Receptionist/Administrative Assistant; Account Services
hace 4 días
Hauppauge
Job DescriptionDescription: The Receptionist/Administrative Assistant in Account Services primary responsibility is to manage CPC’s Reception area for efficient operation of the office while supporting the Account Services Department in all day-to-day customer-related responsibilities. Requirements: Responsibilities: Responsibilities include, but are not limited to: Reception: • Greet and manage all walk-in traffic at 165 Oser Avenue including vendors and visitors., • Answer and direct phone calls., • Maintains security by following procedures, issuing visitor badges., • Sort and distribute inter-office mail and external mail., • Order catering for meetings as required., • Arrange travel itineraries for customers and employees as required, including car service, flight, hotel, etc., • Maintain conference rooms, executive areas and office supplies., • Send calendar notifications for upcoming audits/visits from customers/agencies., • Handle incoming calls from established accounts., • Data input and scanning of purchase orders., • Provide customers with tracking information and proof of delivery., • Create agendas for customer visits., • Work with in-house departments to gather data for customers’ open order trackers and ensure timely turnaround for sales., • Prepare sample requests for mailing to existing and potential customers., • Order product samples, as needed., • Assisting Account Managers with other administrative responsibilities., • High School or GED diploma is required., • Associate’s degree preferred., • Excellent oral and written communications skills – Bi-lingual Spanish required., • Motivated, detailed-oriented, organized, extremely personable and professional., • Excellent customer service skills., • Ability to prioritize and multitask in a fast-paced environment., • Knowledge of MS Office., • Knowledge of Smartsheet., • Required to use hands to handle or feel objects such as computer controls., • May be required to lift and/or move up to 50 pounds., • Required to stoop, kneel, crouch, stand, bend, sit, talk, and hear., • Required to be present in the office to collaborate with peers and supervisors on an as needed basis., • Potential to move between office sites/areas, including stairs, to complete job functions., • Work/Travel schedule must be adhered to and/or changed as needed to meet business requirements., • As needed.