Office & Admin jobs in Chula Vista, CA - Page 7Create job alerts

Key Responsibilities: The Accounts Receivable (AR) Specialist is responsible for overseeing the full lifecycle of customer receivables—from invoicing to payment application and collections. This role is critical to maintaining a healthy cash flow and strong customer relationships by proactively managing outstanding balances, resolving disputes, and ensuring billing accuracy. The ideal candidate is organized, detail-oriented, and assertive in driving collections while maintaining professionalism and collaboration with internal departments and external clients. Customer Invoicing & Billing • Generate and issue timely and accurate invoices in QuickBooks Online, Interpreter Intelligence, and other billing platforms, • Ensure all invoices align with service documentation, contracts, and billing terms, • Submit invoices through customer-specific portals such as Office Ally, IEHP Secure, and others, • Take full ownership of the accounts receivable portfolio, monitoring aging reports and collecting outstanding balances, • Proactively follow up with customers on overdue invoices through email, phone, and statements, • Track collection activities and escalate unresolved balances as needed, maintaining detailed communication records, • Collaborate with the Controller to reduce DSO and meet cash collection targets, • Act as the primary point of contact for invoice disputes and payment discrepancies, • Investigate issues by coordinating with the Scheduling, Verification, and Customer Service teams, • Correct and reissue invoices as necessary to ensure resolution and maintain positive client relationships, • Apply customer payments accurately and in a timely manner to open invoices, • Reconcile customer accounts and follow up on short pays, overpayments, and unapplied funds, • Maintain up-to-date AR records and provide weekly aging and collections status reports to leadership, • Manage AR-related tickets and communication through HubSpot and other internal platforms, • Identify gaps in billing, collections, and customer communication workflows and recommend improvements, • Support implementation and adoption of AR automation tools like YayPay, • Ensure adherence to company policies, customer contracts, and regulatory requirements in all billing practices, • 2–3 years of experience in accounts receivable, collections, or general accounting., • Proficiency in QuickBooks Online; familiarity with billing systems like Interpreter Intelligence, XTRF, or YayPay is a plus., • Strong experience managing AR aging, driving collections, and resolving disputed invoices., • Excellent organizational, analytical, and communication skills., • Ability to work independently and prioritize in a deadline-driven environment., • High attention to detail and customer service mindset., • Proficient in Microsoft Excel and reporting tools. We offer a competitive benefits package designed to support our employees' well-being, including: • Comprehensive health benefits (medical, dental, and vision), • 401(k) retirement plan, • Monthly allowance to cover costs associated with working from home, • Hybrid work environment, in-office one week a month, • Salary Range: $24-25/hr

Klinedinst PC is seeking an enthusiastic, energetic, entrepreneurial, and focused Accounts Receivable and Collections Specialist who is ready to join our growing and dynamic team in San Diego. CORE ESSENTIAL RESPONSIBILITIES • Responsible for Collections of Accounts Receivable Aging, including calls and emails;, • Research invoice aging via various billing websites and firm's software program;, • Participate in monthly AR meetings with Shareholders, CFO, Collections Supervisor, and other department managers;, • Prepare reports of regular intervals (monthly, quarterly and annual) making forecasts on payment flow;, • Set regular weekly and monthly deadlines to follow up on accounts;, • Research and reconcile client accounts/payments to ensure accuracy and prompt resolution, if needed;, • Identify and effectively summarize issues within Accounts Receivable;, • Assist in formulating specific collection objectives and achievement of same;, • Respond to attorney and staff inquiries related to receivables;, • Keeps track of all payment transactions to be upheld by the company’s clients and maintain record of prior collection effort. Other Responsibilities, • Assist with related special projects, as required;, • Work closely with Billing Department to ensure successful invoice submission;, • Maintain record of client contacts, with respect to their payment processing department;, • Keep in touch with the industry’s best practices and keep updating; and, • Ensure that all practices comply with the law.QUALIFICATIONS, • Three or more years of experience in Accounts Receivable and Collections, or equivalent;, • Ability to take initiative, prioritize tasks effectively and work with minimal supervision with individuals at all levels of the firm;, • Windows platform knowledge to include advanced-level use of Excel and Word;, • Demonstrate proficiency in analytical skills;, • Problem solving;, • Strong organizational and time management skills;, • Strong written and verbal communication skills;, • Knowledge of insurance litigation is a plus; and, • Familiarity of Aderant a plus., • Pay range: $30-35 per hour (depends on experience)Take the initiative, gain outstanding experience, and put your career into high gear by joining Klinedinst’s legal team. Klinedinst PC is consistently recognized by Best Lawyers, Martindale, Super Lawyers, and other awards for its talented team of legal professionals. No communications from recruiters, please.

Our client is searching for a highly driven Accounts Receivable Specialist at its El Cajon, CA location. The company is a government contracting firm focused on responding to solicitations for life-saving technology to government agencies and Fortune 500 companies. They provide laboratory, facilities maintenance, safety and security, and office supplies to many of the government agencies within the State of California. Their company culture is fun, energetic, and fast-paced. The Accounts Receivable Specialist role executes duties as directed in accordance with generally accepted accounting principles, techniques, and practices. Their customers are primarily State and Federal Government Agencies. They always pay their invoices, sometimes their customers require a documented proof of delivery before invoice payment can be approved. This is where you come in. They need someone to start as soon as possible to help provide their customers with the information that they need to approve payment on past due invoices. This is a fun and satisfying opportunity for the right candidate! Salary Description $29.00 - $32.00/ hour

The AP AR Clerk will assist with the day-to-day functions of the accounting department, with a focus on Accounts Receivable and Payables.

Full-time Description About Francis Parker School: Francis Parker School (Parker) is a coeducational independent day school in San Diego, California with 1,330 students in Junior Kindergarten through Grade 12. Founded in 1912, the school’s mission is “to create and inspire a diverse community of independent thinkers whose academic excellence, global perspective and strength of character prepare them to make a meaningful difference in the world.” Parker has two campuses: one in Mission Hills (Lower School, Junior Kindergarten - Grade 5), and a second in Linda Vista (Middle and Upper School, Grades 6 - 12). Job Description: Reporting to the Manager of Accounting, the Accounts Receivable/Accounts Payable Specialist at Parker is responsible for the accurate and timely processing of invoices (Student Billing), disbursements (Accounts Payable), and collections (Accounts Receivable). Additionally, the Accounts Receivable/Accounts Payable Specialist is responsible for assisting with the month-end accounting close and year-end audit, including preparation of journal entries, account reconciliations, and other supporting schedules (Other). This position requires the use of various accounting systems and software applications. Requirements Essential Duties/Responsibilities: · Administer the Parker’s billing system, including entering tuition rates and other information. Process new student adds or withdrawals as needed (Student Billing). · Coordinate with the Director of Admissions and Financial Assistance to ensure the accuracy of financial assistance awards (Student Billing). · Issue discount codes for financial assistance awards (Student Billing). · Process annual tuition refund plan insurance premiums (Student Billing). · Generate recurring and non-recurring invoices according to a preset monthly schedule (Student Billing). · Respond to inquiries about invoices and/or account balances (Accounts Receivable). · Ensure that payments are processed and posted in an accurate and timely manner (Accounts Receivable). · Monitor receivables and follow-up on past due accounts (Accounts Receivable). · Prepare accounts receivable reports and provide periodic updates on collection activities (Accounts Receivable). · Maintain vendor profiles, including W-9 forms, 1099 status, and banking information (Accounts Payable). · Process vendor invoices, expense reports, and other payment requests. Verify account coding and obtain required approvals and supporting documentation (Accounts Payable). · Prepare weekly vendor payment runs (Accounts Payable). · Reconcile vendor statements and resolve any discrepancies (Accounts Payable). · Prepare month-end journal entries with necessary supporting documentation (Other). · Reconcile accounts and other transactions on a monthly basis (Other). · Enter gifts and other miscellaneous cash receipts in the accounting system (Other). · Prepare schedules and other supporting documentation for the annual audit (Other). · Perform other duties as assigned (Other). Qualifications: · Associate or bachelor’s degree in accounting, business administration, or a related field. · At least 3 years of experience in a billing, accounts payable, and/or accounts receivable role. · Solid understanding of generally accepted accounting principles, ideally in a not-for-profit setting. · Hands-on experience with at least one major accounting system, preferably Blackbaud. · Proficient user of Microsoft Excel. · Adept at supporting both internal and external constituents. · Proven record for meeting deadlines and providing timely responses to queries. · Exemplary professionalism, accuracy, organization, and attention-to-detail. · Capable of independently resolving problems. · Experience handling confidential information. · Aptitude for making continuous improvements. · Willingness to take on new responsibilities as needs change. Salary and Benefits: Parker is committed to attracting and retaining the highest quality faculty and staff through a substantial compensation plan, including competitive salary, TIAA retirement benefits and full medical/dental coverage. This Full-Time position is paid on an hourly basis, pay ranging from $29 - $31 per hour. Non-Discrimination: Parker values diversity and seeks talented students, faculty, and staff from different backgrounds. All employment decisions are made without regard to unlawful considerations of race, color, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, sexual orientation, gender identity or expression, marital status, religion, national origin, ancestry, ethnicity, creed, age, mental or physical disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by federal, state, or local law. Salary Description $29-$31/hour

AleSmith Brewing Company is dedicated to creating the world’s highest quality beer, while promoting an understanding and appreciation of craft beer and its styles and traditions to those we faithfully call our customers. Job purpose Under the guidance of the Controller, the Accounts Payable/ Accounts Receivable Specialist will support the accounting team with entering and maintaining all things accounts payable. Will also provide support to Accounting Specialist with customer receivables, as necessary. Duties and responsibilities Include the following. Other duties may be assigned. · Reconcile PO and receivers to vendor invoices. · Ensure pricing and quantities are correct based on PO and receivers. · Obtain approvals on invoices received that are not matched to PO. · Enter AP invoices in accounting software daily. · Manage AP email box for new vendor invoices received and save to network. · Process weekly payables run by printing checks and entering bank transactions (EFT, ACH, Wires) · Reconciling vendor statements to open balances in accounting system. · Maintain state compliance in 15 states. · Performs other duties as assigned or required. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Typing – 40 wpm and strong 10-key skills · Strong organizational skills with the ability to multi-task and handle competing priorities · Highly detail-oriented with the ability to complete assignments both accurately and efficiently · Ability to take the initiative, work with minimal supervision, is flexible and thrives in a dynamic, fast-paced environment · Excellent verbal and written communication skills, as well as presentation skills · Demonstrated ability to build rapport and good working relationships with customers, vendors and staff · Well organized with the ability to manage multiple priorities · Expertise in Microsoft Office Suite Education and/or Experience • Minimum 1-2 years direct experience with AP and AR AleSmith Brewing Company provides equal employment opportunities to all employees and applicants for employment regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, ancestry, age, genetic information, marital status, pregnancy, medical condition, physical disability, mental disability, veteran status or any other characteristic protected by state or federal law. Salary Description $25.00-$30.00 Per Hour

The Kroger Company - JobID: 146765 [Retail Associate / Team Member] As a Clerk at Kroger, you'll: Effectively communicate with customers and respond to questions and requests in a timely manner; Operate equipment according to company guidelines; Follow basic product handling procedures; Assist with

The Kroger Company - JobID: 144792 [Retail Associate / Team Member] As a Clerk at Kroger, you'll: Effectively communicate with customers and respond to questions and requests in a timely manner; Operate equipment according to company guidelines; Follow basic product handling procedures; Assist with

Assist customers in slicing-tenderizing-and-packaging their purchases; Trim-wrap-and-scale meat products; Also be responsible for ordering-maintaining inventory-restocking cases-and-overall cleanup of meat department. Grocery Clerk / Counter Service / Team Member] As a Meat Clerk with Stater Bros.

El Super - JobID: 23768 [Retail Associate / Team Member] As a Produce Clerk at El Super, you'll: Provide friendly, courteous, and helpful service; Assist customers; Replenish and clean display cases; Clean shelves; Assist in cleaning, filling and rotating the self serve displays; Perform heavy lifti

Sprouts Farmers Market - 16415 Paseo Del Sur [Retail Clerk / Team Member] As a Grocery Clerk at Sprouts Farmers Market, you'll: Stock shelves and fill the frozen foods bins; Help maintain the cleanliness and presentation of the store; Receive product deliveries, ensure delivery accuracy, and move pr

The Kroger Company - JobID: 146762 [Retail Associate / Team Member] As a Clerk at Kroger, you'll: Effectively communicate with customers and respond to questions and requests in a timely manner; Operate equipment according to company guidelines; Follow basic product handling procedures; Assist with

El Super - JobID: 24248 [Retail Associate / Team Member] As a Grocery Clerk at El Super, you'll: Provide friendly, courteous, and helpful service; Assist customers; Replenish and clean display cases; Clean shelves; Assist in cleaning, filling and rotating the self serve displays; Perform heavy lifti

Cainiao, a global leader in logistics and supply chain innovation, is seeking a highly organized and proactive.This pivotal role is central to our last-mile delivery operations, responsible for optimizing daily activities, managing driver dispatch, and ensuring a seamless and efficient delivery expe

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Position: Legal Secretary, Litigation.

ABOUT US: Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy. This significant milestone marks a century of seminal discoveries in immunology infectious diseases (such as COVID-19 flu HIV) neuroscience heart disease cancer and more. Located in La Jolla California the institute houses six research departments multiple Nobel laureates a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference this could be your opportunity to join our transformative team. Celebrating a Century: ___ Celebrating a Century: ABOUT US: Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy. This significant milestone marks a century of seminal discoveries in immunology infectious diseases (such as COVID-19 flu HIV) neuroscience heart disease cancer and more. Located in La Jolla California the institute houses six research departments multiple Nobel laureates a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference this could be your opportunity to join our transformative team. Celebrating a Century: * * * * * * * * * * * * * * * * * * * *

Sheriff's Emergency Services Dispatcher Trainee.The Sheriff's Communications Center is recruiting individuals for the position of Sheriff's Emergency Services Dispatcher Trainee capable of taking command of situations in a sensitive and straightforward manner while showing consideration and respect

Police Dispatcher Trainee/Police Dispatcher. Public Safety Dispatcher - Continuous. Get notified about new Public Safety Dispatcher jobs in.

Ensures cleanliness of dairy cases, storage area, and work area for safety.This includes the cleaning of shelves and products, keeping floors free of liquid spills or water, removing hazardous debris from the floor, and sweeping.

NSC Staffing is currently seeking a Storeroom Clerk for an exciting opportunity in a dynamic work environment. As a Storeroom Clerk, you will be responsible for receiving, storing, issuing, and maintaining tools and equipment, ensuring accurate inventory records, and complying with safety regulation

Join our team as a Part Time Produce Clerk, where you will play a vital role in ensuring our produce section is fresh, appealing, and well-organized.

Grocery Clerk helps customers discover new items or products they inquire about. Grocery Clerk informs customers of food specials and recommends grocery items to customers to ensure they get the products they want and need. Grocery Clerk provides customers with fresh and non-perishable grocery produ

Assist the department manager in reaching sales and profit goals established for the d Grocery Clerk, Clerk, Grocery, Customer Experience.

What is your highest level of education? Less than a high school diploma High school diploma or GED An Associate's Degree or higher 02 How many years of current or recent California law enforcement agency experience do you have as an emergency call taker AND radio operator do you have? Less than two

The individual hired into this role will work on campus at SDSU in San Diego. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. Provide technical support within the University Police Departments Emergency Communications Center (ECC).

Assemble customers' on-line orders, process coupons and payment, and deliver and load orders to cars when customers arrive Clerk, Grocery, Online, Retail.

Public Safety Dispatcher Trainees serve as the crucial connection between the public and law enforcement. Under close supervision, Public Safety Dispatcher Trainees perform entry level work in operating a 911 phone system and a computer-aided dispatch (CAD) system on an assigned shift; enter calls f

Part-Time Public Safety Dispatcher.The Port of San Diego Harbor Police Department seeks your interest in a unique career opportunity as an experienced Part-Time Public Safety Dispatcher.A Public Safety Dispatcher is responsible for all incoming telephone calls to the Police Department, including 9-1

They will also clean, fill and rotate the self serv Grocery Clerk, Grocery, Clerk. Under direct supervision of the Grocery Manager, the Grocery Clerk will provide friendly, courteous, and helpful service.

El Super - JobID: 23888 [Retail Associate / Team Member] As a Tortilleria Clerk at El Super, you'll: Provide friendly, courteous and helpful service; Assist customers; Replenish shelves and cases; Clean, fill and rotate tortilla display; Assist in making a variety of different tortillas and masa for

The Kroger Company - JobID: 117823 [Retail Associate / Team Member] As a Grocery Clerk at Kroger, you'll: Offer product samples to help customers discover new items or products they inquire about; Inform customers of grocery specials; Provide customers with fresh products that they have ordered; Rec

Atomics (GA), and its affiliated companies, is one of the worlds leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireles CAD, Administrator, Support Engineer, Motors, IT,

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. To allow a better understanding of the Postal Service Clerk position, the following is a brief description. These fields are usually administrative, general office and clerical

Recruitment Incentive: Applicants may be eligible for a $50,000 recruitment incentive in accordance with regulatory requirements.Click apply to view full details and eligibility of this recruitment incentive.At their core, those who join the Secret Service are courageous, intelligent, strong and det

Recruitment Incentive: Applicants may be eligible for a $50,000 recruitment incentive in accordance with regulatory requirements.Click apply to view full details and eligibility of this recruitment incentive.At their core, those who join the Secret Service are courageous, intelligent, strong and det

Recruitment Incentive: Applicants may be eligible for a $50,000 recruitment incentive in accordance with regulatory requirements.Click apply to view full details and eligibility of this recruitment incentive.At their core, those who join the Secret Service are courageous, intelligent, strong and det

Recruitment Incentive: Applicants may be eligible for a $50,000 recruitment incentive in accordance with regulatory requirements.Click apply to view full details and eligibility of this recruitment incentive.At their core, those who join the Secret Service are courageous, intelligent, strong and det

Recruitment Incentive: Applicants may be eligible for a $50,000 recruitment incentive in accordance with regulatory requirements.Click apply to view full details and eligibility of this recruitment incentive.At their core, those who join the Secret Service are courageous, intelligent, strong and det

During the course of their careers, Uniformed Division Officers carry out assignments in protection.

Senior Tax Manager - National Office.At EisnerAmper, we are seeking a.We value individuals who thrive in a growing environment and are committed to providing exceptional client services.The successful candidate will receive training, mentorship, and opportunities for career advancement.Our culture e

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Recruitment Incentive: Applicants may be eligible for a $50,000 recruitment incentive in accordance with regulatory requirements.Click apply to view full details and eligibility of this recruitment incentive.At their core, those who join the Secret Service are courageous, intelligent, strong and det

You will be responsible for sourcing and engaging top talent, conducting reference checks, coordinating interviews, and collaborating with clients to fulfill their hiring needs.

Recruitment Incentive: Applicants may be eligible for a $50,000 recruitment incentive in accordance with regulatory requirements.Click apply to view full details and eligibility of this recruitment incentive.At their core, those who join the Secret Service are courageous, intelligent, strong and det

Recruitment Incentive: Applicants may be eligible for a $50,000 recruitment incentive in accordance with regulatory requirements.Click apply to view full details and eligibility of this recruitment incentive.At their core, those who join the Secret Service are courageous, intelligent, strong and det

During the course of their careers, Uniformed Division Officers carry out assignments in protection.