Office assistant
5 days ago
Coral Springs
Job Description We’re looking for a reliable, detail-oriented Office Administrator to help keep daily operations running smoothly. This role supports management, handles client communication, organizes scheduling, and assists with billing and project documentation. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-moving environment. Key Responsibilities • Answer phones, emails, and messages; provide excellent customer service., • Schedule service calls, installations, and job site visits., • Create, update, and track estimates, invoices, and work orders., • Maintain organized digital and physical files (contracts, permits, receipts, etc.)., • Assist with payroll processing, timesheets, and vendor payments., • Coordinate with technicians and management for daily job assignments., • Order materials, track deliveries, and maintain supply inventory., • Handle basic bookkeeping tasks and update CRM or project management software., • Prepare COIs, job packets, and compliance documents when needed., • Support marketing tasks: posting on social media, updating websites, and printing flyers., • Perform general office duties such as scanning, filing, and managing calendars. Company DescriptionQuality Service & Improvements, LLC (QSI) is a rapidly growing electrical and contracting company based in South Florida, specializing in luxury residential, commercial, and marine projects. Our team delivers high-end electrical work, lighting installations, smart-home systems, and specialty services for homeowners, builders, designers, and yacht owners who expect top-tier craftsmanship. What sets us apart is our attention to detail, professionalism, and pride in the work we do. We handle everything from full electrical renovations and panel upgrades to custom lighting designs, marine electrical repairs, and complex troubleshooting. Our projects range from high-rise condos to waterfront estates, boutique commercial spaces, and major yacht installations. We’re a family-oriented company with a strong commitment to quality, communication, and long-term relationships. As we continue to expand, we’re building a team of reliable, motivated professionals who care about doing great work and growing with us.Quality Service & Improvements, LLC (QSI) is a rapidly growing electrical and contracting company based in South Florida, specializing in luxury residential, commercial, and marine projects. Our team delivers high-end electrical work, lighting installations, smart-home systems, and specialty services for homeowners, builders, designers, and yacht owners who expect top-tier craftsmanship.\r\n\r\nWhat sets us apart is our attention to detail, professionalism, and pride in the work we do. We handle everything from full electrical renovations and panel upgrades to custom lighting designs, marine electrical repairs, and complex troubleshooting. Our projects range from high-rise condos to waterfront estates, boutique commercial spaces, and major yacht installations.\r\n\r\nWe’re a family-oriented company with a strong commitment to quality, communication, and long-term relationships. As we continue to expand, we’re building a team of reliable, motivated professionals who care about doing great work and growing with us.