Executive Assistant III
hace 11 días
Tampa
Executive Assistant III Onsite - Tampa FL Mosaic Health is a national care delivery platform focused on expanding access to comprehensive primary care for consumers with coverage across Commercial Individual Exchange Medicare and Medicaid health plans. The Business Units which comprise Mosaic Health are multi-payer and serve nearly one million consumers across 19 states providing them with access to high quality primary care integrated care teams personalized navigation expanded digital access and specialized services for higher-need populations. Through Mosaic Health health plans and employers have an even stronger care provider partner that delivers affordability and superior experiences for their members and employees including value-based primary care capacity integrated with digital patient engagement and navigation. Each of the companies within Mosaic Health provide unique offerings that together promise to improve individuals health and wellbeing while helping care providers deliver higher quality care. For more information please visit or follow Mosaic Health on LinkedIn. Formed in 2008 and headquartered in Fort Myers Florida with offices in Florida North Carolina and Texas Millennium Healthcare is the largest independent physician group in the state of Florida and one of the largest in the United States. At Millennium Physician Group our employees are the foundation of our success. Our promise is to provide you with the tools to do your job successfully as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual and help you grow in your role. The Executive Assistant III is responsible for providing exceptional administrative and strategic support to ensure the seamless operation of executive this role you will act as a critical liaison efficiently managing schedules coordinating high-level meetings and facilitating effective communication between executives and various stakeholders both internal and external. This position offers a unique opportunity to contribute to our strategic initiatives and support the overall mission of the organization. Responsibilities • Calendar Management. Manage complex business and personal calendars with little or no input from the professional - receive and vet invites and organize and prioritize meetings both internally and externally with multiple constituents considering the logistics technology and materials, • Proactively assist professional in staying on time, • Proactively and independently rearrange the calendar as needed to consider travel delays meeting over runs, • Use good judgement in how to organize gather necessary input from professionals balance conflicting, • Travel Management. Manage complex travel arrangements often with little advanced warning; coordinate with other traveling companion EAs; prepare comprehensive itineraries; adjust travel for weather and/or other events passport visa coordination Global Entry & Global Guardian when needed., • Expense Prepare accurate detailed timely expense reports in accordance with compliance and T&E policies., • Phone Management. Answer and screen all telephone calls promptly and respond to routine inquiries using discretion and judgment without consultation elevating issues as, • Email Management. Manage professionals emails (if applicable) - screen route and prioritize emails as appropriate and requested., • Relationship Management. Develop direct relationships with external clients their EAs and their staff; interact with Senior Executives Board Members and other team members. Team player with the ability to cultivate relationships amongst all members of staff and senior professionals., • Team Work within the EA team to support the professionals; provide back-up support and workload management., • Excellent navigation of Microsoft Office Suite (Outlook Teams PowerPoint Excel Notes etc.) - e.g. ideally proficient in Excel to pivot tables create schedules and manage meetings, • Ability to think independently use sound judgement & make, • Juggle very complex fluid and time-sensitive scheduling across multiple internal and external, • Work closely & collaboratively with outside organizations senior management support staff to coordinate meetings., • Perform other related duties as assigned. Additional Potential Responsibilities • Manage professional correspondence special occasion card and gift giving, • May interact with professionals family members where appropriate, • Plan conferences events and dinners both internal and offsite with ownership of invites budget venue and logistics, • Mentor and train other administrative staff Preferred Qualifications • Bachelors degree in business administration communications technology or a related field, • 5 years of experience in an Administrative Assistant role, • 5 years of experience supporting C-level executives especially in Health Care, • Exceptional organizational and time-management skills with keen attention to detail, • Outstanding written and verbal communication skills with the ability to interact effectively with diverse stakeholders, • Proficiency in Microsoft Office Suite and experience with project management tools, • Demonstrated ability to handle multiple priorities in a fast-paced environment, • Strong analytical skills and problem-solving abilities, • A commitment to maintaining confidentiality and exercising sound judgment, • Answer and manage phone calls and emails, • Greet visitors and coordinate meetings and appointments, • Organize events and maintain calendars, • Prepare and edit documents reports and presentations, • File documents and manage office supplies inventory, • Enter and update data in systems and maintain accurate records, • Process invoices assist with budget tracking and ensure office equipment functionality, • Provide support for special projects and research Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists hands and/or fingers. The worker must have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Ability to lift to 15 lbs. independently not to exceed 50 lbs. without help. Equal Employment Opportunity MPG is committed to equal employment opportunities. We will not discriminate against employees or applicants for employment in employment opportunities or practices based on race color sex (including pregnancy) genetic information sexual orientation religion physical or mental disability age military or veteran status marital status familial status national origin or any other legally protected class. Equal opportunity applies to all areas of the employment relationship including hiring promotions training terminations working conditions pay and other terms and conditions of employment. Millennium Physician Group (MPG) is committed to the full inclusion of all qualified keeping with our commitment MPG will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly if reasonable accommodation is required to fully participate in the job application or interview process to perform the essential functions of the position and/or to receive all other benefits and privileges of employment contact HPMPG Required Experience: IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full-Time Experience: years Vacancy: 1