JOB TODAY logo

Office assistant jobs in Great Neck, New YorkCreate job alerts

  • Administrative Assistant
    Administrative Assistant
    2 months ago
    $70000–$80000 yearly
    Full-time
    Flushing, Queens

    Admin Needed for Electrical Contracting Office 3 years minimum experience in the field of ADMINISTRATIVE CONSTRUCTION. Full-Time, in office position, Mon-Fri 9am-5pm. Knowledge of word, excel, Department of Buildings website, able to file for permits, file for PAA's, type estimates, change orders and purchase orders. Able to work on their own and to multi-task. Paid vacations, paid holidays, 401K. Greek speaking a plus. Please email resume Qualifications The ideal candidate must be extremely detail oriented, have excellent communication and problem-solving abilities, as well as have had experience with using Microsoft Office (Word, Excel), Scheduling, Proposals, submittals, calling vendors, calling clients, handle incoming & outgoing phone calls and emails, assist with other administrative duties as needed PLEASE ONLY APPLY IF YOU HAVE EXPERIENCE IN CONSTRUCTION ADMINISTRATION, SERIOUS APPLICANTS ONLY Minimum of 3 years of construction administrative experience Proficient in Microsoft Office Word, Excel Extremely organized and detail oriented Able to set priorities and work independently Responsibilities Answering incoming Calls Create proposals and submittals Handle communication with crews Scheduling Insurance Requests Organize Digital and Physical Files Job Type: Full-time Benefits: 401(k) 401(k) matching Health insurance Paid time off Schedule: Monday to Friday Work Location: In person

    Immediate start!
    Easy apply
  • Office Assistant
    Office Assistant
    25 days ago
    $20–$25 hourly
    Full-time
    Roslyn Heights

    Responsibilities: Fluent in English and Spanish • Manage and maintain customer relationships, ensuring excellent customer service and satisfaction., • Create lease agreements and contracts with tenants and vendors, • Handle tenant inquiries, complaints, and requests in a timely and professional manner., • Perform administrative tasks such as data entry, filing, and record keeping., • Coordinate property maintenance and repairs, ensuring that all work is completed in a timely manner., • Skills:, • fluent in English/Spanish, • A positive attitude, and track record, encompassing the skill and desire take ownership of issues and go above and beyond the norm., • Word/Excel/general PC fluency - must be familiar with Excel, • Excellent verbal and written communication, • Excellent customer service skills, • Willingness to learn new skills and processes, • Handle day-to-day office management and administrative tasks with diligence and accuracy, • Prepare communications such as office memos, emails., • Interface with Superintendents to ensure tenant inquiries/issues are resolved, • Copy, file, and scan as needed, • Answer phones in a professional manner and greet visitors, • If you are a motivated individual with a passion for customer service and property management, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

    Immediate start!
    Easy apply
  • Shift Leader
    Shift Leader
    6 days ago
    $18–$22 hourly
    Part-time
    Garden City

    At NAYA, we're on an exciting journey - growing fast, sharing authentic, fresh and nutritious Middle Eastern flavors, and building a team that grows right along with us. We are looking for experienced, passionate Shift Leaders to grow with us! At NAYA, your development is our priority --- we train, mentor, and promote from within because we believe our people are the heart of our success. If you're a natural leader who loves great food, thrives in a team environment, and is excited to build your future with a brand on the rise, we want to meet you! If you're ready to lead with heart, inspire others, and be part of something bigger, NAYA is the place to make it happen. Reports to: General Manager You will love working at NAYA We believe great people deserve great rewards. NAYA offers a comprehensive and people-focused benefits package designed to support you at work and beyond, including: • More on the way! At NAYA, you'll find more than a job --- you'll find a community that values you, supports your goals, and celebrates your success. ++How You'll Impact++ The Shift Leader is responsible for leading the team members in running an efficient operation, providing excellent customer service, assisting with day-to-day store operations, maintaining high store standards and conditions, and fostering a positive environment. ++What You'll Do++ Operational Excellence • Ensure store profitability by driving sales, controlling labor, and managing cost of goods., • Oversee preparation and service of all food and beverage items, ensuring they meet NAYA's recipes, portioning, and quality standards., • manage Daily shift schedules to ensure the proper clock in/out times and adjust schedules where appropriate based on the sales volumes., • Conduct ordering, monthly inventory, and control stock levels for food, equipment, and supplies., • Review and manage daily time punches to address any time clock issues., • Control cash and receipts through adherence to cash handling and reconciliation procedures., • Complete and submit administrative tasks promptly, including guest incidents, workers comp claims, manager checklists, cashier/deposit trackers and communication logs Leadership Team Development • Hire, train, coach, and evaluate team members in conjunction with the General Manager., • Lead by example with a guest-first mindset, fostering a positive and productive environment., • Conduct pre-shift meetings to communicate expectations, share guest feedback, and celebrate team successes., • Ensure staff compliance with labor laws, including FWW guidelines, and manage meal breaks., • Resolve conflicts and escalate issues as needed to the General Manager, • Model and uphold HR policies, ensuring team members have access to available resources., • Develop team members by training successors and delegating responsibilities. Guest Relations Community Engagement • Actively engage with guests, building relationships and addressing complaints with a solutions-focused approach., • Reacts to and assists with recovery actions or rewards to negative/positive online reviews to maintain NAYA's community reputation, • Promote NAYA's catering services and assist in taking orders as needed ., • Can execute all catering and third party orders with ease, understanding the importance of on time delivery., • Make eye contact, greet guests warmly, and ensure the team upholds these standards. Financial Administrative Responsibilities • Utilize financial reporting tools to monitor and manage sales, labor, and other key metrics., • Perform cash counting, banking/deposit tasks, and manage discounts and promotions., • Handle guest incidents and worker's compensation reports when necessary. Additional Skills Abilities • Has mastered kitchen operations, COGS and labor management, line service and throughput, • Handle delivery issues and third-party dispatches promptly and efficiently., • Ensure the store is opened and closed following NAYA's opening and closing procedures., • Serve as a strong role model, earning team respect and providing coaching as needed. ++Who You Are++ • 2+ years of related leadership experience at a similar caliber concept, • Strong written and verbal communication skills. Must be proficient in English (spoken and written) to perform essential job duties., • Adaptable in a fast-paced and challenging work environment, • Takes and gives direction well and is able to perform the essential job functions under pressure while maintaining professionalism, • Communicates information effectively and efficiently and approaches their work with a sense of ownership and works with a sense of urgency, • Exhibits strong time management and organizational skills, • Demonstrates positive leadership characteristics that inspires team members to meet and exceed standards, • Ability to utilize traditional software programs such as Gmail, Microsoft Office and any additional systems as needed, • Ability to access and accurately input information using a moderately complex computer system, • Able to work nights, weekends and holidays, and variable schedule, per the needs of the business, • Able to lift at least 50 pounds on a regular basis and bend, stoop, stand and perform extensive walking for 8-10 hours a day

    Easy apply
  • Shift Leader
    Shift Leader
    6 days ago
    $18.5–$24 hourly
    Full-time
    New Hyde Park

    At NAYA, we're on an exciting journey - growing fast, sharing authentic, fresh and nutritious Middle Eastern flavors, and building a team that grows right along with us. We are looking for experienced, passion ate Shift Leaders to grow with us! At NAYA, your development is our priority --- we train, mentor, and promote from within because we believe our people are the heart of our success. If you're a natural leader who loves great food, thrives in a team environment, and is excited to build your future with a brand on the rise, we want to meet you! If you're ready to lead with heart, inspire others, and be part of something bigger, NAYA is the place to make it happen. Reports to: General Manager You will love working at NAYA We believe great people deserve great rewards. NAYA offers a comprehensive and people-focused benefits package designed to support you at work and beyond, including: • More on the way! At NAYA, you'll find more than a job --- you'll find a community that values you, supports your goals, and celebrates your success. How You'll Impact The Shift Leader is responsible for leading the team members in running an efficient operation, providing excellent customer service, assisting with day-to-day store operations, maintaining high store standards and conditions, and fostering a positive environment. What You'll Do Operational Excellence • Ensure store profitability by driving sales, controlling labor, and managing cost of goods., • Oversee preparation and service of all food and beverage items, ensuring they meet NAYA's recipes, portioning, and quality standards., • manage Daily shift schedules to ensure the proper clock in/out times and adjust schedules where appropriate based on the sales volumes., • Conduct ordering, monthly inventory, and control stock levels for food, equipment, and supplies., • Review and manage daily time punches to address any time clock issues., • Control cash and receipts through adherence to cash handling and reconciliation procedures., • Complete and submit administrative tasks promptly, including guest incidents, workers comp claims, manager checklists, cashier/deposit trackers and communication logs Leadership Team Development • Hire, train, coach, and evaluate team members in conjunction with the General Manager., • Lead by example with a guest-first mindset, fostering a positive and productive environment., • Conduct pre-shift meetings to communicate expectations, share guest feedback, and celebrate team successes., • Ensure staff compliance with labor laws, including FWW guidelines, and manage meal breaks., • Resolve conflicts and escalate issues as needed to the General Manager, • Model and uphold HR policies, ensuring team members have access to available resources., • Develop team members by training successors and delegating responsibilities. Guest Relations Community Engagement • Actively engage with guests, building relationships and addressing complaints with a solutions-focused approach., • Reacts to and assists with recovery actions or rewards to negative/positive online reviews to maintain NAYA's community reputation, • Promote NAYA's catering services and assist in taking orders as needed ., • Can execute all catering and third party orders with ease, understanding the importance of on time delivery., • Make eye contact, greet guests warmly, and ensure the team upholds these standards. Financial Administrative Responsibilities • Utilize financial reporting tools to monitor and manage sales, labor, and other key metrics., • Perform cash counting, banking/deposit tasks, and manage discounts and promotions., • Handle guest incidents and worker's compensation reports when necessary. Additional Skills Abilities • Has mastered kitchen operations, COGS and labor management, line service and throughput, • Handle delivery issues and third-party dispatches promptly and efficiently., • Ensure the store is opened and closed following NAYA's opening and closing procedures., • Serve as a strong role model, earning team respect and providing coaching as needed. Who You Are • 2+ years of related leadership experience at a similar caliber concept, • Strong written and verbal communication skills. Must be proficient in English (spoken and written) to perform essential job duties., • Adaptable in a fast-paced and challenging work environment, • Takes and gives direction well and is able to perform the essential job functions under pressure while maintaining professionalism, • Communicates information effectively and efficiently and approaches their work with a sense of ownership and works with a sense of urgency, • Exhibits strong time management and organizational skills, • Demonstrates positive leadership characteristics that inspires team members to meet and exceed standards, • Ability to utilize traditional software programs such as Gmail, Microsoft Office and any additional systems as needed, • Ability to access and accurately input information using a moderately complex computer system, • Able to work nights, weekends and holidays, and variable schedule, per the needs of the business, • Able to lift at least 50 pounds on a regular basis and bend, stoop, stand and perform extensive walking for 8-10 hours a day

    Easy apply
  • Entry Level Property manager
    Entry Level Property manager
    18 days ago
    $37000–$40000 yearly
    Full-time
    Great Neck

    Job Overview Are you ready to kick-start your career in property management? We’re seeking an energetic and motivated Entry-Level Property Manager to join our dynamic team! In this role, you will gain hands-on experience managing residential properties, assisting tenants, and supporting daily operations. This is an excellent opportunity for individuals passionate about real estate, customer service, and administrative excellence. You’ll play a vital role in ensuring our properties run smoothly while developing your skills in property leasing, compliance, and tenant relations. Join us and be part of a vibrant environment where growth and learning are prioritized! Responsibilities Assist in managing day-to-day property operations, including leasing, rent collection, and tenant communication Support property maintenance coordination by liaising with vendors and facilities management teams Conduct property inspections to ensure compliance with safety standards and lease agreements Maintain accurate records of tenant files, lease agreements, and maintenance requests using property management software such as Yardi or OneSite Help facilitate lease signings, renewals, and move-in/move-out processes with professionalism and attention to detail Provide exceptional customer service by addressing tenant inquiries promptly via phone or email while maintaining positive relationships Support compliance with Fair Housing regulations, Section 8 guidelines, LIHTC (Low-Income Housing Tax Credit) requirements, and other legal standards Visiting Properties weekly with a hybrid in-office and out in the field work week Requirements Prior experience in real estate administrative tasks or property management is preferred but not required; training will be provided Willingness to learn landlord-tenant law, Fair Housing regulations, and Section 8 housing programs Familiarity with property management is a plus Excellent communication skills with professional phone etiquette and conflict management abilities Ability to handle multiple tasks efficiently with strong organizational skills including data entry, filing, and record keeping Basic computer and office software proficiency Spanish-speaking is a plus Knowledge of fair housing or landlord-tenant rules helpful (not required) High school diploma required; some college preferred Benefits Training and growth opportunities Supportive team environment Exposure to all major areas of residential property management Work Location Corportate Office is Great Neck, NY (with Satelite offices in Manhatten and Brooklyn) Join us to develop your expertise in property management while making a positive impact on tenants’ lives. We’re committed to fostering a supportive environment where your enthusiasm fuels success!

    Immediate start!
    No experience
    Easy apply
  • Bookkeeper
    Bookkeeper
    22 days ago
    $55000–$60000 yearly
    Full-time
    Allerton, The Bronx

    Global Tax and Financial Services is seeking a detail-oriented and dependable Bookkeeper & Tax Preparer Assistant to support our accounting and tax preparation team. This role is responsible for maintaining accurate financial records, assisting with tax return preparation, and providing administrative support to ensure efficient client service during tax season and thought out the year. The ideal candidate is organized, proactive, client-focused, and comfortable working in a fast-paced environment. Key Responsibilities • Record and maintain daily financial Transactions, • Reconcile bank and credit card statements, • Manage accounts payable and account receivable, • Maintain payroll records (if applicable), • Prepare monthly financial statements and reports, • Maintain and organize client financial documentation, • Assist clients with bookkeeping software questions (QuickBooks), • Collect and organize client tax documents, • Prepare basic individual tax returns under supervision, very basic, • Enter financial data into ta software accurately, • Review returns for missing information or discrepancies, • Communicate with clients to request additional documentation, • Assist with electronic filing and tracking return status Support • Answer phones and respond to client inquiries, • Maintain secure and confidential client files, • Full time, • $60,000 Annual Salary, • Associate degree in Accounting, Finance, or related field preferred, • 1-3 years of bookkeeping or tax preparation experience preferred, • Proficiency in QuickBooks (Online and/or Desktop), • Familiarity with tax preparation software, • Strong knowledge of basic accounting principles, • Proficiency in Microsoft Office (Excel, Word, Outlook), • Excellent organizational and time management skills, • Strong attention to detail and accuracy, • Ability to maintain strict confidentiality Work Environment Office-based position Full-time Extended hours during tax season

    Easy apply
  • Receptionist - (Bilingual English/Spanish speaking)
    Receptionist - (Bilingual English/Spanish speaking)
    28 days ago
    $18–$22 hourly
    Full-time
    Hempstead

    We are seeking a highly professional, detail-oriented, and client-focused bilingual English/Spanish speaking Receptionist with experience in a medical office setting. This individual will serve as the first point of contact for patients and plays a vital role in creating a welcoming, organized, and efficient front-office environment that reflects the highest standards of patient care. The ideal candidate thrives in a fast-paced healthcare environment and demonstrates an understanding of medical scheduling, patient intake procedures, and daily administrative workflows. This role requires the ability to manage multiple responsibilities simultaneously while maintaining accuracy, professionalism, and a calm, patient-centered demeanor. The Receptionist will support both patients and clinical staff while ensuring seamless front desk operations and an exceptional overall patient experience. Key Responsibilities • Greet patients and visitors in a warm, courteous, and professional manner, • Manage incoming calls, demonstrating excellent phone etiquette and communication skills, • Schedule, confirm, and coordinate patient appointments while maintaining accurate calendars, • Perform patient intake, including verifying and updating demographic and insurance information, • Maintain accurate patient records and ensure all data entry is completed with a high level of precision, • Ensure compliance with confidentiality and privacy regulations at all times, • Maintain a clean, organized, and professional office area, • Coordinate with physicians, medical assistants, and administrative staff to ensure smooth daily operations, • Handle general administrative duties including filing, scanning, document preparation, and correspondence as well as assist with basic office management tasks as needed Qualifications • Prior experience in a medical office or healthcare setting recommended (training will be provided), • Bilingual in Spanish and English (required), • Knowledge of medical scheduling, patient intake, and front desk operations, • Experience handling multi-line phone systems and high call volumes, • Excellent organizational, multitasking, and time management skills, • Strong interpersonal, verbal, and written communication skills, • High level of professionalism, reliability, and attention to detail, • Ability to work both independently and collaboratively in a team-oriented environment, • Demonstrated ability to handle sensitive information with discretion and confidentiality Join our team and become part of a professional, patient-focused environment where your skills and dedication to exceptional service will make a meaningful impact every day.

    No experience
    Easy apply
  • Community Engagement Coordinator
    Community Engagement Coordinator
    2 months ago
    Full-time
    Jamaica, Queens

    Black Spectrum Theatre Company, Inc. About Us Founded in 1970, Black Spectrum Theatre Company is a cultural institution in Queens dedicated to preserving and promoting African American cultural expression through theatre, film, and community programming. We are seeking a passionate and organized Community Engagement Coordinator to strengthen our connection with audiences, community partners, and supporters while assisting with marketing, communications, and event coordination. Position Summary The Community Engagement Coordinator plays a key role in fostering relationships with subscribers, community members, media outlets, and partner organizations. This role combines administrative support, marketing, and outreach responsibilities to ensure strong community involvement and a seamless patron experience. Key Responsibilities Community Engagement & Outreach Public Speaking: Represent the theatre at public forums and community events. Liaison: Act as the primary point of contact for elected officials and community organizations (includes attending at least one event/meeting per week). Correspondence: Draft and distribute newsletters, updates, thank-you letters, and memos to patrons and stakeholders. Campaigns: Organize and support community outreach campaigns and audience surveys. Logistics: Assist in coordinating vendor participation and guest relations for festivals and special events. Marketing & Communications Media Kits: Draft press releases, promotional copy, and media kits for the season. Research: Maintain targeted media, press, and community contact lists. Multimedia: Create and distribute promotional videos, trailers, and social media content. Quality Control: Proofread and edit documents and video clips to ensure professional standards. Administrative Support Distribution: Print and distribute flyers, brochures, and event materials throughout the facility and community. Office Management: Manage incoming calls, messages, and general office communications. Data Entry: Assist with scheduling, filing of forms/receipts, and database maintenance. Event & Media Support Signature Events: Provide onsite support for the St. Albans Jazz & R&B Festival and all concert series. Production Liaison: Coordinate with production staff, special guests, and vendors. Video Tasks: Assist with scripting, editing, and archiving promotional video content. Qualifications Experience: 2–4 years in community engagement, arts administration, or marketing. Traits: Must be an outgoing, charismatic communicator capable of engaging diverse audiences. Skills: Strong writing, editing, and relationship-building abilities. Technical: Proficiency in Microsoft Office and Google Workspace. Experience with Ovation (database management) is preferred. Social Media: Familiarity with platforms and basic content creation/video editing. Flexibility: Comfort working evenings and weekends for performances and events. Transport: A personal vehicle is preferred for community outreach.

    Easy apply
  • Paralegal
    Paralegal
    2 months ago
    $25–$34 hourly
    Full-time
    Flushing, Queens

    Top regional law firm is seeking a Litigation Paralegal for its Queens office. The candidate should have litigation experience from a law firm. Must be proactive and have excellent organizational, scheduling and calendaring skills. This is a fast-paced environment so ability to prioritize is a must. The ideal candidate will have a working knowledge of federal and state statutes, rules, and procedures pertaining to electronic court filings and systems (NYSCEF). Responsibilities include: Drafting of routine court documents such as Notices of Appearances, Pro Hac Vice Motions, Notices of Motions, Subpoenas, Stipulations and other general court documents. Compile and/or draft legal documents for review and use by attorneys such as routine discovery responses and affidavits. E-File documents via NYSCEF and PACER. Prepares exhibits and other demonstrative evidence. Organize, analyze, chart and/or index, claim information, documents and/or exhibits for motion practice. May assist attorneys in preparation of materials for witnesses for deposition and/or trial concerning general matters. Review documents for relevance and privilege in preparation for disclosure. Review, categorize and analyze reports, records, data and discovery responses. Capture and record billable time in accordance with policies and procedures. Requirements: At least 3+ years relevant experience. Excellent organizational and follow-up skills. Ability to handle multiple time-sensitive tasks. Ability to work with multiple attorneys. Ability to work with large document intensive cases. Proficient in Microsoft Word, Excel and KOFAX Professional. Working knowledge of Lexis Advance and/or Westlaw Bachelor’s degree and/or Paralegal Certificate.

    Immediate start!
    Easy apply
  • Sales Consultant
    Sales Consultant
    2 months ago
    $18–$21 hourly
    Full-time
    Flushing, Queens

    Pay: $60,000.00 - $85,000.00 per year Job description: About Eazzy Consulting LLC Eazzy Consulting LLC is a growing business financial consulting firm helping small and mid-sized business owners access working capital solutions nationwide. We work with banks, non-bank lenders, and private capital providers to structure customized funding solutions for business expansion, cash flow stabilization, and growth. We are strategic financial consultants dedicated to helping entrepreneurs stabilize operations and grow sustainably. We are expanding our in-office sales team and hiring Business Financial Consultants immediately. What You Will Do Make outbound calls to business owners Follow up on inbound/outbound leads Identify cash flow challenges Set appointments and collect documents Present funding solutions Maintain CRM records Work closely with funding team to close deals This is a high-activity sales role. Minimum expectation: 100 calls per day. Performance Expectations 2,000+ outbound calls per month 3–5 appointments per day 2+ funded deals per month after ramp-up We provide training — but work ethic is required. Qualifications ✔ Bilingual Mandarin or Cantonese required ✔ Strong communication skills ✔ Comfortable speaking on the phone daily ✔ Organized and disciplined ✔ Sales experience preferred (finance experience a plus) ✔ Must work in-office in Flushing Recent graduates with strong work ethic welcome to apply. Ideal Candidate Competitive Coachable Results-driven Comfortable speaking with business owners Comfortable with structured KPI environment Looking to build long-term career in business finance Bilingual in Mandarin or Cantonese (Required) Strong communication and phone skills Based near Flushing, NY (In-office role) Growth Opportunities Top performers may advance to: Senior Consultant Team Leader Sales Manager What Success Looks Like In your first year, you will: Learn small business funding products Develop strong objection-handling skills Build a referral network Close consistent deals Increase your bonus income High performers may grow into senior or leadership roles. How to Apply Qualified candidates will be contacted for a phone screening followed by in-office interview. Hiring Process Step 1: Resume Submission Step 2: Phone Screening Step 3: In-Person Interview (Flushing Office) Step 4: Offer & Onboarding Visa Sponsorship OPT/CPT available for eligible candidates. H1-B sponsorship may be considered based on performance and company needs. Job Type: Full-time Benefits: Employee assistance program Employee discount Financial planning services Paid training Professional development assistance Referral program Application Question(s): Are you fluent in Mandarin or Cantonese? Are you comfortable making 100+ outbound calls per day? Are you willing to work in-office in Flushing, NY? Do you have prior sales experience? What motivates you more: base salary or performance bonus? Are you able to Start the job right away? Work Location: In person

    Immediate start!
    Easy apply
12
right arrow icon