Studio Coordinator / Executive Assistant
4 days ago
London
Studio Coordinator / Executive Assistant Location: London, UK (Studio-based): 110 Gloucester Ave, NW1 8HX Hours: Part-time, 3 days/week — with potential to grow Reports to: Wren Loucks, Founder & Creative Director About Be-Kin Be-Kin is an interior design studio based in London. We work with clients to create considered, beautifully crafted spaces — and we’re growing. As our studio expands, we’re looking for a highly organised and client-focused individual to help us work at our best. The Role This is a pivotal role that sits at the heart of the studio. You’ll be the first point of contact for clients, the engine behind our day-to-day operations, and the person who ensures nothing falls through the cracks. Part executive assistant, part studio coordinator — you’ll keep our projects, people, and communications running smoothly so our creative team can focus on delivering exceptional design. Key Responsibilities Client & Communications Management • Act as first point of contact for new and existing client enquiries, • Manage client correspondence with warmth, professionalism, and timely follow-up, • Prepare proposals, contracts, and meeting notes, • Maintain and update our CRM / project management system Studio Operations • Manage the diary and scheduling for Wren Loucks and wider team, • Review project programmes and schedules with the design team, to ensure they are working efficiently., • Review the designers time sheets and deliverables, working with them to establish key objectives each month., • Ordering office supplies (paper, printing ink, etc.) as needed and coordinating with the cleaner and sub-contractors to keep the studio organised and tidy., • Organising supplier showrooms and CPD for the design team from time-to-time. Finance Support • Client Invoicing: Work with our finance team to raise client invoices and prepare monthly progress reports, • Project Budgets: Track project budgets and flag any variances to Wren Loucks, • FF&E: Liaise with the design team and finance team to organise the procurement of FF&E, maintaining tidy records., • Receipts and Records: Maintain organised records for the studio’s accountant What We’re Looking For • Previous experience in a creative, design, or interior/architecture studio environment (strongly preferred), • A natural communicator who is warm, confident, and professional with clients, • Exceptionally organised with strong attention to detail, • Proactive and self-managing — you take initiative rather than wait to be told, • Comfortable with project management tools (e.g. Asana, Excel, Harvest), • Familiarity with basic bookkeeping or invoicing tools (e.g. Xero), • Discreet, dependable, and a genuine team player Nice to Have • Experience in interior design, architecture, or a luxury/high-end creative sector, • Familiarity with Estimac/EstiPC, • Familiarity with InDesign, • An eye for design and an appreciation for beautiful spaces What We Offer • A creative, collaborative studio environment with a talented close-knit team, • Flexibility and genuine work-life balance, • The opportunity to grow with the studio as it expands, • A role where your contribution is seen, valued, and directly impactful How to Apply Please send your CV and a cover note (no more than a page) telling us why this role is right for you, and what you’d bring to Be-Kin. We’re less interested in a formal letter and more interested in hearing how you think and communicate — so write in your own voice. wren@be-kin.com