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Job Description Trusts & Estates Paralegal Rochester, New York Insero Talent Solutions is thrilled to partner with a national law firm in their search for a Trusts & Estates Paralegal to join their growing team. Our client proudly employs 250+ attorneys, practicing in more than 30 major areas of law, and has offices across multiple states. They are continually ranked national among top law firms by The National Law Journal and Law360. This role is ideal for a detail-oriented and client-focused paralegal with exposure to estate administration who is looking to deepen their experience within a sophisticated Trusts & Estates practice. The paralegal will work closely with attorneys and senior team members to support estate and trust administration matters from start to finish, while maintaining a high level of client interaction and professionalism. Responsibilities: • Communicate directly with clients in person, by phone, email, and video conferencing, providing responsive and professional support, • Draft, edit, and review probate and estate administration documents, • Assist clients with retitling assets and coordinating required documentation, • Assemble, organize, and analyze financial records for estate tax returns and audit purposes, • Prepare, edit, and review federal and state estate tax returns, • Prepare fiduciary income tax returns and settlement documentation for informal and formal trust and estate settlements, • 1+ year of exposure to estate administration, required, • Strong initiative with the ability to manage multiple ongoing projects in a fast-paced environment, • Excellent written and verbal communication skills, with strong attention to detail, • Advanced proofreading, organizational, and analytical skills, • Proficiency in Microsoft Office (Word, Outlook, Excel) and the ability to quickly adapt to legal and practice management technologies, • Well-developed interpersonal skills, including patience, empathy, and professionalism when working with clients during sensitive matters, • Ability to meet a minimum of 500 billable hours annually

Job DescriptionDescription: FLSA Status: Non-Exempt Practice Group: Disability Advocacy Program Organization Information Empire Justice Center, a diverse and highly respected statewide legal services organization, seeks a Legal Assistant for our Disability Advocacy Program. This is an opportunity to join and grow in one of the most influential organizations serving marginalized low-income individuals and families in New York State. Empire Justice Center attracts and employs a diverse team of dedicated, determined, and passionate advocates who significantly impact the lives of low-income New Yorkers. We achieve success through direct legal representation, high-impact litigation, and effective legislative and administrative advocacy. As an organization, we provide top-notch training and technical assistance to other advocates, ensuring fairness and justice for New Yorkers. We thrive on our commitment to supporting justice for populations that have historically experienced high levels of oppression. These populations include racially diverse individuals and families experiencing poverty, housing insecurity, immigration issues, and domestic violence. Additionally, the organization advocates for people with disabilities, members of the LGBTQ community, and school-age children facing discrimination and violations of their civil rights in schools. Our offices in Rochester, Albany, Westchester County, and Long Island provide staff with an exciting, dynamic, and inclusive working environment, characterized by a strong commitment to work-life balance, teamwork, diversity, wellness, and personal/professional development. Position Summary Empire Justice Center is pleased to announce an opening for a Legal Assistant for our Disability Advocacy Program. The Legal Assistant will provide support to attorneys and paralegals, primarily located in our Rochester office. The work includes intake coordination (greeting clients, answering phones, copying, scanning, and data entry), as well as case file management and development (opening and closing files, obtaining medical and school records). This position reports to a Supervising Senior Paralegal or another position within the DAP practice group. Salary The referenced pay range represents the estimated minimum and maximum compensation for this job. Individual annual salaries or hourly rates will be determined within the job's compensation range, taking into account factors such as education, experience, qualifications, personal expertise, market data, and internal equity considerations. The salary range for this position is $40,000 to $45,000 per year. Benefits We are an organization that supports and promotes a healthy work-life balance. Empire Justice Center offers a generous benefit package, including: • 35-hour full-time work week., • Employee Wellness Activities., • Health Insurance Coverage o Employer pays 100% premium for a high-quality, co-pay insurance plan. • 403(b) eligibility - immediately eligible to begin contributing from your paycheck., • Immediate vesting upon hire - ALL contributions (both employee and employer)., • 1% employer match is eligible after 12 months of employment., • 3% Non-Elective Annual Contribution made by Empire Justice Center. o Benefit is eligible after 12 months of employment. • Generous vacation, sick, personal, and holiday time., • Bilingual salary enhancement for qualifying employees., • Loan Repayment Assistance Program., • Voluntary Supplemental Disability., • Dental Insurance (employee paid)., • Vision Insurance (employee paid)., • $150K Group Term Life Insurance., • Generous Bereavement Leave., • NYS Short-Term Disability., • FSA Eligibility. Empire Justice Center is an Equal Opportunity/Affirmative Action employer and strongly desires a diverse and inclusive workforce. Empire Justice Center provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type, specifically - race, color, religion, age, sex (including pregnancy and gender identity), national origin, disability status, genetics, neurodiversity, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Requirements: Essential Duties and Responsibilities · Travel to and work in the Rochester Telesca Center office is required to meet client and organizational needs. · Greet walk-in clients. · Engage in administrative duties, including, but not limited to, taking and returning phone calls, drafting correspondence, data entry, filing, copying, and scanning documents. · Manage calendars of attorneys and senior paralegals in the practice group. · Review, process, and manage mail and email communications. · Organize and maintain client case files during the initial intake phase, ensuring all documentation is current and complete. · Track key case deadlines, including appeal filing dates and hearing schedules. · Monitor and manage case status through Social Security Administration (SSA) systems (e.g., ERE/ARPS, Case Access). · Conduct client intakes, gather preliminary information, and explain the case process. · Maintain ongoing communication with clients regarding case updates, missing documents, and appointments until the client is reassigned within the practice group. · Obtain signed forms, releases, and authorizations. · Prepare and file SSA forms when necessary before opening a case. · Communicate with the Social Security Administration as needed to gather information. · Collect medical records, employment histories, and supporting evidence in the development phase when determining representation. · Must demonstrate high comfort and commitment to working with disadvantaged and disabled clientele. · Please note that all positions require supervising other practice group members if needed. · Other duties as assigned to meet the organization’s needs. Minimum Qualifications (Knowledge, Skills, and Abilities) · At least 3 years of relevant experience. · Must be able to assist in a confidential capacity and maintain confidentiality when needed. · Demonstrated excellence in the use of Microsoft Office Suite (Outlook, Word, Excel, SharePoint, PowerPoint), and ability to learn other applications quickly. · Must demonstrate strong communication skills, including proficiency in technology that facilitates the delivery of communication, documents, and other materials. · Must demonstrate excellent skills in document and form creation, pulling reports, and word processing. · Excellent grammar, spelling, and punctuation skills. · Experience working collaboratively and effectively with other team members. · Must have the ability to work independently and effectively in a fast-paced, dynamic organization and have a hybrid capacity. · Experience in and commitment to working with marginalized communities. Preferred Qualifications · Bilingual in Spanish Physical Demands and Work Environment This position requires extensive use of computers and participation in phone and virtual meetings as part of the job. As such, the person in the position must be able to remain stationary for the majority of the time. The position requires constant computer operation and other office productivity machinery, such as a copy machine, scanner, and computer printer. The ability to communicate information and ideas clearly so that others can understand is crucial. Must be able to exchange accurate information in these situations. Our office hours are 9:00 a.m. to 5:00 p.m. The ability to work in the office during these hours is critical for this position. TO APPLY: Applications will be accepted until the position is filled. If interested, please visit our “Work With Us” employment page on our website at . Please submit a complete application, including a resume, cover letter, and contact information for three professional references (one supervisor is required). Please refrain from making phone calls or sending hard copies. Incomplete applications will not be considered. If reasonable accommodations are needed, please contact Mercedece Love, Human Resources and Compliance Manager, at . Empire Justice Center is committed to the full inclusion of all qualified individuals. As part of this commitment, Empire Justice Center ensures that persons with disabilities and/or communication barriers have reasonable accommodations.

Job Description Corporate Paralegal (Trusts & Estates) Rochester, NY Insero Talent Solutions is thrilled to partner with a dynamic and growing law firm in Rochester, NY, in search of a Corporate Paralegal with strong experience working in Trusts & Estates. This role offers the opportunity to work closely with attorneys and clients on a variety of corporate and estate planning matters, contributing to a collaborative, client-focused team environment. Responsibilities: • Prepare and file petitions for probate and/or administration in Surrogate's Court., • Draft estate and trust accountings, receipt and release documents, and other related filings., • Assist executors and trustees in the marshalling, valuation, and transfer of probate and trust assets., • Prepare federal and state estate tax returns and assist in compiling documentation for fiduciary income tax returns., • Draft and organize trust funding documents and estate planning materials., • Maintain client and estate records, ensuring compliance with court and tax filing deadlines., • Communicate directly with clients, fiduciaries, financial institutions, and attorneys to facilitate efficient estate and trust administration., • Two- or four-year degree and/or Paralegal Certificate required., • 3+ years of experience as a Trusts & Estates Paralegal, with strong probate and trust administration background., • Experience with estate and trust accounting, estate tax return preparation, and Surrogate's Court practice., • Familiarity with interpreting wills, trust instruments, and fiduciary obligations., • Excellent written and verbal communication skills with a professional, proactive workstyle., • Proficiency in Microsoft Word and Excel; experience with HotDocs and FAS Accounting System preferred.

Job Description Insero Talent Solutions is recruiting a Corporate Paralegal for a fast growing law firm in Rochester, NY. Candidates applying should have a minimum of two years of direct corporate paralegal experience working in a corporate legal department or law firm/professional services environment, knowledge in incorporation and/or formation of corporations, partnerships, and limited liability companies, and willing and able to engage in direct conversations with a multitude of different stakeholders, both within and outside of the Firm. The ideal candidate is an individual who proactively follows up on assignments in situations where there is little or no guidance and strives to submit a flawless work product, and have excellent organizational skills, attention to detail, and appropriate decision-making skills. We look to hire bright individuals who are self-starters as well as team players with a strong work ethic, excellent written and verbal communication skills, sound judgment, and who take ownership of their projects. We offer a collaborative and collegial environment and a comprehensive suite of benefits.

Job Description The Company Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position The Boarding Paralegal will be responsible for managing the initial stages of foreclosure and bankruptcy cases, including data input, document review, and file management. This role involves ensuring that loan data is accurately entered into CaseAware and other systems, processing status changes, and managing incoming mail. Experience with BKFS/Tempo and a background in both foreclosure and bankruptcy is preferred. Key Responsibilities: • Create and establish new case files and ensure proper organization and categorization of all associated documents., • Review loan documents received to verify completeness and determine if additional documents are required., • Input client and case information in the firm's case management system, while maintaining accuracy and confidentiality., • Process and update file status changes, ensuring accurate record-keeping., • Bachelor's degree preferred but relevant experience in the industry will be considered in lieu of a degree., • Minimum of 2 years of experience in default services, with experience in both foreclosure and bankruptcy preferred., • Proficiency in CaseAware and familiarity with BKFS/Tempo is highly desirable., • Exceptional organizational skills and attention to detail., • Strong communication skills, both written and verbal. We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. Location This position can be remote. Job Posted by ApplicantPro

Job Description The Company Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position Friedman Vartolo LLP is seeking an experienced Paralegal/Calendar Clerk to join our rapidly growing team. We're looking for bright, enthusiastic individuals, who will bring a strong work ethic and eagerness to grow alongside the firm. The ideal candidate will have a broad range of experience in either bankruptcy, foreclosure, and/or real estate law. Candidate will meet time sensitive deadlines and must be well organized, have excellent verbal and written communication skills, and able to provide outstanding customer service. Responsibilities • Create and organize the weekly schedule of appearances for the entire firm to schedule/cancel attorneys for appearances based on specific requirements., • Responsible for handling emails regarding scheduling conflicts, canceling appearances, and escalated scheduling matters, • Communicate effectively with clients, defendants, and the Court and input information into firm's case management system., • Create appearance outlines with in-depth case chronology to ensure the attorney is prepared for their appearances. Qualifications • 2+ years of experience in lender side default services/real estate litigation, • Detail oriented, • Independent worker; Deadline driven, • Able to manage a heavy work load, • Confident and comfortable on the phone, • Works well under pressure Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. Location This position can be remote. Job Posted by ApplicantPro

Job DescriptionDescription: Employment Status: Full-Time FLSA Status: Exempt Practice Group/Team: Tenant Advocacy Organization Information Empire Justice Center, a diverse and highly respected statewide legal services organization, seeks a Supervising Attorney for our Tenant Advocacy practice group. This is an opportunity to join and grow in one of the most influential organizations serving marginalized low-income individuals and families in New York State. Empire Justice Center attracts and employs a diverse team of dedicated, determined, and passionate advocates who significantly impact the lives of low-income New Yorkers. We achieve success through direct legal representation, high-impact litigation, and effective legislative and administrative advocacy. As an organization, we provide top-notch training and technical assistance to other advocates to ensure fairness and justice for New Yorkers. We thrive on our commitment to supporting justice for populations that have historically experienced high levels of oppression. These populations include racially diverse individuals and families experiencing poverty, housing insecurity, immigration issues, and domestic violence. Additionally, the organization advocates for people with disabilities, members of the LGBTQ community, and school-age children facing discrimination and violations of their civil rights in schools. Our offices in Rochester, Albany, Westchester County, and Long Island offer staff an exciting, dynamic, inclusive working environment with a solid commitment to work/life balance, teamwork, diversity, wellness, and personal/professional development. Position Summary Empire Justice Center is pleased to announce an opening for a Supervising Attorney. The Supervising Attorney will represent low-income tenants in Monroe County with a variety of legal issues, including eviction defense and enforcement of the warrant of habitability via Article 7-C and 7-D claims. The attorney will provide information, advice, and technical assistance to tenants and other advocates. The individual in this position will be responsible for the above responsibilities and supervising a practice group member. The Managing Attorney of the practice group will supervise this position. Salary The referenced pay range/scale represents this job's estimated minimum and maximum compensation. Individual annual salaries/hourly rates will be set within the job's compensation range and determined by considering factors, including but not limited to, education, experience, qualifications, individual expertise, market data, and internal equity considerations. Supervising Attorney, 5-8 years of experience, $93,439-$96,109 (Upstate NY) Benefits We are an organization that supports and encourages a work/life balance. Empire Justice Center offers a generous benefit package, including: • 35-hour full-time work week., • Employee Wellness Activities., • Health Insurance Coverage. o Employer pays 100% premium for a high-quality, co-pay insurance plan. • 403(b) eligibility - immediately eligible to begin contributing from your paycheck., • Immediate vesting upon hire - ALL contributions (both employee and employer)., • 1% employer match is eligible after 12 months of employment., • 3% Non-Elective Annual Contribution made by Empire Justice Center. o Benefit is eligible after 12 months of employment. • Generous vacation, sick, personal, and holiday time., • Bilingual salary enhancement for qualifying employees., • Loan Repayment Assistance Program., • Voluntary Supplemental Disability., • Dental Insurance (employee paid)., • Vision Insurance (employee paid)., • $150K Group Term Life Insurance., • Generous Bereavement Leave., • NYS Short-Term Disability., • FSA Eligibility. Empire Justice Center is an Equal Opportunity/Affirmative Action employer and strongly desires a diverse and inclusive workforce. Empire Justice Center provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type, specifically - race, color, religion, age, sex (including pregnancy and gender identity), national origin, disability status, genetics, neurodiversity, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Requirements: Essential Duties and Responsibilities • Travel to and work in the Rochester Telesca Center office is required to meet client and organizational needs. o This position is eligible for a hybrid work request under the organizational policy. • Provide legal representation to low-income tenants in eviction proceedings and warranty of habitability cases in housing courts in Monroe County., • Work closely with and supervise a paralegal to effectively and efficiently handle cases., • Provide support as needed to other attorneys and paralegals on the Tenant Advocacy Team., • Ability to maintain a docket of housing cases, including but not limited to holdover and nonpayment summary proceedings for eviction., • Collaborate actively with the advocates and attorneys from partnering organizations to find other resources to preserve clients' housing., • Ability to provide legal advice via an interpreter to clients who do not speak English as needed., • Work closely with other advocates to identify and assist with related legal needs that these clients may have, including immigration issues, services for crime victims, access to public benefits, and civil rights in housing and language access., • Impact litigation support, as needed., • Must demonstrate a high level of comfort and commitment to working with people from marginalized communities., • Work closely with your assigned supervisor and participate in regular supervision meetings, including work plan development and grant deliverable management., • Frequent traveling to housing courts in Monroe County is required., • Please note that this position will be required to supervise other practice group members., • Due to limited resources, all staff are expected to perform administrative and other support-related duties to serve our clients and fulfill our mission as a non-profit legal services organization., • Other duties as assigned by your supervisor and/or to meet the organization’s needs. Minimum Qualifications (Knowledge, Skills, and Abilities) • Juris Doctorate Degree from an accredited US law school or international equivalent. o Admission to the New York State Bar and in good standing as a member of the NYS bar. • Experience supervising legal staff., • Access to reliable transportation capable of traveling to housing courts in Monroe County., • Demonstrated excellence in utilizing the Microsoft 365 Suite (Outlook, Word, Excel, SharePoint, PowerPoint), with the ability to learn and adapt to other applications quickly., • Must demonstrate strong analytical and communication skills, including proficiency in technology that facilitates the delivery of communication, documents, and other materials., • Must demonstrate excellence in technology systems, facilitating the creation and delivery of communication, documents, and record-keeping, among other tasks., • Strong organizational and multitasking abilities, with the capacity to manage competing priorities and deadlines effectively., • Effective decision-making skills., • Experience in and commitment to working with marginalized communities., • Supervisory and problem management experience., • Excellent legal research and report writing skills., • Excellent written and verbal communication skills., • Excellent litigation and legal advocacy skills., • Ability to work on a team., • Case Management and Client Management experience., • Leadership Skills., • Strong collaboration/cooperation skills. Preferred Qualifications • Bilingual (English & Spanish). TO APPLY: Applications will be accepted until the position is filled. If interested, please visit our “Work With Us” employment page on our website at . Please submit a complete application, including a resume, cover letter, writing sample, and contact information for three professional references (one of whom must be a supervisor). Please refrain from making phone calls or sending hard copies. Incomplete applications will not be considered. If reasonable accommodations are needed, please contact Mercedece Love, Human Resources and Compliance Manager, at . Empire Justice Center is committed to the full inclusion of all qualified individuals. As part of this commitment, Empire Justice Center ensures that persons with disabilities and/or communication barriers have reasonable accommodations.

Job Description Insero Talent Solutions is recruiting a Litigation Paralegal for a well respected mid-size law firm in Rochester, NY. The Paralegal will support the Litigation Practice Group in the Rochester, NY office. The ideal candidate will be highly organized, proactive, and capable of handling a high volume of time-sensitive matters with minimal supervision. Key Responsibilities: * Draft and prepare legal documents including pleadings, motions, discovery requests/responses, subpoenas, and correspondence. * Manage document production and organization using litigation support platforms. * File documents in state and federal courts via e-filing systems (NYSCEF, PACER). * Coordinate and manage attorney calendars, deadlines, and court appearances. * Assist in trial preparation including assembling exhibits, witness lists, and trial binders. * Conduct research and gather information from various sources including court records and public filings. * Communicate professionally with clients, courts, opposing counsel, and other third parties. * Maintain client files and documentation in accordance with Firm procedures. * Manage and track billable hours. What We Are Looking For: * Minimum of 3-5 years of litigation paralegal experience in a law firm setting. * Strong knowledge of litigation procedures and court rules. * Experience with state and federal e-filing systems. * Prior family law, collections, or bankruptcy experience is a plus. * Proficiency in Microsoft Office Suite and document management systems. * Excellent written and verbal communication skills. * Highly organized, detail-oriented, and able to prioritize multiple tasks efficiently. * Ability to work independently and collaboratively with attorneys and other staff. * Notary Public/RON is preferred. What We Offer: * Hybrid work schedule (post 60-day onboarding period) * A collaborative and collegial firm culture * Opportunity to work closely with experienced legal professionals * Exposure to a diverse client base and dynamic litigation matters * Comprehensive benefits package, including: * Medical, dental, and vision insurance * 401(k) retirement plan with 3% profit-sharing + 2% employer contribution * Paid time off (PTO) * Paid holidays * Life and disability insurance * Training and professional development opportunities

Job Description The Company Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position Friedman Vartolo LLP is seeking experienced Foreclosure Paralegal to join our rapidly growing team. We're looking for bright, enthusiastic individuals, who will bring a strong work ethic and eagerness to grow alongside the firm. The ideal candidate will have a broad range of foreclosure experience including, but not limited to managing foreclosure from referral through conclusion, ordering title, obtaining payoffs, deed, assignment and letter preparation, meeting time sensitive deadlines, providing updates and timely responses to clients, etc. Qualifications • Minimum of 2-year related foreclosure experience, • Broad knowledge of real estate default services, • Experience in LPS, Caseaware, Tempo, etc. is a plus., • Superior organizational skills, research, and writing skills, • Detail oriented, • Independent worker; Deadline driven, • Able to manage a heavy workload, • Confident and comfortable on the phone, • Works well under pressure Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. Location This position will be fully remote. Job Posted by ApplicantPro

Job Description The Company Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position Friedman Vartolo LLP is seeking experienced Foreclosure Paralegal to join our rapidly growing team. We're looking for bright, enthusiastic individuals, who will bring a strong work ethic and eagerness to grow alongside the firm. The ideal candidate will have a broad range of foreclosure experience including, but not limited to managing foreclosure from referral through conclusion, ordering title, obtaining payoffs, deed, assignment and letter preparation, meeting time sensitive deadlines, providing updates and timely responses to clients, etc. Qualifications • Minimum of 5-year related foreclosure experience, • Broad knowledge of real estate default services, • Experience in LPS, Caseaware, Tempo, etc. is a plus., • Superior organizational skills, research, and writing skills, • Detail oriented, • Independent worker; Deadline driven, • Able to manage a heavy workload, • Confident and comfortable on the phone, • Works well under pressure Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. Location This position can be fully remote. Job Posted by ApplicantPro

Job Description Estate and Trust Administration Paralegal Rochester, New York Insero Talent Solutions is thrilled to partner with a highly respected and growing estate planning and elder law firm in their search for an Estate & Trust Administration Paralegal to join their team. The Estate & Trust Administration Paralegal will work closely with attorneys on all aspects of probate, estate administration, and trust administration. This role requires a highly organized, detail-focused professional who brings positive energy, enjoys being fully engaged throughout the day, and gains satisfaction from helping clients navigate important and emotional life transitions. This is an exceptional opportunity to step into a client-centered, team-oriented environment known for its warm culture, strong systems, and dedication to providing an outstanding experience for every family it serves. Responsibilities: • Support attorneys with all aspects of probate, estate administration, and trust administration, ensuring timely and accurate progression of each matter., • Prepare, review, and file petitions, affidavits, inventories, accountings, and other required documents with Surrogate's Court., • Facilitate the administration of trusts, including asset collection, beneficiary communications, and coordination with financial institutions., • Serve as a primary point of contact for clients, guiding them through each phase of the estate and trust administration process with professionalism and empathy., • Coordinate information gathering, maintain detailed case files, track deadlines, and manage workflow systems to ensure smooth and efficient administration., • Minimum of 2 years of experience as an estate administration paralegal., • Exceptional interpersonal communication skills — warm, professional, polished, and client-focused., • Strong customer service orientation with the ability to build rapport across all ages and backgrounds., • Highly organized, detail-oriented, dependable, and able to manage multiple deadlines., • Strong work ethic with the ability to balance autonomy and collaboration., • Proficiency in Microsoft Word, Excel, Outlook, and comfort learning new software systems., • Strong written communication skills, including spelling, grammar, and document formatting., • Ability to handle sensitive and confidential information with discretion., • Interest in ongoing professional development — the firm provides training and continued coaching.

Job Description Our client, a successful estate planning law firm, is seeking a Paralegal to join their team. The ideal candidate will support attorneys and work closely with clients throughout the probate and estate settlement process. Location: Pittsford, NY Salary: $75,000 - $95,000 (depending on experience) Schedule: In-Office M-F Responsibilities: • Assisting attorneys in the probate and administration of decedents’ estates, including administration of trusts., • Preparing documents and filing documents with Surrogate’s Court., • Meeting with clients both in person and on the phone, and you will be dealing with courts and various financial institutions on our clients’ behalf., • Assist in all phases of estate administration, including gathering asset information, preparing inventories, and tracking estate expenses., • Communicate with clients to collect necessary documents, provide case updates, and address routine inquiries., • Contact banks, brokerage firms, insurance companies, and other financial institutions to obtain account information, request asset valuations, and process transfers., • Draft correspondence, memoranda, waivers, consents, and other related estate documents., • Maintain organized case files, calendars, and deadlines to ensure timely filings and compliance with court requirements., • Coordinate with accountants, appraisers, and other third-party professionals as needed., • 2+ years of experience as a legal assistant or paralegal in the trust & estates field., • Excellent written and verbal communication skills; professional client service mindset., • Ability to manage multiple matters, prioritize tasks, and meet deadlines with minimal supervision., • Proficiency with legal practice management software and Microsoft Office Suite., • High attention to detail, accuracy, and organization.

Are you a Real Estate Paralegal looking for a new AMAZING opportunity? AP is currently working with a Real Estate Investment Firm to secure a Direct Hire Manager of Transactions and Operations. This opportunity will allow you to join a rapidly growing firm and to work in a state of the art office space. This is a small group of very motivated and professional people that you want to align yourself with. The Rochester and Connecticut offices employee 14 people. ABOUT THE ROLE This role supports the full loan closing lifecycle and key operational functions. Working closely with Acquisition, Investment, and Finance teams, the Manager of Transactions and Operations assists with loan closings, third-party coordination, and loan onboarding. The position also provides operational and administrative support, including employee onboarding and document management. The role reports to senior finance leadership and is based in the Rochester office. Responsibilities Loan Closing and Transaction Support • Coordinate with acquisition and investment teams to collect required information from third parties such as appraisers and legal counsel, • Assist with loan closing processes and ensure timely and accurate onboarding of loans, • Support new employee onboarding including technology setup, phone access, and equipment ordering, • Manage document retention and organization, • Background in accounting, paralegal work, or related fields, • Proficiency in Microsoft Excel, • Strong attention to detail with high standards for accuracy and organization, • Self-starter with the ability to manage multiple priorities, • Strong written and verbal communication skills, • Ability to work effectively in a team-oriented environment, • Professional, engaging demeanor with a customer-service mindset