Argyle
Job DescriptionBenefits: • Flexible schedule, • Opportunity for advancement We are seeking an experienced, detail-oriented Part-Time Bookkeeper to support the financial operations of our fast-paced restoration company. This position manages day-to-day accounting, job costing, invoicing, payroll support, and financial reporting for projects involving water mitigation, mold remediation, fire restoration, contents/pack-outs, and insurance-based work. The ideal candidate thrives in a structured, organized environment and understands how to track costs by job, subcontractor, and equipment usage. Key Responsibilities Accounts Receivable & Job Costing • Create and send invoices for mitigation, contents, and reconstruction projects, • Track payments from insurance carriers, adjusters, TPAs, and customers, • Reconcile deposits and match payments to specific jobs, • Maintain job costing accuracy (labor, subs, equipment, materials), • Assist with Xactimate estimate imports or adjuster documents as needed Accounts Payable • Enter and categorize bills, subcontractor invoices, and vendor charges, • Monitor due dates and schedule payments, • Track receipts and job-related expenses from field staff, • Maintain accurate vendor records and W-9s Payroll Support • Review and process weekly timesheets, • Assign labor hours to job numbers, • Coordinate with payroll provider to ensure accuracy, • Track PTO, reimbursements, and mileage Banking & Reconciliation • Reconcile bank accounts, credit cards, and loan balances monthly, • Monitor cash flow and provide weekly updates to ownership, • Assist with maintaining financial controls and audit readiness Financial Reporting • Prepare monthly financial statements and job profitability reports, • Generate aged receivables and payables summaries, • Provide cost analysis on high-value projects, • Support budgeting and forecasting processes Administrative Support • Assist with vendor onboarding, insurance certificates, and compliance, • Organize documentation for insurance claims and GSA/SDVOSB contracts, • Maintain accurate digital filing structures (bills, receipts, bank docs), • Support year-end processes and communication with tax accountant Qualifications Required • 2+ years bookkeeping/accounting experience, • Proficiency with QuickBooks Online, • Strong understanding of job costing (construction or restoration preferred), • Experience with accounts payable/receivable and reconciliations, • Strong attention to detail and organization, • Ability to work independently and handle confidential information Preferred • Experience in restoration or construction industry, • Familiarity with items like: mitigation invoices, carrier payments, Xactimate, subcontractor tracking, • Understanding of SDVOSB/GSA documentation and federal billing requirements (not required but a plus), • Knowledge of payroll platforms (Gusto, ADP, QuickBooks Payroll, etc.) Work Hours & Compensation • Part-time: 1525 hours per week, • Flexible scheduling (some remote work possible after training), • Compensation: $20$35/hour, depending on experience, • Opportunity to grow into a larger role as the company expands Key Traits of the Ideal Candidate • Highly organized and meticulous, • Comfortable with fast-moving job environments, • Strong communicator, • Able to prioritize and manage multiple jobs at once, • Problem-solver who takes initiative, • Trustworthy with sensitive financial information