Technical Business Analyst â ICT Projects
18 days ago
Belfast
JOB DESCRIPTION JOB TITLE: Technical Business Analyst ICT Projects RESPONSIBLE TO: Business Partner ICT Business Partner Leads ICT Projects JOB PURPOSE The post-holder will report directly to the ICT Business Partners and Business Partner Leads and will be required to work effectively with senior staff across the directorate and EA. The role will involve working closely within the ICT Projects Services team and with the ICT Head of Service to ensure successful programme delivery and support Business Analysts with requirements process mapping delivery and procurement on time and within budget. Define business requirements to support procurement exercises for new service delivery and report to relevant stakeholders. Analyse the market and identify suitable applications and ensure the Programme meets the application needs of the EA. Strong technology analytical and communication skills are must-have traits. To lead and manage workshops as required Report findings to stakeholders MAIN DUTIES AND RESPONSIBILITIES • Liaise with EA business areas to identify and document existing business processes within programme scope identifying gaps and proposing efficiencies where relevant., • Support the Business Partners to ensure all deliverables within Business Analyst function are managed effectively efficiently and within budget., • Working closely with Business Users project and technical teams to develop and enhance business processes drive improvement and ensure delivery of key business and systems projects., • To work closely with team members to ensure that all project requirements deadlines and schedules are on track. Assist with submitting project deliverables and preparing status reports as well as the proper execution of the Business Analyst Strand of said plans., • Identifying opportunities for process improvement to improve quality efficiency and/or value to support ICT projects in achieving the strategic and operational objectives of the directorate., • Manage risks that may arise within their area of responsibility and develop controls to mitigate them ensure any risks or issues are escalated appropriately before they develop into an issue., • Work closely with the PMO and Head of Projects to ensure that all project deliverables conform to the PM framework., • Provide the Business Partner and Business Partner Leads with project management support as required.Ensure that employees within the ICT Team are provided with clear structure strategies policies and processes for their system/service are implemented while maintaining the high standards of the Authority and any future challenges., • To assist with the development of process documentation (including process maps) business cases and procurement documentation to support the Business in achieving the strategic and operational objectives of their directorate., • To assist with gathering and understanding requirements development and management of requirements and functional testing., • To assist with the writing of functional specifications and use cases including detailed user and data requirements., • Modelling business data structures and integrations assessing and documenting current and future processes. Maintain and manage information record paper and reports on behalf of the Business Partner and Business Partner Leads., • Support the Business Partner and Business Partner Leads with the preparation for attendance at and actions arising from meetings as required., • Liaise with internal and external stakeholders across all EA Directorates as required., • Operate with EAs strategic direction relevant legislation industry best practice and other public sector policies and guidance at the core of delivery. Contribute to emerging developments as required., • Provide cover for the Business Partner when required.___Provide cover for the Business Partner when required. NOTES TO JOB APPLICANTS 1. You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant., 2. You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise., 3. The stage in the process when the criteria will be measured is outlined in the table below., 4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form., 5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role., 6. In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria. FactorEssential CriteriaMethod of Assessment Qualifications/ Experience Hold a third level qualification (UK Qualification and Credit Framework Level 4) or an equivalent or higher qualification relating to Business Administration Management Information Technology and have a minimum of two years demonstrable experience working in the field of Business Analysis. OR Have a minimum of five years demonstrable experience working in the field of Business Analysis. Shortlisting by Application Form Skills/ AbilitiesDemonstrable knowledge of MS office applications such as Excel Databases Powerpoint Visio used for documenting and reporting Shortlisting by Application Form Knowledge Have demonstrable experience of working to deadlines and multiple tasks simultaneously where you have made an impact within your role. Have demonstrable experience of understanding and documenting client requirements using a range of investigation techniques and analysis tools to define business problems/requirements. Have demonstrable experience of building and maintaining successful working relationships with internal and external stakeholders Shortlisting by Application Form Other The successful candidate will be required: to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion; OR be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion. Shortlisting by Application Form FactorEssential CriteriaMethod of Assessment Skills/ Abilities In line with ___In line with Interview KnowledgeProven effective decision-making and problem-solving skills. Excellent oral and written communication skills. Ability to successfully manage multi-priorities in a fast-paced and changing environment. Interview Values Orientation Evidence of how your experience and approach to work reflect EAs ethos and values. You will find information about our Values___Evidence of how your experience and approach to work reflect EAs ethos and values. You will find information about our Values___ Evidence of how your experience and approach to work reflect EAs ethos and values. You will find information about our Values Interview FactorDesirable CriteriaMethod of Assessment Skills/ Abilities Have demonstrable experience of workshop facilitation to define business problems/requirements. A proven ability to analyse business information and to apply innovation and initiative in solving problems through informed decision-making. Shortlisting by Application Form JOB DESCRIPTION JOB TITLE: Technical Business Analyst ICT Projects RESPONSIBLE TO: Business Partner ICT Business Partner Leads ICT Projects JOB PURPOSE The post-holder will report directly to the ICT Business Partners and Business Partner Leads and will be required to work effectively with senior staff across the directorate and EA. The role will involve working closely within the ICT Projects Services team and with the ICT Head of Service to ensure successful programme delivery and support Business Analysts with requirements process mapping delivery and procurement on time and within budget. Define business requirements to support procurement exercises for new service delivery and report to relevant stakeholders. Analyse the market and identify suitable applications and ensure the Programme meets the application needs of the EA. Strong technology analytical and communication skills are must-have traits. To lead and manage workshops as required Report findings to stakeholders MAIN DUTIES AND RESPONSIBILITIES • Liaise with EA business areas to identify and document existing business processes within programme scope identifying gaps and proposing efficiencies where relevant., • Support the Business Partners to ensure all deliverables within Business Analyst function are managed effectively efficiently and within budget., • Working closely with Business Users project and technical teams to develop and enhance business processes drive improvement and ensure delivery of key business and systems projects., • To work closely with team members to ensure that all project requirements deadlines and schedules are on track. Assist with submitting project deliverables and preparing status reports as well as the proper execution of the Business Analyst Strand of said plans., • Identifying opportunities for process improvement to improve quality efficiency and/or value to support ICT projects in achieving the strategic and operational objectives of the directorate., • Manage risks that may arise within their area of responsibility and develop controls to mitigate them ensure any risks or issues are escalated appropriately before they develop into an issue., • Work closely with the PMO and Head of Projects to ensure that all project deliverables conform to the PM framework., • Provide the Business Partner and Business Partner Leads with project management support as required.Ensure that employees within the ICT Team are provided with clear structure strategies policies and processes for their system/service are implemented while maintaining the high standards of the Authority and any future challenges., • To assist with the development of process documentation (including process maps) business cases and procurement documentation to support the Business in achieving the strategic and operational objectives of their directorate., • To assist with gathering and understanding requirements development and management of requirements and functional testing., • To assist with the writing of functional specifications and use cases including detailed user and data requirements., • Modelling business data structures and integrations assessing and documenting current and future processes. Maintain and manage information record paper and reports on behalf of the Business Partner and Business Partner Leads., • Support the Business Partner and Business Partner Leads with the preparation for attendance at and actions arising from meetings as required., • Liaise with internal and external stakeholders across all EA Directorates as required., • Operate with EAs strategic direction relevant legislation industry best practice and other public sector policies and guidance at the core of delivery. Contribute to emerging developments as required., • Provide cover for the Business Partner when required. NOTES TO JOB APPLICANTS 1. You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant., 2. You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise., 3. The stage in the process when the criteria will be measured is outlined in the table below., 4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form., 5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role., 6. In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria. FactorEssential CriteriaMethod of Assessment Qualifications/ Experience Hold a third level qualification (UK Qualification and Credit Framework Level 4) or an equivalent or higher qualification relating to Business Administration Management Information Technology and have a minimum of two years demonstrable experience working in the field of Business Analysis. OR Have a minimum of five years demonstrable experience working in the field of Business Analysis. Shortlisting by Application Form Skills/ AbilitiesDemonstrable knowledge of MS office applications such as Excel Databases Powerpoint Visio used for documenting and reporting Shortlisting by Application Form Knowledge Have demonstrable experience of working to deadlines and multiple tasks simultaneously where you have made an impact within your role. Have demonstrable experience of understanding and documenting client requirements using a range of investigation techniques and analysis tools to define business problems/requirements. Have demonstrable experience of building and maintaining successful working relationships with internal and external stakeholders Shortlisting by Application Form Other The successful candidate will be required: to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion; OR be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion. Shortlisting by Application Form FactorEssential CriteriaMethod of Assessment Skills/ Abilities In line with Interview KnowledgeProven effective decision-making and problem-solving skills. Excellent oral and written communication skills. Ability to successfully manage multi-priorities in a fast-paced and changing environment. Interview Values Orientation Evidence of how your experience and approach to work reflect EAs ethos and values. You will find information about our Values Interview FactorDesirable CriteriaMethod of Assessment Skills/ Abilities Have demonstrable experience of workshop facilitation to define business problems/requirements. A proven ability to analyse business information and to apply innovation and initiative in solving problems through informed decision-making. Shortlisting by Application Form