Office Manager
il y a 5 jours
Villepinte
Paris, France | On-Site/Hybrid | Part-Time A growing international technology organisation is looking for an Office Manager to oversee daily site operations and ensure employees have a safe, efficient, and well-organised working environment. This is a highly visible role working closely with leadership, HR, finance, and external suppliers to ensure the smooth running of two company locations in France. What’s in it for you? • Key operational role supporting leadership and employees, • High level of autonomy and ownership of site operations, • International exposure working with teams across multiple countries, • Diverse responsibilities across facilities, EHS, IT coordination, and office services, • Stable role within an established international technology organisation, • Opportunity to influence workplace improvements and employee experience The Opportunity You will manage the daily operational activities of two corporate sites, ensuring the workplace is safe, compliant, and fully functional for employees. This role combines facilities management, administration, EHS coordination, and operational support, making it ideal for someone who enjoys variety and ownership. Key Responsibilities Include Site & Facilities Management • Oversee workplace operations including office spaces, services, and equipment, • Manage contracts such as utilities, leases, maintenance, cleaning, and reception services, • Coordinate suppliers and service providers and monitor service quality, • Support workplace projects such as office setup or infrastructure changes, • Manage office supplies and operational budgets Environment, Health & Safety (EHS) • Maintain EHS documentation and reporting metrics, • Support risk assessments and safety action plans, • Monitor safety equipment and compliance requirements, • Coordinate employee medical checks and emergency response training, • Assist with internal corporate audits and safety reporting Operational Administration • Track invoices, quotations, and service contracts, • Work closely with finance teams to ensure supplier payments are processed on time, • Maintain administrative systems and operational documentation, • Coordinate general services including reception, mail, and workplace facilities IT & Equipment Coordination • Maintain asset inventory (PCs, phones, tagged equipment), • Support onboarding and offboarding processes related to devices and phone lines Company Car Fleet • Manage vehicle assignments during employee onboarding and offboarding, • Coordinate vehicle renewals and documentation, • Ensure insurance and compliance documentation is up to date Your Background • Around 3-5 years of experience in office management, facilities management, or corporate site administration, • Experience coordinating suppliers, contracts, and operational services, • Comfortable managing administrative processes including invoices, budgets, and reporting, • Strong organisational and prioritisation skills, • Structured, proactive approach to problem solving, • Ability to work independently while collaborating with multiple departments, • Fluent French and strong English communication skills (international environment) Experience with site or facilities management and exposure to EHS processes would be advantageous. Who will succeed in this role? Someone Who • Takes ownership of the workplace and employee environment, • Is highly organised and comfortable managing multiple responsibilities, • Enjoys working with different teams and external partners, • Is proactive and solution-oriented, • Takes pride in maintaining a well-run, professional workplace Compensation & Benefits • Competitive salary (based on experience), • Stable long-term position within an international organisation, • Opportunity to take ownership of site operations and workplace experience, • Collaborative and supportive working environment Contact the recruiter managing this search for a confidential discussion.
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