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Positive Employment is currently recruiting for an Estates Administrator for our client a government organisation in Exeter. The successful post holder will co-ordinate and provide all aspects of technical and administration support to the Estates Services Unit, maintain the corporate Asset Management system and supervise the Property Records Officer and the provision of the corporate property records function. This role is a temporary contract initially for 6 months with the possibility to extend. This role is hybrid working with 4days in office - WFH on Fridays. Duties and Responsibilities but not limited to: • Provide full administrative and technical support to the Estates Services Unit to ensure the efficient day to day running of the Unit., • Take the lead responsibility for the day to day operation and further development of the corporate Asset Management system., • Produce rent, insurance, service charge and other fee invoices for commercially let properties., • Day to day management and supervision of the Property Records Officer and the corporate property records service., • Prepare and collate data and provide reports to the Finance Department to assist with budget monitoring., • Devise and develop, under appropriate guidance, revised systems and procedures as appropriate (and in particular initiatives to replace paper based systems) and to assist with their implementation., • Provide first point of contact for the Estates Unit and deal with routine enquiries., • Carry out such required corporate-based administration tasks for the Estates Unit to include raising of purchase orders, creditor invoice processing and preparation and sending out of debtors invoices., • Process valuation requests for Right to Buy applications to include: collating information received from Housing Services with appropriate valuation forms and plans and submitting to external valuers; monitoring progress of the valuations; returning completed valuations to Housing Services., • Process requests for land purchase and covenant relaxations by researching property ownership and carrying out initial administrative work to include consultation with Officers of other departments in accordance with protocols., • Provide training for all users of the corporate Asset Management system., • Provide training to Unit staff in Unit procedures and use of other corporate systems., • Ensure all administration work for the Estates Unit is undertaken in a timely manner so as to meet corporate deadlines., • Educated to GCSE standard with GCSE English and Maths Grade C or above., • NVQ Leve 2 IT qualification or similar (e.g. ECDL)., • Experience of Local Government (Desirable)., • Supervisory experience (Desirable)., • Experience of working in a property management environment., • Able to use Microsoft Office (Outlook, Word, Excel, Access)., • Knowledge of IT based property management systems or systems with similar skill requirements., • Audio typing/WP experience., • Knowledge of Landlord & Tenant Law (Desirable). Pay: £18.83 per hour Please note this role is within the scope of IR35.

Space Youth Services offer a wide range of youth sessions across Devon, providing safe, inclusive spaces for young people aged 11-19. Whether it's at a youth centre (open access), online youth centre, SEND sessions, LGBTQ sessions, their OFSTED registered school 'Chances' or street-based youth activities, they create environments where young people can engage, learn, and connect. Their activities give young people "somewhere to go, something to do, and someone to talk to." They operate from eight well equipped Youth and Community Centres across Devon, located in Bideford, Okehampton, Barnstaple, Tiverton, Exmouth, Exeter, Ottery St Mary, and Newton Abbot, as well as their alternative education school, Chances in Dawlish. They utilise a fleet of mobile youth buses to run their services and reach more young people. Over 3000 young people directly used their services in the last year. Many more thousands are supported through their support to over 40 other youth organisations They have approximately 100 dedicated staff, most of whom are part time. Their annual turnover is approx. £3.5m. They are now seeking to appoint a new independent Trustee and are looking for individuals who will rise to the challenge, be forward thinking and steer the future development of Space. Trustee Responsibilities for Space Youth Services: • Time Commitment: Attend a 2–3-hour evening meeting every other month and an annual strategy day., • Work closely with the Chair and other Trustees during your term., • Ensure Space follows its governing document and uses resources only for its stated objectives., • Contribute to setting policy, guiding the CEO, and evaluating organisational performance., • Also become a registered director of the company (limited by guarantee) via Companies House. For this role we are keen to hear from people who has senior level experience in the following sectors: • Human Resources, • Legal, • Finance, • Corporate or Commercial Business First time Trustees are welcome to apply for this role. As well as having a passion for the future for young people’s services, you will bring a determination to help drive organisational development and strategic direction in line with their charitable objectives. This is a rewarding role and represents a unique opportunity to be part of an exciting period of development for young people’s services across Devon and beyond. For further details and to apply, please send your CV to Sandy Hinks, Head of Charity Practice via quoting reference JO2630 Space Youth Services has retained Moon Exec Search to manage this campaign and are therefore unable to accept CVs from third party agencies. All CV’s and expression of interest received will be forwarded directly to Moon Exec Search for consideration

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