Probate paralegal jobs in Hoboken, New JerseyCreate job alerts

Job Description Pay: $76,500.00 - $162,500.00 per year Job description: Note: This hybrid position requires employees to be on-site 3 days a week at our clients New Jersey, New York City, or Boca Raton, FL office. Note: The qualified candidate for this position must have at least 5 years of trust and estate administration experience, including probate, tax filings, and fiduciary accounting. About Our Client Our client is a highly regarded law firm with offices along the East Coast, known for their sophisticated work in trusts, estates, and wealth management. They are committed to providing exceptional client service while supporting their attorneys and staff with a collaborative and professional work environment. Job Description • Handle all phases of estate and trust administration from start to finish, • Manage probate filings (experience in New Jersey, New York, and Florida a plus), • Communicate directly with clients, financial planners, accountants, and other professionals, • Prepare federal and state estate tax returns and fiduciary accountings, • Oversee distribution of estate assets, trust funding, and deed preparation, • Utilize estate tax software (ONESOURCE/Fast Tax), HotDocs, and Microsoft Word, • Maintain organized records, prioritize multiple deadlines, and work closely with attorneys, • 5+ years of trust and estate administration experience in a law firm or professional services setting, • Strong knowledge of probate, tax filings, and fiduciary accountings, • Proficiency with estate tax software (ONESOURCE/Fast Tax) and HotDocs preferred, • Excellent organizational, communication, and mathematical skills, • College degree and/or paralegal certificate preferred (JD/paralegal hybrid candidates will be considered), • Join a respected firm with a strong trusts and estates practice, • Work directly with attorneys and clients on complex estate matters, • Collaborative environment with opportunities to expand expertise Job Type: Full-time Benefits: • Dental insurance, • Health insurance, • Paid time off, • Retirement plan, • Vision insurance

Equivity provides virtual paralegal, administrative, and marketing support to attorneys and businesses across the United States. Minimum 3 years of recent paralegal experience in probate or estate administration. Equivity is seeking an experienced virtual paralegal to support attorneys in probate an

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates Ascension Global Staffing & Executive Search is seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our client's New Jersey, New York or Florida Offices. Responsible for handling all phases of estate and trust administration, including probate (knowledge of New Jersey, New York and Florida probate a plus), extensive communication with clients, financial planners and accountants, preparation of federal and state estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, deed work, etc. • Superior communication and mathematical skills are a must., • Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus., • Candidates must be highly organized, prioritize, be team players, and have excellent written and verbal skills., • A college degree and/or paralegal certificate are preferred., • We will consider a JD/paralegal candidate as well., • We offer a competitive starting salary and a comprehensive benefits program., • Salary is commensurate with experience., • The salary range for this position is $76,500 to 162,500.

Job Description Trusts & Estates Paralegal Location: New York, NY (3 days in-office) Classification: Non-Exempt Work Schedule: Hybrid – 3 days onsite, 2 days remote We are seeking a highly experienced and agile Trusts & Estates Paralegal to join our team in New York. This role requires someone who thrives in a fast-paced environment, has deep experience in all phases of estate and trust administration, and can seamlessly support multiple attorneys with varying needs and personalities. What You’ll Do: • Handle probate and estate administration from start to finish, including preparing and filing petitions, • Prepare IRS Form 706 and NY Form ET-706, and coordinate supporting documentation, • Draft legal documents such as Receipts and Releases, LLC formation documents, and deeds, • Obtain EINs, open estate and trust bank accounts, and prepare required documentation for brokerage transfers and vehicle title changes, • Communicate with clients regarding estate matters, including difficult conversations around tax obligations, • Order and compile date-of-death valuations for various estate assets, • Manage and prioritize constant requests from multiple attorneys, • Support ongoing tasks with professionalism, discretion, and a client-service mindset What You’ll Bring: • Minimum 5+ years of experience as a Trusts & Estates Paralegal in a law firm setting, • Strong working knowledge of probate procedures and Surrogate’s Court filings, • Proficiency in preparing federal and state estate tax returns (Form 706, ET-706), • Experience drafting basic estate and trust documents, forming entities (LLCs), and preparing deeds, • Confidence to handle sensitive family and tax conversations with empathy and clarity, • Ability to juggle competing priorities from multiple attorneys while maintaining high-quality work, • Exceptional communication, organization, and multitasking skills, • Proficiency with Microsoft Office Suite and legal document management systems, • Bachelor's degree and/or Paralegal Certificate preferred

Job Description A law firm is seeking a full-time Trust and Estates Paralegal to join their team. Responsibilities: • handling all phases of estate and trust administration, including probate (knowledge of New Jersey, New York and Florida probate a plus), • Extensive communication with clients, financial planners and accountants, • Preparation of federal and state estate tax returns and fiduciary accountings, • 5+ years of experience in a similar type role., • College degree and/or paralegal certificate required., • Superior communication and mathematical skills are a must., • Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.

Job Description Our client, a large, well known law firm in Newark NJ is looking for a trust & estates paralegal to join their growing firm. This is a permanent position with great benefits. This role is fully onsite for the first 30 days then scales down to a hybrid model, with three office days per week. We are seeking an experienced and detail-oriented Trust and Estates Paralegal to join our legal team. The ideal candidate will have a minimum of five (5) years of relevant experience and possess strong knowledge of estate planning, probate, and trust administration processes. This role involves working closely with attorneys and clients to manage all aspects of estate and trust matters from inception to completion. Key Responsibilities: * Assist attorneys with the preparation and review of estate planning documents, including wills, trusts, powers of attorney, and healthcare directives. * Manage probate administration, including preparation and filing of court documents, inventories, accountings, and related pleadings. * Coordinate trust administration activities, including asset transfers, beneficiary communications, and trustee support. * Conduct legal and factual research related to estate and tax matters. * Review financial statements, asset valuations, and related documentation for estate planning and administration. * Liaise with clients, financial institutions, and government agencies (e.g., IRS, courts, etc.) on behalf of attorneys. * Maintain and organize client files and case management systems to ensure timely handling of matters. * Monitor deadlines and court schedules to ensure compliance with procedural rules and timelines. Qualifications: * Minimum Education: Associate’s degree in Paralegal Studies or related field (Bachelor’s degree preferred). * Experience: Minimum of 5 years of paralegal experience with a focus in trust and estates law. * Strong understanding of probate court procedures and estate/trust administration practices. * Familiarity with relevant software (e.g., Microsoft Office, estate planning software, document management systems). * Excellent organizational skills and attention to detail. * Strong written and verbal communication skills. * Ability to manage multiple priorities and work independently in a fast-paced environment. * Certification from an accredited paralegal program or professional organization (e.g., NFPA, NALA) is a plus.

Job Description Trusts & Estates Paralegal Newark, NJ Compensation $120,000 - $140,000 DOE We are seeking a highly skilled and detail-oriented EXPERIENCED Tax Trusts and Estates Paralegal to join our client’s team conveniently located in the Gateway Center in Newark, NJ. This non-exempt position reports directly to the Administrative Manager and will support Tax Trusts and Estates Attorneys. The ideal candidate will have a strong background in estate and trust administration, financial management, and legal documentation, with a proven ability to work independently and collaboratively with clients and third parties. Key responsibilities include managing estate and trust checkbooks, preparing and processing disbursements, reconciling bank statements, and maintaining accurate financial records. Client communication and accuracy is essential, as the role involves gathering information, providing updates, and maintaining organized client files. In estate administration, the paralegal will gather and analyze asset information, obtain valuations, prepare inventories, and assist with estate accountings and tax filings. Trust administration duties include tracking income and distributions, maintaining records, and preparing trust accountings. Additional responsibilities include drafting correspondence and legal documents, assisting with probate filings, conducting specialized research, and contributing to the development of consistent internal procedures for court and tax filings. The successful candidate will demonstrate extraordinary attention to detail, excellent communication skills, and the ability to manage a high volume of work efficiently. Proficiency in Microsoft Office (Word, Outlook, Excel) and iManage Document Management System is required. Candidates must have 5+ years of experience as a Tax Trusts and Estates Paralegal in a law firm, along with an Associate or Bachelor’s degree and/or a Paralegal Certificate. If you would like to learn more about this confidential and exclusive search, PLEASE EMAIL YOUR RESUME DIRECTLY TO: .

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes.It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & B

Finance and Investment firm is looking for an experienced Executive Assistant.In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team.This position is 4 days in office and 1 day work from home.Provide comprehensive administrative

The member organization for industry advancement, ICSC promotes and elevates the marketplaces and spaces where people shop, dine, work, play and gather as foundational and vital ingredients of communities and economies.ICSC produces experiences that create connections and catalyze deals; aggressivel

Finance and Investment firm is looking for an experienced Executive Assistant.In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team.This position is 4 days in office and 1 day work from home.Provide comprehensive administrative

The President of RDY Advisors, LLC, a boutique real estate investment and advisory firm based in NYC, is looking to hire an executive/personal assistant for approximately 5-7 hours per day, Monday to Friday.Tasks will vary day-to-day and span personal assistant tasks (booking travel, dog walking, ru

Job Title: Administrative Coordinator.Madison Ave, New York, NY 10029.The Administrative Coordinator provides comprehensive office support including purchasing, payroll, HR coordination, budgeting, event planning, and supervising 1–2 administrative staff.This role supports department leadership an

Ariel Property Advisors Overview.Ariel is one of New York Citys fastest growing commercial real estate advisory firms.The company provides marketing and consultative services to institutions and private clients throughout the NY metropolitan area and maintains sharp focus on multifamily properties a

Unity Group, part of the Equans global family of companies, provides expertise in electrical and low voltage projects across various sectors.From data centers, healthcare facilities, and commercial office buildings to airports, renewable energy, and critical maintenance projects, Unity is committed

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Unity Group, part of the Equans global family of companies, provides expertise in electrical and low voltage projects across various sectors.From data centers, healthcare facilities, and commercial office buildings to airports, renewable energy, and critical maintenance projects, Unity is committed

Rapidly growing biotech firm is seeking an Executive Assistant to support a team in business development.Responsibilities include heavy everchanging calendar management, coordinating domestic/international travel, and expenses with Concur.Will also coordinate conference rooms, catering and prepare m

Executive Assistant to the CEO SurvivorNet.SurvivorNet the nations leading digital media and AI-powered patient support platform for people navigating cancer.SurvivorNet is the fastest-growing platform in oncology media and technology, combining premium television-quality storytelling with cutting

BROOKLYN’S LEADING HEALTHCARE SYSTEM.We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers.At Maimoni

Job Title: Administrative Coordinator.Madison Ave, New York, NY 10029.The Administrative Coordinator provides comprehensive office support including purchasing, payroll, HR coordination, budgeting, event planning, and supervising 12 administrative staff.This role supports department leadership and e

Executive Assistant to the CEO – SurvivorNet.SurvivorNet – the nation’s leading digital media and AI-powered patient support platform for people navigating cancer.SurvivorNet is the fastest-growing platform in oncology media and technology, combining premium television-quality storytelling wit

The member organization for industry advancement, ICSC promotes and elevates the marketplaces and spaces where people shop, dine, work, play and gather as foundational and vital ingredients of communities and economies.ICSC produces experiences that create connections and catalyze deals; aggressivel

Ariel Property Advisors Overview.Ariel is one of New York City’s fastest growing commercial real estate advisory firms.The company provides marketing and consultative services to institutions and private clients throughout the NY metropolitan area and maintains sharp focus on multifamily propertie

BROOKLYNS LEADING HEALTHCARE SYSTEM.Were Maimonides Health, Brooklyns largest healthcare system, serving over 250,000 patients each year through the systems 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers.At Maimonides Health,

City Orthopaedics & Sports Medicine provides access to top orthopaedic specialists in New Jersey and New York.We are dedicated to providing high-quality care to our patients through a team of experienced professionals.Our locations are equipped with state-of-the-art facilities to ensure the best out

The Executive/Personal assistant will be responsible for supporting the day-to-day tasks of two partners for this Family Office.The role will report to the both partners involving frequent daily contact on a part time basis, Monday through Friday 20 hours a week.This position will operate most of th

POSITION: Personal/Executive Assistant.LOCATION: New York, NY (onsite 5 days).HOURS: 8:30am – 5:30pm with flexibility/connectivity outside of work hours/weekends.COMPENSATION: Up to $130K* DOE plus discretionary bonus.New York City, is seeking a Personal/Executive Assistant to support four executi

Rapidly growing biotech firm is seeking an Executive Assistant to support a team in business development.Responsibilities include heavy everchanging calendar management, coordinating domestic/international travel, and expenses with Concur.Will also coordinate conference rooms, catering and prepare m

POSITION: Personal/Executive Assistant.LOCATION: New York, NY (onsite 5 days).HOURS: 8:30am 5:30pm with flexibility/connectivity outside of work hours/weekends.COMPENSATION: Up to $130K* DOE plus discretionary bonus.New York City, is seeking a Personal/Executive Assistant to support four executives

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes.It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & B

City Orthopaedics & Sports Medicine provides access to top orthopaedic specialists in New Jersey and New York.We are dedicated to providing high-quality care to our patients through a team of experienced professionals.Our locations are equipped with state-of-the-art facilities to ensure the best out

The President of RDY Advisors, LLC, a boutique real estate investment and advisory firm based in NYC, is looking to hire an executive/personal assistant for approximately 5-7 hours per day, Monday to Friday.Tasks will vary day-to-day and span personal assistant tasks (booking travel, dog walking, ru

City Orthopaedics & Sports Medicine provides access to top orthopaedic specialists in New Jersey and New York.We are dedicated to providing high-quality care to our patients through a team of experienced professionals.Our locations are equipped with state-of-the-art facilities to ensure the best

We're creating something big for babies.Come join our team at one of our locations across the US: New York City, Pennsylvania, Iowa, and Oregon.Fully paid medical, dental, and vision insurance for all employees.Flexible paid time off for vacation and sick days.Available to all employees to help cove

Executive Personal Assistant to Chief Executive Officer.Boutique Investment Management firm is in need of a highly organized, sophisticated and experienced Executive / Personal Assistant to support their innovative CEO.In this role, you will be the gatekeeper and right hand, acting as an ambassador

Select how often (in days) to receive an alert: Create Alert.Select how often (in days) to receive an alert:.Executive Assistant to Chief Impact Officer.The Executive Administrative Assistant provides support to a Chobani Executive.Handle multifaceted department logistics and calendars for meetings

Paralegal/Executive Assistant to the General Counsel. The Paralegal/Executive Assistant provides high-level administrative and legal support to the General Counsel at New Jersey Institute of Technology. Legal Support (Paralegal Functions):.

A very well-funded startup is looking for an Executive Assistant to the CEO.The role will require long hours for the first few months and an overseas trips including Europe for a few days and, if open to it, the East for a couple of weeks once a year.There are 40 employees and office environment is

For over twenty years, the Posen Library of Jewish Culture and Civilization has been producing print and digital collections of primary sources, including images and excerpts from texts translated from over twenty languages.Curated by experts, these sources represent a variety of voices from Jewish

Our client, a leading SF based AI firm, is seeking an Office Coordinator/Executive Assistant to build out their NY location.They are seeking someone who thrives in a fast-paced environment, provides exceptional administrative support, and ensures smooth day-to-day operations for both the executive t

COMPANY: Consulting Advisory Firm.Mostly remote but in office a few times per month.HOURS: 9:00AM - 6:00PM with some flex for OT as needed.COMPENSATION: $100-120K DOE + Bonus Eligible + Benefits.Our client, a New York advisory firm, is looking for an Executive Assistant to support the client-deliver

An organization in the education space is looking for an Executive Assistant to support a senior executive.This is an exciting opportunity for a recent college graduate with internship experience looking to work in a fast-paced environment.This is contract role with potential to convert.Hybrid sched

Our client, a prestigious global Investment firm, is looking for an Executive Assistant to support a Managing Partner and team in their NY office! They are looking for a motivated and talented individual who is excited about finding their long-term career home in a fast-paced and highly regarded env

Legal Assistant, Legal Coordinator, or Paralegal in a.

Investment management firm with offices in Midtown, Manhattan seeks a motivated Executive Assistant to support a team of professionals.The ideal candidate should have prior experience in financial services and have experience supporting a team of 5+ people.Hybrid schedule: 4 days per week onsite, 1

Law Firm Conflicts and Compliance Paralegal working with a sophisticated, top tier law firm.

We are seeking an Executive Assistant & Office Manager, to support the executive leadership team of an education tech startup.This dual-role provides high-level administrative support to the founders while ensuring smooth day-to-day operations of the company’s NYC office.The ideal candidate thrive