Stripe, checks, lockbox activity, bank deposits, and other relevant payment or gift-processing systems.Develop and maintain documented daily, weekly, monthly, and fiscal year-end reconciliation procedures.Work closely with Finance to research and resolve unidentified, incomplete, duplicated, returned, refunded, or incorrectly coded transactions.Review and document revenue variances, chargebacks, payment failures, refunds, returned payments, and deposit exceptions.Support month-end close, fiscal year-end close, audits, financial reviews, and requests for Development revenue documentation.Maintain complete and organized records supporting gift transactions, reconciliations, corrections, and financial controls.Monitor station-managed pledge reminders and WXXI responsibilities associated with payment recapture and stop-loss follow-up.Provide Development and Finance leadership with regular status reports regarding reconciliation activity and unresolved exceptions.CDP/MSB, VENDOR, AND PLATFORM COORDINATIONSupport the Senior Development Operations Manager on CDP/MSB matters by handling day-to-day operational requests and coordination with station-managed fundraising vendors.Submit and monitor CDP support cases and participate in Help Desk sessions, MSB office hours, training sessions, and operational meetings as needed.Monitor open cases, document resolutions, and communicate system or process changes to affected WXXI staff.Coordinate station-owned workflows involving source codes, premium codes, pledge-drive setup, specialty gifts, station-managed files, and local fundraising activities.Maintain appropriate station access, documentation, and quality-assurance practices for WorldPay, Stripe, Springboard, BillGO, Passport tools, and other approved platforms.Coordinate with CITY Magazine and WXXI's print or mailing vendors on station-managed list pulls, including monthly member-guide files.Oversee WXXI responsibilities related to Passport mVault maintenance and account-quality review.Partner with the Membership and Development Communications Director and Marketing staff on appropriate Iterable lists, templates, segments, and station-managed communications.Attend vendor training and remain informed about relevant system upgrades, process changes, and emerging best practices.DEPARTMENT OPERATIONS AND PROCESS IMPROVEMENTProvide functional guidance and training to the Development Operations Coordinator and Development Operations Administrative Associate on systems, data standards, and gift-processing procedures.Maintain documented procedures, role responsibilities, and backup coverage for essential operational functions.Coordinate interns, temporary staff, and volunteers assigned to data-hygiene, acknowledgment, mailing, or operational projects.Create cross-training plans to ensure continuity for critical gift-processing, donor-service, reconciliation, and CRM functions.Contribute to weekly Development Operations meetings and provide updates regarding MSB, data quality, reconciliation, cases, workflow issues, and process improvements.Identify opportunities to simplify work, reduce manual processing, strengthen controls, and improve the donor experience.Support special fundraising projects, pledge drives, events, and other Development initiatives as assigned.CROSS-DEPARTMENTAL SUPPORTWork collaboratively with Membership, Leadership Giving, Institutional Giving, Donor Stewardship, and Corporate Sponsorship staff to research and resolve donor or gift questions.Coordinate with Finance, Technology, Marketing, Content, and other WXXI departments when operational or donor information is needed.Provide Development leadership with reliable reports and operational information to support planning, forecasting, donor strategy, and performance measurement.Promote a service-oriented culture that recognizes Development Operations as an essential partner in fundraising and donor engagement.Perform other duties and special projects as assigned. Position Requirements - MINIMUM QUALIFICATIONSBachelor's degree or an equivalent combination of education, training, and professional experience.At least five years of experience in development operations, database administration, fundraising operations, financial operations, or a related field.Demonstrated experience with CRM or donor-database management, process development, data quality, reporting, and documentation.Experience reconciling financial or gift information across multiple systems.Team-lead or project-management experience.Strong proficiency with Microsoft Excel, Word, Outlook, and related office applications.Demonstrated ability to interpret data, identify exceptions, document findings, and resolve complex operational issues.Excellent organizational skills, attention to detail, judgment, and ability to meet recurring deadlines.Ability to handle donor and financial information with discretion and confidentiality.Ability to work independently while collaborating effectively across teams.Strong written and verbal communication skills.Demonstrated commitment to creating an inclusive workplace and working effectively with people from a range of backgrounds and experiences.Ability to work occasional early mornings, evenings, or weekends during fundraising drives, events, or fiscal deadlines.PREFERRED QUALIFICATIONSExperience with RevCRM or another nonprofit fundraising CRM.Experience with WorldPay, Stripe, Springboard, Iterable, Tableau, Passport mVault, BillGO, or related fundraising platforms.Experience working with CDP, MSB, or another outsourced membership-services provider.Experience in public media, nonprofit fundraising, membership organizations, or donor-supported institutions.Experience supporting database conversion, system implementation, or financial audit processes.Familiarity with major gifts, planned gifts, restricted gifts, donor-advised funds, stock gifts, IRA distributions, foundation gifts, matching gifts, and other specialty contributions.MEASURES OF SUCCESSDevelopment and Finance records reconcile accurately and on schedule.Data-quality reviews are completed consistently, with exceptions documented and resolved.Required operational processes are current, documented, and accessible to appropriate staff.Staff members demonstrate consistent use of CRM standards and established procedures.CDP/MSB cases and vendor issues are monitored, communicated, and resolved in a timely manner.Audit, fiscal year-end, and financial review materials are complete and readily available.Critical functions have documented backup coverage and trained staff.Donor-account issues requiring operational research are resolved accurately and professionally.The Development Operations team meets established service, accuracy, and timeliness expectations This position is currently accepting applications. 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Job DescriptionHelloNation | CGI Digital | NEXT! Ad Agency Social Media Coordinator About the Role As a Social Media Coordinator, you'll plan, execute, and analyze social media strategies for our clients, helping them grow brand awareness, strengthen their marketing, and drive real traffic to their businesses. Your Day-to-Day • Lead client meetings to align on strategy and share progress, • Create and publish customized organic and paid content, • Grow and manage the social presence of a portfolio of 90+ small business clients, • Analyze performance reports and share insights with your CGI teammates, • Stay current on the latest platforms, tools, and social media trendsQualifications & Skills, • Extensive knowledge of Meta (Facebook) Ads Manager, • Ability to troubleshoot Facebook and Meta technical issues, • Strong attention to detail, • Ability to manage multiple projects at once, • Excellent communication and organizational skills, • Strong analytical skills, • Familiarity with social media analytics and KPIsEducation and Experience, • Bachelor’s degree in marketing, communications, or relevant field, • Required: Facebook Blueprint Certification, • 1-2+ years paid social media marketing experience, • 1-2+ years of client experience, • Experience using Sprout Social and CanvaCompensation & Benefits, • Starting Salary Range: $42,000 - $45,000, • Eligible for performance based commission and bonuses, • Benefits: Dental, Health, Vision, 401k, Employee Wellness Platform, Paid Family Leave, Basic Life Insurance, PTOWhy Join Us Join a fast growing team that helps hundreds of small businesses thrive in their communities through smart, creative marketing. You'll gain hands on experience, build real client relationships, and see the direct results of your work every day. Powered by JazzHR BIU1vhK2c8