Travel assistant jobs in United Kingdom - Page 2

Executive Assistant – Leading Global Banking Firm Location: London, West End Contract: Permanent Salary: £59,000–£63,000 + excellent benefits About the Company A prestigious, top‑tier global banking firm based in London’s West End is seeking an experienced and highly organised Executive Assistant to support senior leadership. This is an exceptional opportunity to join a high‑performing, fast‑paced environment where professionalism, discretion, and attention to detail are essential. The Role As Executive Assistant, you will provide seamless support to senior executives, ensuring their day‑to‑day operations run smoothly. This is a busy, varied role with a strong focus on complex diary management, meeting coordination, and end‑to‑end event organisation. Key responsibilities include: • Managing complex diaries and coordinating schedules across multiple time zones, • Organising internal and external meetings, conference calls, and briefings, • Planning and delivering corporate events, off-sites, and client entertainment, • Preparing presentations, documents, and executive packs, • Acting as gatekeeper and trusted liaison for senior stakeholders, • Coordinating global travel arrangements and itineraries, • Processing expenses and maintaining accurate administrative records, • Building strong working relationships across the business About You We are seeking an EA who is polished, proactive, and confident in a demanding environment. Previous experience within banking or financial services is essential. Requirements: • Proven Executive Assistant experience in banking, • Strong diary and organisational management skills, • Experience coordinating events and corporate functions, • Ability to work efficiently in a fast‑paced, high‑pressure setting, • Excellent communication and stakeholder engagement abilities, • High level of confidentiality and discretion, • Confident with Microsoft Office Suite

Executive Assistant to CEO London | Hybrid | Fixed-term contract (12 months) We are supporting a fast-growing, incredibly well-funded, clinical-stage biopharmaceutical company in the search for an experienced Executive Assistant to CEO. This is an exciting opportunity to join a dynamic, mission-driven organisation at a pivotal stage of growth, working at the forefront of innovation in healthcare. The Role As Executive Assistant, you will provide high-level support to the CEO and wider UK team, ensuring smooth day-to-day operations and enabling leadership to operate effectively. You will act as a trusted partner, managing priorities, coordinating logistics, and supporting key business activities. Key Responsibilities • Complex calendar management and meeting coordination, • Arranging international travel, accommodation, and logistics, • Processing expenses and maintaining accurate reporting, • Organising Board meetings and leadership offsites, • Supporting company-wide events and internal coordination, • Assisting with office setup and ongoing administrative needs, • Providing ad hoc support to the UK team as required Requirements • 6+ years’ experience as an Executive Assistant or similar role, • Strong organisational and time-management skills, • Excellent written and verbal communication abilities, • High level of discretion and professionalism, • Proactive, solutions-focused mindset with strong attention to detail, • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) What’s on Offer • Opportunity to work in a high-growth, innovative biotech environment, • Collaborative, ambitious, and supportive team culture, • Exposure to senior leadership and strategic initiatives, • Clear pathways for career progression, • Competitive salary and benefits package Interested? Apply and we will be in touch!

Salary: £35k - £45k Location: Home-based (Some Travel Expected) Our client, a small but mighty creative events company, delivers bespoke, high-impact experiences for their clients. They’re looking for an exceptional Executive Assistant to keep the COO, and the wider business, running at full speed. If you thrive in dynamic environments, love solving problems before they happen and enjoy being the steady hand behind the scenes, this role is for you. We’re committed to building a diverse, inclusive workplace. We welcome applications from people of all backgrounds, identities, and abilities, and we’re happy to provide reasonable adjustments throughout the recruitment process. What you’ll do: • Own a diary and inbox prone to change – keeping the COO one step ahead, • Prepare polished board packs, briefings, and pitch materials, • Coordinate complex international travel with ease for the ELT, • Act as a key contact for senior stakeholders and clients, • Support companywide projects and governance, • Finance administration, including processing expenses, invoices and associated reporting What you bring: • Proven EA experience supporting senior leaders (executive teams ideal), • Sharp communication skills – written and verbal, • Confident, calm, organised, and great under pressure, • Comfortable in high-growth, creative, or events led business, • Proactive growth mindset, and the ability to juggle competing priorities, • Experience of handling basic finance administration You won’t just support the COO—you’ll amplify their impact, and that of the wide Executive Leadership team. You’ll be a vital part of how we operate, communicate, and deliver exceptional work for our clients. If you love creating order, keeping the wheels turning, and being at the centre of a fast-moving creative business, we’d love to hear from you. Interested? We encourage you to apply. We are managing this process on behalf of our client and will be in touch regarding next steps.

Owen Reed is looking for a Personal Assistant for a top law firm in London. We are seeking a highly organised, proactive, and professional Personal Assistant to support senior leadership within a dynamic and fast-paced environment. This is a unique opportunity to play a key role in delivering business objectives centred on innovation and growth, while working closely with stakeholders across all levels of the organisation. This position is ideal for a confident and adaptable individual who thrives on variety, demonstrates strong judgement, and is committed to delivering exceptional support. Hybrid working: 3 days in the office, 2 days from home (post-probation) The Role As a Personal Assistant, you will provide comprehensive administrative and organisational support to senior leadership. You will be instrumental in ensuring effective time management, seamless communication, and the smooth coordination of business activities. You will regularly liaise with internal teams, senior stakeholders, and global clients, requiring a high level of professionalism, discretion, and relationship management skills. Key Responsibilities Personal Organisation & Executive Support • Proactively manage diaries, prioritising commitments and acting as a gatekeeper, • Coordinate meetings, including logistics, materials, and hospitality, • Prepare agendas, briefing packs, and meeting documentation, • Attend meetings, take minutes, and track follow-up actions, • Manage inboxes, prioritising and responding where appropriate, • Handle calls, screen enquiries, and manage communications effectively, • Arrange complex travel, accommodation, and detailed itineraries, • Build and maintain strong relationships with clients and internal stakeholders, • Coordinate client meetings and events to a high standard, • Maintain awareness of client preferences and requirements, • Assist with matter opening, client onboarding, and system setup, • Support WIP reporting, billing processes, and invoice management, • Liaise with billing teams and monitor outstanding payments, • Draft, edit, and format documents, presentations, and reports, • Produce high-quality materials for internal and external use, • Support communication distribution and campaigns, • Assist with business plan delivery and project tracking, • Support data analysis, reporting, and process improvements, • Contribute to pitch preparation and coordination, • Maintain templates, documentation, and CV repositories, • Proven experience supporting senior management in a PA role, • Background within a professional services environment preferred, • Advanced Microsoft Word and PowerPoint skills, • Intermediate Excel skills with willingness to develop further, • Strong IT literacy, including document management systems, • Excellent organisational, communication, and multitasking abilities, • High attention to detail with strong analytical thinking, • Professional, confident, and highly discreet, • Strong emotional intelligence and stakeholder management skills, • Proactive, solutions-focused, and self-motivated, • Resilient and able to perform under pressure, • Educated to degree level or equivalent experience

Executive Assistant to Confidential Not-For-Profit Organisation • Location: Central London, • Salary: £42,000-£45,000 gross per annum (DoE), • Benefits: Contributory pension; private medical insurance; 25 days holiday; events and cultural access, • Contract: Full-time, permanent, hybrid working (4 days in office; 1 day working from home), • Start date: As soon as possible The Opportunity A rare opportunity to join a prestigious and longstanding British organisation at its most senior level. This not-for-profit membership organisation, with a heritage spanning nearly two centuries, represents some of the UK’s most distinguished businesses and operates at the heart of British commerce and tradition. It is a body of genuine standing, with access and relationships that are difficult to find elsewhere. The Executive Director is seeking an Executive Assistant of exceptional calibre: someone who brings both operational rigour and genuine presence. This is not a role for the purely administrative mind. Beyond managing a busy diary, calendar and complex correspondence, you will conduct research, support project delivery, and, on occasion, represent the Executive Director in meetings with government officials, senior business leaders, and high-profile institutional contacts. The environment is formal and process-led; the work is varied, high-trust, and genuinely interesting. This role would suit a polished Executive Assistant, Senior PA, Personal Assistant or business support professional with experience supporting a senior principal, Director or C-suite executive in a high-profile, fast-paced and confidential environment. Must-have Requirements • Proven experience as an Executive Assistant, Senior PA or Personal Assistant supporting a principal at C-suite, Executive Director, Director or equivalent senior leadership level, • Confident and credible stakeholder manager, comfortable engaging across government, business, membership bodies and senior institutional contacts, • Strong research and analytical capability; able to produce concise, accurate briefing notes, reports and meeting papers under minimal supervision, • Exceptional written and verbal communication: precise, warm, and professional in equal measure, • Absolute discretion with sensitive and confidential information as a matter of course, • Background in a membership organisation, charity, not-for-profit, professional body or public institution, • Exposure to government, arts, culture or heritage environments, • Executive support: complex diary and calendar management, meeting scheduling, travel coordination, inbox and correspondence management, meeting preparation and minute-taking, drafting and proofreading correspondence, presentations and board papers, • Stakeholder liaison: acting as a polished first point of contact for the Executive Director; building and maintaining relationships with internal and external contacts at the most senior levels; attending and, where required, representing the Executive Director at meetings, • Research and analysis: conducting research on members, projects, stakeholders and strategic opportunities; collating and synthesising information into clear briefing notes and reports for the Executive Director, • Project support: tracking deliverables and timelines across key workstreams; collaborating with the wider team to ensure accurate and timely flow of information, • Governance and administration support: assisting with board papers, agendas, minutes and other senior administrative support tasks in a structured, formal environment Please note: Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.

Executive Assistant ( 12 Month fixed term contract to cover maternity leave ) As Lockton People Solutions continues to expand, they have a requirement for an EA to provide administration and organisational support to the leadership team. You will have accountability for the smooth running and organisation of meetings, travel, entertainment, expenses, and diaries. Wherever able, provide support and solutions to ensure efficient and effective outcomes. Key Tasks & Duties • Arrange both domestic and overseas travel (inc. visas, flights, car transfers, accommodation), • Arrange off-site team meetings (inc. venue, accommodation, transport, IT equipment, lunches/dinners), • Support the coordination and management of client events including the People Solutions UK conference, • Liaise with brokers, clients, underwriters and their assistants in the arrangement of client visits, conferences, meetings, lunches and dinners, • Co-ordinate attendance and meeting rooms for the People Solutions Executive Meeting including follow up actions and minutes, • Integrate and understand operational and office services and have a general understanding of all operational systems and platforms, • Co-ordinate with individual managers for new starter on-boarding, • Awareness and accessibility of Executive members calendars/diaries., • Assist team with complex administrative functions., • First point of contact for all the team for problem solving, • Ownership of G&E register, Organisation chart, • Adherence to the Lockton LLP procedures and best practices., • Ad-hoc personal administration duties, • Support the coordination and management of BU charity initiatives, • Office management - maintenance of office area, document management (SharePoint ), stationary orders and ad hoc moves Skills & Knowledge • Ability to communicate effectively and professionally both verbally and in writing with clients, insurers and other associates., • Ability to manage time, prioritise and ensure that deadlines are met without compromising quality., • Excellent organisational and project management skills, • Deep knowledge of Microsoft products (Word, Excel, Outlook, Power Point) or similar software applications., • Analytical and problem-solving skills, including research and investigation., • Work in support of other team colleagues., • Willingness and ability to continue to develop knowledge on a continual basis, • High level of confidentiality, • A thorough understanding of and adherence to Lockton LLP standards, procedures and guidelines in conjunction with our regulated environment, • Knowledge of the available resource skills in Lockton LLP, • Ability to use appropriate Lockton LLP systems competently, • Excellent attention to detail, self-motivated & pro-active

About the Job 🏢 Firm | Oury Clark 👥 Team | Partner Support 📌 Role | PA 🔍 Focus Areas | Diary & travel management, stakeholder liaison, confidential admin support 💡 Skills | PA/EA experience in professional services, strong organisational & communication skills, Microsoft Office proficiency 📍 Location | London (Hybrid) 💼 Offer | Competitive salary, benefits, collaborative culture, exposure to senior leadership Overview of the role We are a boutique accountancy firm based in London, known for our collaborative culture, high-quality client service, and close-knit team environment. Our equity partners work with a range of high-profile clients across sectors, and we pride ourselves on providing a personable yet professional service. Key Responsibilities • Provide high-level administrative and organisational support to Partners., • Manage complex diaries, ensuring efficient scheduling of meetings, appointments, and client engagements., • Coordinate and manage international travel itineraries, including flights, accommodation, visas, and logistics., • Handle confidential information with the utmost professionalism and discretion. • Act as the first point of contact for internal and external stakeholders., • Support with expense management, time recording, and billing processes., • Proactively manage competing priorities and deadlines in a busy environment., • Skills & Experience, • Proven experience as a PA, EA, or Team Assistant within professional services (ideally accountancy, legal, or consultancy)., • Strong diary and travel management experience across multiple time zones., • Exceptional organisational and time-management skills, with a proactive and solution-focused approach., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Discreet, adaptable, and confident dealing with senior stakeholders., • Able to work independently and as part of a collaborative team. Interested? Apply now or get in touch directly for a confidential chat.

Title: Lifestyle Executive Assistant Location: Mayfair, London Reporting Line: Chief of Staff Overview We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Key Responsibilities Diary & Schedule Management • Manage the Founder’s complex personal and business diary, ensuring priorities are aligned., • Schedule meetings, calls, and engagements across professional and personal commitments., • Coordinate domestic and international travel, including itineraries, accommodation, and transport., • Provide lifestyle management and personal administrative support to the Founder., • Coordinate personal appointments, family commitments, and social engagements., • Support scheduling of business meetings and engagements., • Prepare briefing materials and documentation when required., • Work collaboratively as part of the Lifestyle Team supporting the Founder., • Provide support to the Chief of Staff with coordination and ad hoc projects., • Assist the wider Family Office with administrative and organisational tasks when required., • Maintain absolute confidentiality and discretion at all times., • Manage changing priorities calmly and efficiently., • Graduate calibre or equivalent experience., • Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant., • Exceptional organisational and time management skills with strong attention to detail., • Ability to work effectively in a fast-paced, demanding environment., • High levels of discretion, professionalism, and integrity., • Strong written and verbal communication skills., • Confidence working with senior stakeholders and managing complex schedules., • Flexible and adaptable approach to working hours when required., • Proactive, solutions-focused, and resilient.

Executive Assistant to CIO 📍 Mayfair, London 🕒 Full-time | Permanent 💰 Competitive salary + bonus A boutique asset management firm and family office in London’s West End is looking for an experienced Executive Assistant to support their Chief Investment Officer (CIO). This is a fast-paced, high-trust environment where discretion matters. You’ll be the right hand to the CIO, keeping things running smoothly across both business and personal priorities. There’s also room to get involved in investor relations and marketing, especially as the firm prepares for a major relaunch. The Role: You’ll take full ownership of the CIO’s day-to-day coordination while working closely with the wider support team. What you’ll be doing: • Manage a complex and ever-changing diary, • Coordinate international, multi-leg business travel, • Plan personal and family travel, • Support with family logistics where needed, • Prepare reports, presentations, and meeting materials, • Assist with a developing marketing initiative, • Manage expenses and general admin, • Oversee some personal and household logistics, • Provide light out-of-hours support when required Essential: • Strong experience supporting C-suite executives (business + personal support), • Background in a family office, boutique finance, or similar environment, • Highly organised, able to juggle multiple priorities, • Strong attention to detail and numeracy, • Clear and confident written communication, • Solid IT skills (Microsoft Office, CRM systems), • Discreet, professional, and calm under pressure, • Proactive mindset — you spot problems before they happen, • Team player with a low-ego approach Nice to have: • Exposure to investment or financial services terminology, • Interest in marketing or investor relations, • Comfortable supporting with new tech adoption Package: • Salary: Competitive (based on experience), • Bonus: Discretionary annual bonus, • Pension: 15% contribution, • Private healthcare + travel insurance, • 25 days annual leave + bank holidays Details: • Hours: 08:30 – 17:30, Monday to Friday, • Start date: ASAP, • Interviewing: ASAP Due to high application volumes, please include the following: • An up-to-date CV, • A short cover letter outlining relevant experience, • Your salary expectations, • Your availability (interview + start date), • References (if available) Applications without this information may not be considered.

We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Corporate team. The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team. This is a full-time, permanent role with hybrid working and great benefits. Key Responsibilities Partner & Stakeholder Support · Act as a professional, client-focused ambassador for partners both internally and externally · Build highly effective working relationships with multiple partners · Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals · Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities · Attend meetings, take minutes where required, and proactively follow up on actions Diary & Inbox Management · Take full ownership of complex and demanding partner diaries · Proactively manage conflicts, queries, and last-minute changes · Ensure partners are fully prepared for meetings and commitments · Manage inboxes on behalf of partners, including: · Drafting and sending emails · Highlighting urgent or sensitive correspondence · Redirecting client-critical emails to relevant fee earners or team members Financial, Billing & Matter Management · Demonstrate strong commercial and financial awareness · Coordinate billing processes on behalf of partners · Proactively organise WIP and financial review meetings · Work closely with finance teams and client administrators to meet billing deadlines · Take ownership of financial and matter management processes, including chasing unpaid bills · Handle complex compliance and billing-related matters Business Development & Marketing Support · Liaise with Marketing and Business Development teams · Coordinate BD activities for the Corporate team · Assist with the preparation of pitches, presentations, and client materials · Play a key role in organising client events, seminars, and conferences Travel & Logistics · Arrange complex travel end-to-end, including: · Flights, accommodation, visas, and currency · Manage arrangements in line with individual preferences · Ensure diaries are fully updated with all travel details Process Improvement & Leadership · Introduce and implement best practice operational processes · Act as a role model and change agent within the support function · Work closely with the Secretarial Team Leader to improve ways of working · Take full ownership of tasks, managing workload against deadlines and business needs Working Environment · Collaborative, inclusive, and high-performing culture · Hybrid working model, balancing office presence with flexibility · Central London office location · Strong emphasis on wellbeing, teamwork, and professional growth Essential Skills & Experience · Proven experience supporting senior partners or executives in a Corporate department within a law firm or professional services environment · Exceptional diary and inbox management skills · Strong commercial and financial awareness · Highly organised, proactive, and detail-focused · Confident communicator with strong stakeholder-management skills · Comfortable working at pace and handling competing priorities For further information please contact Ella or Jess

PERSONAL ASSISTANT, FULL-TIME - London, UK Location: London Job Description: A dynamic UHNW family is seeking a Spanish-speaking, highly organised, proactive, and well-rounded Personal Assistant to support both personal and project-based responsibilities. This is a varied and fast-paced role supporting a creative, entrepreneurial Principal, requiring someone who is equally comfortable booking restaurants, managing household logistics, and overseeing multiple ongoing projects. No two days will be the same. The role will be primarily based in London (Westbourne Grove), with regular involvement in a developing polo estate in Surrey and occasional coordination of a second residence in Ibiza. This is a hybrid position, allowing the candidate to enjoy a well-balanced life and work experience. Key responsibilities: Full diary and lifestyle management for the Principal, including appointments, scheduling, and day-to-day coordination Travel planning and logistics (UK and international), ensuring seamless itineraries End-to-end project coordination, including property-related projects (renovations, decorating, supplier sourcing) Liaising with contractors, builders, and suppliers, overseeing timelines and ensuring smooth execution Managing budgets and tracking payments across household and project spend Supporting with polo-related logistics and ensuring readiness for events and matches Household oversight in London, working alongside existing staff (Nanny/PA, driver), ensuring smooth day-to-day running Liaising with the international properties team/House Managers as needed Sourcing items, researching suppliers, and assisting with creative projects Managing school-related admin and payments for two children (aged 10 and 12) Ad hoc personal support for extended family when required Requirements: Spanish-speaking is a must Mostly remote working, with in-person meetings when needed Holidays to be taken outside of school holiday periods Highly organised, detail-oriented, and naturally proactive A strong problem-solver who is practical and hands-on Experienced in HNW private household or family office environments Confident in managing multiple projects simultaneously Excellent communication skills, able to liaise with a wide range of stakeholders Flexible, adaptable, and willing to go the extra mile Discreet, trustworthy, and emotionally intelligent Working Hours: Monday to Friday, 9:00 am – 6:00 pm (flexibility required) Salary Offered: £65,000 gross per annum Start Date: ASAP

Office & Team Assistant – Mayfair, London £35,000–£40,000 + Travel Allowance + Bonus Full-time | 5 days in the office | 12‑month FTC An exceptional opportunity has arisen for a polished, proactive Office & Team Assistant to join a boutique family office, based in the heart of Mayfair. This role is perfect for someone who thrives in a fast-paced environment, loves being the go‑to person, and takes genuine pride in creating a seamless, welcoming workplace. Reporting into the Head of HR, you’ll become an integral part of the team—supporting operations, office management, and providing hands‑on admin support across the business, to include global travel and diary management. The Role Office Management You’ll be the face and heartbeat of the office—ensuring the space runs smoothly, looks immaculate, and supports a professional working environment. Responsibilities include: • Maintaining high standards of aesthetics, cleanliness, and organisation, • Managing stock, supplies, refreshments, and budget-conscious replenishment, • Welcoming guests and coordinating couriers, deliveries, taxis, and post, • Assisting with office projects, company events, desk planning, AV checks and more, • Supporting new joiner set-up and access requirements, • Working closely with the EA on health & safety compliance Administrative & Coordination Support A varied and busy support remit, including: • General correspondence, printing, scanning & document preparation, • Supporting expenses and basic travel coordination, • HR admin support including diaries, records, and review processes, • Research tasks and ad-hoc projects, • Occasional business and personal errands We’re looking for someone with: • 2+ years’ experience in an office support, administration or team assistant role, • Strong ability to work under pressure and juggle shifting priorities, • Excellent MS Office skills (Word, Excel, PowerPoint), • Immaculate presentation, detail‑orientation and a proactive mindset You will excel in this role if you are: • Warm, professional and a natural team booster, • Highly organised with strong follow‑through and ownership, • Calm under pressure and solutions‑driven, • Reliable, punctual, and committed to supporting a busy team, • Able to work autonomously while knowing when to ask the right questions Interested? If you're looking for a polished office role in a prestigious Mayfair environment—and you love being the person who “makes things happen”—this is a fantastic opportunity to join a supportive, dynamic team.

Personal Assistant Location: Central London (On-site) About the Role We are seeking a Personal Assistant to support a private family across both personal and business responsibilities. This role is suited to someone who is naturally positive, highly organised, proactive, adaptable, with the ability to anticipate needs and juggle multiple priorities. You will bring a can-do attitude, strong attention to detail, and the confidence to manage a varied workload, while maintaining professionalism and discretion at all times. The role is hands-on and ideal for a PA who enjoys multitasking, takes pride in staying one step ahead, and is comfortable switching seamlessly between business and personal priorities. This is a dynamic, long-term opportunity supporting family life as well as businesses in the luxury/fashion retail industries. Key Responsibilities • Managing and maintaining detailed personal and business calendars, appointments, and reminders, • Arranging domestic and international business and personal travel, including flights, accommodation, and itineraries, • Overseeing the smooth running of the household, including organising and liaising with external contractors and service providers, • Ensuring all personal and business matters run efficiently and seamlessly while remaining highly organised Working Hours • Monday to Friday, 9:00am – 6:00pm, • Weekends off (flexible for rare minor requests) Benefits • End-of-year performance bonus, • Opportunity to grow within a dynamic private family and business environment through a trusted role with long-term potential, • Exposure to a dynamic family and the luxury/fashion retail industries Requirements • Fluent English speaker (spoken and written), • Previous experience as a Personal Assistant is a plus, • UK driving licence is a plus

Exceptional Senior EA to Founder & CEO | Operations & Office Management 📍 Mayfair, London | 5 days in office (non-negotiable) 💰 £70,000–£80,000 + generous bonus + benefits 🕰 Hours typically 8:30am–6:00pm (often later) ⚡ ASAP start preferred A boutique Mayfair-based financial services firm is seeking an exceptional Senior Executive Assistant to support its Founder & CEO. This is a true 1:1 role combining high-level executive support with office management and operational oversight. Ideal for a career EA with 10+ years supporting C-suite leaders who enjoys being a trusted right hand in a fast-paced SME environment. Responsibilities • Full 1:1 EA support to Founder & CEO, • Complex diary management, senior meetings & international travel, • Gatekeeper and liaison for senior stakeholders and clients, • Coordination with finance, compliance, legal, HR and IT providers, • Office management and operational oversight, • Supporting ad hoc business projects and administration Ideal background ✔️ 10+ years’ EA experience supporting C-suite executives ✔️ Background in financial services or corporate professional services (IB / PE / HF / Asset Management preferred) ✔️ Experience working in fast-paced, high-performance environments ✔️ Comfortable being fully office-based in Mayfair, five days per week ✔️ Polished, resilient and highly organised 📩 Apply directly or contact me for more information.

Who we are Leathwaite has one clear purpose: to create meaningful change through exceptional people. Partnering with our clients across the globe, we understand their business goals, needs and ambitions and we find the best executive talent to help them drive business value and growth. Founded in 1999, we’ve grown to around 100 people working from Canada, Hong Kong, the United Kingdom and the United States. We provide executive search, executive interim and data and insight services. The role We are seeking a fixed-term Executive Assistant (internal name: Executive Business Support Specialist) to provide proactive, solutions-focused support to our client-facing team in London. This will be a full-time position from March 2026 to November 2026. Working alongside four existing team members, the successful candidate will liaise directly with clients and candidates to project-manage executive recruitment processes and ensure consistency of standards and processes. What will I be doing on a day-to-day basis? • Diary and travel management for our Partners and teams., • Working with teams on complex candidate scheduling (including multiple candidates/clients and various time zones)., • Bespoke document creation and/or review of tailored documents., • Ensuring our CRM system is updated with candidate and client information. What are you looking for in a candidate? • 3-5 years' demonstrable experience in an office support role, preferably within a professional services environment., • Impeccable attention to detail and excellent organizational skills., • A professional demeanor with a positive attitude and mindset, working calmly under pressure whilst maintaining a solutions-focused, professional manner., • Personal values in line with Leathwaite: grow together, clients first and win as a team. What else do I need to know? • We are committed to diversity in hiring, and particularly welcome applications from under-represented groups within our business. Please let us know if you require any adjustments to our interview process., • This role is based in our St Paul's office; we operate a hybrid model in which staff spend two to three days a week in the office. How do I make my application really stand out? If this is an opportunity which really resonates with you, drop me an email to let me know why this role excites you, why Leathwaite stands out to you and why executive search is the area you'd like to work in.

C-Suite Executive Assistant Magic Circle law firm is seeking to hire an exceptional C-Suite Executive Assistant to work for the firm’s Global Senior Partner. • Very generous salary, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am to 5:30pm, • Tremendous employee health, wellness, and family friendly benefits, • Subsidised gym membership, • Sabbatical leave C-Suite Executive Assistant Key Responsibilities: • Provide extensive and complex diary and travel management across multiple time zones, • Prioritise tasks, flag important items and ensure the Management Office is well-prepared for all interactions, from routine updates to meeting briefs, • Plan, schedule and manage meetings effectively including proactive preparation and consolidation of agendas, materials, minutes and follow up actions, • Draft high-quality correspondence and communicate with integrity on behalf of the Senior Partner, • Monitor support needed during the Senior Partner’s travel across the world and ensure timely support related to itinerary changes, meeting schedule updates and all relevant local logistics. Ensure adequate support on the ground, • Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc., • Ensure effective document management using the firm’s systems creating ease of access to the required information for the Senior Partner C-Suite Executive Assistant Skills & Requirements: • Previous C-Suite / HNWI level of experience gained from a law firm or professional services environment, • Experience supporting very senior executives, in an Executive Assistant role, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion, • A high level of discretion in handling confidential information, • Strong problem-solving skills and attention to detail, • Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels, • Flexibility to adapt to changing priorities and work under pressure, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

Executive Assistant to the CEO – Competitive Salary – London The Role Are you an exceptionally organised Executive Assistant who can keep pace with a fast-moving CEO? Do you have the confidence, discretion and attention to detail to act as a true right hand in a busy, high-performing environment? This Executive Assistant to the CEO role offers far more than diary management. You will sit at the centre of a dynamic PR agency, working closely with leadership and shaping how the business operates day to day. You will combine high-level executive support with operational responsibility. You will work side by side with the CEO, ensuring everything runs smoothly while supporting communications, projects and internal processes. No two days are the same. One moment you will be drafting key communications, the next you will be coordinating recruitment, preparing for events or keeping business operations on track. This position is ideal for someone who enjoys variety, thrives under pressure and takes pride in being relied upon. If you are ready to step into a truly impactful role, apply now and take your next career step with Aim Agency. Key Responsibilities: • Provide hands-on typing and transcription support for CEO communications, • Draft, proofread and edit emails, reports and presentations, • Manage a complex diary, meetings and international scheduling, • Organise travel, itineraries and logistics, • Support onboarding, recruitment, and HR and financial administration, • Coordinate client onboarding and internal briefings, • Maintain records, systems and office operations, • Assist with contracts, events and personal projects, • Act as a key point of contact between the CEO and stakeholders The Company We are a boutique female-led PR agency that values clarity, creativity, and impact. We work with ambitious founders, leaders and brands across industries to help them communicate more effectively and meaningfully. We are known for our tenacity, creative problem-solving, international connections, and a team culture that is collaborative, close-knit, and driven. The Benefits • Pension scheme, • Wellness initiatives and gym classes, • Team socials and an inclusive working culture, • 31 days’ holiday, including bank holidays and Christmas closure, • Your birthday off each year, • Additional holiday entitlement with length of service, • A varied and influential role at the heart of the business, • Direct exposure to senior leadership and decision-making, • A collaborative and supportive team environment, • The opportunity to develop skills across operations, HR and communications, • A fast-paced setting where your work genuinely matters The Person To succeed as an Executive Assistant to the CEO, you will be: • Experienced in a senior support, HR or operations role, • Highly organised with excellent attention to detail, • A fast and accurate typist (70+ wpm), • Confident in written and verbal communication, as well as copywriting, • Professional, discreet and reliable, • Comfortable managing multiple priorities, • Proactive and calm under pressure

Personal Assistant 6-8 month FTC The Team Housed within Knowledge - the PA/EA pool is a Team, made up of 7 PA’s and EA’s, who between them support the C-suite, Partners and Directors. As well as their individual assistant roles, they help with each other’s holiday cover and ad hoc office support. The team have a breadth of experience inside and outside of Freuds Group and camaraderie and care for one another is strong. The team has a can-do attitude and would welcome like-minded additions. The Role We’re currently keen to hire a PA for an initial 6-8 months who has some office experience, ideally gained in a creative or similar environment. Key for this role is the ability to form relationships with multiple stakeholders, seamlessly juggle their ever-changing diaries and ensure they all feel prioritised. We’re looking for someone who has a flexible approach, is happy to get involved in new projects as and when they arise and someone who has positive and team led approach to their work. Key Responsibilities • Manage diaries, avoiding clashes and allowing prep/travel time, • Book and set up internal meeting rooms as needed, • Arrange international travel and ensure documentation is in place, • Primary contact for external clients and internal colleagues, • Process payments, POs and other basic finance admin, • Draft and proofread documents; take accurate minutes Computer literacy: • Strong MS Office skills (Outlook, Word, Excel, PowerPoint), • Working knowledge of Paprika and MS Teams (preferred), • Support with PowerPoint preparation as instructed, • Assist with correspondence and minute-taking, • Build reports and ad-hoc analysis in Excel Communication: • Keep senior heads updated on meeting status and changes, • Confident with an array of personalities; calm under pressure, • Maintain a professional, polite and helpful manner, • Embrace our cornerstones of Love & Work, which require a passion for what we do and an ability of persevere. In addition, you will take an active role in our belonging values – collaborating to achieve common goals, connection with one another in an authentic way, sharing our perspectives and embracing others, and actively supporting each other and our experiences. Problem solving and initiative: • Resolve issues quickly and effectively, with urgency when needed, • Anticipate issues and prepare alternative options in advance, • Stay calm and handle problems professionally. Ad-hoc duties: • Deliver ad-hoc tasks and projects as requested., • Provide diary cover during PA/EA holidays or sickness., • Cover main reception as and when cover is needed, • Support at internal and external parties including film premieres when required. About Freuds Our employees come to us to work with some of the world’s best-known brands and influential people, helping our clients identify and tell meaningful stories that drive real change, and genuine connection. Love & Work is our foundation because we do what we love, and we love what we do. Many of our alumni have gone on to run their own top 150 agencies; to lead the communications and marketing for well-known global brands; and are leaders in their fields of expertise. We pride ourselves on the ability to assemble teams of passionate specialists from all over the world with a huge variety of backgrounds, all experienced in solving tricky problems. As an equal opportunity employer, we encourage all applicants to apply, regardless of race, religion, origin, gender, sexual orientation, age, marital status, or disability. Freuds Group strives to ensure a sense of belonging for all; we’re proud to support and utilise a diverse range of thoughts and perspectives in the teams we build as well as the work we create. Our belonging behaviours are built on the foundation of Collaboration, Connection, Empathy & Understanding and Allyship, these pillars are entwined into our daily life and are one of the markers for how we measure both company and individual success.

About Us: Our Vison is to be admired for our craft, experience, and sustainability. Desired by our customers and loved by our people. Today Moss is more than a menswear brand, we are ‘Styling individuals for moments that matter’. We’re not just for men on their big day – we’re for everyone, all the time. Whether they need to hire a one-off outfit, elevate their daily wardrobe, or create a custom piece, we’re by their side with over 170 years of tailoring know-how and considered clothing made for life as we all live it now. Our shared values encourage us to Trust our colleagues to think Creatively and plan for the sustained growth and development of Moss. For us this is about working Collaboratively and using Agility to achieve success, whilst leaving a positive impact. Embracing our core values and behavioural competencies strengthens relationships with our customers and colleagues. Purpose of the Role: In the Buyer Admin Assistant role, your main job is to provide comprehensive administrative support to the Buying Team, assisting in the management of the buying process from start to finish, and ensuring the timely delivery of merchandise. You will collaborate with suppliers, vendors, marketing, merchandising, and Ecommerce teams. Your tasks will include managing calendars, scheduling, raising SKUs, tracking purchase orders, managing inventory levels, coordinating sample management, conducting market research, analysing sales data, and supporting trade meeting preparations. Key Responsibilities: • Provide comprehensive administrative support to the Buying Team, streamlining day-to-day operations through effective management of calendars, scheduling, and travel arrangements, alongside maintaining key planning tools and processes., • Assist in the buying process from start to finish, including raising SKUs, creating and tracking purchase orders, managing inventory levels, and ensuring the timely update of web descriptions and compositions., • Coordinate sample management, prepare for fit sessions, and liaise with suppliers, ECOM, and Marketing to manage supplier critical paths and ensure timely delivery of samples and merchandise., • Conduct market research and analyse sales data to identify new product opportunities, trends, and inform buying decisions, contributing to the preparation of trend boards and coordinating best sellers for trade meetings., • Manage product samples efficiently, keeping the sample room organized and tracking the critical path to ensure departmental efficiency and smooth operations across internal departments., • Support the presentation and preparation for trade meetings on an ad hoc basis, demonstrating speed and accuracy in task completion, flexible and organized work approach, and effective communication skills., • Maintain a keen awareness of key trends and themes in the Menswear formal and casual sector, ensuring accurate management of SKU and PO processes and contributing to the department's smooth running. What You'll Need to Succeed: Technical: • Proficient in Microsoft Office Suite, particularly in Excel and PowerPoint., • Basic knowledge of mathematics., • Experience with or understanding of an ordering system. About You: • Exceptional organisational, communication, and detail-oriented skills with a proactive approach to multitasking and pressure situations., • Consistently embodies Moss's core values and behavioural competencies in daily responsibilities and interactions. REWARDS & BENEFITS: • Employee Discount: 70% discount across all our stores., • Season Ticket Loan: Financial support for commuting., • Cycle to Work Scheme: Encouraging eco-friendly travel., • Discounted Gym Membership with PureGym: Promoting physical health and fitness., • Life Insurance: Providing peace of mind for colleagues., • Ongoing Development: Tailored to suit your career ambitions from day one., • Access to Moss Learning: An online learning platform for skill enhancement., • Employee Hub: Easy access on the go to colleague benefits, recognition, wellbeing, and company updates., • New Baby Gift: Celebrating important personal milestones of colleagues. If you want to know more about MOSS, our people and our culture, search #LifeatMoss or TailorYourCareer on LinkedIn

JOB SUMMARY More in Common is seeking an Executive Assistant based in our London office, as we grow our team and advance our mission of building a more united and inclusive UK, where all people feel respected, better understood, and share a sense of belonging. ABOUT MORE IN COMMON More in Common is a research agency working across the US, UK, Germany, France, Poland, Spain and Brazil to tackle polarisation and division. More in Common leads and supports initiatives to build more united, inclusive, and resilient societies. Our mission is to understand the forces driving us apart, help societies find common ground and bring people together to tackle shared challenges. In the UK, our work is best described as being part consultancy and part think tank. We provide a full suite of research services including polling and focus group research; evidence reviews and secondary data analysis; audience mapping and audience strategy; strategic communications strategy and campaign development. More in Common are members of the British Polling Council. Our work is informed by our ground-breaking segmentation of the British public. This unique values-based lens to our quantitative and qualitative research means we can understand not only what the public thinks of the big challenges facing British society today – but crucially why they think it. Our insights help leaders in government, the media, business, and civil society to develop better strategies and communications – particularly in reaching disengaged communities far from the Westminster/London bubble – and to better navigate tricky and divisive issues. Through our consultancy, More in Common has also supported dozens of partners with insights and strategic communications support. We’ve helped national institutions such as the BBC, British Library and National Trust to better understand their audiences, we’ve helped partners in government and civil society with the set-up and delivery of the Homes for Ukraine scheme. In 2026, More in Common has a range of exciting projects in the pipeline, including: • Understanding the key dynamics of local elections in England and Scottish and Welsh Parliament elections, and the political landscape continues to fracture., • Embedding our new Seven Segments with a wider range of organisations, including developing new products and training offers to help people understand the segments., • A deep dive into our ‘Dissenting Disruptor’ segment who are disillusioned with mainstream politics and driving the rise of Reform UK., • Working with a range of partners to help them understand their audiences and bring their key policy aims in line with public opinion, on topics ranging from sustainable transport, to international development aid, to social media regulation and more., • Helping navigate declining trust in institutions, for example exploring why trust in universities and science appears to be falling. ABOUT THIS ROLE More in Common is seeking an Executive Assistant based in our London office, as we grow our team and advance our mission of building a more united and inclusive UK, where all people feel respected, better understood, and share a sense of belonging. We are a small team with a start-up culture where everyone is expected to execute a range of responsibilities. The Executive Assistant role will be primarily responsible for providing support to our UK Director across a range of tasks. They will also provide wider administrative, new business development and project management support to the management team and across the UK team’s projects. The below should be taken as an indicative, but not exhaustive, list of responsibilities. Executive support • Diary management: proactively managing a complex and shifting calendar at pace, scheduling internal and external meetings, prioritising competing demands on the UK Director's time, and ensuring adequate preparation time ahead of key engagements, • Correspondence and stakeholder-management: Triaging requests and other correspondence where necessary; drafting responses to emails and letters; acting as a first point of contact with some external stakeholders., • Organising meetings: Preparing briefing notes, agendas, and background research ahead of meetings; attending key meetings to take minutes where required; tracking and following up on actions and decisions., • Travel and logistics: Arranging domestic and where necessary international travel, accommodation, and itineraries; managing expenses and ensuring value for money, • Coordinating event appearances and external engagements: Coordinating the UK Director's participation in public events, panels, and speaking engagements; liaising with event organisers; preparing talking points and relevant materials., • Proofreading including data-checking: Checking external outputs are high-quality, without errors or typos and represent More in Common’s views and findings., • Comms and media support: Working with our comms team and external media support to coordinate and brief the UK Director on media opportunities., • Drafting briefings: Working with research colleagues to draft briefings for the UK Director and other staff on key external engagements. Administrative and project-management support Please note this list is subject to change depending on priorities - not all of the below will be carried out by the role-holder at the same moment in time. • Inbox management: overseeing and triaging general enquiries to non-personal More in Common inboxes, • Staff recruitment logistics: coordinating recruitment processes of new staff, including liaising with candidates and setting up interviews., • Coordinating project management: overseeing, updating and coordinating staff to update our system for managing new opportunities and current projects, including tracking key milestones and deliverables., • Coordinating project contracting and invoicing: Liaising with our finance team to ensure all income is properly invoiced., • Supporting with new business proposals, tenders and grant applications: Supporting staff writing proposals for new projects - from potential clients, funders or other providers., • Assisting with logistics-management for in-person focus groups and events: Working with events and operations colleagues to ensure venues are booked, registrations are smooth, • Newsletter and contact-management: coordinating the production and distribution of external newsletters and updates, including drafting content, managing mailing lists, and tracking open and engagement rates to inform future communications QUALIFICATIONS AND EXPERIENCE We look for great people before we look for specific qualifications and experience - so we are always open to applications from candidates with great potential but limited experience. Nonetheless, the following are the main elements we’re looking for: • Excellent organisational skills, including being able to juggle lots of different tasks at once., • Experience providing organisational or administrative support in some capacity., • The ability to deliver at pace, and adjust to new priorities regularly - coordinating multiple tasks simultaneously while ensuring outputs are high-quality., • Excellent attention to detail., • The ability to prioritise effectively between multiple requests., • A positive, can-do attitude - the ability to deal with challenging situations with humour and discretion where necessary, and a good understanding of when confidentiality is required., • Strong interpersonal skills, including the ability to liaise with very senior external stakeholders confidently and efficiently., • Excellent written communication skills, including the ability to write well and at pace for a range of audiences., • A willingness to be curious about, rather than critical of, worldviews you disagree with., • Experience delivering tasks and projects independently and as part of a team - from inception through to delivery and evaluation., • A strong understanding of the UK political system and a keen interest in current affairs and UK public policy. OTHER INFORMATION With over 70 staff across seven countries, each member of our team makes a vital contribution to our impact, and we put a strong emphasis on team selection and values. We look for people who: • Are curious, rigorous, restless, energetic and creative, • Are able to think ahead and get big stuff done, • Are committed to a process of ongoing learning, • Have direct experience with and understand people from different perspectives and backgrounds, • Are excited to do work that works across political divides and that promotes shared national identities, • Are interested in reaching left behind communities, • Are excited to work with heart as well as head, • Want to be part of finding practical solutions COMPENSATION AND CONDITIONS Competitive salary (£33,000-£43,000) and excellent benefits including private health insurance along with a generous leave policy. Personal learning and growth budget. DIVERSITY AND INCLUSION We will have a better chance of uniting divided societies if our team reflects a broad range of social and cultural backgrounds, beliefs, political opinions, and life experiences. We particularly encourage applications from underrepresented and minority communities. DEADLINES AND HOW TO APPLY The application deadline is Sunday 5 April, 11:59pm. Applications should include a covering letter (max one page) and a CV. Please apply via the link below. Indicative timeline (please note these dates remain subject to change) • Initial conversation with a hiring manager - w/c 6 April, • Interviews - w/c 13 April or w/c 20 April

About The Role: The Crowd are partnering with a highly regarded boutique real estate design and development studio that are seeking a highly organised and proactive Studio Manager & PA to join their London office on a permanent basis. The studio operates across residential, commercial and mixed-use projects, working closely with external partners, family offices, architects and tenants to deliver thoughtfully designed schemes across the UK and internationally. In this role, you will provide studio management support to a team of circa 20, taking responsibility for office operations, stock ordering, finance administration, vendor management, event coordination and more. Alongside this, you will deliver dedicated PA support to two Partners, managing diaries, travel and broader executive administration. With an expanding portfolio and growing studio, this is an excellent opportunity for someone ambitious and eager to develop their career alongside a talented and driven team. The business is collaborative, social and supportive, offering enhanced annual leave, flexi hours, private medical insurance, annual team trips, weekly team lunches and more. Please note this role is fully officed based. Key Responsibilities: • Manage complex diaries for two partners, coordinating meetings efficiently and resolving scheduling conflicts, • Organise international travel, including flights, accommodation, transfers and itineraries, • Prepare meeting materials and ensure both partners are well briefed and punctual, • Oversee the day-to-day running of a small and growing office, • Maintain a professional, clean and welcoming studio environment, • Manage suppliers, utilities, service providers, cleaning and maintenance contracts, • Coordinate post, deliveries, couriers and front-of-house responsibilities, • Provide bookkeeping support, reconciling payments and maintaining accurate records, • Assist with team initiatives and company events, including quarterly socials and celebrations Key Skills/Requirements: • 3-5 years’ experience in a Office Manager / Personal Assistant role, • Exceptionally organised with strong attention to detail, • Proactive, resourceful and able to anticipate needs, • Comfortable managing multiple competing priorities in a fast-paced setting, • Grounded and hands-on, with equal care given to strategic coordination and practical tasks, • Discreet and professional in handling confidential matters, • Strong written and verbal communication skills, • Proficient in Microsoft Office (Windows environment), • Experience with bookkeeping software such as Xero or QuickBooks advantageous To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Assistant Panel Manager 💰 £40–45k 📍 Hybrid (London) I’m working with a well-established international insights business that’s looking to bring in an Assistant Panel Manager to support the running and growth of their global research panels. The company sits within a wider content and communications group, combining research, PR, design and media production to generate insight-led stories and campaigns. Their research is often designed to produce data-driven content that captures headlines and drives conversation. They run large-scale international online panels, with a particular focus on the UK and US markets, delivering research across a wide range of sectors including travel, financial services and public sector. The Role This role will sit within the panel operations team, supporting the Panel Manager in maintaining and growing high-quality research panels used for both quantitative and qualitative studies. You’ll play a key role in ensuring panels are healthy, engaged and delivering high-quality sample across international projects. Responsibilities include: • Managing sample requests and feasibility quotes, • Monitoring panel health and engagement, • Communicating with panel members and resolving issues, • Managing incentives and reward fulfilment, • Supporting panel recruitment and growth initiatives, • Monitoring fraud detection and response quality This role offers strong exposure to international research operations and would suit someone who enjoys the operational side of research and panel management. What they’re looking for • ~3+ years’ experience working with research panels, • Understanding of market research methodologies and operations, • Strong organisation and operational management skills, • Experience using panel management platforms / tools, • Ability to work in a fast-moving agency environment Someone who enjoys working in smaller, collaborative teams and taking ownership of operational processes would do particularly well here. The Culture This is a friendly, supportive team led by a highly experienced panel specialist who is passionate about maintaining high-quality panels and strong research standards. The wider business has a collaborative, content-driven culture, where research sits alongside PR, design and media teams to create impactful insights. If this sounds like something you’d like to explore, feel free to send me a message or share your CV to 🪄 Please note that this role is unable to offer visa sponsorsip

Are you an experienced Legal PA with a strong litigation background looking to join a highly regarded, boutique London law firm? We’re working with a prestigious, long-established firm renowned for delivering top-tier legal services to private and commercial clients. Consistently ranked in Chambers and Legal 500, the firm is widely respected for its discretion, quality of work and collegiate culture. Their Dispute Resolution team is now seeking an exceptional Legal Personal Assistant to support a high-performing group of Partners and fee earners. The Team The Dispute Resolution Department is a heavyweight litigation practice comprising: • 12 Partners, • Consultant, Legal Directors & Counsel, • Commercial litigation, • Intellectual property, • Insolvency, • Asset and debt recovery, • Commercial & residential property disputes Key responsibilities include: • Complex diary and inbox management, ensuring seamless scheduling, • Acting as a first point of contact for clients, delivering exceptional service, • Drafting, formatting and proofreading legal documents and correspondence, • Managing physical and electronic client files, • Supporting case management and preparing documentation for hearings, • Coordinating travel, events and engagements, • Assisting with billing, time recording and invoice processing, • Supporting marketing activity, bids and website updates, • Handling highly confidential board-level and insurance documentation, • You’ll be trusted with sensitive information and expected to operate with absolute discretion at all times. You will have: • Proven experience as a Legal PA within a litigation/disputes team, • Outstanding organisational skills and attention to detail, • A calm, professional telephone manner, • The ability to manage competing priorities and tight deadlines, • Strong proofreading, spelling and written communication skills, • Fast and accurate typing (minimum 65 wpm), • Excellent IT skills (Word, Excel, Outlook, Teams, Zoom), • Experience with SOS Connect, BigHand/Diktamen, Nuance/Kofax or iManage would be advantageous (training provided). The Package • Competitive market-rate salary, • 25 days holiday, • 4x Life Assurance, • Permanent Health Insurance, • BUPA Private Medical (post-probation), • Medicash (post-probation), • Dental cover, • Health assessments, • EAP Scheme, • Pension scheme (auto enrolment), • Discretionary bonus, • Season ticket loan, • Cycle to Work, • Gymflex, • Holiday purchase scheme, • Wellbeing programme For more information, please apply directly or contact Jess at AJ Chambers.

Executive Assistant & EA Team Lead £70,000 – £80,000 | Hybrid (3 days in the office) | West End We’re working with a high-performing investment firm to appoint a Senior Executive Assistant to support a senior leader and three Managing Directors, alongside overseeing a team of EAs. This is a standout opportunity for an experienced EA looking for a broader role, combining senior-level support with team responsibility. The role A varied, fast-paced position at the centre of the business. You will partner closely with senior stakeholders while also supporting the wider EA function. Responsibilities include • Complex diary management across multiple senior stakeholders, • Extensive international travel coordination and itinerary management, • Supporting investment processes, including preparation for investment committee meetings, • Acting as a key point of coordination across the leadership team and EA group, • Providing oversight, mentorship and day-to-day guidance to a team of five EAs, • Ensuring smooth day-to-day operations across the team, • Supporting stakeholders in a proactive, solutions-focused way About you • Strong Executive Assistant experience supporting senior stakeholders in a fast-paced, corporate environment, • Experience within financial services, investment or a deal-driven environment, with a clear understanding of how transactions and deal cycles operate, • Proven experience coordinating investment committee meetings or equivalent senior decision-making forums, • Demonstrated line management responsibility for Executive Assistants, including hiring, performance management, appraisals and ongoing development, • Comfortable operating at pace, managing competing priorities and working closely with senior stakeholders, • Highly organised, with strong judgement and a proactive approach The business A growing, well-regarded investment firm with a collaborative and high-performing culture. Working pattern Typically 3 days in the office, with 4 days during onboarding to support integration and relationship building.

Robert Half is partnering with a investment management firm based in central London. I am looking for a ultra organised, strong communicator and team orientated EA to senior stakeholders. Salary - £40 000 - £43 000 Location - Central London Hybrid working pattern This individual will play a critical role in enabling the team to operate efficiently and focus on high-impact work by managing a wide range of administrative, operational, and coordination tasks. The Role: This person will act as the EA for a few senior stakeholders • General calendar management and scheduling of meetings, • Meet & greet guests, • Manage expenses using Workday, • Prepare materials and documents for signature, • Coordination of travel booking, • Any ad hoc administrative tasks Requirements: • 3 years+ experience in the same capacity- ( TEAM EA or PA), • Microsoft Office (particularly Excel) essential, • Excellent communication and time management skills, • Team player essential, • Detail-oriented, • Self-starter, professional and organized, • Able to work under pressure, • Tech savvy and willing to learn, • 'No task is too small' mentality Compensation: • Competitive market rate + bonus If this role aligns well for you, please reach out and apply.

HAIL Partners is working with a global Private Equity firm who are looking for an experienced Executive Assistant to support a team of Principles and Associates, within a fast-paced, high-performance environment. The role is part of a highly collaborative, EA team, working in the West End of London. This role is 5 days a week in the office. Key Responsibilities: • Managing busy, ever-changing diaries across multiple time zones, • Coordinating internal and external meetings with senior stakeholders, • Organising complex international, multi-stop travel and logistics, • Supporting board and governance processes, • Working closely with other EAs to ensure seamless team support, • Opportunity to support on events, offsites and committees. Requirements: • Proven EA experience supporting senior executives in a Financial Services environment, • Exceptional organisation, attention to detail, and discretion, • Calm under pressure, proactive, and solutions-focused, • Confident communicator with strong stakeholder management skills

TRAFALGAR RIVER CRUISE ADMINISTRATION ASSISTANT £28,000 PA 60 Buckingham Palace Road, London, SW1W 0AH The Travel Corporation (TTC), a leading travel company comprising of well-known travel brands such as Trafalgar, Costsaver, Luxury Gold, Contiki, Brendan Vacations, Uniworld River Cruising, and Insight Vacations. The Travel Corporation is represented by over 40 sales offices and 10,000 team members globally, whilst serving over 2 million customers annually across more than 70 countries. At The Travel Corporation, we believe that our people are the key to our success, and we are proud to foster a culture of talent development and progression for our team members across our family of brands. We invite you to look at our career’s website (___) to find out more about the work of The Travel Corporation and our Staff Benefits. THE ROLE: The main function of this position is to provide administrative, financial, and accounting support to the Trafalgar River Ops Team and all other parties involved in delivering the cruise experience, including Suppliers, Experience Directors, Experience Managers, and Local Hosts. This is a highly diverse and dynamic role, offering exposure to multiple areas of the business. In addition to core responsibilities, the successful candidate will support the Transfers Team, assist with Group and Charter enquiries, and contribute to a wide range of daily operational tasks. The role requires flexibility, collaboration across departments, and a proactive, hands-on approach to ensure smooth and efficient operations. KEY RESPONSIBILITIES • Coordinate and finalize Perfect Cruise itineraries for regular and Christmas seasons, ensuring data accuracy prior to season launch and handing over final versions to the Cruise Ops Operation Team., • Manage all service orders for admissions, tickets, entertainment, lectures, hotels, and all other suppliers, including priority and early bookings to ensure service delivery., • Communicate last-minute changes to Suppliers, Cruise Managers, Local Hosts, and ships as needed., • Control the quality and performance of Suppliers, Cruise Managers, and Local Hosts., • Provide support to the Transfers Team, assisting with coordination and administrative tasks as required 2 days a week., • Assist with Group and Charter enquiries in coordination with the Cruise Ops team, ensuring timely responses and accurate handling of requests., • Support daily operational tasks across the department to ensure smooth service delivery., • General administrative duties which can include but are not limited to invoicing queries, deviations, special events/activities, and daily operations., • Assist with administering the Trafalgar Hotel contracts., • Support maintaining an up-to-date HR database for Experience Directors, Experience Managers and Local Hosts. IDEAL CANDIDATE • Understanding of the cruise industry; experience and destination knowledge of European rivers/cities is desirable., • Organised and proactive team player who works autonomously and has outstanding people skills., • Strong interpersonal skills to build relationships with shipboard staff, suppliers, and internal departments., • Tourism or hospitality background and experience dealing with customers and suppliers preferred., • Strong organisational and IT skills (MS Office, presentation software & social media)., • Experience with MarineXchange (MXP) is desired but not essential., • Excellent command of English, both written and verbal; an additional European language (German, French, or Italian) is advantageous., • Excellent communication skills., • Citizen of the U.K. or able to provide proof of eligibility to work in the U.K., • Want to become part of a growing river cruise brand with big growth plans over the next three years. WORKING CONDITIONS • 3 days in the office and 2 days remote, • Monday to Friday, • Department hours: 08:00–18:00 (some seasonal extensions may apply), • Emergency phone: Yes, • Travel requirements: No

Entry Level Sales Advisor - Immediate Start & Full Training Provided (No Experience Required) - Central London Are you looking for career progression in a new sector? Are you looking to get your foot on the career ladder? Our client could have the opportunity for you! Due to recent growth our client is now recruiting for people to join their successful sales, marketing and customer service company in London. They are one of an award winning global organisation representing some of the biggest clients in the industry. This means they need enthusiastic and confident people with ambition and a drive to learn to help with increased client demand. To meet this demand, you will be engaging with the public face-to-face within residential environments, acting as the professional face of the brand and delivering exceptional customer service. No experience is required!! They provide full sales and product coaching for everybody in their team, however, any experience in a customer facing role may be an advantage. (Retail, Hospitality, Bar work, Warehouse, Sales, Sales Assistant Customer Service, Call Centre etc). They are looking for people who are; • Well presented, • Confident in customer service, • Team player, • Self motivated, • Eligible for full-time work in the UK, • Fluent in English communication skills On top of this they can offer you; • Travel opportunities, nationally and internationally, • A busy social calendar, • Weekly Pay: Includes a brand awareness fee plus commissions and performance incentives for hitting targets., • Fun, fast paced and supportive environment To apply for the role follow the online application process. If successful you will then receive an email or phone call regarding appointments. You will be representing clients in face-to-face environments within the London area this could be the ideal self-employed opportunity for people looking to start a successful career in a competitive industry. Our client welcomes recent graduates, those looking to start their career in sales or individuals who have come from backgrounds in: Sales, Call Centre, Retail, Waiter, Waitress, Bar Work, Field Sales, Admin, Receptionist, Telesales. This role is not suitable for candidates still in education (school/College/University), or current international students, due to availability, our client is seeking candidates that can work 4/5 full days per week (between Mon-Sat) • Please note, by applying to this advert you acknowledge our privacy policy applies and give consent for Blackwater Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.

The Executive Assistant provides high-level administrative support to the CEO and Senior Leadership Team (SLT), managing schedules, coordinating meetings, preparing reports, and ensuring smooth day-to-day operations. This role demands exceptional organisational skills, discretion, and the ability to handle multiple priorities efficiently in a fast-paced environment. Key Responsibilities Meeting Support: • Effectively managing LinkedIn accounts and posting engaging social media posts. Essential Experience, Skills and Abilities: Qualifications, Knowledge and Experience: • 1-2 years proven experience in an executive assistant or similar administrative role, ideally supporting senior executives., • Excellent minute-taking skills with strong attention to detail., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Exceptional organisational and time-management skills., • Ability to maintain confidentiality and handle sensitive information., • Takes initiative to complete tasks efficiently, • Thrives in a fast-paced environment and can adjust to changing priorities, • Works well with different teams and stakeholders, • Ensures accuracy in tasks and deliverables, • Handles stressful situations with composure

Executive Assistant West End | Hybrid (3 days in the office, increasing to 4 during onboarding) | £55,000–£58,000 We’re working with a highly regarded investment bank to appoint an Executive Assistant supporting a Managing Director and wider team. This is a fast-paced, high-exposure role within a professional and collaborative environment, suited to an EA who is confident supporting at senior level and enjoys being fully embedded in the team. The role You will provide high-level support to a Managing Director alongside the wider team, managing complex diaries, coordinating international travel and ensuring everything runs smoothly day to day. Responsibilities include • Complex diary management across multiple time zones, • Coordinating international travel and detailed itineraries, • Managing expenses (Concur experience would be beneficial), • Supporting meeting preparation and materials, • Acting as a key point of contact across the team, • Building strong relationships with internal and external stakeholders What the role offers • A strong, collaborative and well-established EA team, • A highly regarded investment banking environment with excellent exposure, • A competitive benefits package and discretionary bonus, • Fantastic office space in the West End, including an onsite café About you • Experience supporting senior stakeholders within an investment banking environment, • Comfortable working at pace and managing competing priorities, • Highly organised, detail focused and proactive, • Confident working closely with senior stakeholders, • Experience using Concur would be advantageous Working pattern Typically 3 days in the office, with 4 days expected during the initial onboarding period to support training and integration into the team.

Assistant Shop Manager The Assistant Shop Manager supports the Shop Manager by overseeing the retail team in their absence, ensuring the store operates smoothly and efficiently. This role involves driving sales, motivating the retail team, leading by example, and consistently maintaining the highest standards of customer service. Hours: 37.5 hours per week, full time and permanent (9-5:30pm) Based at: Lock and Co. Hatters, 6 St. James Street, London, SW1A 1EF. Salary: Based on experience, up to £32k, plus monthly bonus scheme after probationary period. We are closed on Sundays and bank holidays. Key Responsibilities • Ensure the shop is opened promptly each day, including preparing the till with the correct float and monitoring team punctuality and attendance., • Oversee all cleaning procedures to maintain an immaculate shop environment in line with company standards., • Conduct daily checks to ensure sufficient stock of essential supplies, including bags, boxes, stationery, and packaging materials., • Carry out regular floor walks to ensure all products are accurately displayed, well-presented, and maintained to a high standard., • Communicate daily and weekly sales performance updates to the retail team, both verbally and through internal groups, to drive engagement and performance., • Effectively delegate tasks across the retail team to maximise productivity and operational efficiency., • Support and guide our Hatters and Stylists in identifying sales opportunities and delivering exceptional customer service, while promptly and professionally resolving any customer concerns., • Liaise closely with the Shop Manager, or Assistant Shop Manager for Ladieswear in their absence, regarding day-to-day operations, including staffing, sales, and stock management., • Ensure all end-of-day procedures are completed accurately, including cash handling, reconciliation of tills and PDQ systems, and secure storage of funds. Any discrepancies must be reported to the Shop Manager and our Finance team immediately., • Oversee the secure closing of the store, including shutting down equipment, setting alarms, and locking the premises., • Maintain high standards of all customer communications, ensuring they are timely, accurate, and professional at all times. Ongoing Projects • To unite the men’s, women’s and millinery functions into a cohesive team., • To unify the ways of working (stock, staffing, processes) between menswear and womenswear, to ease understanding for all staff., • Ensure all existing staff are brought up-to-speed with the above, and are as at home on menswear or womenswear. This position is full time, permanent, and based in our shop in St. James, near Green Park. The working hours are 9:00-5:30pm, Monday to Saturday. You will be required to work 5 out of 6 days on a Rota basis. Benefits • Annual Hat allowance, • Profit sharing monthly bonus scheme, • Excellent pension scheme, • Interest free travel loan, • Holiday at 29 days a year, plus all 8 bank holidays, • Employee Assistance Programme for employee and immediate family, • Cycle to Work Scheme, • Annual Eye Test, • £120 towards the cost of glasses or prescription every two years., • 1 day a year paid to volunteer for a charity of your choice., • Paid Annual Flu Jab, • CharlieHR Perks at Work There is plenty more that we offer, but let’s get the ball rolling first, send us a copy of your CV and unique cover letter explaining what you could bring to the role of Assistant Shop Manager at Lock & Co. Hatters. We are a small team of 35, and you will work alongside everyone in the team, some of whom work full time in the shop in St. James’ and others that work remotely. We value diversity. And we've created an inclusive working environment where we appreciate everyone. For being authentic. And bringing their whole selves to work. Regardless of race, gender, age, religion, identity and experience.

🌟 Executive Assistant to Senior Leadership - Leading National Organisation Contract type: Permanent Salary: £42,000 Hours: 34.5 per week, Monday–Friday (core hours 10am–4pm) Contract: Permanent Location: Central London (with access to a great roof terrace for staff socials and sunny-day working) - A hybrid working arrangement (50/50 office and remote) will be available once the probationary period has been successfully completed Are you an exceptional Executive Assistant who thrives in a fast-paced, high‑profile environment? Our client, a respected national organisation with a strong public mission, is seeking a proactive, highly organised EA to support a key member of their senior leadership team. This is a fantastic opportunity for someone who enjoys working at the heart of an influential organisation, managing complex priorities, and acting as a trusted right hand to senior executives. This organisation is well known for being excellent, supportive employers with a friendly, collaborative working culture where staff stay for many years. Senior leaders are hands-on, approachable, and dedicated to helping new joiners succeed. ⭐ The Role As Executive Assistant, you will provide high‑level, confidential support to a senior executive, ensuring their office runs smoothly and efficiently. Responsibilities include: Executive Support • Complex diary and inbox management, • Drafting correspondence and assisting with responses, • Managing incoming calls, including media enquiries, • Organising travel, accommodation, and logistical arrangements, • Scheduling internal/external meetings and events, • Coordinating venues, attendees, papers, travel and logistics, • Greeting and hosting visitors, • Acting as a central point of contact across the organisation, • Maintaining filing systems (digital & manual), • Managing confidential and sensitive information, • Liaising with colleagues across departments to ensure smooth communication, • Providing cover for other Executive Assistants when required We’re looking for someone who is: • Highly organised, proactive and able to work autonomously, • Diplomatic, professional and confident communicating at all levels, • Comfortable managing competing priorities and tight deadlines, • Discreet, with impeccable attention to detail, • Minimum 2 years’ PA/EA experience, including supporting senior leaders, • Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint), • Experience coordinating meetings, travel and events, • Understanding of working within a highly confidential environment, • Work at the core of a respected national organisation, • Be part of a collaborative, supportive EA team, • Excellent opportunities for professional development, • Perks include a defined benefit pension scheme, gym membership contribution, eye care contribution and more., • A unique workplace featuring a roof terrace used for staff socials, events and sunny lunches., • A meaningful role contributing to a cause that makes a real difference to people across the UK. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

Are you a receptionist ready to take the next step in your career? I’m working with a leading insurance brokerage based in the City of London who are looking for a Team Assistant to join their friendly, high-performing team. This is a busy and varied role where no two days are the same. You’ll support three senior executives while working closely with a team of experienced Team Assistants to ensure everything runs smoothly behind the scenes. It’s a fantastic opportunity for someone who enjoys being at the heart of a team juggling priorities, staying organised, and making a real impact day-to-day. If you’re currently a receptionist with exposure to supporting Team Assistants, PAs, or EAs, and you’re looking to step into a dedicated Team Assistant role, this could be the perfect move for you. The Role • Supporting the Senior Business Assistant with the day-to-day running of the office, • Processing expense claims for senior directors, including scanning receipts and inputting data, • Coordinating diaries and scheduling meetings, • Organising lunch and dinner reservations when needed, • Arranging all aspects of travel, including flights, accommodation, visas/entry requirements and foreign currency, • Preparing clear, detailed travel itineraries, • Uploading, maintaining and archiving documents on internal systems, • Preparing trip reports and keeping travel records up to date, • Helping to organise client events in the UK and overseas, • Preparing materials and itineraries for client meetings, • Acting as a point of contact between the broking team and marketing, • Pitching in with ad hoc administrative support when required Please apply if you have experience in a team support role as a receptionist. This is based in the office 5 days per week with occasional work from home.

Receptionist with Team Assistant duties. Financial Services. Temp to Perm. Mayfair. £40-45k + generous package. Excellent career opportunity and Team Assistant training. Mayfair Financial services firm are seeking a polished and passionate Receptionist who takes pride in delivering a first-class front of house experience and is keen to grow into wider Team Assistant support over time. This front-of-house focused position, with broader Team Assistant responsibilities, would suit a polished and professional individual who has previously worked within a prestigious corporate or financial services setting and is keen to take on a more autonomous, varied role. The business is happy to train the right candidate who demonstrates a natural five-star service approach, strong initiative and a genuine desire to grow. As the face of the office, you will manage reception duties with warmth and professionalism, ensuring the day-to-day running of the office operates seamlessly. You will also play a key role in supporting high-profile meetings and events, overseeing office supplies, coordinating post and facilities requirements, and assisting with overflow administrative support. Benefits include: • Core hours of 8:45am – 5:30pm, • Stunning Mayfair office environment, • Salary of £40,000 – £45,000 (or temporary equivalent), • Once permanent- eligibility for a generous discretionary bonus, private medical cover, travel insurance and wellbeing allowance.

We are working with a highly respected architecture and design studio to find an exceptional Executive Assistant to support the Managing Director, alongside providing ad-hoc support to a small group of Directors. This is an exciting newly created role within a dynamic practice, offering the opportunity to work at the heart of the business and play a key role in supporting senior leadership. The Managing Director has an extremely busy schedule, so this role is perfect for someone who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly. You’ll be a trusted right-hand, ensuring priorities are managed effectively and anticipating what’s needed before it’s asked. Alongside supporting the MD, you will also provide occasional support to a small group of four Directors. The Role • Complex diary management, scheduling internal and external meetings, • Inbox management, prioritising and responding to emails where appropriate, • Acting as a gatekeeper, managing requests and communications, • Preparing meeting agendas and supporting with minute taking when required, • Coordinating travel arrangements including itineraries and accommodation, • Managing and submitting expenses, • Ensuring the MD is fully prepared for meetings with the relevant documentation, • Providing ad-hoc administrative support to four Directors What We’re Looking For • Previous experience in a Senior PA or Executive Assistant role supporting senior leadership, • Someone comfortable working in a fast-paced and demanding environment, • Exceptional organisation and prioritisation skills, • A proactive approach with the ability to anticipate needs, • Excellent communication and interpersonal skills, • High levels of discretion and professionalism Personal Attributes • Highly organised and able to stay one step ahead, with excellent follow-through, • Calm under pressure and able to manage competing priorities, • Proactive, resourceful and solutions-focused, • Professional, approachable, and collaborative This is a fantastic opportunity for an experienced EA/PA who enjoys being at the centre of a busy business and making a real impact on the day-to-day effectiveness of senior leadership.

Executive Assistant to CEO | Technology Scale-Up | London/Hybrid Harmonic are delighted to be partnering exclusively with a fast-growing, international business in their search for an experienced Executive Assistant on a 6 month contract basis (Outside IR35). If all goes well, there could be the possibility of extension. The organisation is a rapidly scaling technology company who currently having recently Series B Funding, so this is a critical position. You will be supporting the Chief Executive Officer who is need of a trusted gate keeper. Helping be the main support person and being a valued member of the senior leadership team. The ability to join one of the fastest growing companies in the UK! Key Responsibilities • Take ownership of booking domestic and international travel, including Visa applications., • Supporting board meetings, with preparation of presentations and providing valued input., • Complex diary management across a broad range of time zones., • Acting as a point of contact between the CEO to internal and external stakeholders, • Maintaining confidently with access to highly confidently information., • Define and improve intercompany accounting structures, transaction flows, and eliminations., • Ensure financial reporting is completed on time, • system reports to support financial analysis and decision-making., • Act as a key business partner for business critical decisions What We Need to See (Essential) • Strong hands-on experience within a scaling environment., • Experience working as an Executive Assistant to a CEO, • Proven experience working with the Senior Leadership Team, • Strong problem-solving skills, • Confident communicator, comfortable working with internal and external stakeholders What we’d like to see (bonus): • Experience working with International Visas Day Rate: £200–£400 per day (Outside IR35) Contract Length: Initial 6 months Start Date: ASAP Location: London / Hybrid (3 days in office) If you are interested – to be considered for the role please forward your CV to At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.

Team Assistant/ Junior Office Manager City location Hybrid 4 days in office An exciting opportunity for a bright engaging Team Assistant to join a newly formed private investment fund, part of a global investment management firm. This is a dual office management/team assistant role, working in a dynamic and fast-moving environment. This is a dual-role position combining executive support, team coordination, and office management. Working alongside the Senior EA, you will play a key role in supporting a busy team while helping shape and maintain an efficient, well-run office environment. This role is ideal for an ambitious individual who enjoys variety, thrives in fast-paced environments, and is keen to grow into a broader office management career path over time. You will assist with an upcoming office move, and take responsibility for the smooth running of the office once established. Executive & Team Support • Manage complex diaries and coordinate meetings across multiple stakeholders, • Organise meeting rooms and ensure smooth scheduling, • Prepare meeting packs, agendas, and documentation, • Arrange domestic and international travel, including detailed itineraries, • Support expense processing and compliance documentation, • Handle administrative tasks including approvals and internal forms, • Maintain records, filing systems, and documentation, • Act as a central point of contact for team administrative needs, • Coordinate internal meetings and team offsites, • Support team events, lunches, and social activities, • Manage logistics including catering and room setup Office Management & Workplace Coordination • Oversee day-to-day office operations and organisation, • Liaise with building management and external vendors, • Coordinate office supplies, deliveries, and general workplace needs, • Monitor and resolve maintenance issues, • Track repairs and facilities requests, • Support a professional, welcoming office environment You will have previous experience as a Team Assistant, exposure to facilities or office management and enjoy this aspect of your role. Essential that you have a proactive and entrepreneurial mindset, able to operate swiftly, manage chance and adapt as the division grows. Additionally you will have strong organisational and communication skills, high attention to detail with the ability to meet tight deadlines and proficiency in Microsoft Office

Executive Assistant to Managing Directors | Private Equity | Central London | £55k–£65k Tay Associates have partnered with a prestigious Private Equity House based in stunning Central London offices is seeking a dynamic and highly motivated Executive Assistant to support a small team of Managing Directors. This is a fantastic opportunity for a Senior Executive Assistant / EA to Managing Directors with experience in Private Equity, Investment Banking, or Financial Services. The successful candidate will join a collaborative and close-knit team of Executive Assistants known for their positive and professional culture. The Role: As Executive Assistant, you will provide comprehensive support to several Managing Directors, combining traditional EA responsibilities with the ability to anticipate needs and manage competing priorities effectively. Key responsibilities will include: • Strategic and complex diary management across multiple time zones, • Coordinating extensive international travel arrangements and itineraries, • Preparing and processing expenses, • Acting as a key point of contact for senior stakeholders and internal teams, • Supporting with meeting coordination and general administrative support, • Maintaining accurate records and updating internal systems/CRM where required Skills & Experience: • Proven experience supporting Managing Director level executives within a corporate Financial Services environment, • Exceptional organisational skills with the ability to juggle multiple priorities, • Strong interpersonal and stakeholder management skills, • A proactive, resourceful and solutions-focused approach, • Ability to thrive in a fast-paced, demanding environment, • Experience using CRM systems is advantageous This role offers the chance to join a highly respected Private Equity firm in a premium West End location, working alongside an experienced EA team within a supportive and collaborative culture. The role is fully office-based and offers exposure to senior leadership in a dynamic investment environment. If you are an experienced Executive Assistant seeking your next challenge in Private Equity, please apply through Tay Associates to learn more about this opportunity.

We're hiring an Executive Assistant to join the team for an initial 14 month fixed term contract (maternity cover). The Executive Assistant to the Chief Financial Officer (CFO) provides high‑level administrative, organisational, and strategic support to ensure the effective operation of the Finance function. Acting as a trusted partner, the EA manages sensitive information, co‑ordinates key activities, and enables the CFO to focus on strategic priorities Key Responsibilities (to include but not limited to): • Manage the CFO’s inbox, prioritising communications and drafting responses where appropriate., • Manage the CFO’s complex calendar, prioritising meetings and ensuring optimal time management., • Act as a gatekeeper, managing communications and stakeholder access to the CFO., • Build strong relationships with internal and external stakeholders to support the CFO’s objectives., • Maintain strict confidentiality and handle sensitive information with discretion., • Coordinate domestic and international travel arrangements, including itineraries and logistics., • Coordinate meetings, both virtual via Microsoft Teams and face‑to‑face., • Manage internal and external meeting room bookings (with support from the office administrators)., • Take accurate, high-quality minutes, capturing key decisions and actions where applicable and track and follow up on action items to ensure timely completion., • Prepare briefing materials, presentations, and documentation to support meetings and decision making where applicable., • Be an active part of the Finance Leadership team meetings and support the wider Finance function., • Manage and process the CFO’s expenses, ensuring timely submission and compliance with company policies., • Plan and coordinate internal and external events on behalf of the CFO (e.g. leadership offsites, team events)., • Managing logistics including venues, catering, materials, and attendee communications., • Supporting the CEO’s Senior EA where required and be a supportive member of the EA/PA team. Skills/Experience • Experience as an Executive Assistant at C-Suite level., • Strong organisational and time management skills., • Excellent written and verbal communication skills., • Advanced proficiency in Microsoft Office (especially Outlook, Teams, PowerPoint)., • Exceptional attention to detail and accuracy., • Proactive, with the ability to anticipate needs and solve problems independently., • Calm under pressure, and able to manage competing priorities., • Strong interpersonal skills with the ability to build relationships., • Flexible and adaptable in a fast-paced environment., • Experience within a finance-led or corporate environment.

Executive Assistant | £50,000 - £55,000 | Hybrid working | Perm One of our long-standing clients is looking for a dynamic EA to join their successful team. The business is a leading global investment manager specialising in private equity, private credit and infrastructure. With a strong international presence. The firm is seeking a highly organised and proactive Executive Assistant to support the team within the private credit business. The team is 6 people including a c-suite executive. Duties include: • Providing comprehensive administrative support to the team, with a focus on complex diary management and day to day organisation, • Managing busy and frequently changing calendars, including scheduling internal and external meetings and proactively resolving conflicts, • Coordinating international travel arrangements, including flights, accommodation and visas, ensuring all logistics run smoothly, • Preparing and submitting accurate travel and expense reports using Concur in a timely manner, • Planning and coordinating team off-sites and events, including venue selection, logistics and agenda management, • Maintaining and organising team documents, files and shared resources, • Supporting effective team communication by coordinating meetings, tracking actions and following up as required The successful candidate will demonstrate excellent communication and interpersonal skills, with the confidence to interact effectively with stakeholders at all levels. They will be highly organised, detail oriented and able to prioritise work in a demanding environment. Discretion and confidentiality are essential, alongside the ability to work independently while contributing positively to a collaborative team culture. A proactive, hands on approach, a process oriented mindset and a willingness to learn and develop are key. Strong proficiency in Microsoft Office is required, and experience with Concur is an advantage. The candidate will have at least five years’ experience as an Executive Assistant, within financial services or a comparable professional services environment. Benefits include: • 25 days annual leave + bank holidays, • Office closure between Christmas and New Year, • Discretionary bonus scheme, • Private medical, • Private dental, • Hybrid working policy after the first 3-4 months in the business REF: JGA/154983

PA to Head of Chambers Due to rapid growth Chancery Court Tax Chambers (CCTC) are seeking a personal assistant with a minimum of two years experience to assist the Head of Chambers. Company Description CCTC is a boutique tax chambers located in Gray's Inn Square, London. We provide UK and international tax and wealth structuring advice to high and ultra-high net worth individuals, business owners, banks, trustees, trust companies, funds, and entrepreneurs. With over 20 years of experience, CCTC specialises in advising clients in situations where confidentiality and privacy are paramount. Our expertise extends from traditional sources of wealth, such as residential and commercial property and family trading businesses, to cutting-edge technologies like Blockchain and derivative crypto-funds. Role Description This is a full-time on-site role for PA to Head of Chambers at CCTC. You will be responsible for day-to-day administrative tasks and personal assistance to the Head of Chambers such as: • Deal with incoming mail and deliveries and coordinate the pick-up and delivery of mail and couriers., • Arranging flights and travel itinerary., • Maintaining records, • Book hospitality and private engagements, • Printing / scanning documents, • Assisting with general office duties eg. making sure stationary stock is full Skills & Qualifications • Excellent organisational and time management skills., • Strong attention to detail and accuracy., • Proficient in Microsoft Office suite (Word, Excel, PowerPoint)., • Good written and verbal communication skills., • Ability to work effectively in a team environment., • A positive attitude, • Prior experience in a legal or financial setting is a plus., • Problem solving skills.

Executive Assistant to Managing Partners- Finance- £70k+ DOE. 12-month maternity cover. Central London. Excellent benefits package. A finance firm is seeking an exceptional Executive Assistant to provide 12-month maternity cover support to its Managing Partners. This is a high-impact role at the centre of a fast-moving investment environment, ideal for a confident, solutions-focused EA who enjoys working at pace and bringing clarity and structure to senior leaders' schedules. Supporting two highly driven executives, you will take ownership of complex diary and inbox management, international travel planning, meeting preparation and follow-through on key actions and projects. Acting as a trusted gatekeeper and sounding board, you will play a critical role in ensuring priorities remain aligned and time is used effectively across multiple stakeholders and commitments. In addition to business support, the role will include a level of discreet personal administration, from coordinating appointments and travel logistics to handling lifestyle matters, enabling both executives to remain focused on strategic objectives. Candidate profile • Previous experience supporting C-suite leaders within private equity, investment, consulting or other high-performance sectors is strongly preferred., • This position requires a proactive, resilient and intellectually curious Executive Assistant who can operate with pace and confidence in a demanding environment., • You will be known for your ability to prioritise effectively, manage upwards, build strong relationships and bring calm organisation to busy and evolving schedules., • Advanced diary and travel management skills, excellent judgement and a naturally collaborative approach are essential., • Confidence using Microsoft Office, • Previous use of CRM systems, • Interest in leveraging AI and productivity tools.

Team Assistant/PA, PR, SW1 22803 £32,000 - £36,000 + bonus + benefits Are you a Team Assistant/ PA who is passionate about providing exceptional support and service? Do you work well in a busy, client-facing role and are you motivated by success? Do you have a genuine “can-do” attitude as well as excellent attention to detail and a desire to be part of close-knit team? A well established and entrepreneurial PR firm is looking for someone who wants to learn and develop their experience while supporting a busy team. What you’ll be doing day to day: • Managing calendars, scheduling meetings and coordinating appointments and event management (such as client dinners, networking events and internal events), • Meeting administration, including setting up video calls and in person meetings, and producing minutes if attending and required, • Drafting proposals, pitch decks, agreements, client reports, document formatting, • Market monitoring and coverage tracking e.g. maintaining calendars of industry events shared across the team, coverage for board prep and new business tracking, • Assisting with data entry and database management, such as office seating systems and timesheets, • Handling incoming calls and correspondence professionally, • Maintaining filling systems (digital), • Ordering office supplies, • Coordinating travel arrangements and itinerary, • Providing general administrative support, and cover for colleagues when out of office The skills you need to bring: • 1 year + previous experience providing support in a similar, fast-paced environment, • Advanced Excel and PowerPoint, • Excellent organisational skills, • Strong written and verbal communication skills with excellent attention to detail, • Proactive and flexible approach, • Professional and discreet, • Desire to be part of a successful and growing team

French Speaking Private Assistant (Full-Time) 📍 West London ⏰ Full-Time | Flexibility for Extended Hours 💰 Competitive Salary A charming and highly professional household in West London is seeking an exceptional French-speaking Private Assistant to provide seamless, high-level support across both personal and household matters. This is a pivotal, trusted role suited to someone who operates with absolute discretion, precision and polish. You will take full ownership of the day-to-day organisation of the household, anticipating needs, managing competing priorities and ensuring everything runs effortlessly behind the scenes. Key Responsibilities • Comprehensive diary and schedule management across household and personal commitments, • Coordinating school timetables, activities and family logistics, • Managing pet care and related arrangements, • Overseeing household operations, ensuring smooth day-to-day running, • Supporting renovation projects, liaising with architects, designers and contractors, • Booking complex travel, holidays and managing visa applications, • Coordinating complex family travel itineraries, often across multiple locations and time zones, • Planning and managing private events, from intimate gatherings to larger occasions, • Sourcing thoughtful, unusual and high-quality gifts tailored to the family’s preferences, • Managing household budgets, bills and contractor payments with accuracy and attention to detail, • Running occasional errands, including ad hoc school pick-ups where required, • Reviewing priorities, tracking tasks and forward-planning upcoming commitments Car & Boat Fleet Management • Overseeing the maintenance and upkeep of a private fleet of vehicles and boats, • Managing insurance, registrations, MOTs and compliance requirements, • Scheduling servicing, repairs and detailing to maintain impeccable standards, • Liaising with marinas, captains, mechanics and specialist providers, • Maintaining accurate records and tracking associated costs The Ideal Candidate • Fluent in French and English (essential), • Proven experience as a Private PA or Personal Assistant within a private household, • Exceptionally organised with a sharp eye for detail and accuracy, • Discreet, trustworthy and emotionally intelligent, • Polished, calm and quietly confident with a low-ego, supportive approach, • Flexible, hands-on and happy managing both administrative and practical tasks, • Able to anticipate needs and operate proactively with minimal direction This is a rare opportunity to join a warm, well-run household in a highly valued position, where your professionalism, loyalty and attention to detail will be truly appreciated. #PrivateAssistant #FrenchSpeakingJobs #PAJobs #WestLondonJobs #HouseholdStaff #FullTimeJobs #PrivatePA

7-BXEATemp/NCW Executive Assistant, Temporary (ongoing) Financial Services £33p/h + holiday Office-based West End About the Client: A leading international finance firm based in the West End. The business offer excellent benefits and a fast-paced, exciting environment! About the Role: Our client is seeking to appoint a temporary Executive Assistant on an ongoing basis to support at C-suite level. This role will involve: • Extensive gatekeeping and the ability to work with autonomy., • Anticipating pressure points and resolving issues before they escalate., • Navigating complex stakeholders with confidence and discretion., • Designing and refining systems, trackers and workflows., • Delivering seamless executive hosting and stakeholder engagement., • Managing sensitive travel and logistics., • Ad-hoc responsibilities as required. Candidate Specification: • Proven track record of providing meticulous EA support, with previous experience of complex diary and travel management., • Experience of supporting at Partner, C-Suite or Senior Managing Director level is essential., • Previous experience in Private Equity is essential., • Must be team-oriented, muck-in and self-motivated., • Strong organizational skills as well as time management and prioritisation. Additional Information: • Salary up to £33p/h (£68k full time equivalent) depending on experience., • Core hours are 9am – 5:30pm, • Based in the West End If you are seeking a fast-paced and busy ongoing temporary EA role, please apply today!

Executive Assistant to Co-CEOs & Office Manager 📍 City of London | 🕒 Full-time | 🏢 5 days in-office Are you the kind of person who thrives in fast-paced environments, brings order to chaos, and keeps everything (and everyone) running smoothly? We’re looking for an exceptional Executive Assistant to support our two Co-CEOs while also taking ownership of office management for our vibrant, 100-person team. This is a unique opportunity to join a high-growth, highly social company at an exciting stage. If you’ve come from a tech or start-up environment and love building structure where it’s needed most, you’ll fit right in. The Role You’ll be the right hand to our Co-CEOs and the heartbeat of the office—balancing strategic support with day-to-day operational excellence. Key Responsibilities Complex diary and inbox management for two busy Co-CEOs Coordinating meetings, travel, and key company events Acting as a gatekeeper and trusted liaison internally and externally Overseeing the smooth running of a dynamic, 100-person office Building and improving processes to increase efficiency as we scale Supporting company culture initiatives and social events What We’re Looking For Experience as a PA/EA in a fast-paced tech or start-up environment Naturally organised with exceptional attention to detail Calm under pressure—you bring clarity and structure to busy situations Proactive, solutions-focused, and always one step ahead Confident communicator with a positive, can-do attitude Someone who enjoys being in the office and part of a social, energetic team Why Join Us? Be part of a growing, ambitious company with big plans Work closely with senior leadership and make real impact Join a collaborative, social culture where no two days are the same Opportunity to shape processes and grow with the business If you’re ready to be the calm in the chaos and play a pivotal role in a scaling company, we’d love to hear from you.

Executive Assistant / Investor Relations Assistant Private Equity West End Up to £70k based on experience 9am – 5:30pm Permanent, Hybrid 2-eaIR/MK About the Client: This is a fantastic EA / Investor Relations Assistant opportunity to join a refreshingly collaborative team, supporting a leading private equity company. Our client is resolutely committed to creating stronger, sustainable businesses, and they are looking for an energetic team-player to join the London office. About the Executive Assistant / Investor Relations role: This is an exciting IR Executive Assistant role, supporting 3 individuals. Executive Assistant responsibilities will include (but are not limited to): • Providing calendar and diary management support, including arranging external meetings, • Coordinating and arranging meetings, • Coordinating travel and all related organisation for both business and personal (including booking flights, hotels and transfers where necessary), • Organising and confirming meetings with investors, • Diary and calendar management, • Inbox management, • Ad-hoc administration as required Candidate specification: • Prior experience in Investor Relations or as an Investor Relations Executive Assistant is preferred, • Other Executive Assistant experience from fast-paced financial or professional services will be considered, • The ability to multi-task with great attention to detail, • Organisation and administrative skills are essential, • Time management and the ability to prioritise, • Written and verbal communication skills, • Team-oriented and highly self-motivated, • A 'can-do', positive attitude Additional information: • 9am – 5:30pm - flexibility to work beyond hours as necessary, • Up to £70k based on experience, • Hybrid: 1 day working from home, • Very competitive benefits This is an exciting opportunity to develop your career in a growing and fast-paced Investor Relations Executive Assistant role. If you have relevant experience, please apply today!

Assistant Sales Manager – Food Ingredients Circa £35 – 42K + Car and Benefits UK – Remote Drive your sales career forward with a global ingredients business. Our client is a forward-thinking, customer-focused organisation with a clear vision and strong values at their core. They are looking to expand their UK commercial presence with an Assistant Sales Manager to join their growing team. Their business serves a diverse B2B customer base across the meat, savoury, snack, human and pet nutrition sectors, supplying directly to food service and retail manufacturers. They pride themselves on building lasting partnerships and delivering high-quality, innovative solutions. The Role This is a varied and dynamic, customer-facing position where you will play a key role in both account management and business development across the UK market. Working alongside other Sales Managers and reporting to the European Regional Sales Manager, you will help strengthen existing relationships while identifying and unlocking new commercial opportunities. Key Responsibilities • Build, maintain and grow relationships with existing customers and distributors, • Identify and win new business, developing a loyal customer base, • Conduct regular customer visits across the UK, • Represent the company at trade shows and industry events, • Proactively manage and follow up on customer projects and opportunities, • Support the development of Key Accounts, • Stay informed on market trends, competitor activity and industry developments We are looking for commercially aware and development or technically experienced individual with a passion for the food industry and a talent for building strong relationships. Essential & Desirable Skills: • Degree in Food Science or a related discipline, • Experience within the food industry (meat sector desirable but not essential), • Sales experience or commercial training (preferred), • Strong communication and presentation skills, • Ability to influence and engage decision-makers, • Self-driven, organised and detail-oriented If you are passionate about the food industry and ready to take the next step in your sales career, we’d love to hear from you.