Office Manager & Personal Assistant
3 days ago
Milton Keynes
Do you thrive at the centre of a fast-paced FMCG business, bringing structure, pace and control to a high-energy environment? Are you confident supporting senior leaders while seamlessly running a busy office operation with commercial focus? Ready to be the calm, proactive force that keeps people, priorities and performance aligned every single day? MacGregor Black are partnering with a market-leading, fast-paced FMCG organisation on the search for an experienced Office Manager & Personal Assistant. This is a pivotal role within a high-energy, commercially driven FMCG environment where pace, agility, and operational excellence are critical. You will be responsible for ensuring the smooth and efficient running of the office while delivering high-quality, proactive PA support to senior leaders. Operating at the heart of the business, you will create structure and organisation in a fast-moving setting, enabling leaders to remain focused on strategic priorities. You will oversee day-to-day office operations, coordinate key activities, and act as a central point of contact across multiple internal and external stakeholders. This role requires a highly organised, detail-oriented professional who thrives in a dynamic FMCG environment where priorities can shift quickly, and responsiveness is essential. Key Responsibilities: • Provide high-level PA support to senior commercial and operational leaders., • Manage complex and constantly evolving diaries, prioritising effectively within a fast-paced FMCG setting., • Organise meetings, prepare agendas, circulate papers, and take minutes where required., • Draft correspondence, prepare presentations, and manage inbox communications., • Coordinate travel, itineraries, accommodation, and expense management., • Act as a trusted gatekeeper, ensuring leaders remain focused on business-critical activity., • Oversee the day-to-day running of a busy FMCG office environment., • Ensure the office remains safe, compliant, efficient, and welcoming., • Manage supplies, equipment, shared spaces, and housekeeping standards., • Liaise with facilities providers, contractors, landlords, and service partners., • Coordinate planned and reactive maintenance, deliveries, and repairs., • Oversee visitor management, access control, parking, and security protocols., • Support Health & Safety compliance including risk assessments and first aid coordination., • Prepare purchase orders and manage office budgets., • Track spend against cost centres within a commercially focused FMCG environment., • Support procurement of office equipment, furniture, and services., • Maintain accurate office records, contracts, and compliance documentation., • Deliver a professional and seamless experience for employees and external visitors., • Organise leadership meetings, workshops, town halls, and team events., • Coordinate catering, logistics, materials, and follow-up actions., • Support employee engagement and wellbeing initiatives., • Act as a central point of contact for employee queries and issue resolution., • Support internal communications and office-wide announcements., • Anticipate operational challenges within a fast-paced FMCG setting., • Identify and implement improvements to office systems and ways of working., • Build strong cross-functional relationships across Commercial, Operations, and People teams. What We're Looking For: • Proven experience as an Office Manager, PA, or EA within a fast-paced FMCG or similarly dynamic environment., • Highly organised with exceptional attention to detail., • Calm and composed under pressure, with the ability to manage competing priorities., • Proactive problem-solver who anticipates needs before they arise., • Strong relationship builder across all levels of an organisation., • Commercially aware with experience managing budgets and cost centres., • Confidential and discreet when handling sensitive information., • Customer-focused with a passion for delivering an outstanding office experience. This is a 5day at site role. Salary: £40-45k For more information, please contact Alice Redmond.
