Property administration jobs in London

Title: Administrative Assistant - Sales Support Job Type: Full-Time At Life Stay, we are dedicated to providing high-quality living experiences. Our vibrant team is currently looking for an energetic and organized Administrative Assistant to support our dynamic sales team. This role is crucial for maintaining smooth operations and enhancing our community engagement through various administrative tasks, social media engagement, and content creation. Key Responsibilities: Assist the sales team with daily administrative duties to ensure efficient operations. Manage and update our CRM database with new client information and interactions. Regularly post updates and create engaging content on social media platforms to enhance our online presence. Conduct data research to keep the team informed about market trends and customer needs. Create captivating marketing content that represents our properties and services. Photograph our properties and capture our team in action for promotional use. Qualifications: Proven experience in an administrative role; experience in real estate or hospitality is a plus. Strong organizational skills with the ability to manage multiple tasks and deadlines. Excellent communication and interpersonal skills, with an extroverted personality suited for dynamic public engagement. Proficient in MS Office and experienced with social media platforms; familiarity with CRM tools. Creative skills in content creation and a keen eye for photography. A proactive learner eager to understand more about the real estate and hospitality industry. What We Offer: A supportive and vibrant team environment. Opportunities for professional growth and learning. Competitive salary and benefits package. A chance to be part of a company that values community and quality living experiences.

• Strong organisational skills with excellent time-keeping capabilities. • Strong communicator, both verbal and written. • Strong numerical abilities • Working as part of a team. • Strong IT / English capabilities. • Ability to produce highly accurate work. • Ability to take initiative. • Experience in Qube Software preferred not essential • In-putting invoices onto Qube/ Mail Merge documents on Qube • Audio Typing - minimum typing speed 70WPM • Liaising with Utility companies • Liaising with Contractors • Credit Control • Monitoring office supplies and reordering them as needed • Operating and overseeing the maintenance of office equipment, such as printers and photocopiers • Typing letters, reports and other business documents • Updating and maintaining records, both on paper and digitally • Making travel and accommodation arrangements for staff

Arranging regular servicing of equipment, such as, boilers, lifts, fire alarms etc. by liaising with nominated suppliers and ensuring relevant paperwork is logged onto our systems. Obtaining quotes for insurance, office equipment, hotel soft furnishings etc. as required. Placing job advertisements, dealing with new employee paperwork and ongoing employee matters Organizing staff training courses Arranging appointments and meeting including occasional minute taking Providing general clerical support to the senior management team as required. will be navigating between two areas (Paddington and the main office in perivale)

Join Us at JCF Property Management Ltd: Your New Career Awaits! 🌟 Position: Front-of-House Receptionist/Administrator 📍 Location: Putney, London 💼 Type: Full-time (with possible flexible hours) 💷 Salary: £26,000 - £28,000 per annum, dependent on experience About JCF Property Management Ltd We are a leading property management firm, proudly situated in the heart of Putney. At JCF, we're passionate about providing top-tier service to our clients and maintaining a welcoming, professional environment. We're on the lookout for a charismatic and detail-oriented Receptionist/Administrator to be the face of our company! Your Role With Us As the first point of contact, you will embody our commitment to outstanding service. Your day-to-day responsibilities will include: 📞 Handling incoming calls with a warm tone and efficiently directing them to the appropriate team members. 📬 Managing both incoming and outgoing mail, ensuring accuracy and prompt distribution. ✉️ Assisting our Property Managers with mail merges, proofreading, and dispatching correspondence. 🔑 Overseeing our key register system and coordinating with contractors. 📊 Maintaining and updating our property and client databases. 🎉 Welcoming clients and guests, preparing meeting spaces to create a great first impression. 🖊️ Keeping our office running smoothly, from stocking supplies to supporting our Accounts team with basic data entry tasks. We're Looking for Someone Who: 🌐 Is proficient with Microsoft Outlook, Word, and Excel, and skilled in mail merges. ☎️ Has a professional and friendly telephone manner. 🗣️ Boasts excellent communication skills, both verbal and written. 📅 Is highly organised and adept at managing multiple tasks. 🔍 Has a keen eye for detail and enjoys the precision of routine tasks. ✅ Is accurate and efficient with data entry. Why Join Us? At JCF, you'll be more than just an employee – you'll be an integral part of a company that values its staff and encourages growth and development. You'll enjoy a competitive salary, a supportive team environment, and a role where no two days are the same. Ready to make a great first impression every day? Apply now to become the face of JCF Property Management Ltd! We look forward to meeting you!

Job Title: Property Management Personal Assistant Location: Primarily remote, with occasional travel to Dubai Overview: We are seeking a dedicated and proactive Personal Assistant to support a busy Property Manager. This role will primarily involve remote work, with occasional travel to Dubai. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively. Responsibilities: Calendar Management: Coordinate and manage the Property Manager's schedule, including appointments, property inspections, and client meetings. Travel Coordination: Arrange travel logistics for property visits, conferences, and other business trips, with a focus on travel to Dubai. Client Relations: Serve as a point of contact for clients, responding to inquiries, scheduling appointments, and ensuring exceptional customer service. Property Administration: Assist with administrative tasks related to property management, such as lease agreements, rental applications, and maintenance requests. Financial Management: Support the Property Manager in financial tasks, including budgeting, rent collection, and invoice processing. Documentation: Maintain accurate records and documentation related to property listings, tenant information, and contracts. Communication: Facilitate communication between the Property Manager, tenants, contractors, and other stakeholders, ensuring timely and effective exchange of information. Research and Analysis: Conduct market research and analysis to identify potential investment opportunities, market trends, and competitive pricing strategies. Task Coordination: Coordinate various tasks and projects, delegating responsibilities to appropriate team members and ensuring deadlines are met. Miscellaneous Duties: Handle additional responsibilities and ad-hoc tasks as assigned by the Property Manager, demonstrating flexibility and willingness to contribute to the team's success. Remote Work: Enjoy the flexibility of working remotely for the majority of the time, with occasional travel opportunities. Travel Opportunities: Experience occasional travel to Dubai for property visits and business meetings, with all travel expenses covered. Competitive Compensation: Receive competitive compensation package commensurate with experience and performance. Professional Growth: Opportunities for professional development and advancement within the property management field. If you're interested in this exciting opportunity and meet the requirements outlined above, please submit your resume and cover letter detailing your relevant experience in property management. We look forward to reviewing your application!

We are looking for a full time receptionist to join our front of house team. We operate across several buildings in the Aldgate and Liverpool Street area and your role will be allocated at either of these. Your duties will include welcoming guests, answering calls, completing administrative work and above all else ensuring a positive visitor and tenant experience. We are looking for staff to work Monday to Friday, however weekend overtime may also be available. Staff are required to have an SIA Licence, however if you don’t currently have one we can provide the training on completion of your probation period. This is a monthly paid role.

We are seeking a highly organized and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will be responsible for providing administrative support and ensuring the smooth operation of our office. Responsibilities: - Perform general administrative tasks such as answering phone calls, responding to emails, and managing correspondence - Assist with scheduling appointments and coordinating meetings - Handle data entry and maintain accurate records - Provide support to other team members as needed - Handle data entry and maintain accurate records Skills: - Proficient in using Ms Office including Outlook, Word and Excel - Strong administrative skills with excellent phone etiquette and written correspondence - Knowledge of clerical procedures and data entry techniques - Ability to type accurately and efficiently - Highly organized with strong attention to detail This is a great opportunity for someone looking to contribute to a dynamic and small team in a professional office environment. If you meet the qualifications and are interested in joining our team as an Admin Assistant, please submit your resume for consideration. We look forward to hearing from you!

Property Management agency based in East Dulwich, we are looking for a conscientious, reliable, and diligent Office Administrator. Full time hours: 9.30am - 5.30pm / Monday - Friday Responsibilities/duties include (but not limited to); -Managing new and existing tenancies: including tenancy drafting, issuing rent increases, deposit registration/release etc - Actioning cancellation/bookings - co-ordinating maintenance/cleaning schedules - Ensuring property certificates are up to date. - Ensuring insurances, service contracts etc are up to date - Dealing and responding to email or telephone inquiries/queries from tenants, landlords and local authorities etc along with general ad hoc duties The ideal candidate will be able communicate effectively with a variety of people. Able to use their initiative and work under pressure on busy days. Must also be computer literate and proficient using Microsoft packages. Please apply if you think your are suitable for the position. Job Types: Full-time, Permanent Salary: £11.00-£12.00 per hour Schedule: 8 hour shift Monday to Friday

The Megaro Collection encompasses 3 distinctive hotels ranging from our 3* hotel The California, our 4* Boutique townhouse The Gyle, and our 5*property The Megaro. Each hotel offers a unique insight to life in one of London’s rising neighbourhoods and welcomes all guests to Argyle Square for an exceptional and personalised travel experience. We are looking to enlarge our family and are looking for an experienced Night Hotel Receptionist, ideally experienced with the role using Rezlynx (PMS system) – although not a must to be considered for the role. The receptionist will be working on-site 4 on 4 off (12 hrs shifts), monitoring security of the property, responding professionally and promptly to emergency situation; communicating urgent issues to line manager or manager on duty always maintaining a fast correspondence with guests, and assisting as promptly as possible. The ideal candidate will be passionate, well presented with great eye for details, and plenty of passion about customer service and guest journey. The role reports directly to the Night Manager and requires someone with superb organisation and communication skills. It is essential to ensure the department is adequately briefed at all times therefore communication is key. The Night Receptionist will: - Possess comprehensive knowledge of the company PMS system, Rezlynx. - Possess excellent presentation and interpersonal skills. - Skilled in checking arrivals lists, credit limit reporting and cash handling. - Knowledge of standard PC packages and computerized reservations systems. - Proficient in handling general clerical and administrative tasks. - Be flexible, will have great attention to detail. - Possess the ability to work independently. - Excellent command in English, both in oral and written. - Be extremely knowledgeable in regards to the company services, standards & products. - Commercially and financially astute. - Provide exceptional customer service and unforgettable experience. If you are looking for a vibrant, quirky operation, no need to look any further. Apply today and begin a new adventure with us.

We are a small real estate company in London, looking for and administrator/ Property Manager to carry out daily tasks, such as tenancy agreement Preparation, reference checks, responding to tenants queries, booking appointments and viewings, back office support, keeping the database up to date.

We are a Boutique Property Management Company currently expanding our asset base in Central London. We are looking for a well-organized candidate with experience in property lettings (short term and/or long term). The candidate should have a pro-active approach to property lettings and management. The candidate should be well-spoken, presentable, and you should be able use public transport or drive. There is an equal amount of time behind the desk as well as travelling between properties and sites in Central London. Key Requirements: • Excellent attention to detail and time management. • Ability to multi-task by employing effective time management strategies. • Self-motivated and pro-active, you enjoy working independently. • Exceptional verbal and written communication skills. • Expert communicator capable of effectively managing conflict and solving problems. Main Responsibilities • Administration of lettings process, including referencing and producing statement of accounts. • Organize check-in and check-out inventory inspections. • Answering general, maintenance and emergency phone calls, dealing with all general enquiries and resolving reported issues accordingly. • Be able to work under pressure and to tight deadlines. • Marketing and advertising properties in different portals. are a private landlords currently expanding our asset base in Central London. We are looking for a well-organized candidate with experience in property lettings (short term and/or long term). The candidate should have a pro-active approach to property lettings and management. The candidate should be well-spoken, presentable, and you should be able use public transport or drive. There is an equal amount of time behind the desk as well as travelling between properties and sites in Central London. Experience in property lettings (short term and/or long term) is essential. Key Requirements: • Excellent attention to detail and time management. • Ability to multi-task by employing effective time management strategies. • Self-motivated and pro-active, you enjoy working independently. • Exceptional verbal and written communication skills. • Expert communicator capable of effectively managing conflict and solving problems. Main Responsibilities • Administration of lettings process, including referencing and producing statement of accounts. • Organize check-in and check-out inventory inspections. • Answering general, maintenance and emergency phone calls, dealing with all general enquiries and resolving reported issues accordingly. • Be able to work under pressure and to tight deadlines. • Marketing and advertising properties in different portals.

About us Ackroyd Legal is an international law firm with its headquarters based in the City of London. We are one of the fastest-growing law firms in the UK and are looking to recruit highly ambitious Legal Interns who are hungry to succeed and match our growth ambitions. We have an exciting year coming up with many opportunities to make a name for yourself in one of the most respected industries in the world. Job spec Job Type: 3-month Internship program with the potential of a full-time placement + training contact for successful candidates. Initially you will be focusing on the property sector, helping people purchase or sell their homes while building relationships with key property investors, development companies and housing associations. Your time will be split between a telesales based role that will give hands-on experience in a fast-paced environment with many incentives on offer and also conducting legal administrative tasks. You will be working as part of a driven sales team who are looking to make a real difference in the property market and shadowing a solicitor to assist them with daily tasks. The role will involve having conversations with people that are ready to use a solicitor for their property transactions while assisting one of our solicitors with daily tasks. There will be no cold calling involved as every single potential client has expressed an interest to use our legal service and you will be responsible for pushing them over the line. The right person for this role will maintain a professional attitude at all times and full ongoing training will be provided. About you - Experience working in sales and understanding the conveyancing process is desirable, but not essential - Has a passion for law and looking to grow within the legal sector - Answering inbound enquiries and managing outbound new business - Confident, dynamic and an outside-of-the-box thinker - A self-starter with a positive can-do attitude and a true hunger for personal development. - Excellent English communication skills - Ability to work as part of a driven team Progression opportunities There will be plenty of opportunities to grow within your role and beyond. We are looking for the right person to offer them a training contract or progress into management within a few years as the firm undergo a number of positive changes and key partnership additions. The culture Many of our employees consider Ackroyd Legal as a fun and vibrant place to work. Our growth is aggressive and as such you will be part of a team that will be thinking on their feet and adapting smartly to changes and new opportunities. We do not operate as a typical law firm and as such have become a magnet for young and energetic lawyers looking to make a difference. We regularly arrange company wide incentives, staff outings and action packed activities evenings for all employees to attend. Hours Monday to Friday, 9:00am to 17:30pm Salary Travel expenses capped at £500 per month + commission only on 3 month internship program. A full time employment contract including a basic salary will be offered to all candidates who impress us during their internship. Location Aldgate, City of London HOW TO APPLY If this sounds like you, DM with your CV along with a message answering “Why should we hire you for this role?”

Position Descriptions: The Personal Assistant at Capital Investments will play a key role in providing comprehensive support to the Principal in both their personal and professional endeavors. This position requires excellent organizational skills, attention to detail, and the ability to handle a wide range of responsibilities. The Personal Assistant will serve as the principal point of contact for the Principal, managing their schedule, coordinating travel arrangements, handling paperwork, and facilitating effective communication with internal and external stakeholders. Responsibilities and Essential Duties: - Manage the Principal's schedule, ensuring appointments and meetings are efficiently organized. - Coordinate travel arrangements, including booking flights, accommodations, and transportation. - Handle paperwork and documentation, such as expense reports, contracts, and correspondence. - Serve as a liaison between the Principal and internal and external parties, facilitating effective communication and timely responses. - Assist in managing personal projects, such as property renovations or other lifestyle-related tasks. - Maintain confidentiality and discretion in handling sensitive information and maintaining the Principal's privacy. - Provide general administrative support, including filing, organizing documents, and managing office supplies. - Perform ad-hoc duties and errands as required by the Principal. Requirements: - Proven experience as a Personal Assistant or similar role, demonstrating strong organizational and multitasking abilities. - Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels. - High level of professionalism and discretion in handling confidential information. - Strong attention to detail and the ability to prioritize tasks effectively. - Proficient in using office software and tools, such as Microsoft Office Suite. - Flexibility and adaptability to meet changing demands and handle unexpected situations. Benefits: - Compensation: To be discussed. - Travel: Yes.

Job Description: Aarav Properties Ltd [Aarav] is a leading West London-based fast-growing real estate letting & property development company. We manage 250+ clients using numerous HMO properties across West London (Ealing, Southall, Greenford, Hayes & Hounslow). The job requires a person with multitasking skills, organisation skills, & good verbal & written British English language skills to work in our office to answer telephone and email queries & invoicing. The applicant must have good interpersonal & organisational skills, be confident in handling clients of different natures and demonstrate good telephone conversation flow & mannerisms even in stressful scenarios. The applicant must be well-spoken in English language and should have good verbal and written skills in English. A knowledge of the Indian language would be an added advantage but not essential. A person must have basic knowledge of the geographic locations of West London (Heathrow & around) areas and their respective West London councils. The applicant must have good computer skills like MS Word, and intermediate Excel skills, Intermediate Maths & good Bookkeeping experience, VAT calculations, email etc. Looking for an experienced person otherwise a training will be given to those who are taken as apprentices.

Knowledge in administration,coordination and team work skills , cad design, ability to bring written reports to the director and clients also prefereable with engineering qualifications and experience in working under adjusted schedules