Procurement coordinator jobs in United Kingdom

Executive Assistant / Investor Relations Support (Maternity Cover) Progression to Office Manager (Permanent Potential) Sector: Hedge Fund / Financial Services Location: London/W-End Contract: Fixed-term maternity cover, with potential to convert to permanent Start Date: Immediate About the Role A leading London-based hedge fund is seeking a highly organised and proactive Executive Assistant to provide maternity cover with an initial focus on supporting the Investor Relations team. This role offers a clear progression path: following the completion of the maternity contract, the position will transition into a full Office Manager role with wider responsibility across the business. The ideal candidate will have experience supporting senior stakeholders within financial services, asset management, or a similarly fast-paced environment, and will be motivated by the opportunity to grow into a broader operational position. Key Responsibilities Phase 1: Maternity Cover – EA & Investor Relations Support/Office Coordinator • Provide comprehensive diary and inbox management for senior Investor Relations stakeholders., • Act as a key point of contact for internal and external communications, including investors and partners., • Coordinate complex international travel arrangements, itineraries, and expenses., • Prepare, format, and review IR documents, presentations, and meeting materials with high accuracy., • Support meeting logistics, including agendas, minutes, follow-ups, and video conferencing arrangements., • Maintain records, manage filing systems, and assist with compliance and operational processes., • Oversee office operations, facilities, and vendor/supplier management., • Manage office procedures, procurement, and workplace efficiency improvements., • Coordinate firmwide events, team offsites, and internal activities., • Serve as the main point of contact for operational queries and office-wide communications., • Support onboarding processes and contribute to employee experience and office culture., • Immediate availability or ability to start at short notice., • Proven experience as an EA within financial services or a similarly demanding sector., • Excellent organisational skills and the ability to manage multiple priorities effectively., • Strong communication skills and confidence interacting with senior stakeholders and investors., • High proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Proactive, self-sufficient, and able to anticipate needs independently., • Strong attention to detail and accuracy., • High levels of discretion, professionalism, and confidentiality., • Interest in or aptitude for office management, with the desire to grow into a broader operational role.

Role Overview Criterion Capital are seeking a Project Coordinator/Assistant Development Manager to support the delivery of projects from early briefing through to approvals and coordination. Criterion Capital are a privately-held real estate company based in London that owns, develops and manages a portfolio of prime commercial, residential and hotel properties. Key Responsibilities • Support senior staff in preparing client briefs and defining project requirements., • Carry out background research, including planning history, site constraints, and technical information., • Procure and coordinate specialist consultants (e.g., structural, M&E, ecology, fire, environmental)., • Prepare and manage Planning, discharge of planning Conditions, and Building Regulation submissions, and track progress., • Liaise with statutory bodies, utility providers, and external stakeholders., • Review design and consultant documents to ensure they meet project objectives., • Coordinate project information, documentation, and key deliverables., • Attend client, consultant, and internal meetings as a project representative. Requirements • Degree or HND in a relevant discipline., • 5+ years’ experience in construction project management or technical coordination., • Strong understanding of planning processes, design procurement, and construction best practice., • Knowledge of CDM regulations and Health & Safety requirements., • Strong IT skills, including Microsoft Office and MS Project., • Excellent communication, organisation, and attention to detail., • Proactive, motivated, and able to manage multiple priorities. If you are looking for a excellent position with a rapidly growing developer, please apply today for consideration

Office Coordinator – Europe Industry: Designer collectible pieces Location: Canary Wharf, London Job type: Full time, permanent Working Hours: 40 hours per week About POP MART Founded in 2010, POP MART is a market-leading entertainment company and a global champion of designer collectibles culture. Through global artist development, IP operations, and designer collectible culture evangelism, we have built an integrated platform covering the entire designer collectible value chain. Alongside our original and iconic IPs such as Molly, Hirono, Skullpanda, and LABUBU, POP MART collaborates with top-tier brands including Disney, Universal Studios, and Sanrio to create art collectibles featuring their iconic characters. POP MART has established a strong presence across key European markets, including the UK, France, Italy, and the Netherlands. As part of our strategic growth initiatives, we are expanding our retail network into additional high-potential markets across Europe, strengthening our brand's position in the region. For more information, please visit our website and LinkedIn Career page. What to Expect POP MART is a fast-paced company with a young and multicultural team where you can expect to: • Gain strong professional experience supporting a full spectrum of office and operational functions, • Work alongside teammates from different cultures in a collaborative and engaging environment, • Receive targeted training on internal systems, office tools, and operations workflows, • Play an active role in supporting the company’s growth across Europe Benefits POP MART offers our employees: • Selected POP MART collectibles as appreciation gifts every month, • Structured bonus/commission scheme aligned with company and individual performance, • Comprehensive training and development programs, • Regular team social events, • Paid rest breaks The Role and Candidate As part of our expanding European operations, we are seeking an Office Coordinator to ensure that our London office operates smoothly, efficiently, and in full alignment with internal and regional standards. You will oversee the day-to-day management of office supplies, equipment, vendor relationships, stock inventory, employee access systems, and administrative processes. You will also support internal and external partners, assist with office moves, and help maintain strong communication with our Headquarters in China. This role is critical in creating a welcoming, organised, and high-performing workspace for our teams, visitors, and external partners. Responsibilities Office Operations & Administration • Manage daily office operations to ensure a clean, organised, and efficient work environment, • Handle office equipment setup, maintenance requests, and troubleshooting with vendors, • Support internal and external office audits when required, • Serve as the main point of contact for HQ in China on administrative and operational matters Inventory, Supplies & Stock Management • Monitor, record, and manage office supplies, consumables, and pantry stock, • Maintain proper inventory tracking systems and ensure minimum stock levels, • Coordinate procurement, supplier evaluations, and price comparisons, • Oversee deliveries, stock allocation, and secure storage Payments, Invoices & Orders • Process invoices, payments, and purchase orders in coordination with Finance, • Track office-related expenses and prepare monthly reports, • Manage vendor contracts, renewals, and onboarding Access, Accounts & Compliance • Manage office access cards, visitor passes, and guest entries, • Handling new employee and departure processes align with Admin team's workflows, • Ensure compliance with internal security, data protection, and building regulations Visitors, Guests & Customer Experience • Welcome and register visitors, partners, and business guests, • Coordinate meeting room bookings, refreshments, and hospitality arrangements, • Support travel logistics when required Office Moves & Vendor Coordination • Assist in planning and executing office moves, expansions, or reorganisation projects, • Maintain strong relationships with internal teams, building management, and external moving agents • Coordinate quotes, schedules, and logistics for relocations Reporting & Documentation • Prepare regular administrative, inventory, and expense reports, • Update internal databases, filing systems, and office documentation, • Support the development of standard operating procedures (SOPs) for office management Event Management • Coordinate internal events, such as team gatherings, celebrations, and seasonal activities, • Manage event budgets, supplier relationships, and logistics, • Ensure event spaces are prepared and aligned with brand standards Key Requirements • Proven experience in office coordination, administration, or operations roles, • Strong organisational and multitasking abilities with excellent attention to detail, • Experience managing inventory, supplies, and vendor relationships, • Confidence in handling invoices, purchase orders, and reporting tools, • Professional communication skills, with the ability to liaise across teams and cultures, • Experience using office systems (e.g., Lark or similar platforms), • Familiarity with coordinating office moves is a strong advantage, • A proactive, solution-oriented mindset and the ability to work independently and collaboratively, • Fluency in English; Mandarin is an advantage but not required Your Application If this opportunity sounds exciting to you, please apply with your updated CV via “Apply Now” or email us at .

About Us: INTEC Energy Solutions delivers best-in-class services in Engineering, Procurement, Construction (EPC), Battery Energy Storage Systems (BESS), Development, Consultancy, and Operation & Maintenance, along with New Energy Solutions. With a globally experienced team, INTEC has managed over 190 projects and achieved an impressive installed and secured capacity of 3.9 GWp. Headquartered in the United Kingdom, INTEC also operates offices in Germany, Türkiye, Australia, New Zealand, Azerbaijan, Romania, and Mauritius, with plans for further expansion. Job Description Summary: The Document Control Coordinator (DCC) plays a critical role in ensuring the integrity, accuracy, and timely distribution of all project documentation. This position supports the successful delivery of utility-scale Solar PV and Battery Energy Storage System (BESS) projects by maintaining robust document control processes and acting as the central point of contact for all documentation-related matters. The role requires strong organizational skills, attention to detail, and the ability to liaise effectively with multiple stakeholders, including site teams, engineering, and project management. This role is based in London with the need to travel to site as and when needed. Key Responsibilities Document Control Management • Establish and maintain a structured document control system for all project documentation., • Ensure documents are correctly named, version-controlled, and stored in compliance with company and client standards., • Work closely with the Design & Engineering team to ensure technical documents reflect approved on-site changes., • Upload revised drawings and specifications promptly and notify relevant stakeholders of updates. Invoices Delivery Notes Inspection and Testing Reports Ensure accurate and timely submission of documentation to the central project management system. Audit & Compliance • Prepare documentation for internal and external audits, ensuring completeness and accuracy., • Generate regular reports on document status, outstanding actions, and compliance metrics., • Act as the primary liaison for document control queries between head office, site teams, and external stakeholders., • Provide administrative support to Project Managers for documentation-related tasks. Skills & Qualifications • Proven experience in document control within construction, engineering, or renewable energy projects., • Strong understanding of document management systems and version control processes., • Excellent organizational skills and attention to detail., • Proficiency in MS Office and document control platforms (e.g., Aconex, SharePoint)., • Ability to manage multiple priorities and meet deadlines under pressure., • Knowledge of Solar PV and BESS projects is highly desirable but not essential., • Willingness to travel to project sites when required., • A passion for sustainability and environmental solutions., • Candidate must have the right to work in the UK without restrictions., • Candidate must be willing to travel to site when required. Company Values: • Customer Orientation: We strive for the highest standards in all our projects and services, ensuring our clients receive the best possible solutions tailored to their needs., • Innovation: We embrace new technologies and creative solutions to drive progress in the renewable energy sector, constantly seeking ways to improve and innovate., • Adaptability: We are dedicated to creating eco-friendly solutions that minimize environmental impact, adapting to new challenges and opportunities in the industry., • Integrity: We conduct our business with honesty, transparency, and respect for all stakeholders, maintaining the highest ethical standards., • Sustainability: We believe in the power of teamwork and partnerships to achieve common goals, fostering a collaborative environment that promotes sustainable practices., • Reliability: We are committed to delivering consistent, dependable results, ensuring our projects are completed on time and to the highest quality standards. What We Offer: • Competitive salary package., • 28 Annual Leave Days (excluding Bank Holidays), • Opportunity to rapidly growing and leading global company in the renewable energy sector., • A dynamic and collaborative work environment., • Professional development and career growth opportunities., • The chance to make a significant impact on the future of clean energy. We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants from all backgrounds are encouraged to apply, as we value unique perspectives and experiences that contribute to our vibrant workplace. Join us at INTEC Energy Solutions and be part of a transformative era where we redefine energy for future generations. Together, we can create a sustainable and eco-friendly future

A high-end, international interior design studio is seeking a motivated and ambitious Procurement Coordinator to join their dedicated team.This is one of the top studios in the industry and offers scope for growth and development.Working closely with their friendly procurement team, you’ll contrib

We’re working with a highly respected, award-winning architecture practice to recruit a Senior Bid Coordinator for their London studio. This role is ideal for a creative and highly organised bid professional with a passion for architecture and design. You’ll play a key role in managing high-value and strategically important bids, working closely with partners and wider work-winning teams to deliver compelling, high-quality submissions. The opportunity As part of a collaborative and supportive bids team, you’ll take ownership of the end-to-end bid process, balancing multiple deadlines in a fast-paced environment. You’ll also contribute to longer-term work-winning strategy, continuous improvement, and the practice’s positioning within the industry. This is a great opportunity to combine project management, creativity, and strategic thinking within a progressive practice that values quality, innovation, and teamwork. Key responsibilities include: • Managing the full bid lifecycle for key and high-value opportunities, • Supporting the delivery of work-winning strategies across multiple sectors, • Building strong relationships with partners and senior internal stakeholders, • Producing high-quality bid and presentation materials using Adobe InDesign, • Ensuring accuracy, consistency, and compliance across submissions, • Maintaining bid libraries, CVs, case studies, and imagery, • Analysing bid outcomes to support continuous improvement, • Identifying and implementing process improvements and efficiencies, • Collaborating closely with business development and marketing teams About you: • Proven experience coordinating or managing bids, ideally within architecture or the wider built environment, • Strong Adobe InDesign skills and a good eye for layout and detail, • Excellent organisation and time management skills, • Confident communicator, comfortable working with senior stakeholders, • Able to manage multiple bids simultaneously under tight deadlines, • Experience with procurement portals What’s on offer: • Hybrid and flexible working, • Supportive culture with a strong collaborative ethos, • Excellent learning and development opportunities, • Comprehensive benefits package covering wellbeing and professional development If you’re a bid coordinator looking to step into a senior role within a well-regarded, design-led practice, we’d love to hear from you.

Production & Procurement Coordinator duties. Support the production team by organising materials, equipment, deliveries, and logistics for live projects. Production & Procurement Coordinator required for main contractor based in the Wandsworth area.

We are working on a great opportunity with our client, a growing and collaborative small design led studio at the forefront of sustainable procurement and supply.As they continue to grow, they’re looking for a Sales Coordinator to support their operations and procurement teams.In this role, you�

Position: Bid Administrator/Coordinator Location: North London Salary: up to £40k plus benefits The company Our client offers comprehensive management services to their housing partners, collaborating with individual landlords, corporate landlords, and institutional investors. They deliver trusted housing solutions that seamlessly integrate with their partner's needs, ensuring reliable and effective property management. The Role The Bid Coordinator will play a key supporting role in the development and delivery of winning bids across the business. The Bid Coordinator will work closely with the Bid Manager to coordinate all administrative, logistical and document control aspects of the bid lifecycle, from opportunity tracking through to submission and post bid reviews. This is an exciting opportunity to join the business at a pivotal stage of growth. You will help to establish and embed our bid management processes, maintain the bid library and knowledge base, manage deadlines and ensure that every submission is well organised, compliant and professionally presented. Main Duties & responsibilities Support the Bid Manager throughout the full bid lifecycle , from opportunity identification, qualification and document download to submission and post bid feedback Maintain the bid pipeline tracker, ensuring opportunities are logged, updated and monitored against deadlines Download, organise and maintain tender documentation from procurement portals, ensuring all relevant documents are available to the team Create and maintain bid folders, file structures and document naming conventions for each opportunity Support the completion of standard selection questionnaires, supplier registration forms and compliance documentation (e.g. Form of Tenders) Assist with formatting, proofreading and checking responses for accuracy, consistency and compliance Upload and submit final documents on e-tendering portals, ensuring all instructions, file limits and formatting requirements are followed precisely Manage the clarification process with the client including making sure the bid team are kept fully up to date with clarifications/document changes etc. Support teams to prepare for site visits and interviews including presentations and briefing on the team on the Bid Promises Manage any post submission correspondence with client team, through to conclusion Support the creation and maintenance of a central bid library, ensuring approved content (case studies, CVs, policies, templates and model responses) is current and accessible Maintain a register of mandatory company documents and certificates (e.g. insurance, accreditation's, ISO certificates, policies) and ensure they are always up to date for bid use. Skills & Knowledge Experience in a coordination, administration or support role, ideally within bidding environment Experience of using portals would be advantageous but is not essential. Excellent organisational skills, able to manage multiple deadlines, track progress and coordinate inputs from various stakeholders High attention to detail and accuracy, with strong document control and version management skills Strong written communication and proofreading ability, with good grammar and presentation Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint) and document formatting Familiarity with e-tendering portals and basic understanding of public sector procurement processes Proactive and solution-focused, with the ability to spot gaps or risks in documentation or process and raise them early Comfortable working under pressure and to tight deadlines. Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on 01474 850707. Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. TPBN1_UKTJ

An international interior design studio is seeking a motivated Procurement Coordinator to join their dedicated team. The role involves ensuring timely procurement, quality checks on payment terms, and managing installations.

A leading construction company is seeking a Technical Coordinator in Borehamwood.This role involves managing external consultants through project procurement, supporting the Project team, and engaging in inter-divisional rotations for a comprehensive understanding of business operations.A 2:1 Degree

A dynamic company in Wimbledon seeks a Purchasing & Logistics Coordinator to streamline operations. This role involves managing purchase orders, coordinating suppliers, and overseeing inventory and logistics.

A leading recruitment agency is seeking an experienced Purchase Administrator in Greenwich, UK.The ideal candidate will support purchasing functions, manage procurement records, and liaise with suppliers.With a minimum of 4 years' experience in construction procurement, strong organizational skills,