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  • Operations Coordinator
    Operations Coordinator
    3 hours ago
    $20 hourly
    Full-time
    Manhattan, New York

    ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.

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  • Administrative Assistant
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    Administrative Assistant
    17 hours ago
    $17–$25 hourly
    Part-time
    Glen Cove

    The Administrative Assistant provides essential administrative support to attorneys within the law firm. This position is responsible for making billing entries, managing legal documents, scheduling appointments, and handling other clerical duties. The ideal candidate shall be well-organized and detail-oriented. Key Responsibilities: • Billing Support: Assist in entering time and expense entries into Ebillity billing software, generating invoices, and tracking client payments., • Client Support: Greet clients, answer phone calls, take messages, and direct inquiries to the appropriate attorney., • Scheduling: Coordinate meetings, appointments, court dates for attorneys and staff. Maintain and update attorneys' calendars to ensure deadlines and appointments are met., • Office Organization: Maintain office supplies and ensure the office space is organized, and well-equipped., • Legal Research Assistance, if interested: Assist with basic legal research under the direction of attorneys., • Other Administrative Tasks: Perform general administrative duties, such as mailing, photocopying, faxing, filing, and scanning documents as necessary. Skills & Qualifications: • Education: High school diploma or equivalent; associate degree or higher preferred. Paralegal certification or experience is a plus., • Skills:, • Proficiency in Microsoft Office Suite (Word) and billing software (e.g., Timetracker, Timeslip or Ebillity)., • Excellent organizational and multitasking abilities., • Strong written and verbal communication skills., • Attention to detail with the ability to manage sensitive and confidential information., • Ability to work independently and as part of a team., • Bilingual in Spanish/Chinese and English would be a plus

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  • Medical Receptionist - with OPTICAL CLINIC EXPERIENCE
    Medical Receptionist - with OPTICAL CLINIC EXPERIENCE
    13 days ago
    Full-time
    Mott Haven, The Bronx

    Job Description: Medical Receptionist Job Title: Medical Receptionist Location: [Clinic/Hospital Name] Employment Type: Full-time / Part-time Job Summary The Medical Receptionist is responsible for providing excellent customer service to patients while ensuring the efficient operation of the front desk. This role includes managing appointments, handling patient inquiries, maintaining accurate records, processing payments, and supporting healthcare providers with administrative tasks. Key Responsibilities Welcome and assist patients, visitors, and healthcare professionals in a courteous and professional manner. Schedule, confirm, and reschedule patient appointments. Answer and direct incoming phone calls and respond to patient inquiries. Register new patients and update existing patient information. Verify insurance information and collect required documents. Maintain accurate patient records while ensuring confidentiality. Process patient payments and issue receipts. Coordinate with doctors, nurses, and other staff regarding patient schedules. Manage incoming and outgoing correspondence, including emails and mail. Maintain a clean, organized, and welcoming reception area. Handle administrative tasks such as filing, scanning, and data entry. Ensure compliance with clinic policies and patient privacy regulations. Qualifications High school diploma or equivalent; additional administrative or healthcare-related training is an advantage. Previous experience as a receptionist, customer service representative, or medical receptionist preferred. Proficiency in Microsoft Office and electronic medical record (EMR/EHR) systems is an advantage. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional appearance and positive attitude. Ability to maintain confidentiality and handle sensitive information. Strong attention to detail and accuracy. Skills Customer service orientation Excellent interpersonal and communication skills Time management and multitasking Computer literacy Problem-solving abilities Attention to detail Ability to work independently and as part of a team Working Conditions Work is primarily performed in a clinic, hospital, or medical office environment. May require occasional evening, weekend, or holiday shifts depending on operational needs. Prolonged periods of sitting, standing, and computer use. Preferred Qualifications Experience working in a healthcare or clinical setting. Familiarity with medical terminology. Experience with appointment scheduling and medical billing systems.

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  • Office Assistant
    Office Assistant
    19 days ago
    $19–$21 hourly
    Full-time
    Bensonhurst, Brooklyn

    Cannoli Plus is looking for a detail-oriented and organized Office Assistant to join our team. In this role, you will play a crucial part in ensuring the smooth operation of our administrative functions, supporting our bakery and store operations. Responsibilities: • Provide comprehensive administrative support, including data entry, filing, scanning, and managing correspondence., • Answer and direct phone calls, taking messages and providing information as needed., • Greet visitors and maintain a professional and welcoming front office environment., • Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, and managing receipts., • Manage office supplies inventory and place orders as necessary., • Support the team with various operational tasks, which may include coordinating deliveries, assisting with inventory management, and handling customer inquiries., • Maintain an organized and efficient office space., • Handle incoming and outgoing mail and packages. Qualifications: • Proven experience in an office assistant or administrative support role., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Excellent organizational and time management skills with the ability to prioritize tasks effectively., • Strong verbal and written communication skills., • High level of attention to detail and accuracy., • Ability to work independently and collaboratively within a team environment., • High school diploma or equivalent; a post-secondary qualification is a plus., • Must possess valid work authorization.

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  • Warehouse Associate
    Warehouse Associate
    27 days ago
    $17 hourly
    Full-time
    Manhattan, New York

    Premier food distribution company committed to delivering high-quality, fresh, and packaged food products to retailers, restaurants, and institutions across the region. Our mission is to bridge the gap between producers and consumers by ensuring timely, reliable, and efficient distribution of food items. Position: Personal shoppers, pickers and Inventory Clerks Department: Outbound and Inbound Location: Brooklyn and Manhattan Pay Rate: $17.00 Job Summary: We are seeking a diligent and reliable Warehouse Associate to join our dynamic team. The successful candidate will be responsible for a variety of tasks within the warehouse, including picking and packing orders, managing inventory, scanning items, and working efficiently in a fast-paced environment. This role requires attention to detail, physical stamina, and a commitment to maintaining high standards of safety and productivity. Key Responsibilities: • Picking and Packing:, • Accurately pick items from warehouse shelves based on order specifications., • Pack items securely and efficiently to ensure safe delivery to customers., • Label packages with the correct shipping information and handle with care., • Inventory Management:, • Maintain accurate inventory records by updating stock levels as items are picked and packed., • Conduct regular inventory counts and reconcile discrepancies., • Assist in organizing and arranging stock in the warehouse for optimal efficiency., • Scanning and Data Entry:, • Use barcode scanners to track items as they move through the warehouse., • Ensure all items are scanned correctly to maintain accurate inventory records in the warehouse., • Fast-Paced Environment:, • Work efficiently to meet deadlines and manage high volumes of orders, especially during peak times., • Maintain a high level of productivity while ensuring accuracy and attention to detail., • Adapt quickly to changes in order volume and warehouse procedures., • Safety and Cleanliness:, • Follow all safety guidelines and procedures to ensure a safe working environment., • Keep work areas clean and organized to prevent accidents and facilitate smooth operations. Ensuring safety is a requirement., • Report any safety hazards or equipment malfunctions to the supervisor immediately., • Team Collaboration:, • Work collaboratively with other warehouse associates and team members., • Communicate effectively with supervisors and other departments to ensure seamless operations., • Participate in team meetings and contribute to a positive and productive work environment., • Qualifications:, • High school diploma or equivalent., • Previous warehouse experience preferred but not required., • Ability to operate barcode scanners and warehouse management software., • Strong attention to detail and organizational skills., • Physical ability to perform manual labor, including lifting up to [50 lbs], bending, and standing for long periods., • Excellent time management skills and the ability to work in a fast-paced environment., • Good communication and teamwork skills., • Working Conditions:, • This position involves standing, walking, and lifting for extended periods., • The warehouse environment may be subject to varying temperatures and noise levels., • Protective equipment such as gloves, safety shoes, and high-visibility vests may be required., • Benefits:, • Opportunities for advancement and career growth., • Training and development programs.

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  • Front Desk Receptionist
    Front Desk Receptionist
    1 month ago
    $20–$24 hourly
    Full-time
    Glendale, Queens

    Core Responsibilities • Greet and welcome patients/clients in a friendly and professional manner, • Answer incoming phone calls and respond to inquiries promptly, • Schedule, confirm, and manage appointments efficiently, • Check patients in and out, ensuring accurate documentation, • Maintain a clean, organized, and professional front desk area Administrative Duties • Verify patient information, insurance details, and demographics, • Collect co-pays, balances, and process payments, • Maintain and update electronic medical records (EMR), • Handle incoming/outgoing mail, faxes, and emails, • Scan and upload documents into patient charts Patient Experience & Communication • Provide clear instructions regarding appointments, paperwork, and policies, • Address patient concerns and escalate issues when necessary, • Ensure confidentiality and compliance with HIPAA regulations, • Coordinate with clinical staff to ensure smooth patient flow Office Coordination • Manage daily schedule to minimize wait times and maximize efficiency, • Communicate delays or changes to patients and staff, • Order and maintain front office supplies, • Assist with basic billing or administrative support tasks Skills & Qualities • Strong communication and interpersonal skills, • Excellent organizational and multitasking abilities, • Professional appearance and demeanor, • Attention to detail and accuracy, • Ability to handle high-volume, fast-paced environments

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  • Data Entry Assistant
    Data Entry Assistant
    1 month ago
    $18–$27 hourly
    Full-time
    Manhattan, New York

    Global Health Care, Inc., a leading hospital in New York, is seeking a diligent and detail-oriented Data Entry Assistant to join our administrative team. In this role, you will play a crucial part in maintaining the accuracy and integrity of our patient records and operational data, supporting the efficient functioning of our healthcare services. Key Responsibilities: • Accurately input and update patient information, medical records, and other critical data into our electronic systems., • Verify data for errors, inconsistencies, and incompleteness, ensuring high standards of data quality., • Maintain strict confidentiality and adhere to all data privacy regulations, including HIPAA., • Assist with the organization, scanning, and archiving of physical and digital documents., • Generate routine reports and support data retrieval requests from various departments., • Collaborate with healthcare professionals and administrative staff to clarify information and resolve data discrepancies., • Perform regular data backups and ensure the security of all stored information. Qualifications: • Proven experience in data entry or a similar administrative role, preferably within a healthcare environment., • High level of accuracy and attention to detail., • Proficient in using data entry software and Microsoft Office Suite (Excel, Word)., • Excellent organizational and time management skills., • Strong communication and interpersonal abilities., • Ability to handle sensitive information with the utmost discretion and confidentiality., • High school diploma or equivalent; further education or certification in a related field is a plus.

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  • Dental Assistant
    Dental Assistant
    1 month ago
    $18–$25 hourly
    Full-time
    Flushing, Queens

    ☀️🦷 Join the Sunshine Dental Family! Now Hiring: Dental Assistant 🦷☀️ Friendly. Positive. Passionate About Patient Care. At Sunshine Dental, we believe every smile matters. We are a growing, patient-focused practice offering General Dentistry, Cosmetic Dentistry, and Orthodontics, and we're looking for an enthusiastic Dental Assistant to join our amazing team! If you're a friendly, outgoing professional who enjoys working with people, thrives in a fast-paced environment, and is eager to continue learning and growing, we'd love to hear from you. About Sunshine Dental At Sunshine Dental, our mission is to provide exceptional dental care while creating a welcoming and comfortable experience for every patient. We take pride in our positive office culture, modern technology, and commitment to helping patients achieve healthy, confident smiles. What We're Looking For ✅ Minimum of 1 year of Dental Assisting experience ✅ Experience in General Dentistry, Cosmetic Dentistry, and Orthodontics preferred ✅ Experience taking digital X-rays, panoramic X-rays, and iTero scans preferred ✅ Orthodontic experience, including repairs and reties, preferred ✅ Knowledge of proper infection control protocols and instrument sterilization procedures ✅ Experience sterilizing, organizing, and maintaining dental instruments and equipment ✅ Friendly, outgoing, and compassionate personality ✅ Quick learner with a positive attitude ✅ Excellent communication and organizational skills ✅ Dependable team player who enjoys helping others ✅ Passion for providing outstanding patient care ✅ Must be available to work the schedule listed below Responsibilities • Assist doctors during a variety of general, cosmetic, and orthodontic procedures, • Prepare treatment rooms for patient care, • Take digital X-rays, panoramic X-rays, and iTero scans, • Perform orthodontic duties including repairs, reties, and assisting with orthodontic treatment procedures, • Clean, sterilize, and maintain dental instruments and equipment according to infection control standards, • Ensure all treatment areas meet safety and sterilization requirements, • Maintain accurate patient records and clinical documentation, • Educate patients on oral hygiene and post-treatment instructions, • Provide exceptional patient care and help create a comfortable, welcoming environment, • Support the clinical team in delivering efficient, high-quality dental care Schedule Full-Time Position 📅 Monday: 10:00 AM – 5:00 PM 📅 Tuesday: 10:00 AM – 7:00 PM 📅 Wednesday: 10:00 AM – 5:00 PM 📅 Thursday: 12:00 PM – 7:00 PM 📅 Every Other Sunday: 10:00 AM – 2:00 PM Why You'll Love Working With Us 🌟 Competitive compensation based on experience 🌟 Supportive, team-oriented work environment 🌟 Opportunity to expand your skills in general, cosmetic, and orthodontic dentistry 🌟 Modern office with advanced technology 🌟 Professional growth and development opportunities 🌟 A workplace that values positivity, teamwork, and excellence Ready to Make a Difference? If you're looking for more than just a job and want to be part of a team that genuinely cares about its patients and each other, we'd love to meet you. 📩 Apply today and start your next chapter with Sunshine Dental! Sunshine Dental Creating healthy smiles and brighter days, one patient at a time. ☀️🦷✨

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  • Dental Assistant
    Dental Assistant
    2 months ago
    $17–$23 hourly
    Full-time
    Bayridge, Brooklyn

    We are seeking a dedicated Dental Assistant to join our modern dental practice. We are looking for an applicant who is interested in a long term commitment. Our office is committed to providing exceptional dental care while creating an outstanding patient experience. Our goal is simple - we strive to make our office a place where we would want to be treated. We are looking for a highly motivated, hardworking, clean, organized, and team-oriented individual to join our dynamic team. Responsibilities: • Chair side assisting, 4-handed dentistry, • Cleaning and setting up rooms, • Taking radiographs and CT scans. Basic understanding of x-rays, • Patient intake – medical history, pain history, medical scribing, • Sterilization of instruments, • Restocking, • Basic housekeeping - mopping, removing trash, dusting, etc. Experience is highly preferred. Second language preferred. Weekends (some) are a must. We offer a supportive and rewarding work environment, where coming to work feels enjoyable. Our modern dental practice is constantly evolving, and we encourage our team members to grow and learn. Competitive compensation and opportunities for professional development are provided. To apply, please submit your resume, along with a cover letter highlighting your relevant experience and why you are interested in joining our team. Only candidates who meet the qualifications will be contacted for an interview. We look forward to hearing from passionate individuals seeking a long-term commitment to our practice. Job Type: Full-time and Part-time available Pay: $17.00 - $23.00 per hour Benefits: • 401(k) matching, • Paid time off Ability to commute/relocate: Brooklyn, NY 11209: Reliably commute or planning to relocate before starting work (Required) Application Question(s): • What salary range are you looking for?, • Why might you be a good fit for this position? Applicants who take the time to respond to this question will be prioritized., • Please list any other languages that you speak besides English Education: High school or equivalent (Required) Experience: Dental assisting: 1 year (Preferred) Work Location: In person

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  • Bookkeeper /  Administrative Assistant
    Bookkeeper / Administrative Assistant
    2 months ago
    $25–$32 hourly
    Full-time
    Englewood

    We are a 60 year old family real estate investment company operating in a comfortable and friendly atmosphere located in Englewood/Palisades Park NJ area. This position is for the Commercial Real Estate properties division with properties Nationwide. This is a full-time, on-site role for an Experienced Bookkeeper/Administrative Assistant. The role involves handling administrative tasks, bookkeeping duties, maintaining records and assisting with general office tasks. FUNCTIONS: Process daily receivables/payables • Record all incoming payables to the bank and process, • Review and process invoices, • Debt collection (minimal), • Verify and reconcile bank statements, • General Ledger/Journal Entries Administrative Duties • Organizing files (filing, scanning), • Assist with management of commercial properties, • Mail Distribution, • Customer service (phone calls, written communication), • Various office duties REQUIREMENTS: Bookkeeping experience 3 years (preferred) • Associate's degree in Business Administration or related field, • Administrative Assistant and Executive Assistant skills, • Proficient in Accounting software (ie: Quick Books/Yardi), • Proficient in MS Excel / Word, • Experience with Yardi Voyager Software (beneficial), • Impeccable attention to detail and problem solving, • Ability to work with a team and independently, • Ability to thrive in a fast-paced environment and prioritize work, • Notary (beneficial) Benefits: • PAID Sick, Personal and Vacation Days, • PAID Federal holidays, • Salary dependent upon experience, negotiable ($52,000-$66,560 annually) Job Type: Full-time. Monday-Friday. 8:00am - 4:00pm. No weekends.

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