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Assistant Company Secretary (Legal/Governance)

hace 3 días

Paris

Opportunity: Assistant Company Secretary (Paris based) Our employees are at the heart of what we do: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you are bringing this purpose to life alongside a passionate community. Feel empowered to learn and grow while being valued for who you are. At Intact Insurance (Europe) SA, we commit to supporting you in reaching your goals with tools, opportunities, and flexibility. It’s our promise to you. Who we are Intact Insurance (Europe) SA (is a subsidiary of UK based Intact Insurance UK Limited) is an expert specialty lines insure, protecting what makes businesses unique. Our deep understanding of the specialty insurance market is the foundation for our customised solutions, backed by targeted risk control and claims services. Our employees are passionate about providing insurance coverage that’s aligned to our targeted customer groups. Across Europe, our footprint includes offices in France, Spain, Belgium and the Netherlands, supported by a dedicated team of around 300 professionals. The opportunity Intact Insurance (Europe) S.A. is seeking an Assistant Company Secretary to lead the corporate secretariat function for its Paris-based insurance entity and its multi-jurisdictional branch network, including the corporate governance oversight of a new UK-regulated branch. This role reports to the Head of Legal & Company Secretary and includes responsibility for shaping and embedding governance practices across the organisation. The position is based in Paris with occasional travel to London and other EU branch locations. Some of the responsibilities include but are not limited to: A. Board & Committee Secretariat • Deliver full end-to-end governance support including agenda planning, Board pack preparation, minutes, and action tracking., • Maintain statutory registers, shareholder materials, signature authorities, and Terms of Reference., • Ensure Board documentation meets standards suitable for audit and regulatory review., • Act as primary liaison to Board and Committee Chairs, ensuring timely information flows and high‑quality governance materials. B. Governance for UK Regulated Branch • Working with UK colleagues, to develop and implement governance frameworks for the UK branch authorisation and supervision., • Create governance maps, committee structures and decision-making frameworks aligned with regulatory and corporate expectations., • Ensure ongoing compliance with UK regulatory expectations, including periodic reviews, attestations, and governance reporting. C. Corporate Governance & Entity Management • Draft and review corporate governance documentation, including resolutions and powers of attorney., • Manage governance for the Paris HQ and EU branches, ensuring consistency across jurisdictions., • Oversee lifecycle governance events (e.g., incorporations, dissolutions, changes in management, registered office updates)., • Handle notarisation, certification and apostille processes as required. D. Regulatory Governance & Documentation • Prepare governance documentation for regulatory filings, supervisory reviews, audits, and inspections., • Align governance documentation with French regulatory expectations and broader EU/UK requirements. E. Strategic Projects • Support governance‑related training initiatives, including DORA, CSRD/ESG governance, Dawn Raid preparedness, and other strategic regulatory programmes, ensuring consistent understanding and implementation across the organisation., • Coordinate and oversee governance deliverables for major transformation and restructuring projects. F. Cross-Border Stakeholder Management • Build strong relationships with key governance stakeholders to ensure alignment, transparency and effective decision‑making., • Liaise with senior executives, UK governance teams, branch managers and Group CoSec functions., • Collaborate with external counsel, auditors, and regulators across jurisdictions. Requirements and skills • Strong understanding of governance frameworks for regulated entities., • Knowledge of French corporate requirements, as well as EU/UK governance expectations., • Excellent drafting skills and ability to manage multi-jurisdictional governance., • Strong organisational skills with the ability to manage competing priorities., • Professional fluency in French and English; proficiency in another EU language an advantage., • High integrity, judgement and strong communication skills. Background & Experience • Legal, governance, or corporate secretariat background in regulated financial services., • Experience supporting Boards and senior executives across multiple jurisdictions., • Experience in a senior governance, CoSec or corporate legal role within an insurance or financial services organisation is strongly preferred. Summary This role requires a senior governance professional capable of leading high‑level Board support, overseeing governance frameworks across multiple European jurisdictions, producing regulatory‑grade documentation, and ensuring effective governance processes for a regulated UK branch, while operating within a Paris‑based headquarters. The successful candidate will play a key role in shaping Intact’s governance environment, ensuring both regulatory compliance and best‑practice corporate oversight across the European business. Why choose Intact We live our Values: We are committed to acting with the highest of ethical standards through our five core values: integrity, respect, customer driven, excellence and social responsibility. Our commitment to Diversity: Founded in our values, we see diversity as a strength and aspire to create an environment where everyone can be themselves, grow and succeed. Together, we will stand up for what’s right to build an inclusive society. Manage your Time: What you accomplish matters more than hours in the office. We are committed to creating a positive and supportive environment in which you perform your best. Our Time-Off and Flexible Work Arrangement options help foster a healthy work-life balance. Our promise to you Our Values are foundational to our success at Intact. You’ll make a difference every day when you live our Values, do your best work, are open to change, and invest in yourself. In return, we promise you support, opportunities and performance-led financial rewards in a flexible work environment where you can: • Shape the future: Help us lead an insurance transformation to better protect people, businesses and society., • Win as a team: Collaborate with inspiring people to do your best work every day and together, stand up for what is right., • Grow with us: Refresh and reinvent your skills, learn from our diverse teams, lift others up, and grow. About Intact As part of Intact Financial Corporation (IFC) – Canada’s largest Property & Casualty insurer, with nearly CAD$24 billion in annual direct premiums and a global team of 31,000 employees – we bring global strength, deep expertise, and a strong focus on customers. Intact Insurance Europe is part of IFC’s Global Specialty Lines business (GSL) which represents 3,500 professionals dedicated to more than 20 niche segments. GSL operates across North America, the UK, and Europe, and benefits from a strong international network covering over 150 territories – with clear profitable growth ambitions to reach $10 billion in operating DPW by 2030, performing at a sub-90 operating combined ratio. We’re specialists who go the extra mile, offering expert solutions, treating claims as a promise, and helping businesses manage risk and move forward. 4 out of 5 brokers recognize us as a trusted partner, valuing our specialized expertise, simplified multinational programs, local market knowledge, and reliable claims handling. Intact Insurance (Europe) S.A. is committed to ensuring that your privacy is protected, as the data controller, we take the necessary measures to ensure the security and confidentiality of the personal information it holds or processes in compliance with the General Data Protection Regulation (EU) of 27 April 2016 ("GDPR"), Loi n° 2018-493 du 20 juin 2018, relative à la protection des données personnelles and rest of related data protection regulations. The data you provide will be processed as part of our candidate selection process. The legal basis for this processing is our legitimate interest in considering your application. Unless you object, your CV will be kept for two years after our last contact with you. We may kept your data for the duration of the employment contract in the event of recruitment. Once your employment has ceased, your personal data will be only retained for as long as is necessary to satisfy any legal, accounting or reporting obligations. Intact Group companies and third-party partners may be recipients of your personal data when required. Sometimes your personal information may be sent to other parties outside of the European Economic Area (EEA) in connection with the purposes set out above. We will take all reasonable steps to ensure that your personal information is treated securely and in compliance with data protection regulations. In accordance with data protection laws, you have the right to access and obtain a copy of the data concerning you, object to the processing, have it rectified or deleted. All you have to do is write to the Intact Insurance (Europe) Data Protection Officer to the following address Intact Insurance (Europe) S.A. Edif. Torre Europa, Pº de la Castellana, 95 – Planta 19 28046 Madrid (SPAIN) or send an email to the following address . We will ask you to confirm your identity if we need to, we have one month from receiving your request to tell you what action we have taken.

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