Commercial Assistant Property Manager
2 days ago
New York
Job Description Commercial Assistant Property Manager Location: Midtown Manhattan, NY Schedule: Full-time, in-office (Monday–Friday) Job Summary: The Assistant Property Manager is responsible for assisting the Property Manager in the overall administrative, financial and operational management of commercial office buildings. Responsibilities involve a broad range of property management functions including, but are not limited to, invoice management/processing, contract administration, physical inspections, tenant relations, monthly reporting and supervision of engineering, porter and security staffs. Additionally, the APM assists the Property Manager with budgeting and reforecasting, lease administration and rent collection. Essential Functions and Responsibilities: • Assist Property Manager with reporting and property management functions including the preparation of the annual budget, monthly financial reporting, AR reports, contracts and purchase orders., • Establish strong relations with tenant representatives and property personnel including property supers, security staff and third-party vendors., • Assist with lease administration duties and actively participate in leasing efforts., • Effectively and regularly communicate with Property Manager regarding ongoing projects and activities at the property performed by building staff, tenants and third-party contractors., • Assist Property Manager in overseeing daily operations and maintenance of each building and ensure the properties remain in compliance with local laws and codes., • Ability to travel between buildings in order to effectively manage the properties, communicate to tenants and perform periodic physical inspections., • Bachelor’s level degree in business or related field, • Must be strong in Excel and in Microsoft Office. Proficiency in Yardi and Angus preferred, • Strong customer service skills with hospitality focused approach; ability to quickly develop and maintain tenant relationships, • Strong interpersonal skills coupled with effective oral and written skills, • Must be intelligent, highly organized, motivated, self-starter with an ability to work under pressure and tight deadlines, • Sound understanding of leases, financial statements and service agreements, • ·Knowledge of building mechanical systems & construction management is preferred, • Strong analytical and effective problem solving skills. Ability to work independently, • 3 -5 years of NYC Commercial Property Management experience