Quality Document Control and Compliance Assistant
2 days ago
College Park
Job Description Akkodis is seeking a Quality Document Control and Compliance Assistant (Imports/Exports) for a 6-month contract job with the potential to extend. This role provides both administrative and document control support to three FAA Part 145 repair stations, servicing major airlines, and the aftermarket parts sales businesses. Basic responsibilities include managing office processes, maintaining confidential records, supporting compliance with regulatory and quality standards (AS9110/AS9120/FAA Part 145), and coordinating communication across teams. This position will support and manage their time between Quality Management Systems and Import/Export Compliance, both within the Quality department. Key responsibilities for each are listed below. Pay Rate Range: $30.00/hour to $35.00/hour; The rate may be negotiable based on experience, education, geographic location, and other factors. Quality Document Control and Compliance Assistant (Imports/Exports) responsibilities include: Quality Management Systems: · Managing office processes, maintaining confidential records, and supporting quality standards (AS9110, AS9120, FAA Part 145 standards) · Administer and maintain electronic and paper records for FAA and airline regulatory compliance. · Prepare documentation packets, and archival of policies, and repair manuals. · Track distribution, updates, and archival of policies, repair manuals, and regulatory documents. · Serve as point of contact for managers, technicians, and external partners (e.g., other company business entities). · Coordinate communication across teams domestically and internationally. · Support workflow process for document reviews, approvals, retention, and destruction. · Assist in audit preparation and response for regulatory or customer requirements. · Maintain accurate files for material requests and engineering changes. · Train and assist staff on document control procedures. · Coordinate the completion of external customer surveys. Import/Export Compliance: · Provide clerical and organizational support to ensure information is distributed in a timely manner. · Manage correspondence, organize electronic files, prepare reports, and serve as a communication point for internal teams, other company locations, and external clients. · Maintain excel files, or databases, and performing general office duties to support management and staff. · Manage and update information for all product classification and material composition requests received from customer service, repair administrators, customers, and carriers. · Collaborate with both internal and external customers (i.e., CSRs, RAs, OEMs, freight forwarders, etc.) to obtain information associated with import/export compliance (e.g., supplier, COO, ECCN, HTS, Schedule B, COO, material composition/breakdown, etc.) · Monitor status of information requests and consistently send reminders to the OEMs for all open requests. · Review electronic files received from our customs broker (Golden Globe), rename and organize. · Review electronic invoices from FedEx, UPS, and DHL to identify any imports and exports that have been cleared by these carriers. · Initiate requests to appropriate carriers to receive import and export documents (per regulatory requirements) on clearances made on the company’s behalf. Qualifications: · High school diploma required; Associate degree preferred. · 2+ years relevant experience in aviation, repair station, or regulatory environment. · Advanced MS Office and document management system proficiency. · Knowledge of FAA/Part 145 requirements and quality system documentation is a plus. · Strong organizational, multitasking, and communication skills. · Attention to detail, reliability, and ability to work independently or as part of a team. · Knowledge of Incoterms®, HTS Codes, ECCN, and tariff classifications preferred. If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis, or any questions, feel free to contact me at . Equal Opportunity Employer/Veterans/Disabled Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit " target="_blank">. The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance Equal Opportunity Employer/Veterans/Disabled Pay Details: $30.00 to $35.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Company DescriptionGlobal Footprint, Local Impact: As part of the world's second-largest ER&D company, you'll join a network of 50,000 professionals across 30 countries, each contributing to impactful projects worldwide while benefiting from a close-knit community at a local level. Diverse Career Paths: With services ranging from specialist recruitment to cloud infrastructure and sustainability, Akkodis offers a multitude of career paths. Whether you're a software developer, data analyst, or sustainability expert, there's a place for your skill set. Commitment to Innovation: Innovation is our cornerstone. With continuous investments in analytics and market intelligence, we not only predict the future of technology – we create it. Your ideas and innovations will have the space to flourish. Continuous Learning and Development: The Akkodis Academy offers unrivaled opportunities for learning and professional growth, ensuring you remain at the forefront of your field. Our culture values continuous improvement, both for our company and for your career. Inclusive and Collaborative Culture: We believe in the power of diverse perspectives and collaborative work environments. At Akkodis, you'll find a community where inclusivity drives innovation and where every voice is heard. Our Evolution and Your Role in It Akkodis emerged from the strategic merger of AKKA Technologies and Modis in 2023, under the Adecco Group. This fusion created a powerhouse in digital engineering and technology, blending European engineering finesse with global technological capabilities. As we write our next chapter, your skills and vision will be instrumental in driving our continued success. Empowering the Future We're not just creating solutions; we're empowering industries to be more efficient, sustainable, and forward-thinking. Our work in industrial automation, product development, and custom software solutions is setting new standards in technology and engineering. Join the Akkodis Community At Akkodis, you're more than just an employee – you're a vital part of a community shaping the future. We're excited to see where your expertise can take us. Discover where you fit in our diverse range of opportunities and start engineering a smarter future with us today.Global Footprint, Local Impact: As part of the world's second-largest ER&D company, you'll join a network of 50,000 professionals across 30 countries, each contributing to impactful projects worldwide while benefiting from a close-knit community at a local level.\r\n\r\nDiverse Career Paths: With services ranging from specialist recruitment to cloud infrastructure and sustainability, Akkodis offers a multitude of career paths. Whether you're a software developer, data analyst, or sustainability expert, there's a place for your skill set.\r\n\r\nCommitment to Innovation: Innovation is our cornerstone. With continuous investments in analytics and market intelligence, we not only predict the future of technology – we create it. Your ideas and innovations will have the space to flourish.\r\n\r\nContinuous Learning and Development: The Akkodis Academy offers unrivaled opportunities for learning and professional growth, ensuring you remain at the forefront of your field. Our culture values continuous improvement, both for our company and for your career.\r\n\r\nInclusive and Collaborative Culture: We believe in the power of diverse perspectives and collaborative work environments. At Akkodis, you'll find a community where inclusivity drives innovation and where every voice is heard.\r\n\r\nOur Evolution and Your Role in It\r\n\r\nAkkodis emerged from the strategic merger of AKKA Technologies and Modis in 2023, under the Adecco Group. This fusion created a powerhouse in digital engineering and technology, blending European engineering finesse with global technological capabilities. As we write our next chapter, your skills and vision will be instrumental in driving our continued success.\r\n\r\nEmpowering the Future\r\n\r\nWe're not just creating solutions; we're empowering industries to be more efficient, sustainable, and forward-thinking. Our work in industrial automation, product development, and custom software solutions is setting new standards in technology and engineering.\r\n\r\nJoin the Akkodis Community\r\n\r\nAt Akkodis, you're more than just an employee – you're a vital part of a community shaping the future. We're excited to see where your expertise can take us. Discover where you fit in our diverse range of opportunities and start engineering a smarter future with us today.