Administrative Assistant
1 day ago
Boston
Job Description BCforward is currently seeking highly motivated Administrative Assistant in Boston, MA 02108, Position Title: Administrative Assistant Location: One Ashburton Place, 8th Floor, Boston, MA 02108, Shift Timing: 9:00 AM – 5:00 PM EST. 7.5 hours a day Duration: 07 Months contract and the possibility to be extended the contract. Pay Rate: $19.81 on W2 Description: • Seeking an Administrative Assistant to provide a wide range of support to the Chief Engagement Officer, Chief Data Officer, and Assistant Secretary of Strategy and Planning. Will also serve as a receptionist in our Boston office. Responsibilities: • Provide Centralized Administrative Support: Serve as the primary pointof contact for administrative needs, streamlining requests for all 3 leaders and ensuring prompt responsiveness., • Perform Core Front Desk Duties: Manage reception coverage for the Boston office, which includes greeting guests, routing calls, sorting and distributing mail, and acting as a liaison for reporting building issues and ID authorization backup., • Manage Complex Scheduling and Logistics: Coordinate and maintain calendars for both teams, including leadership meetings, cross-agency engagements, and all recurring team check-ins., • Coordinate Travel, Events, and Procurement: Manage logistics for all travel arrangements and team events, and process procurement requests, expense reports, and other necessary forms (e.g., travel authorization, ethics disclosure)., • Maintain and Organize Team Resources: Oversee shared drives, organize digital assets, and ensure version control and accessibility for all key documents and team resources., • Facilitate Project Management and Documentation: Track project deadlines and action items for strategic initiatives. Record meeting minutes and assist with project documentation for data innovation and analytics initiatives., • Develop Communications and Briefing Materials: Prepare briefing materials, draft internal and external communications, and assist with present action development for stakeholders across various levels., • Support Talent Acquisition and Onboarding: Assist with the interviewing and hiring process for the data office. Preferred Qualifications: • Minimum of two (2) years of experience directly supporting leadership members providing administrative support., • Exceptional organizational skills with a proven ability to seamlessly manage and prioritize multiple tasks while maintaining excellent attention to detail., • Calendar management capabilities, including coordinating complex executive meeting across time zones., • Excellent communication skills (both written and verbal) and the ability to build effective, warm relationships with both internal staff and external partners., • Demonstrated proactive approach to problem-solving with strong independent decision-making capability., • Highly resourceful team player who is also effective working autonomously., • Proven ability to meet tight deadlines consistently., • In-depth proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)., • Demonstrated discretion and proven ability to handle highly confidential information., • Adaptable and service-oriented, with a track record of successfully managing competing demands and delivering the highest level of customer service.Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.