Front Desk Administrator
2 days ago
Willow Grove
Job DescriptionFront Desk Administrator (Contract?to?Hire) Location: Onsite - Near Willow Grove, PA area Compensation: $20-$21 per hour. Employment Type: Contract?to?Hire About the Role We're seeking a personable, organized Front Desk Administrator to be the face of the office and a go?to resource for day?to?day administrative support. In this role, you'll manage the reception area, greet visitors, handle a multi?line phone system, support meeting logistics, and take on a variety of administrative tasks that keep the office running smoothly. This is a great opportunity for someone who enjoys helping others, communicates clearly, and thrives in a fast?paced, professional environment. What You'll Do • Reception & Visitor Experience: Greet and badge visitors, maintain a tidy lobby, manage sign?in procedures, and coordinate with security/facilities as needed., • Phone & Inbox Coverage: Answer and route calls on a multi?line system; monitor a shared inbox and respond or escalate promptly., • Scheduling & Meetings: Reserve conference rooms, coordinate calendars, arrange catering/AV needs, and prepare meeting materials., • Administrative Support: Draft and format correspondence, create basic spreadsheets, update trackers, and prepare simple reports., • Office Operations: Manage mail/shipments, order office/kitchen supplies, and liaise with vendors (copiers, courier, maintenance)., • Records & Data Entry: Enter/update data in MS Excel and other internal systems; maintain digital and hard?copy files., • Expense/Travel Assist (as needed): Help with receipts, expense submissions, and straightforward domestic travel arrangements., • General Coordination: Partner with HR/Facilities/Finance on small projects, signage, desk moves, and on?site events., • Confidentiality & Professionalism: Handle sensitive information discretely; represent the company with a polished, service?oriented approach.What You'll Bring, • Experience: 1-2+ years in a front desk, receptionist, or administrative assistant role in a professional office environment., • Tech Skills: Proficiency with Microsoft Outlook, Word, Excel, and Teams; comfortable learning new office systems., • Communication: Clear, friendly phone manner; strong written and verbal skills; confident interacting with leaders, clients, and vendors., • Organization: Proven ability to prioritize, juggle multiple requests, and follow through with excellent attention to detail., • Onsite Reliability: Consistent, daily onsite presence; reliable transportation to the Willow Grove area., • Education: High school diploma or equivalent required.Pay Details: $20.00 to $21.00 per hour Search managed by: Stephanie Peckerofsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.