Travel assistant jobs in United Kingdom

IAP Psychological Lead When registering to this job board you will be redirected to the online application form. Please ensure that this is completed in full in order that your application can be reviewed. Job Title: IAP Psychological Lead Location: Elephant and Castle based within a residential setting, with regular travel to other services as required and our central office. Some work from home may be possible (to be discussed at interview). Please note that unfortunately, this service does not have step free access. Salary: £60,000 NHS Equivalent Band: 8B Shift Pattern: 37.5 hours per week, Monday to Friday between 09:00 - 17:00 About the Role A stimulating and rewarding opportunity has arisen for a IAP Psychological Lead a Forensic background. You will work alongside the Group Psychological Lead and other members of the team within our Independent Approved Premises (IAP) to deliver psychological services to residents and staff. In this role, you will apply your skills and knowledge in building new teams and expand our operational delivery within our IAP. You will play a strategic role in our organisational growth with new services, with a focus on shaping service delivery; offering specialist advice, supervising assistant psychologists and postgraduate research. Our IAP's support people who have left prison and are based within a residential setting to reintegrate into the community. They are given support and guidance to aid their reablement, resettlement and rehabilitation post prison. You will contribute towards them achieving goals necessary for their personal development and move on within the community. Key Responsibilities include: • Providing high quality psychological services, contributing to the delivery of Approved Premises aims as specified by the Ministry of Justice., • Ensuring all services are delivered in accordance with HCPC standards of conduct, performance and ethics., • Demonstrating clinical leadership by setting direction for the psychological service and driving high standards for quality, safety and ongoing improvement., • Exercising clinical responsibility for residents’ psychological care, showing skill and judgement in selecting appropriate assessments and interventions., • Consulting with other parties contributing to a resident’s diagnosis, formulation, treatment and risk management in the community., • Create opportunities to collaborate with peers including AP-based psychologists nationally and OPD pathway psychologists delivering services to APs., • Model and facilitate a welcoming and inclusive environment where everyone feels valued and respected. About You We are seeking a dynamic and compassionate Registered Psychologist with a strong clinical and forensic background to join our team. The successful candidate will be HCPC-registered with doctoral-level training and experience working with complex client groups. We’re looking for a proactive self-starter who thrives in a fast-paced, evolving environment. You’ll be an excellent communicator, able to convey complex and sensitive information with clarity and empathy. A team player at heart, you’ll build meaningful relationships, champion diversity and inclusion, and embody our values of compassion, empowerment, and innovation in everything you do. We're looking for: • Doctoral level training accredited by the HCPC in forensic, clinical or counselling psychology, • Experience working as a registered psychologist in the criminal justice system or forensic mental health setting, • Experience of the psychological assessment and treatment of clients presenting with a range of enduring mental health conditions, complex psychological difficulties and risks to self and others, • Experience working in a psychologically informed environment and providing informed consultation to others, • Ability to teach, train, consult, and deliver clinical supervision, • Understanding of criminology, psychology, and behavioural patterns, and how they link with different behaviours and engagement, • Ability to understand and apply safeguarding protocols as they arise, • Alignment with our values of Ambition, Empowerment, Inclusivity, and Transparency Please refer to the JDPS attached for more details on the vacancy and our requirements/key criteria. What we Offer • 25 days (Full time equivalent) annual leave, increasing with the length of service, • Employer Pension Contribution, • Eligibility to register with Blue Light Discount Card, • Access to discounted tickets for music events, shows, sports and more, • Reflective Practice regular sessions with a therapist provided by an external provider to support Mental Health and Wellbeing at work, • Training and Development, including access to courses, upskilling, and progression plans, • Employee Assistance Programme, including counselling, • Life Assurance Scheme, • Cycle-to-work scheme, • Annual Staff Awards, • EDI Ambassador programme About Social Interest Group (SIG) SIG is a not-for-profit organisation providing thousands of people with good-quality support and care in residential, drop-in centres, community floating support settings, probation settings, and hospitals. We do so across London, Brighton, Bedfordshire, Luton, Kent and Liverpool. Our goal is to transform lives through empowering change. We believe good care and support improves lives with the vision to create healthier, safer, and more inclusive communities. Join us on our mission to empower independence through trauma-informed solutions and dynamic partnerships that keep people out of prison, out of hospital, and off the streets. Want to know how we work? Watch our short Theory of Change video to see how we support people towards a brighter future: Theory of Change Further details can be found on our website here: Theory of Change - Social Interest Group - Social Interest Group. Additional Information Please note that this job advert may close early due to screening applications on an ongoing basis. We advise applying as soon as possible for your application to be taken into consideration at the early stages. Please note that as part of our process, we complete an enhanced DBS check, some roles may require further vetting. We encourage applicants from all backgrounds. Unfortunately, we are unable to provide sponsorship, please ensure you have full right to work in the UK prior to applying to our positions. Additional information on our company policies including Gender Pay, Equality and Diversity, Company Benefits and our Candidate Privacy Policy can be found on our website.

Job Title: Team Assistant Location: London – Canary Wharf (2 days per week in the office) Salary: £36,000 - £40,000 + Bonus + Strong Benefits Package Full-Time: Permanent Start Date: ASAP, can wait a few weeks for the right person Our client, a highly regarded financial services firm, are seeking a Team Assistant to support the team of Executive Assistants in the business and C-level stakeholders. The Role: As a Team Assistant, you will act as a gatekeeper, organiser, and trusted partner, ensuring the senior leader’s time is used effectively and business objectives are delivered seamlessly. This role is a hybrid of senior administrative duties and Executive Assistant support for the team of EAs. Key Responsibilities Include: • Complex diary and inbox management, scheduling and prioritising across multiple demands, • Acting as a key point of contact for internal and external stakeholders, managing all correspondence with professionalism and discretion, • Taking ownership of projects and tasks, ensuring follow-through and timely completion, • Coordinating travel arrangements locally and internationally, • Planning and organising meetings, events, and offsites, • Preparing high-quality documents, reports, and presentations, • Managing expenses and processing invoices, • Taking accurate meeting minutes and tracking action points, • Supporting with broader administrative tasks as required About You: • Ideally has demonstrable experience supporting C-suite or senior executives in a fast-paced environment, • Holds experience within financial services or another professional services environment, • Strong communication skills, • Exceptional organisational skills and attention to detail, • Is an excellent communicator, able to build strong relationships with stakeholders at all levels, • Thinks strategically about time management, prioritisation, and workload, • Has a track record of taking ownership of work and delivering tasks end-to-end, • Is highly trustworthy and discreet, with experience handling sensitive and confidential information Opportunity: • Opportunity to work closely with a C-Level Executive and gain exposure to senior leadership decision-making, • Collaborative, high-performing environment with a collaborative culture If this role is of interest, please apply below!

Owen Reed is looking for a Practice Team Assistant for a top law firm in London. This Practice Team Assistant opportunity is an excellent chance for an organised and proactive individual to join a highly respected firm on a 12-month fixed-term contract, providing first-class administrative and team support within a fast-paced professional environment. Hybrid Working This Practice Team Assistant role offers hybrid working arrangements alongside a collaborative and supportive team culture. The Role The successful Practice Team Assistant will provide comprehensive administrative support to fee earners, PAs and wider business support teams, ensuring work is completed accurately, efficiently and to a consistently high standard. The Practice Team Assistant will assist with document preparation, printing, scanning, filing and general administrative tasks, including support with bundles, engagement documentation and matter management processes. The Practice Team Assistant will also support billing administration, expense management, diary coordination, travel arrangements and meeting logistics. This Practice Team Assistant position will involve maintaining electronic and hard copy filing systems, assisting with new business intake processes, updating client records and supporting the wider team with day-to-day operational tasks. The Practice Team Assistant will be expected to manage competing priorities effectively while maintaining excellent attention to detail and client service standards. The Practice Team Assistant will work closely with colleagues across the firm and will play an important role in ensuring smooth team operations and effective communication across departments. Key Responsibilities • Providing high-quality administrative and team support to lawyers and PAs, • Assisting with printing, scanning, photocopying and document preparation, • Supporting the preparation of bundles, working papers and legal documentation, • Managing filing, archiving and document retrieval processes, • Assisting with billing administration, pre-bills and eBilling support, • Supporting expense claims, cheque requests and banking administration, • Coordinating travel bookings, meetings and event logistics, • Updating client information and internal databases, • Assisting with new business intake and compliance administration, • Providing general office and team support as required Skills & Experience The ideal Practice Team Assistant will possess strong organisational skills, excellent communication abilities and a proactive approach to work. Candidates for this Practice Team Assistant role should demonstrate: • Previous administrative experience within a professional services environment preferred, • Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint, • Excellent written and verbal communication skills, • Strong attention to detail and proofreading ability, • Ability to manage multiple priorities and meet deadlines, • Professional and collaborative approach to teamwork, • Strong time management and organisational skills, • Typing speed of at least 45 wpm with high accuracy preferred

Role Description We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office. Key Responsibilities • Oversee daily office operations and maintain a professional, well-organised environment, • Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries), • Act as the first point of contact — handle calls, emails, and correspondence in English and Russian, • Draft, translate, and proofread documents, reports, and presentations, • Organise meetings: prepare agendas, take minutes, follow up on action items, • Maintain confidential physical and digital filing systems, • Assist with special projects and personal errands for the principals as required Qualifications • Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required, • Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment, • Exceptional organisational and time-management skills with strong attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • High level of integrity, professionalism, and discretion in handling sensitive information, • Excellent interpersonal skills and ability to work independently in a fast-paced environment

Based in the West End / Charing Cross Hybrid working – 4 days in the office Executive Assistant to MD's and Legal Team An exceptional opportunity has arisen for a highly driven and forward-thinking Executive Assistant to support four Managing Directors and the wider legal team within a dynamic and fast-paced financial services environment. This is a highly visible and diverse role, offering an exciting opportunity for a high-calibre EA to elevate their career within a collaborative and high-performing team. Working closely with senior stakeholders across the business, you will play a pivotal role in ensuring the seamless running of a busy and high-performing function. We are seeking a true “superstar” Executive Assistant — someone polished, proactive, and exceptionally professional, with the ambition, resilience, and commercial awareness to succeed and develop within a legal and corporate environment. The successful candidate will be confident managing competing priorities, anticipating needs before they arise, and building strong relationships at all levels. This is an outstanding opportunity for an experienced EA who is eager to make a meaningful impact while working at the heart of a respected and ambitious organisation. Key Responsibilities • Extensive diary and inbox management across multiple senior stakeholders, • Coordinating complex meetings, international travel, and schedules, • Acting as a key point of contact for senior internal and external stakeholders, • Preparing presentations, documents, reports, and meeting materials, • Supporting wider team coordination and administrative processes, • Building strong relationships across the business and acting as a trusted partner to the leadership team, • Assisting with ad hoc projects and contributing to initiatives within the EA community, including social and engagement committees The Ideal Candidate • Meticulous attention to detail with exceptional organisational skills, • Proven experience supporting senior executives within a fast-paced corporate environment, • Highly articulate with excellent written and verbal communication skills, • Calm under pressure with the ability to prioritise effectively, • A polished and professional ambassador for the business, • Proactive, solutions-focused, and capable of operating with discretion and confidentiality, • A genuine interest in developing within a legal EA capacity and taking on broader responsibilities over time Salary will depend on experience.

We are seeking a proactive, highly organised, and professional Executive Assistant to provide first-class secretarial and administrative support to a small group of partners within the Commercial Real Estate team of a High end West End Law Firm. This role requires someone who thrives in a fast-paced, high-pressure environment and can adapt to different working styles while delivering exceptional support. The successful candidate will play a key role in ensuring partners operate efficiently by managing complex administrative tasks, coordinating business activities, and maintaining strong client relationships. You will work closely with partners, clients, and internal teams to support the delivery of high-quality service standards across the department. Reporting to the Secretarial Team Leader, this position requires flexibility, strong judgement, and the ability to manage competing priorities effectively. Some flexibility around working hours will be expected. Key Responsibilities • Act as a professional and client-focused ambassador for partners, both internally and externally., • Proactively manage complex diaries, meetings, appointments, and associated logistics to ensure schedules run smoothly., • Anticipate and resolve diary conflicts and prioritise urgent matters appropriately., • Manage partner inboxes where required, including drafting responses, escalating urgent matters, and coordinating follow-up actions., • Support financial and compliance processes, including billing coordination, matter management, and chasing outstanding payments., • Coordinate WIP and billing meetings, ensuring deadlines are met in collaboration with the wider department and finance teams., • Take ownership of administrative tasks and deliver work accurately within deadlines., • Build strong working relationships with partners and establish effective working practices., • Arrange regular planning meetings with partners to review priorities, schedules, and client commitments., • Identify and implement operational improvements and best practices to enhance efficiency., • Attend meetings, prepare minutes, and follow up on agreed actions where required., • Work closely with Marketing & Business Development teams to coordinate events, seminars, conferences, and client activities., • Organise end-to-end travel arrangements, including itineraries, accommodation, visas, and currency requirements., • Develop a strong understanding of the team’s clients, priorities, and business objectives., • Act as a positive role model within the team and contribute to continuous improvement initiatives., • Build and maintain effective relationships with internal and external stakeholders. Candidate Profile • Previous experience in an Executive Assistant, PA, or senior administrative support role, ideally within a professional services or legal environment., • Strong organisational and time-management skills with the ability to manage multiple priorities., • Excellent communication and interpersonal skills., • High attention to detail and strong problem-solving abilities., • Commercial awareness and confidence handling confidential and financial information., • Proactive, adaptable, and capable of working independently., • Strong IT skills and confidence using Microsoft Office and business systems., • Ability to remain calm and professional under pressure. The role will offer excellent benefits and hybrid working. For further information please contact Ella Britton

We are seeking a highly organised and professional Office Manager with proven Personal Assistant experience to support two Co-CEOs while taking full ownership of the day-to-day operations of a busy, 100-person office. This position is ideally suited to an individual who has operated within an SME or start-up environment and is confident managing both office infrastructure and executive support in a fast-paced, evolving business. The Role This is both an office management-focused and PA position. You will be responsible for creating and maintaining a well-run, efficient, and professional workplace, ensuring that both employees and leadership are fully supported. Key Responsibilities • Lead and manage all aspects of office operations for a 100-person team, • Ensure the office environment is organised, fully resourced, and operating efficiently at all times, • Manage suppliers, facilities, and office budgets, • Oversee health & safety, policies, and workplace standards, • Coordinate internal events, team activities, and company-wide initiatives, • Identify and implement process improvements to support business growth, • Provide PA support to the Co-CEOs, including diary management, travel coordination, and meeting organisation, • Act as a central point of contact across the business Candidate Profile • Strong experience in Office Management, alongside PA/EA support within an SME or start-up environment, • Ideally degree educated or equivalent, • Highly organised with excellent attention to detail and the ability to multitask effectively, • A confident, well-spoken communicator with a professional presence, • Proactive and solutions-focused, with the ability to take ownership of responsibilities, • Comfortable operating in a fast-paced, hands-on environment, • A collaborative individual who enjoys being office-based and contributing to company culture Why Join • Take ownership of a key operational function within a growing business, • Work closely with senior leadership and have a visible impact, • Be part of a scaling organisation with ambitious growth plans, • Join a collaborative and people-focused team If you are an experienced Office Manager with strong PA capability looking for a broad and influential role, we would be pleased to hear from you.

Administrative Assistant | US Law Firm | Growth Role! Working hours: Monday-Friday, 09:00-17:30 Hybrid working: Office-based role Location: City of London Salary: £35k-£40k Are you a highly organised and proactive individual looking to join a leading US law firm? This is an exciting opportunity to join a prestigious firm as an Administrative Assistant, with structured training and development and an opportunity to grow your legal career! This role offers excellent exposure across administrative, secretarial and client-facing functions, making it the perfect foundation for a long-term career in the legal sector. In this role, you’ll play a key part in supporting lawyers and firm staff, ensuring the smooth running of busy teams. Your ability to stay organised, manage competing priorities, and deliver high-quality work will be essential. Key responsibilities include: • Assisting with overflow PA work - managing diaries, scheduling meetings, and coordinating travel, preparing documents, • Supporting reception and client services, including event coordination, • Maintaining accurate filing systems and records, • Assisting with billing, expenses, and time entry, • Assisting senior staff with general administration, • Communicating effectively with clients and stakeholders What we’re looking for: • Minimum 6 months of administration experience in a legal or professional services environment, • Positive attitude with a proactive mindset, • Strong organisational skills, • Excellent communication and teamwork skills, • A willingness to learn and develop within a legal environment, • Strong IT skills, including Microsoft Office Why join this firm? You’ll be joining a globally recognised law firm known for its collaborative culture and commitment to developing early-career talent. With structured training, hands-on experience, and clear progression opportunities, this role provides an excellent stepping stone for a long-term legal career. If you’re looking to build your career in a professional, fast-paced environment, we’d love to hear from you. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

We are looking for an organised and proactive Personal Assistant looking to work within a financial services business that has a brilliant reputation in the market as well as in reviews from their own staff? The Associates Global is seeking an experienced Personal Assistant to support our CEO where you will be a part of a friendly, collaborative team with a low staff turnover and a culture that values openness and teamwork. This is a role where the team work together deliver and although you will report to C-Level exec (who is energetic and dynamic) you will work with the other PA’s to ensure the business is looked after. The role is Based near Liverpool street and requires 3 days a week in the office. This is a 12 month Fixed term contract. About the Role As a Personal Assistant, you will provide essential secretarial and administrative support to the executive team. The role requires a strong work ethic, excellent organisational skills, and the ability to manage multiple tasks efficiently. You’ll play a key part in ensuring the smooth running of diaries, meetings, and general office administration, while also supporting team events and contributing to our positive workplace culture. What You’ll Do • Diary Management: Oversee and coordinate busy diaries using Microsoft Outlook, arrange meetings and resources, and ensure timely preparation for all appointments and trips., • Meeting Support: Set up meetings, arrange IT and equipment, prepare and distribute documentation, and assist with minute-taking., • Administrative Assistance: Manage correspondence (emails, letters, memos), compile and bind marketing materials, support Town Hall meetings, and provide administrative help to the CEO’s direct reports., • Office Administration: Maintain filing systems, coordinate with Group colleagues, assist with internal events, and manage signature collation and regulatory report submissions., • Support governance processes, including document approvals and execution (e.g. deal documentation and signatures)., • Travel Coordination: Arrange UK and international travel, handling all aspects of booking and logistics., • Lead end-to-end delivery of internal and client events, including town halls, off-sites, conferences and Senior stakeholder engagements., • Manage logistics, suppliers, client gifting and budgets, ensuring cost control and high-quality execution., • Oversee on-the-day delivery, issue resolution and post-event follow-up to ensure continuous improvement. Why Join • Low Staff Turnover: Our team members stay with us because we foster an open, supportive, and inclusive environment where everyone’s contributions are valued., • Friendly and Collaborative Team: You’ll join a group of professionals who believe in working together, sharing success, and supporting one another., • Hybrid Working: We require team members to be in the office three days a week, with flexibility on the remaining days., • Excellent Location: The office is located in the heart of London, a short walk from Liverpool Street Station., • Career Growth: We encourage ongoing development, feedback, and training opportunities. What We’re Looking For • 2-3 years’ experience in a similar PA role, ideally within a professional services or financial environment., • Strong written and verbal communication skills, with a methodical, detail-oriented approach and a flexible attitude., • Excellent skills in Outlook, Word, and intermediate competency in Excel and PowerPoint., • Proactive, organised, and able to handle multiple priorities to deadline., • Commitment to the highest standards of integrity, compliance, and customer outcomes. How to Apply If you’re ready to bring your PA expertise to a welcoming team where your skills and outlook will be valued, we’d love to hear from you.

Legal PA - US Law Firm Liverpool Street £40,000 – £45,000 + Excellent Benefits Are you looking to take the next step in your career? An award-winning US law firm, just a stone’s throw from Liverpool Street station, is seeking a proactive and adaptable individual to join their highly-regarded London team. Whether your background is in corporate or litigation, the firm is open-minded – what matters most is your attitude and willingness to learn. You’ll be working alongside high-performing lawyers in a collaborative and fast-paced environment, supporting them with a wide range of executive and legal admin duties. What you'll be doing: • Providing high-level support to Partners and Associates, including diary management, travel coordination and meeting scheduling, • Preparing, proofreading and formatting legal documents and correspondence, • Liaising with clients and internal departments to ensure seamless communication, • Managing billing and time entry processes, • Assisting with ad hoc projects and supporting broader team needs as required What they're looking for: • Previous experience as an Executive Assistant or Legal PA or Legal Secretary in a law firm (corporate or litigation), • A positive, can-do attitude and a genuine eagerness to learn and grow, • Excellent communication and organisational skills, • Strong attention to detail and the ability to juggle multiple priorities, • Tech savvy with good knowledge of Microsoft Office Suite Why apply? • Join a prestigious US firm with a reputation for excellence, • Supportive and inclusive culture with a focus on personal development, • Modern offices in a prime City location, • Competitive salary and generous benefits package If you're looking for a firm that will invest in your future and offer exposure to high-quality international work, apply today to find out more.

The Company: A well respected and professional Financial Planning firm with ambitious growth plans. The Role: The Executive Assistant will provide administrative, organisational, and strategic support to ensure the CEO's time is optimised and the business runs smoothly. This role requires exceptional discretion, professionalism, and the ability to operate with initiative and foresight in a fast-paced, entrepreneurial environment. The Executive Assistant will manage and coordinate the CEO complex diary, schedules, and travel arrangements, as well as inbox management. Prioritise and filter requests for the CEO's time, ensuring alignment with the Financial Planning firm’s business priorities. Ensure the CEO is briefed ahead of key engagements and anticipate their needs, providing proactive solutions and support. Handle confidential information with the highest level of discretion operational support. The Executive Assistant will prepare letters, high-quality documents, presentations, and reports for meetings as required. Organise and provide support for Board meetings, executive committees, executive offsites, key client engagements and other key business meetings where required. The Executive Assistant will build a strong working relationship with CEO reflecting a collaborative and trusted style. The Candidate Previous experience as a PA/EA at C-Suite level, ideally within financial services, professional services, or certainly a fast-paced growth business - corporate environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.

Legal EA at Magic Circle Law Firm Prestigious Magic Circle law firm is seeking to hire a new proactive Legal EA to primarily support a long-established Senior Partner. • Very Generous Salary, • Competitive Employee Benefits, • Hybrid Working, 3 days in the office, • Exciting client facing dynamic role Legal EA at Magic Circle Law Firm responsibilities include: • Provide extensive and complex diary and travel management across multiple time zones., • Complex, high-volume billing support, • Inbox management, Diary management, Matter support, • True EA-level experience, • Adaptable and flexible — able to support multiple stakeholders if required, • Ability to work with high autonomy and manage competing demands independently, • Comfortable in a very busy, client-facing environment with high expectations Legal EA at Magic Circle Law Firm experience includes: • Senior level Legal PA / Legal EA experience gained from a recognised law firm., • Provide core EA competencies and billing familiarity, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion., • A high level of discretion in handling confidential information., • Experience supporting very senior executives, in an Executive Assistant role., • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings., • A high level of proficiency with the MS Office suite.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

A fast-growing InsurTech business in the heart of the City is looking for a highly organised and proactive Personal Assistant to support two key members of the leadership team — the Chief Marketing Officer and Chief Product Officer. This is a fantastic opportunity to join an ambitious, collaborative company at an exciting stage of growth, where you’ll play a central role in keeping the business running smoothly and making a genuine impact across the organisation. Salary: Up to £55,000 + bonus Working pattern: Hybrid (3 days office / 2 days home) The Role Working closely with senior leadership, you’ll provide seamless day-to-day support in a fast-paced and varied position. This role would suit someone who thrives on being one step ahead, enjoys building relationships, and loves bringing structure and organisation to a busy environment. Key Responsibilities • Managing complex diaries and ever-changing schedules, • Coordinating meetings and booking meeting rooms, • Preparing and distributing meeting documentation and materials, • Organising UK and international travel, including detailed itineraries, • Processing expenses efficiently and accurately, • Researching and booking venues for lunches, dinners, and corporate events, • Supporting the planning and delivery of client and internal events, including catering and guest coordination, • Acting as a key point of contact for existing and prospective clients, • Assisting with the preparation of presentations and business materials, • Managing incoming post and courier arrangements, • Providing wider administrative support across the business as needed About You We’re keen to speak with experienced Personal Assistants who have supported senior stakeholders within insurance, financial services, or another regulated corporate environment. You’ll be someone who: • Is confident working in a fast-paced, high-performing environment, • Has exceptional organisational skills and attention to detail, • Builds strong relationships easily and communicates professionally, • Enjoys working as part of a close-knit and growing business, • Takes initiative and is always willing to go the extra mile In return, you’ll join a forward-thinking business with a supportive culture, strong growth plans, and the chance to truly add value and shape your role as the company continues to expand! Please apply today to be considered.

Executive Assistant to the Chief Marketing Officer Mobile games/ Scale-up London/ Full time/ £70k plus benefits “Ready to press start on your next big career move?” They’re not just making games, they’re building worlds My client is looking for an exceptional Executive Assistant to become a trusted partner to the CMO. This is far more than a traditional EA role. You’ll be at the heart of a fast-moving, high-performing environment, helping the CMO stay focused, organized, and operating at their best. From managing complex schedules and international travel to coordinating strategic meetings and supporting key initiatives, you’ll play a critical role in keeping everything running seamlessly. Ideal Background: • Previous experience working in a fast-paced sector environment such as tech, scale-ups, gaming, hospitality or similar., • 3+ years of experience supporting senior executives, • Advanced proficiency in Microsoft Office and Google Workspace, • Strong attention to detail and ability to multitask effectively Note: We have been retained as an exclusive recruitment partner on this search and all applications will be reviewed by a human eye. Unfortunately, due to a high volume of applicants, we are unable to respond to everyone. We will get in touch if you are successful in your application.

Adrian Lee & Partners is a world leader in the area of active asset and currency management with over $20 billion in assets under management. It is an independent investment management firm owned by its investment professionals. This exciting role will be based in the firm’s London office, in Mayfair. POSITION DESCRIPTION: Executive and Personal Assistant to CIO · Personal travel and events · Property management · Errands · Filtering and fielding calls and emails · Diary management · Scheduling global travel plans Office Manager · Manage day to day running of office facilities · Meeting and greeting clients · General ad hoc administration and office management duties · Assistant Compliance Officer Marketing / Social Media Assistant · Production of marketing materials CANDIDATE: The firm is seeking a polished and proactive EA with; Ø Excellent written and verbal communication skills Ø Strong administration skills Ø Ability to be flexible, diplomatic and discrete Ø Energetic with good work ethic Please send cover letter and curriculum vitae in the strictest confidence to: ciara.flynn@aleepartners.com We are committed to fostering an environment of inclusivity and equal opportunity within our organisation. Applicants from all backgrounds and perspectives are encouraged to apply, regardless of meeting all listed requirements. If you require any accommodations for this role, please let us know and we will endeavour to accommodate your needs. No agents at this stage please. For more information on the firm please visit www.aleepartners.com.

HAIL Partners is working with a high-performing Private Equity firm who are seeking an IR Assistant to support the Investor Relations team with IR-related activities, as well as provide EA support to the Head of Investor Relations. This position is a 14-16 month FTC. This is an Investor Relations EA position supporting a Partner who leads Investor Relations activity, as well as running IR related activities with the broader team. This will be a busy, high demand role requiring strong attention to detail and the ability to thrive in an organised, fast paced environment. Role Responsibilities: • Senior EA Support: Managing busy schedules and communications across multiple time zones, • Global Roadshows: Coordinating complex, senior-level roadshows and investor days, • Travel Management: Arranging international travel, with attendance at AGMs and Investor Days as required, • Updating pitch decks and investor meeting materials, • Maintaining CRM with relevant information, • Supporting on the AGM and other IR related events Role Requirements: • Strong working knowledge of Investor Relations, • Minimum 4 years' experience as an Executive Assistant, • At least 1 year's experience as an EA within an Investor Relations team, • Experience within Private Equity or similar environment

Our client is a leading global private bank for HNW and UHNW families. They are hiring a 12 month FTC Executive Assistant & Events Co-ordinator. Key responsibilities include; provide full administrative support to the CEO of the UK business, act as ‘gatekeeper’ including complex calendar management and prioritisation, proactively manage the CEOs in-box, filter/prioritise all calls, coordinate travel arrangements, handle confidential information, interact with clients and business partners, manage expenses, undertake event co-ordination tasks from planning to execution including identify suitable venues, visit sites, handle invitations and manage RSVPs, attend prep calls with stakeholders, oversee venue set-up, final preparations and manage operational logistics on-site including guest registration and overall attendee experience. The successful candidate will be immediately available, they will possess previous EA experience, ideally gained in private banking or the broader financial services industry, advanced knowledge of MS Office, the ability to prioritise and multi-task under pressure, excellent verbal and written communication skills, good initiative, they will be conscientious, detail-orientated and well organised. Some previous exposure to event co-ordination is desirable.

ROLE OVERVIEW // We are recruiting for a proactive and highly competent Executive Assistant to join the Tax department, based at the firm’s Head Office in London. The role is to work Monday to Friday, 9.30am to 5.30pm (although as with all client-led industries a degree of flexibility is required), alongside a team of two Executive Assistants. The successful candidate will provide professional and client-focused support to a varied allocation of fee earners, undertaking complex tasks and projects, providing transactional support and playing a critical role in managing all routine and daily administrative tasks. This role is an excellent opportunity for someone who is sufficiently experienced to influence stakeholders, build strong working relationships, and is keen to provide an exceptional service working within a challenging and demanding environment. KEY RESPONSIBILITIES // The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. • Act as gatekeeper for all fee earners/managers (e.g. take and share messages, manage expectations of callers, pass queries on to other fee earners/managers on the client team where appropriate)., • Use initiative to manage email accounts and to develop and maintain systems to promote efficiency., • Build strong relationships with, and develop and maintain a comprehensive knowledge of, clients, mandates and projects., • Extensive and proactive diary management (to include understanding fee earner/manager preferences, highlighting and rectifying clashes, marking holidays/absences where appropriate, ensuring Outlook invitations are responded to and understanding each fee earner’s/manager’s priorities for the day)., • Organise internal and external meetings including all ancillary arrangements (e.g. book meeting rooms and refreshments, prepare itineraries, arrange currency and technical support, and proactively prepare any necessary document packs)., • Arrange all fee-earner business travel via the firm’s Travel Management Company and the online travel portal, to include keeping fee-earner travel profiles updated, maintaining up-to-date knowledge and training in relation to the current travel booking policies and procedures, proactively check country specific safety advice and travel news via the firm’s travel insurance provider’s travel resources website, and obtain any relevant travel documents (e.g. Visas or ID cards)., • Organise and support events and hospitality, to include managing invitations and RSVPs, arranging restaurants/venues and any necessary equipment, supporting the preparation and distribution of name badges, attending events., • Attend and contribute to team meetings as required and progress action points as appropriate., • Draft, create, amend and format high quality correspondence, engagement letters, documents, agendas, reports, presentations, diagrams and spreadsheets., • Financial management, to include drafting bills and bill narratives, liaising with the Costs team, ensuring all fee earner time is up to date and submitted, obtaining PO numbers where appropriate and monitoring WIP., • Transactional management, to include all file-opening/closing admin, ensuring all activities and duties adhere to risk and compliance requirements., • Proactively maintain and update contact information within Outlook and the firm’s Client Relationship Management system (Dynamics)., • Own and maintain all relevant data, for example in relation to Graduate Recruitment, SRA Renewals, PI renewal, BD events and client relationships, to include creating and maintaining rolling ‘to-do’ lists and prompting fee earners/managers as necessary., • Act as change champions and first responders, supporting issues and challenges experienced by fee earners/managers following the introduction of new processes and systems., • Build strong relationships with business services teams and maintain effective and efficient use of business support services., • General administrative support, e.g. bundling, indexing, time recording, copying, printing and scanning., • Identify and facilitate knowledge sharing within peer group and wider team, and provide team support to cover absences and during times of increased workflow., • Maintain a comprehensive knowledge of, and ensure compliance with, quality standards, and the firm’s policies in general., • Undertake additional ad hoc duties to support the group, as identified by Practice Support Manager/group partners and as necessary. CANDIDATE PROFILE // Candidates for this position must have: • Advanced knowledge of Microsoft Office Suite (in particular Word, Excel and PowerPoint).This role will demand extensive use of these packages and will also require excellent administrative skills and experience., • Excellent audio skills and typing speeds., • Excellent attention to detail and use of grammar., • Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team-player, and to interact at all levels., • The ability to build strong relationships with internal and external clients., • Commercial and financial acumen and a solution-focused attitude., • Accuracy and pride in their work product., • A collaborative attitude, being supportive of the business and its initiatives, plus a willingness to get to grips with new technology, taking the training opportunities provided by the firm., • The ability to confidently manage and prioritise a varied workflow, and to remain proactive and flexible at all times., • The ability to anticipate and identify potential problems and provide innovative solutions., • Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines., • Experience of working in a diverse team whilst fostering an inclusive team culture., • An adaptable nature and be open to change, with a willingness and confidence to make suggestions for change where appropriate., • A high level of professionalism and integrity; displaying the highest standard of professional ethics. We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status.

Job Title: Personal Assistant Business Area Demipower Group – KFC Restaurants, Hotels & Property Role Overview We are looking for a highly organised and proactive Personal Assistant to support the Directors within DPG, an owner-managed business operating KFC restaurants alongside hotel and property interests. This is a varied and fast-paced role requiring discretion, strong communication skills, and the ability to manage both business and personal priorities effectively. The successful candidate will play a key role in ensuring the smooth day-to-day running of the Directors’ schedules, administration, and office operations. Key Responsibilities Administrative & Office Support • Manage diaries, meetings, and appointments for the Directors, • Arrange travel, accommodation, and transport, • Prepare, organise, and file documents, reports, and presentations (using OneDrive), • Handle calls, emails, and correspondence professionally, • Support the smooth running of office facilities and greet visitors Personal Assistance • Support with personal administration such as appointments, vehicle tax, visas, and insurance, • Collate and check credit card bills and invoices across properties, • Assist with ad-hoc personal tasks and errands as required, • Maintain strict confidentiality at all times Business & Operational Support • Prepare meeting agendas, minutes, and action logs, • Conduct research (e.g. market rents, supplier information) and compile data, • Liaise with franchisors, property agents, suppliers, and other stakeholders, • Support basic project coordination across the business Organisation & Time Management • Prioritise multiple tasks and manage competing deadlines, • Track key dates, meetings, and deliverables, • Anticipate Directors’ needs and act proactively Communication & Relationships • Act as a key point of contact between Directors and internal/external partners, • Build and maintain positive, professional relationships, • Communicate clearly and accurately on behalf of the business Skills & Experience Required • Proven experience as a Personal Assistant or in a similar administrative role, • Strong organisational skills with excellent attention to detail, • Confident communicator with good interpersonal skills, • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Comfortable handling sensitive and confidential information, • Flexible, adaptable, and able to work in a fast-paced environment, • Degree preferred but not essential

A high-end boutique travel company is searching for a bright, forward-thinking Executive Assistant who’s ready for their next long-term challenge. This is a truly global role, split between the London office and Palma de Mallorca, so flexibility and a love of travel are essential. You’ll be happy spending extended periods in Palma (up to a month at a time) and thriving in a fast-paced, international environment. The Role Supporting two Directors at the heart of the business, you’ll play a key role in shaping how the company operates as it continues to grow. This is more than diary management — you’ll be involved in building processes, streamlining systems, and keeping a 25+ person team aligned across offices in London, Miami, Palma and Dubai. Key responsibilities include: • Complex diary management and ever-changing schedules, • Coordinating international travel and events, • Implementing and improving office processes, • Acting as a central point of contact across global teams The Culture This is a dynamic, ambitious company that offers flexible working between home and office. Core hours are 9am–6pm, but you’ll need to be comfortable staying online for urgent matters when required About You You’ll be: • Highly organised, adaptable and unflappable, • A natural problem-solver who enjoys thinking outside the box, • Confident managing complex logistics and last-minute changes, • Comfortable supporting senior leadership in a fast-moving environment Experience required: • Minimum 3–4 years’ experience as an EA (or similar), • Proven experience supporting senior executives and managing demanding diaries, • If you’re looking for a long-term role with travel, responsibility and real influence, this is an outstanding opportunity.

Birchrose Associates is representing an award-winning international law firm based in the City of London seeking three Executive Assistants to join its highly regarded team. The Firm Our client, an award-winning and highly regarded international law firm based in the City of London is looking for three Executive Assistants. The Opportunity The ideal candidate will be an experienced and highly capable Executive Assistant, delivering first-class, client-focused support to Partners within a fast-paced Intellectual Property, Tech and Data teams. Duties to include: • Act as a professional ambassador for fee earners, managing complex diaries, travel, meetings, and inboxes to ensure effective prioritisation, • Take ownership of billing, WIP, compliance, client onboarding, and financial processes, • Build strong relationships with fee earners, clients, and internal teams, understanding key priorities and matters, • Support business development and marketing activities, including pitches, client research, and event coordination, • Manage communications, draft correspondence, and oversee document and file management in line with firm policies These Executive Assistant positions are full-time, permanent roles, working Monday to Friday, 9:30am – 5:30pm Requirements • At least 4 years’ previous Legal PA / Executive Assistant experience within a law firm (essential), • Experience supporting Partners within a fast-paced legal environment, • Experience supporting any of the following practice areas would be desirable: Commercial Litigation, Employment, Pensions, Immigration, Private Wealth, or Intellectual Property, Technology & Data Vacancy Highlights • Hybrid working (3 days based in the office and 2 days working from home), • Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion.

Assistant HRBP - UK Industry: Designer collectible pieces Location: Canary Wharf, London Job type: Full time Permanent About POP MART POP MART (09992.HK) is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established development and operation system. Our portfolio includes iconic characters such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS and Hirono. POP MART operates over 500 physical stores and more than 2,300 Robo Shops across more than thirty countries and regions, and through multiple cross border e commerce platforms reaches audiences in over ninety countries and regions, bringing joy to young consumers around the world. POP MART has developed a comprehensive IP commercialisation ecosystem that spans multiple industries, deepening emotional bonds between fans and IPs while exploring broader opportunities for value creation. Our ventures include the world’s first immersive intellectual property themed park in the designer collectible pieces industry, the expansion of its IPs into global markets through licensing and co-branding with leading global brands, and the curation of designer collectible pieces and intellectual property themed exhibitions internationally. In Europe, POP MART has built a strong presence in key markets including the United Kingdom, France, Italy, Germany, the Netherlands and Spain, and is expanding into new high potential markets. Our expansion brings POP MART closer to European fans and offers new ways for them to connect with our IPs and stories. For more information, please visit www.popmart.com and our LinkedIn Career page. What to Expect POP MART is a fast-paced company with a young and multicultural team where you can expect to: • Contribute to a fast-growing European business that combines retail, art, and creative storytelling, • Work with passionate teams across different countries, all connected by a shared love for designer collectible pieces and unique customer experiences, • Grow your skills through hands-on projects, collaborative learning, and opportunities to explore new ideas Benefits POP MART offers our employees: • Monthly appreciation gifts featuring our latest POP MART designs, • A structured bonus scheme linked to both company and individual performance, • 25 days of annual leave, in addition to bank holidays, • 4x life insurance, together with group medical and travel insurance, • A confidential Employee Assistance Programme, alongside access to a discount platform for selected online retailers, • Training and development programmes, together with regular team events that encourage learning, collaboration, and celebration The Role and Candidate POP MART is seeking a hands-on and driven Assistant HRBP to support our rapid retail expansion across the UK. The role is heavily focused on recruitment for new store openings and employee relations case management, while also strengthening day-to-day HR operations. The successful candidate will play a central role in building our retail teams, ensuring smooth hiring processes, and supporting managers with people issues. This is an excellent opportunity for someone who enjoys a fast-paced environment, balancing high-volume recruitment with frontline HR casework. Responsibilities Talent Acquisition & Store Expansion • Lead end-to-end recruitment for retail teams, including planning, sourcing, interviewing, and onboarding, • Manage high-volume recruitment for new store openings, including recruitment days, assessment centres, and seasonal ramp-ups, • Partner with retail managers to define headcount needs and deliver talent pipelines on time, • Build talent pools and maintain relationships with candidates to support future growth, • Promote POP MART’s employer brand to attract strong retail talent in a competitive market Employee Relations & Case Management • Act as the first point of contact for employee queries and workplace issues within retail teams., • Support the HR Manager in handling ER cases, including performance management, absence, grievances, and disciplinary procedures, • Ensure ER cases are managed fairly, consistently, and in compliance with UK employment law, • Coach and guide store managers on people management practices to reduce ER risks HR Operations & Compliance • Maintain accurate employee records and ensure compliance with UK employment law and GDPR, • Support HR processes such as contracts, policy reviews, and audits, • Prepare reports on recruitment activity, turnover, and ER trends to support decision-making Onboarding & Engagement • Deliver onboarding programmes to ensure smooth integration of new retail hires, • Support employee engagement initiatives and assist with follow-up action planning, • Contribute to building a positive workplace culture across retail and office teams Required Qualifications • Degree in Human Resources, Business Administration, or a related field, • 3+ years of experience in HR or recruitment, ideally with exposure to both retail hiring and ER case management, • Proven ability to deliver high-volume recruitment within tight deadlines, • Solid understanding of UK employment law, particularly in relation to ER cases, • Strong communication and interpersonal skills, with the ability to influence and build trust, • Highly organised, with the ability to manage multiple priorities in a fast-paced environment, • Professional, discreet, and confident in handling sensitive information, • Fluent in English, both spoken and written Desirable but Not Essential • Previous experience in retail, hospitality, or another high-volume, customer-facing industry, • Experience supporting store openings or multi-site operations, • Familiarity with HRIS, ATS, and recruitment platforms If you are excited to be part of POP MART’s journey and believe you have the skills and passion to contribute, click Apply Now and send us your CV.

Birchrose Associates is proud to be representing an award-winning international law firm in the City of London, which is seeking two experienced Executive Assistants to join its highly regarded team on a 12-month fixed-term contract. The Firm Our client, an award-winning and highly regarded international law firm based in the City of London is looking for two Executive Assistants. The Opportunity The ideal candidate will be an experienced and highly capable Executive Assistant, delivering first-class, client-focused support to Partners within a fast-paced Intellectual Property, Tech and Data teams. Duties to include: • Act as a professional ambassador for fee earners, managing complex diaries, travel, meetings, and inboxes to ensure effective prioritisation, • Take ownership of billing, WIP, compliance, client onboarding, and financial processes, • Build strong relationships with fee earners, clients, and internal teams, understanding key priorities and matters, • Support business development and marketing activities, including pitches, client research, and event coordination, • Manage communications, draft correspondence, and oversee document and file management in line with firm policies These Executive Assistant positions are full-time, 12 month fixed-term contract roles, working Monday to Friday, 9:30am – 5:30pm Requirements • At least 4 years’ previous Legal PA / Executive Assistant experience within a law firm (essential), • Experience supporting Partners within a fast-paced legal environment, • Experience supporting any of the following practice areas is desirable: Intellectual Property, Technology & Data, Marine, or Trade & Offshore Vacancy Highlights • Hybrid working (3 days based in the office and 2 days working from home), • Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this Executive Assistant opportunities please contact Birchrose Associates for a confidential discussion.

Executive Assistant (the Office of the Founders) Full-time | Permanent | London About Shop Circle Shop Circle is an AI-first technology company that acquires and scales mission-critical B2B software businesses globally. We serve 200,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software with strong cash generation. Our model is simple but powerful: acquire high-quality SaaS companies and accelerate their growth through a centralized AI platform, driving both revenue expansion and operational efficiency. We operate as long-term owners, continuously improving products through applied AI. About the Role We are looking for an Executive Assistant to join the Office of the Founders and support the founders across day-to-day execution, internal coordination, external meetings, travel, events, and follow ups. This is a high-trust, high-context role for someone highly organised, proactive, discreet, and comfortable working in a fast-paced environment. You will help the founders stay focused on the highest-impact priorities by ensuring that meetings, communications, logistics, and operational follow-ups run smoothly. The ideal candidate is not just an assistant, but an operational partner who can anticipate needs, manage details, follow through, and create structure around a busy founder-led environment. The role is based in London, with regular interaction with the founders and senior leadership team. Fluent English is essential, both written and spoken. Key Responsibilities • Manage the founders’ calendars, including scheduling, prioritisation, meeting preparation, and coordination across internal and external stakeholders., • Organise travel, accommodation, itineraries, logistics, expenses, and ad hoc executive needs., • Support preparation for meetings, including agendas, materials, briefing notes, and follow up actions., • Track key follow-ups from meetings and ensure actions are captured, assigned, and progressed., • Coordinate across internal teams, investors, partners, advisors, and external stakeholders., • Help organise board meetings, leadership meetings, offsites, company events, and investor meetings., • Support communication on behalf of the founders where appropriate, including drafting messages, follow-ups, and internal updates., • Maintain structure across priorities, documents, workflows, and recurring executive processes., • Handle confidential information with discretion, judgement, and professionalism., • Identify ways to improve operating rhythm, communication flow, and day-to-day efficiency. What We’re Looking For • 4–8 years of experience in executive support, operations, business operations, consulting, investment banking, private equity, venture-backed startups, or another fast-paced professional environment., • Experience supporting founders, CEOs, senior executives, investors, or partners., • Based in London, with the ability to work closely with the founders and broader leadership team., • Fluent English is essential, with excellent written and verbal communication skills., • Exceptional organisational skills and strong attention to detail., • Ability to manage multiple priorities and stay calm under pressure., • Strong judgement, discretion, and reliability., • Proactive mindset, with the ability to anticipate needs rather than only react., • Comfortable working with senior stakeholders, investors, founders, and leadership teams., • Strong ownership mentality and willingness to do both strategic and operational work., • High proficiency with productivity tools such as Google Workspace, Slack, Notion, Excel/Sheets, calendar tools, and AI tools. Nice to Have • Experience in a VC-backed startup, scaleup, technology company, investment firm, or consulting environment., • Familiarity with board materials, investor meetings, fundraising processes, M&A, or executive operations., • Interest in AI, software, technology, and company building., • Italian language skills are a plus. What Success Looks Like • The founders’ time is better protected and more effectively allocated., • Meetings are well prepared, well followed up, and operationally smooth, • Internal and external stakeholders experience clear, timely communication., • Travel, logistics, events, and executive processes run without friction. •, • The Office of the Founders becomes more structured, proactive, and efficient over time. Ready to Build With Us? If you thrive in high-performance environments, enjoy bringing structure to complexity, and want to work closely with founders at the center of a fast-scaling AI company, we’d love to hear from you.

Please note, we are hiring for one role - either the Media Director or Assistant Media Director level in our London, UK office. If you are interested in joining our team, please apply to the role you feel you are most suited to, and our process will help determine the right level for each candidate. What to know Lead & oversee the execution of innovative full-funnel marketing & fundraising strategies for leading NGOs, charities and brands. As a Director in the Paid Media Team, you'll oversee the strategic planning and execution of digital advertising campaigns across clients ranging from leading UK and global charities and UN bodies, to global brands and their CSR and/or policy engagement programmes. You will know how to drive strong performance metrics for clients, whilst thinking holistically about the brand and how these metrics contribute to wider conversation about marketing budgets and long-term growth objectives. You will be a senior member of our paid media practice in London, supporting the Senior Director, Media in shaping processes and innovating our client channel mix to drive results. This may be the right role for you if you’re someone who is equally strategic, creative, and analytical. Switching seamlessly from a client presentation to writing an insightful analysis of campaign performance, and rolling up your sleeves to launch advertising campaigns in new platforms are no big deal for you. You’re used to spending most of your day speaking in acronyms — terms like CPA, DSP, VTR, and ROAS are a natural part of your vocabulary — and you know how to explain them to clients and colleagues. You will use your depth of experience to inform your work but also use your curiosity to keep ahead of the changing sector in order to ensure we’re innovating for our clients wherever possible. The company Blue State is the purpose-driven creative and tech agency for brands and causes looking to inspire people to take action and drive create real change. With clients including the UNHCR, Google, Amnesty International, UNICEF, Medicines Sans Frontiers (MSF) and Oxfam, Blue State cultivates and mobilises communities, raises money and influences policy, builds platforms, and transforms how organisations engage their most important people. Led by some of the most creative and analytical minds from the political, nonprofit, and brand worlds, Blue State is an independent agency with 115+ employees in London and the US. A day in the life • Translate complex clients’ strategic visions into media objectives and KPIs to accomplish a wide range of client briefs including direct response (lead gen and fundraising), awareness, persuasion, and advocacy., • Analyse ongoing and historical performance data to identify opportunities for improvement, make strategic recommendations, and generate reporting and insights to drive optimisation., • Have a strong POV on measurement, attribution, and conversion tracking, and apply that knowledge to strategic recommendations and ongoing campaign management., • Participate in (and frequently lead) client-facing interactions — you’ll be the subject-matter expert for the platforms you manage., • Plan, build, manage, and optimise media campaigns across multiple platforms, and oversee others in the team across multiple accounts to ensure media buying is efficient, effective and compliant. Although this is a Director role, our team are all hands-on in some way., • Work collaboratively with other internal or external teams, including media planners, strategists, account directors, designers, and analysts, to produce campaigns, creative ideas, audience and target recommendations, and experimental designs., • Be an internal and external thought leader and help keep us up to date with the latest digital media trends by maintaining relationships with media partners, and engaging in media R&D projects, writing blog posts, and participating on panels. The team As part of the Media team, you’ll work closely with a cross-disciplinary group of Blue State employees on various projects. London is a small and close-knit team, where everyone has an opportunity to shape new approaches, grow and learn from their colleagues, and take advantage of a personal development fund to stretch their skills even further. You’ll have the opportunity to work with some of the most inspiring charities, ambitious brands and passionate advocacy and social change campaigns. What we offer • Unlimited time off (inclusive of sick, personal and vacation days), • $1,000 annual in professional development funds (local equivalent), • Fully subsidised health and dental insurance for employees (subject to tax), • Generous pension match via salary sacrifice, • Generous paid holiday schedule, • Parental leave policy for up to 32.5 week of coverage at full pay, inclusive of all genders and supporting a range of family structures, • Group Income Protection (GIP), • Group Life Assurance (GLA), • Optional holiday travel insurance, • Pre-tax season ticket loans, • Cycle to work (up to £2000), • Remote work flexibility We approach in-office working with a hybrid model, with presence in our office required at two days per week. Some things we're looking for • 8+ years experience in a hands-on paid media planning and buying role using a mix of digital channels (Social, Search, Display, Video, Audio, etc). Experience running campaigns and taking ownership of media clients with £1M+ annual spend., • Demonstrated experience translating client business goals into cohesive media strategies and specific KPIs, and a record executing campaigns that delivered on those goals., • Experience working with non-profits, with fundraising and/or income objectives within paid media campaigns., • Ability to effectively manage multiple clients and projects on time, within budget, and meet performance goals. Demonstrated experience helping others in the team hit goals through mentorship and support., • High proficiency with digital advertising platforms — you’ve demonstrated a level of mastery of paid social, paid search, and/or programmatic trading — as well as Google Analytics and other measurement platforms., • Exceptional attention to detail, especially with regards to campaign setup and trafficking, QA, and reporting., • Ability to adapt to new situations, solve problems on the fly, and communicate with those around you. Experience pitching work in an agency environment is desirable, but not essential., • A shared passion and curiosity for delivering change. This includes comfort with ambiguity, a restlessness that resists the status quo, and a commitment to quality that ensures we’re always making progress. At Blue State, diversity is a necessity, not a nice-to-have. We encourage those from underrepresented communities — women, people of color, LGBTQIA+, immigrants, those with disabilities and people at all the intersections in between — to apply. Even if you don’t think your current skill set checks every box, but this role seems to align with your strengths, we want to hear from you. Blue State is committed to creating an inclusive and accessible application and interview process. If you would like to request a reasonable accommodation for a disability, including the use of AI tools throughout the hiring process, please contact us at recruiting@bluestate.co with the subject line: Accommodation Request to get started.

Urban Revivo is an international fashion brand with flagship retail stores in London and New York. As the business continues to expand across global markets, we are seeking a highly capable Executive Assistant to support senior leadership across international operations. This is a high-trust, high-responsibility role offering direct exposure to global business decision-making. The Role Working closely with senior leadership, you will ensure seamless coordination across international markets, supporting strategic priorities and managing complex schedules across multiple time zones. This role requires discretion, intellectual sharpness, adaptability and strong organisational judgement. Key Responsibilities • Managing complex international diaries and shifting priorities, • Coordinating global travel, itineraries and logistics, • Acting as a key liaison between leadership and internal/external stakeholders, • Preparing briefings, reports and meeting materials, • Supporting cross-border communication and time-sensitive matters, • Handling confidential information with professionalism, • Assisting with ad hoc strategic initiatives Ideal Profile • Educated to degree level, with a strong academic track record, • Demonstrates rigorous analytical thinking and intellectual curiosity, • Exceptionally organised, with the ability to prioritise effectively in a fast-moving environment, • Commercially aware, with a genuine interest in fashion and international retail, • Calm, adaptable and solutions-focused under pressure, • Clear and confident communicator, both written and verbal, • Exercises sound judgement and discretion, with the ability to work independently, • Professional fluency in both English and Mandarin Chinese, with the ability to translate accurately in business settings

Office Manager & Executive Assistant - 12 month FTC Reporting to: Operations Director Location: Office-based (Monday–Thursday) About the Role We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This is a varied and hands-on role combining office management, executive support, and event coordination in a fast-paced environment. Key Responsibilities Office Management • Oversee the day-to-day management of the office in partnership with the building management team, • Proactively identify and report maintenance and upkeep issues, attending monthly building reviews, • Maintain a clean, organised, and professional working environment, including desks and communal areas, • Manage office supplies and stock levels, ensuring the office is fully equipped at all times, • Support office moves and internal reconfigurations, including furniture and workspace changes, • Order company gifts, stationery, and general office supplies, • Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures, • Manage incoming and outgoing post, including courier arrangements, • Maintain an accurate and up-to-date asset register Events Management • Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events, • Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements, • Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams, • Support the preparation of presentations, communications, and event materials, • Oversee on-the-day delivery to ensure a high-quality and seamless experience Executive Assistant Support • Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones, • Prioritise meetings and resolve scheduling conflicts efficiently, • Coordinate internal and external meetings, including agendas, materials, and room bookings, • Arrange domestic and international travel, including flights, accommodation, and visas, • Prepare meeting packs, board papers, and reports as required, • Manage expense submissions and receipt tracking, • Monitor deadlines and ensure follow-ups on key actions Skills & Experience • Exceptional organisational and time management skills, with the ability to manage multiple priorities, • Strong communication and stakeholder management skills across all levels, • High attention to detail with a proactive, solution-focused approach, • Ability to work independently and remain calm under pressure, • Experience coordinating diaries, logistics, events, and administrative processes to a high standard, • Professional, adaptable, and team-oriented mindset, • Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Teams), • Previous experience in office management, executive support, events, or operations roles preferred, • Ability to handle confidential information with discretion and professionalism Working Hours: • Monday–Thursday: 09:00 – 17:30, • Friday: 09:00 – 16:00, • Some flexibility required to support events

Executive Assistant, Finance, Permanent, hybrid working, Central London, c.£80,000 - £90,000 plus benefits Well established and highly successful International finance house needs a proactive Executive Assistant. This is a hybrid working role and you will be based at their Central London office. Benefits include BUPA, 25 days holiday, Pension and Bonus Reporting to the EA Manager responsibilities will include: • Supporting a talented Vice President with very high standards, • Working within a collaborative team of Executive Assistants, • Complex calendar management – across timezones, • Gatekeeping and liaising with internal teams, external stakeholders, and investors, • Coordinating travel, meetings, and events, • Taking ownership of ad hoc projects You will need: • At least seven years’ relevant experience, • A bachelor's degree is preferred, • Experience in client services, • Professional backgrounds preferred, you don’t necessarily need finance experience, • Ability to adopt generative AI into workflows, • Microsoft Office suite (particularly Outlook) is preferred, • Keen attention to detail, first class organisational skills, • The ability to thrive in a fast-paced work environment and handle confidential information, • Takes ownership of work This is a fantastic opportunity; if you match the requirements above, please apply now! Due to the large number of applications that we receive, only shortlisted applicants will be contacted

Executive Assistant \n\n West End | 4 days in the office (flexibility when the executive is travelling) | £60,000–£70,000 DOE + bonus + full benefits \n\n We’re partnering with a highly regarded investment firm to appoint a proactive and highly capable Executive Assistant to support a CIO and two direct reports. \n\n This is a true right-hand role within a fast-paced, high-performing environment, supporting individuals with significant demands on their time. You will play a key role in ensuring priorities remain aligned, managing ever-changing schedules, and keeping the team operating seamlessly day to day. \n\n The business offers a collaborative and professional environment where support staff are genuinely valued, with strong exposure across the wider team. \n\n \n\n The role will involve: \n\n • Providing high-level Executive Assistant support to a CIO and two direct reports \n\n • Managing complex and constantly changing diaries across multiple time zones \n\n • Coordinating international travel and detailed itineraries \n\n • Acting as a key point of contact for internal and external stakeholders \n\n • Preparing meeting materials, agendas and briefing documents \n\n • Handling ad hoc requests and ensuring a smooth day-to-day flow \n\n • Supporting wider team coordination as required \n\n \n\n What makes this opportunity stand out: \n\n • A fast-paced, high-impact role supporting senior leadership \n\n • Excellent exposure within a well-regarded investment environment \n\n • Strong bonus potential alongside a comprehensive benefits package \n\n \n\n They are looking for someone who: \n\n • Has experience supporting senior stakeholders within private equity, hedge funds, alternative investments or a similarly fast-paced financial services environment \n\n • Is highly organised, detail focused and able to manage competing priorities \n\n • Is proactive, adaptable and confident operating in a demanding setting \n\n • Is technically confident and able to pick up new systems quickly \n\n • Is flexible, with the ability to manage shifting priorities

ABOUT THE ROLE HENI is pleased to be recruiting on behalf of a client for the following opportunity. We are looking for an exceptionally organised and confident Artist Assistant to work closely alongside an internationally active artist. This is a dynamic, wide-ranging role that sits at the heart of the artist’s professional life; no two days will look the same. The artist travels extensively, and this role can often travel with them. When the artist is in their studio, you will be there too. When they are not, you will be holding the operation together remotely. The right candidate will be ambitious, self-driven, and entirely comfortable taking ownership; someone who sees this not just as a job, but as an opportunity to work with a dynamic artist in the contemporary art world. WHAT YOU’LL BE DOING • Manage the artist’s schedule, correspondence, and day-to-day diary, • Run studio administration and keep operations moving smoothly — whether on-site or remote, • Travel with the artist as required, • Coordinate logistics for exhibitions, events, shoots, and studio visits, • Liaise with galleries, collectors, collaborators, and external partners, • Occasionally step into deal discussions and negotiations on the artist’s behalf, • Handle research, briefings, and preparation ahead of trips, • Anticipate needs and solve problems before they become issues ABOUT YOU • This role would suit a recent grad with some experience in a similar role, • Ambitious, proactive, and confident in your own judgement, • Highly organised with the ability to manage competing priorities under pressure, • A strong, assured communicator; written, verbal, and in the room, • Comfortable representing someone else professionally in commercial settings, • Genuinely passionate about contemporary art and the creative industries, • Happy to travel and flexible with your time when the role demands it, • Discreet, reliable, and calm under pressure WORKING PATTERN This is a full-time role, five days a week, primarily within standard office hours. When the artist is in their studio you will be expected to be on-site; at other times the role can be managed remotely. There will be periods of international travel. You should be comfortable with flexibility; working closely with a practising artist means priorities can shift, and the ability to adapt quickly is essential. COMPENSATION & TERMS This role is offered on a fixed salary of between £27,000 to £30,000. There is no commission element. Salary will be discussed with candidates during the process and will reflect experience. Full-time · Salaried · Studio & Remote · Travel Required

Personal Assistant (Director Level) - Short Term Contract Personal Assistant (Director Level) - Short Term Contract The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is £175 per day (via PAYE). Key accountabilities of the role • Provide support to the Directors /Heads of, in your appointed business areas., • Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately., • Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims., • Identify and implement opportunities to create simpler, faster and more effective processes,, • Act as a first point of contact for your appointed Director/ Head of, to internal and external personnel, representing them as and managing issues as appropriate., • Maintain a clear understanding of your Director or Heads of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes, • Provide support for key meetings, including drafting agendas, collating pre reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes., • When required, directly follow up emails and teams messages, when appropriate on behalf of your Director /Head of., • Support with the preparation of presentations/reports for internal and external meetings and events Key skills and experience • Maintain a high level of confidentiality at all times and be a brand ambassador at all times, by role modelling our behaviours., • Work collaboratively within the PA community to maximise efficiency and effectiveness. Build good working relationships with key internal colleagues and stakeholders., • IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools. This includes creating and editing documents, spreadsheets, and presentations., • Keep up to date with Business technology to support effective working eg Co Pilot, Clarity (expenses)., • Email and Calendar Management: Effective management of emails and calendars ,organizing schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made., • Exceptional planning and organisational skills and ability to coordinate events., • Strong written and verbal communication skills., • Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved., • Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement whist maintaining excellent attention to detail, professionalism and confidentiality.

Executive Assistant to General Counsel & Governance Administrator £60k-£70k Hybrid 3 days in the office and two from home Candidate Specification An exciting opportunity for a highly organised, confident and commercially minded Executive Assistant / Governance professional to join a dynamic Legal & Company Secretariat team within a fast-paced corporate environment. This is a high-profile, stakeholder-facing role supporting a senior executive at Executive Committee level, while playing a central role in Board and governance operations. The position offers exceptional exposure to senior leadership, Non-Executive Directors and key strategic business activities, making it ideal for someone who thrives in a fast-moving environment and enjoys working at the heart of decision-making. The successful candidate will combine first-class organisational skills with emotional intelligence, discretion and the ability to manage multiple priorities seamlessly. They will be proactive, solutions-focused and comfortable operating in a role where no two days are the same. The Opportunity This role offers the chance to become a trusted partner to the General Counsel & Company Secretary while supporting critical governance and legal processes across the business. Working within a collaborative and high-performing team, the successful candidate will help ensure the smooth running of Board, Executive Committee and governance activities while contributing to a culture of excellence and continuous improvement. This is an ideal opportunity for someone who enjoys: • Working closely with senior executives and Board members, • Taking ownership of complex coordination and governance activities, • Operating in a fast-paced, highly professional environment, • Building strong relationships across a business, • Delivering exceptional attention to detail and service standards, • Being part of a collaborative and ambitious team Key Responsibilities Executive Support & Stakeholder Management • Acting as a trusted Executive Assistant to the General Counsel & Company Secretary., • Managing complex diaries and coordinating high-level meetings across senior stakeholders., • Organising Board, Committee and Executive Committee meetings well in advance., • Supporting Non-Executive Directors with meeting logistics, travel arrangements and expenses., • Coordinating Board dinners, leadership events and major corporate meetings., • Assisting with onboarding and induction programmes for new Board members. Governance & Board Administration • Preparing and coordinating Board and Committee agendas and papers., • Managing the timely production and distribution of Board materials through governance platforms including Diligent Boardbooks., • Supporting governance planning, actions tracking and meeting administration., • Liaising confidently with internal teams and external advisers to ensure smooth governance processes., • Supporting Joint Venture Boards and wider corporate governance activity. Company Secretarial & Compliance Support • Assisting with statutory compliance and maintenance of corporate records., • Supporting Companies House filings and regulatory processes., • Assisting with stock exchange announcements and related governance notifications., • Maintaining governance registers and supporting insider list administration., • Supporting share scheme administration and audit review processes., • Coordinating confidential documentation and electronic signature processes. Legal & Operational Support • Supporting legal and compliance initiatives including attestation processes and governance registers., • Coordinating risk review meetings and key governance deadlines., • Preparing professional documentation, presentations and reports to a high standard., • Providing proactive administrative support across a broad range of legal and governance activities. Skills & Experience The successful candidate is likely to bring: • 3+ years’ experience in an Executive Assistant, Board Support or Company Secretarial support role., • Experience supporting senior executives and Board-level stakeholders., • Exposure to governance, legal or professional services environments., • Strong organisational skills with the ability to manage competing priorities effectively., • Exceptional attention to detail and a proactive, solutions-focused approach., • Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint., • Experience using governance platforms such as Diligent Boardbooks and Diligent Entities., • Experience with DocuSign and SurveyMonkey would be advantageous. Personal Attributes The ideal candidate will be: • Highly professional, confident and discreet, • Calm under pressure and able to manage sensitive information, • Collaborative and relationship-focused, • Adaptable, agile and comfortable with change, • Naturally organised with excellent follow-through, • Proactive, positive and eager to contribute, • Committed to delivering work of the highest quality

About Us: Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology solutions, providing cloud-native, composable and intelligent platforms to progressive financial institutions worldwide. With decades of domain expertise, the company delivers a full spectrum of digital banking and insurance products that drive transformation, growth, operational efficiency and competitive advantage for clients across retail banking, transaction banking, risk, treasury & capital markets, wealth and insurance sectors. Intellect’s flagship architecture — built on design thinking and first principles — includes eMACH.ai, Purple Fabric and iTurmeric, enabling rapid modular adoption and intelligent workflows. The company operates in 50+ countries with 300+ clients globally and has a strong presence in the UK financial services market. Job Description: Executive Assistant to Business Head – Sales Location: This is a London-based role. 5 Days Onsite Role Summary We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. This is a pivotal role that goes beyond traditional administrative support; you will act as the 'right hand' and strategic gatekeeper, ensuring the Business Head’s time is optimized and the sales leadership team operates at peak efficiency The ideal candidate is a master of multitasking, a discreet professional, and a cultural champion who can drive employee engagement within the London Office. Key Responsibilities Executive Support & Communication • Primary Point of Contact: Act as the lead liaison between the Business Head, the CEO, leadership, employees, clients, and external partners., • Information Flow: Manage and filter the flow of information from the Business Head’s desk, ensuring all internal and external correspondence is handled with speed and accuracy., • Communication Design: Format and draft professional memos, emails, high-impact presentations, and comprehensive reports., • Gatekeeping: Screen and direct phone calls and distribute incoming correspondence to the appropriate stakeholders. Logistics & Administrative Excellence • Calendar Management: Proactively manage complex calendars, resolving scheduling conflicts and setting up internal/external meetings., • Travel Coordination: Arrange end-to-end domestic and international travel, including flights, visas, and accommodation., • Financial Tracking: Track daily expenses and prepare accurate weekly, monthly, and quarterly expense reports., • Office Management: Oversee the performance of clerical staff and maintain office supply inventory to ensure a seamless working environment., • Meeting Governance: Attend key meetings to take detailed minutes and track action items to completion. Engagement & Culture • Monthly Huddles: Organize and coordinate monthly huddles to ensure alignment on business updates., • Employee Engagement: Design and execute engagement activities to foster a high-performance, positive team culture., • Executive Hospitality: Coordinate business lunches, executive tea/coffee sessions, and networking events for senior leadership and clients. Requirements & Skills • Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role)., • Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)., • Organization: Outstanding organizational and time-management skills with the ability to prioritize under pressure., • Tech-Savvy: Familiarity with modern office gadgets and applications (e.g., e-calendars, video conferencing, and digital filing systems)., • Communication: Exceptional verbal and written communication skills with a refined professional tone., • Integrity: Absolute discretion and a deep understanding of handling confidential business information., • Education: High School degree; a PA diploma or professional certification is considered a strong advantage.

EA to CEO Financial Services Up to £85K, dependent on experience Soho Permanent Fully office-based ASAP start 4-CEOEA/RW About the Client: A boutique private equity firm based in the heart of Soho. They are looking for an experienced, solutions-driven Executive Assistant to support the CEO. About the Role: This is a fantastic opportunity to support a busy CEO in a collaborative, fast-paced private equity environment. The Executive Assistant will manage complex diary and travel coordination, and have oversight of the CEO’s inbox. This role will also mentor a junior member of the support team. Responsibilities will include (but are not limited to): • Provide executive support to the CEO, • Complex diary management, • Coordinating travel arrangements, • Inbox management for the CEO, • Mentor a junior member of the team, assisting with their learning & development, • General administrative support Candidate Specification: • Previous EA experience is essential, • Experience supporting at C-suite or executive level is highly desirable, • Collaborative and muck-in approach, • Strong organisational skills and a proven track record of managing a busy, multi-faceted role, • Strong IT skills alongside excellent written and verbal communication skills Additional Information: • Salary up to £85K, dependent on experience plus discretionary bonus, • Core hours are 9am-5.30pm, • This role is fully office-based, • Offices located in Soho If you are a driven, organised EA looking for your next role, apply today!

Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.® Additional information on the firm can be found at www.heidrick.com. The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. An integral part of an EA’s role is problem-solving within the search execution and administrative process. Job Responsibilities: • Formatting, editing, proofreading, preparing and transmitting client deliverables, • Maintaining complex consultant calendars., • In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process., • Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team., • Creating and maintaining an efficient organizational system for all search processes., • Maintaining client and candidate relationships and building rapport through regular communication via phone and email., • Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested., • Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates., • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc., • Maintaining client, candidate and companywide confidentiality, • Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed., • Assisting with database research and coding of records in collaboration with Associate practices resources. Required Qualifications: • Educated to GCSE level (or equivalent)., • 5+ years of administration experience in roles that required project coordination, • Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace, • Proficient working experience in all Microsoft Office products, • Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally. This includes sharing complex and sensitive information., • Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals, • Available to work Monday – Friday during normal business hours, flexible to work overtime when needed Preferred Qualifications: • Experience working in a professional service/ Executive Search organization, • Hands-on experience working within a proprietary database environment, • Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers, • Proven ability to maintain composure in a exciting and at times, rapidly changing environment

Personal Assistant | £42,000 + Bonus | Hybrid working: 4 days in the office, 1 day from home The Opportunity A leading privately owned UK property and urban regeneration business is seeking a highly organised, proactive Personal Assistant to join a well-established Business Support Group. This is a varied and pivotal role within a fast-paced, ambitious organisation delivering some of the UK's most exciting large-scale regeneration schemes across residential, workspace, retail, leisure and education. The Role You'll sit within a team of 10 PAs and EAs, supporting a busy portfolio of senior stakeholders across two key business areas. Primarily, you will provide comprehensive support to a Director-level leader and two members of their team within Asset Management - a fast-moving, high-demand brief where strong diary management and polished presentation skills are essential. You will also support a Development Director and one of thier team members, with a focus on diary management. This is not a role for someone who wants a quiet inbox. You'll need to be trusted, discreet, detail-orientated and comfortable operating with autonomy in a dynamic environment where priorities shift quickly. Key Responsibilities Diary & Meetings • Managing multiple complex, frequently changing diaries across internal and external meetings, • Anticipating and proactively resolving scheduling conflicts, • Coordinating meetings including rooms, catering, travel and agendas, • Attending meetings to take notes and track agreed actions, • Arranging site visits, preparing itineraries and organising travel and accommodation, • Researching and booking venues for lunches, dinners and events; occasional out-of-hours support required Communication & Stakeholder Management • Acting as a key point of contact for internal and external stakeholders, • Drafting, proofreading and preparing high-quality correspondence, presentations and documents, • Building strong professional relationships across the business support team Operational & Administrative Support • Processing invoices, purchase orders and monthly expense reports, • Maintaining CRM databases and project directories, • General admin including printing, binding and tracker management, • Collating information for board reports and chasing stakeholder inputs, • Providing cover for other PAs and reception as needed About You • Proven PA experience in a fast-paced environment; property or real estate sector experience is an advantage but not essential, • Strong diary management skills are a must - you'll be juggling multiple demanding calendars simultaneously, • Demonstrable experience producing and preparing presentations to a high standard, • Highly organised with the ability to prioritise under pressure and meet tight deadlines, • Proficient in Microsoft Office including Teams, SharePoint, OneDrive and Copilot, • Strong written and verbal communication skills with a professional, confident manner, • High degree of discretion and confidentiality, • Proactive, solutions-focused and calm under pressure, • Flexible team player with a hands-on, can-do attitude, • Comfortable building relationships at all levels and representing the business professionally Benefits • £42,000 salary with discretionary bonus of up to 10%, • 25 days holiday plus bank holidays, • Pension matched up to 6%, • Life assurance (4x salary) and Permanent Health Insurance, • Private Medical Insurance, Dental Cover and Health Care Cash Plan, • Gym subsidy and Employee Assistance Programme, • Flexible benefits platform covering finance, travel, lifestyle and technology, • Enhanced family-friendly policies and hybrid working (4 days office / 1 day from home), • 2 volunteering days per year and matched charitable donations up to £200, • Wellbeing framework, mental health first aiders and coaching programme This is a fantastic opportunity to join a high-calibre, collaborative support team within a business that genuinely invests in its people and the communities it builds.

Owen Reed is looking for a Learning and Development Assistant for a top law firm in London. Learning and Development Assistant – 12 Month FTC 📍 London – Hybrid Working (2 days in the office, 3 days from home) We are looking for a bright, proactive and highly organised Learning and Development Assistant to join a busy and collaborative L&D team within a leading international law firm. This is an exciting opportunity for a graduate-calibre candidate with previous Learning & Development or events coordination experience within a professional services environment. The successful candidate will support a high-profile global change programme, working closely with the Global Head of L&D and Programme Manager on a wide range of learning initiatives, workshops and events. The role would suit someone with excellent attention to detail, strong communication skills and the confidence to manage multiple priorities in a fast-paced environment. Key Responsibilities Initiative & Programme Support • Coordinate working group meetings, including scheduling, note taking and distributing action points, • Support the Global Head of L&D and Programme Manager with project tracking and administrative support, • Assist with monitoring progress across multiple workstreams within the programme Event & Workshop Coordination • Draft and send invitations and joining instructions, • Track responses, attendance and participant information, • Coordinate travel, accommodation and dietary requirements, • Source venues and organise event logistics, • Liaise with programme designers, local office teams, HR and L&D contacts globally, • Organise dinners, reservations and pre-orders for attendees, • Attend events and workshops to provide on-site administrative support, • Coordinate post-event follow-up sessions and communications Workshop Administration • Coordinate workshop scheduling with internal teams and external consultants, • Set up Zoom meetings and manage virtual workshop administration, • Distribute pre-work and programme materials, • Support workshops by managing breakout rooms, polls and chat functions, • Send feedback forms and collate participant feedback Invoice & Budget Tracking • Process and track invoices and approvals, • Maintain accurate cost tracking spreadsheets, • Liaise with finance teams regarding invoice processing Skills & Experience • Degree level qualification, • Previous experience within a Learning & Development Assistant role, • Experience organising onsite and offsite events within a professional services environment, • Excellent written and verbal communication skills, • Strong organisational and time management abilities, • High attention to detail with the ability to prioritise effectively, • Able to work under pressure and meet deadlines, • Proactive, adaptable and able to work independently as well as within a team, • Enthusiastic and flexible approach The Essentials • 12 month fixed term contract, • Standard hours: 9:30am – 5:30pm, • Flexibility required depending on business needs, • Hybrid working – minimum 2 days per week in the office, • 12 week probation period, • 4 week notice period

About the Company Apex Core is a building services consultancy company that also offers turnkey construction solutions for prestigious clients around the globe. Check out our website for more information https://www.apexcore.co.uk. We’re Hiring: Assistant Project Manager (Construction) We’re looking for a motivated Assistant Project Manager to join our fast‑growing projects team. This is an excellent opportunity for someone looking to build a long‑term career, with a clear progression route to Project Manager. About the role This is a construction‑based APM role supporting the delivery of projects across multiple sites. The role is hybrid, with a requirement to travel to sites as needed. Key responsibilities include: • Supporting Project Managers with planning, coordination, and delivery of construction works, • Assisting with programme tracking, documentation, and reporting, • Maintaining strong CDM and Health & Safety compliance across projects, • Liaising with contractors, consultants, and internal teams, • Supporting M&E coordination where applicable About you: • Previous construction trade experience (highly desirable), • M&E trade background advantageous, • Strong awareness of CDM Regulations and site health & safety, • Dynamic, proactive, and keen to learn and develop, • Comfortable working in a hybrid role and willing to travel, • Competent user of the Microsoft Office suite (Outlook, Word, Excel, Teams), • Ambitious, organised, and ready to take the next step in your career Why join us? • Join a fast‑growing and supportive team, • Hands‑on exposure to live construction projects, • Mentorship and development toward a Project Manager role, • Varied work with genuine long‑term career prospects Interested? Apply via LinkedIn or message us directly for a confidential conversation.

Executive Assistant & Business Support Supporting: Global Facultative CEO & Leadership Team Location: London (office‑based) – 1 day p/w WFH Rate: £25 per hour Umbrella Contract Length: 4 weeks (potentially up to 3 months) The Role We are seeking a highly experienced Executive Assistant & Business Support professional to support the Global Facultative CEO and senior leadership team. This is a senior EA role with an expanded remit, combining first‑class executive support with hands‑on business support. The role plays a critical part in helping senior leaders stay organised, prepared, and focused on delivery in a fast‑moving, global environment. The successful candidate will be confident operating beyond a traditional EA role, bringing sound judgement, exceptional organisational skills, and the ability to manage complexity with discretion and professionalism. This is a unique opportunity to work at the centre of the Global Facultative business, supporting the Global CEO and his immediate team, and helping ensure strategic priorities are executed effectively across a global agenda. Key Responsibilities Executive Support • Provide high‑level EA support to the Global Facultative CEO and senior leadership team, • Manage complex diaries, travel, and logistics across multiple time zones, • Act as a central coordination point for leadership activity, meetings, and communications, • Anticipate priorities, manage competing demands, and handle confidential matters with discretion Business Support & Coordination • Support the planning and delivery of leadership, client, and internal events, • Prepare and coordinate presentations, briefing packs, and leadership materials, • Track actions, decisions, and follow‑ups to maintain momentum and alignment, • Support leadership meetings, team forums, and client‑facing engagements, • Connect across teams, regions, and functions to keep work moving efficiently, • Take on additional tasks aligned to evolving business and leadership priorities, • Identify opportunities to improve ways of working, efficiency, and communication, • Operate confidently within a global, professional environment About You • A senior, experienced Executive Assistant, ideally with experience supporting C‑suite or senior leaders, • Experience working within insurance – ESSENTIAL, • Comfortable working beyond a traditional EA remit into broader business support, • Strong written and verbal communication skills, with experience producing polished materials, • Highly organised, proactive, and able to remain calm under pressure, • Trusted, discreet, and confident working with senior stakeholders, • Foreign language capability is a strong advantage

A leading full-service law firm is seeking a Legal Secretary to join the Corporate team in the West End of London. Hybrid working 50/50 policy. This is an excellent opportunity to join a firm that combines high-quality work with a supportive, inclusive culture, offering excellent professional development opportunities. The Role As a Practice Assistant, you’ll play a key role in supporting fee earners and ensuring the smooth running of the team. You’ll manage your own workflow, coordinate diaries and travel, handle client communications, and collaborate with support teams to deliver a seamless service. Key Responsibilities • Act as first point of contact for Lawyers, managing time and priorities, • Proactive diary and travel management, including international itineraries, • Handle internal and client communications professionally and efficiently, • Oversee document production and ensure accuracy and consistency, • Support business development activities, events, and marketing initiatives, • Maintain accurate electronic and hard copy filing, ensuring compliance, • Assist with billing, expenses, and financial administration, • Identify opportunities to streamline processes and improve efficiency About You • Experience within a legal firm is a must, ideally within a Tax or Corporate department, • Excellent communication and organisational skills, • High attention to detail with a proactive, adaptable approach, • Strong client service focus and ability to handle confidential information, • Advanced knowledge of Microsoft Office and document management systems For more information please contact Ella or Jess at AJ Chambers

Graduate / Building Surveyor – London & South East – up to £45,000 salary An excellent opportunity has arisen for a Graduate / Building Surveyor to join a leading multidisciplinary consultancy within their London & South East team. The firm boasts a 100% APC pass rate over the past 9 years for their Building Surveyors with a really structured support system, including a full mock interview process 6 months before sitting, led by in-house APC assessors, alongside presentation coaching and tailored guidance. The building surveying team have a dynamic, collaborative environment delivering work across public and private sector clients, including education, healthcare, defence, central government and infrastructure. Building Surveyor Responsibilities Working across a varied portfolio of projects, responsibilities will include: • Undertaking condition surveys, measured surveys, defect diagnosis and technical due diligence, • Preparing professional reports, specifications, schedules of work and technical documentation, • Supporting and delivering Contract Administration and Project Management duties, • Assisting with pre- and post-contract activities under JCT and NEC contracts, • Contributing to refurbishment, maintenance and small-to-medium capital projects, • Supporting sustainability, building safety and compliance requirements (including CDM 2015), • Working collaboratively within multidisciplinary project teams, • Assisting in maintaining client relationships and delivering high-quality service Building Surveyor Requirements • BSc (Hons) in Building Surveying or RICS-accredited equivalent, • 0-5 years Building Surveying experience, • Currently working towards MRICS (APC pathway), • Understanding of construction technology, building pathology and project delivery, • Awareness of JCT / NEC contracts and pre- and post-contract duties, • Knowledge of health & safety and regulatory requirements (CDM, Building Safety), • Strong report writing and communication skills, • Proficient in Microsoft Office (AutoCAD / Revit beneficial), • Proactive, team-oriented and keen to develop within a consultancy environment, • Willingness to travel to project sites Benefits • Competitive salary up to £45,000, • Structured APC programme with dedicated mentoring and training support, • Defined contribution pension (double matched up to 10%), • Flexible annual leave (buy/sell options), • Private medical and dental insurance, • Wellbeing support including digital health services, • Gym membership scheme (Gymflex), • Cycle to Work scheme, • Season ticket loan, • Employee discounts and perks platform, • Charity and volunteering initiatives, • Recognition and long-service awards, • Strong focus on career progression within a global consultancy This is an excellent opportunity for a Graduate / Assistant Building Surveyor looking to gain exposure to a wide range of projects and sectors, while progressing toward Chartership within a structured and supportive environment.

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Office Manager / Executive Assistant Executive Search Up to £50K, dependent on experience West End Fully office-based Full-time or part-time 3-MaOMEA/RVF About the Client: A leading executive search and advisory firm, based in the West End. They are looking for a highly organized, proactive Office Manager / Executive Assistant to play a key role in supporting the day-to-day running of the business. About the Role: An exciting opportunity to join a leading talent advisory firm and support the day-to-day running of the office! This is a hands-on, varied role combining office management, executive support, and broader operational involvement. Responsibilities will include (but are not limited to): Office Management • Act as the first point of contact for the office, • Oversee and improve day-to-day office operations, including managing office access and ensuring security protocols are followed, • Manage office budgets, maintain office systems, and ensure health and safety compliance Executive Assistant Support • Provide diary and inbox management for selected SLT members, • Manage expenses, • Assist with report preparation, and correspondence drafting, • Coordinate travel arrangements and itineraries Operational Support • Assist with HR, Marketing and Events activities, • Assist with general operational and administrative tasks Candidate Specification: • Previous experience as an Office Manager, Executive Assistant, or similar administrative support role, • Highly organized, with strong attention to detail, • Proactive, and able to manage multiple priorities, • Excellent communication (both written and verbal), • Able to take ownership of tasks, and be the ‘go-to’ person in the office Additional information: • There is the option for this role to be full-time or part-time, • Salary up to £50K (pro-rata for part-time), • West End location, • Fully office-based If you are looking for your next opportunity, apply today!

Project Quantity Surveyor Location: London, England Job Type: Full-time We are seeking an experienced Project Quantity Surveyor to join a growing commercial team delivering high-profile construction projects across the UK. The Role: As a Project Quantity Surveyor, you will be responsible for managing the financial, commercial, and contractual aspects of projects from post-tender handover through to final account close-out. Working closely with Project Managers, Design Managers, subcontractors, and the wider commercial team, you will play a key role in ensuring cost control, contractual compliance, and commercial success across major residential, commercial, education, and mixed-use developments. Key Responsibilities: • Lead subcontract procurement from tender package preparation through to contract execution, • Manage project costs in line with budgets and commercial targets, • Prepare and maintain cashflows, cost value reconciliations, procurement trackers, and change order registers, • Prepare, negotiate, and agree interim valuations, variations, and final accounts, • Collaborate with project teams and consultants to ensure tender information is accurate and value-engineered where possible, • Carry out site measurements from drawings and on-site inspections, • Attend project meetings and provide commercial reporting and updates, • Support and mentor assistant and graduate quantity surveyors where required, • Maintain strong commercial and contractual management throughout the project lifecycle What We’re Looking For: Experience: • Minimum 3 years’ experience working with a main contractor, • Must have public sector framework experience, • Experience delivering Design & Build projects is advantageous, • Previous experience on residential, commercial, education, or mixed-use developments Technical Knowledge: • Strong understanding of UK construction contracts, particularly JCT Design & Build, • Knowledge of commercial risk management and cost control procedures, • Familiarity with BCIS and elemental cost benchmarking, • Ability to read and interpret technical drawings and understand construction methodologies, • Proficient in Microsoft Office Qualifications: • Degree in Quantity Surveying, ideally RICS-accredited, • Working towards MRICS chartership preferred, • Valid CSCS card advantageous, • Skills & Attributes, • Strong numerical, analytical, and negotiation skills, • Excellent communication and stakeholder management ability, • Strong organisational and time-management skills, • High attention to detail, • Collaborative approach with the ability to work within multidisciplinary teams, • Willingness to travel to sites as required Benefits: • 26 Days Holiday + Bank Holidays, • Private Healthcare Scheme with AXA, • Private Pension Contribution with Scottish Widows, • Income Protection Cover Additional Information: This is a full-time onsite role requiring attendance on site 5 days per week. This is an excellent opportunity to work on major UK construction projects within a collaborative and forward-thinking environment, offering long-term career progression and professional development opportunities. #TheLanesGroup #LanesRecruitment #QuantitySurveyor #ProjectQS #ConstructionJobs #CommercialManagement #MainContractor #DesignAndBuild #ResidentialConstruction #LondonJobs

INTRODUCTION TO QUINTESSENTIALLY Expect the best. Experience Better. For the world’s most discerning individuals, brands and corporates, Quintessentially is the ultimate destination for comprehensive lifestyle management and brand experiences. It’s the pinnacle of personalisation and the epitome of exclusivity. Combining an unwavering commitment to redefining excellence with a clientele that demands nothing short of perfection, Quintessentially elevates every aspect of its clients’ lives to unparalleled heights through meticulous attention to detail. As the world’s leading luxury lifestyle management group, Quintessentially has not only paved the way in this space but continues to shape a new standard for luxury concierge services. JOB SUMMARY Are you passionate about servicing a high-net-worth audience and going above and beyond for your members? If you’ve got what it takes to provide a high touch tailored service to our members we have a great opportunity for you to join a truly fantastic global business. We are looking for a Global Lifestyle Manager to manage the relationship with our members overnight ensuring high individual engagement, satisfaction, loyalty and retention. KEY DUTIES • Reactively handling all incoming lifestyle & leisure-related requests & enquiries from Members in accordance with set guidelines which will be trained and monitored., • Researching and arranging of: travel bookings, restaurant bookings, club bookings and much more., • Adhering to Company standard phone greeting – with appropriate Member address & consistent levels of courtesy., • Providing quality suggestions at all times which exceed Member expectations., • Intensive & extensive phone and email-based correspondence., • Using a CRM system to log Member requests, actioning requests and updating Member information. HOURS OF WORK Monday- Friday 11:00am- 19:00pm REQUIREMENTS • Must be fluent-spoken and written in English., • Work background in any of the following sectors/areas: Personal Assistant, Customer Service, Guest Relations, Lifestyle and or Account Management, luxury travel & leisure., • In-depth understanding of requirements involved in the lifestyle management of affluent, high-net worth individuals., • Good knowledge of worldwide travel destinations & luxury products/services, given that our Members are based around the globe & request info regarding predominantly travel, leisure & services worldwide., • Warm, friendly, calm, confident and courteous at all times., • Pro-active, energetic and positive attitude., • Strong IT & CRM systems skills., • Able to prioritise work, meet deadlines, make decisions and communicate effectively under pressure. OUR IDEAL CANDIDATE • Understands HNW lifestyles, expectations, needs and preferences., • Warm, friendly, calm and courteous at all times., • Able to anticipate client needs and deliver intuitive and highly personalised solutions., • Pro-active, energetic, with a positive attitude., • Excellent team player., • Values privacy and confidentiality., • Passionate about travel, culture, and unique global experiences., • Strong IT & CRM systems skills., • Ability to prioritise work, meet deadlines, make decisions and communicate effectively under pressure., • Strong networker and relationship builder. BENEFITS • Hybrid working (role dependant), • Competitive annual leave allowance with a further increase due to long service, • Birthday Allowance – take your birthday off on us!, • Pension Scheme, • Angel Days: Additional paid leave to do charity work, • Long Service Awards, • Life Assurance, • Digital nomad, • Study Leave, • Puppy friendly offices, • Qmunity committee – Social events in the office, • Free food & drink in the office, • Wellbeing platform membership, • Season Ticket Loans, • Cycle to work scheme, • Discounts with a variety of retail and hospitality companies Quintessentially is an equal opportunities employer. We value and respect all differences (seen and unseen) in all people and aspire to deliver inclusive working experiences. Applications are encouraged from individuals regardless of age, disability, sex, gender, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships. For information about how we collect, store and use information about you, please see our Privacy Policy using the following link: https://www.quintessentially.com/privacy_policy.html

A boutique international law firm in the Cayman Islands is seeking an experienced and highly organised Corporate Legal Secretary to support its busy corporate and transactional practice. This is an excellent opportunity for a proactive professional who thrives in a fast-paced legal environment and enjoys working closely with senior lawyers on sophisticated cross-border transactions. This role offers the chance to join a dynamic international firm advising a global client base across corporate, finance, investment funds, and regulatory matters. Alongside exposure to high-quality cross-border transactions, the successful candidate will enjoy the lifestyle benefits of living in the Cayman Islands — including year-round sunshine, world-renowned beaches, and a vibrant international community. Key Responsibilities • Prepare, amend, and format corporate legal documentation and transactional materials, • Assist with corporate transactions, closings, and related administrative processes, • Draft correspondence, engagement letters, board resolutions, and legal documents, • Manage calendars, coordinate meetings, and arrange appointments and travel, • Prepare presentations, reports, and transaction structure charts using Microsoft PowerPoint, • Produce spreadsheets, financial schedules, and data reports using Excel, • Maintain document management systems and filing processes, • Liaise professionally with clients, regulatory authorities, service providers, and internal teams, • Support business development initiatives, client pitches, and fee proposals, • Provide high-level executive and administrative support to senior lawyers and partners Requirements • Five plus years of experience as a Corporate Legal Secretary or Legal Assistant within a corporate or transactional legal environment, • Strong understanding of corporate legal documentation and offshore transactional processes, • Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint, • Excellent organisational skills with strong attention to detail and accuracy, • Ability to prioritise workloads and manage multiple deadlines effectively, • Professional communication skills and a client-service-oriented approach, • High level of discretion and confidentiality, • Experience within an offshore law firm, financial services, or corporate environment is advantageous Package • Competitive salary package of US$75,000 – US$85,000, • Relocation package provided in addition to salary, • Opportunity to live and work in one of the world’s leading offshore financial centres, • Excellent quality of life with sun all year round and stunning Caribbean beaches

Family Office EA, SW3 (part-time) 22879 £70,000 (pro rata) | 2 days a week, in-office This is a permanent, part-time position offering longevity, trust and the opportunity to work within a highly professional private environment. A small family office based in SW3, close to Sloane Square, is seeking an exceptional Executive Assistant to provide seamless support on a part-time basis, two days per week. This is a rare opportunity for a meticulous, highly organised and discreet EA who takes genuine pride in creating order, maintaining high standards and ensuring that every detail is handled with precision and care. The successful candidate will be practical, dependable and naturally diligent, with previous experience supporting within a family office or private household environment. The role requires someone who is scrupulously reliable, numerate and capable of managing a broad range of personal and household administration with absolute discretion and professionalism. What you’ll be doing day to day: • Managing all administration relating to multiple private residences globally, • Meticulously reconciling accounts, payments and household expenditure, • Overseeing insurance policies, invoices and bill payments, • Providing basic technology support and coordinating new equipment setup, • Arranging complex travel itineraries, visas and accommodation, • Coordinating private events, dinners and invitations, • Managing deliveries, online orders and household logistics, • Liaising with household staff, contractors, gardeners, builders and vehicle providers, • Ensuring all household operations run efficiently and seamlessly Skills & Experience Required: • Previous experience in a similar private EA or family office role, • Exceptional attention to detail and a highly methodical approach, • Strong numeracy and experience reconciling accounts accurately, • Excellent organisational and administrative skills, • A practical, hands-on and solutions-focused mindset, • Strong technical confidence and proficiency with systems and devices, • Absolute discretion, loyalty and professionalism Someone who thrives on order, efficiency and high standards