Sales & Purchases Administrator
il y a 1 jour
Barnet
About us: We’re an independent family founded print and promotional merchandise company based in Barnet, North London. For over 30 years we’ve supported a diverse mix of clients, from local independents to well-known UK and global brands, with their branded merchandise and print. We’re now looking for a Sales & Purchases Administrator to join our in-house team, supporting sales activity and managing purchasing and order administration across the business. The Role: This is a hands-on administrative role in a small, fast-moving team, focused on supporting the sales process, raising purchase orders, coordinating with suppliers, and ensuring client orders are processed accurately from start to finish. • Support the sales team by preparing quotes, order confirmations, and client documentation., • Process sales orders accurately, ensuring all specifications, artwork details, quantities, and delivery requirements are correct., • Raise and manage purchase orders with suppliers, confirming costs, lead times, and delivery details., • Track deliveries with suppliers and couriers, providing proactive delivery updates to clients and internal teams, and resolving any delivery issues., • Coordinate overseas deliveries, including booking international shipments and preparing and issuing commercial invoices and export documentation as required., • Coordinate artwork approvals and production schedules with internal teams and external partners., • Maintain accurate records of sales orders, purchase orders, and deliveries within the CRM and internal systems., • Reconcile supplier invoices against purchase orders and flag discrepancies., • Assist with basic stock control and reordering of core products where required., • Pick and pack weekly orders, ensuring items are accurately prepared, checked, and ready for dispatch., • Handle day-to-day administrative tasks to ensure the smooth running of the sales and purchasing function., • Support issue resolution relating to orders, deliveries, or quality concerns, keeping internal teams informed. Skills Required and Experience: • 2+ years’ experience in a sales administration, purchasing, or operations role, preferably within print, promotional merchandise, or a production-based environment., • Highly organised and methodical, with excellent attention to detail., • Confident working with numbers, pricing, and order data., • Strong communication skills, both written and verbal, with the ability to liaise professionally with suppliers and colleagues., • Comfortable juggling multiple orders and priorities in a fast-paced environment., • Able to work to deadlines and remain calm under pressure., • Strong computer skills, with advanced Microsoft Excel knowledge including reporting, formulas, and data handling, alongside confident use of CRM systems and Outlook., • A proactive team player who enjoys supporting others and improving processes. Location: • Office-based in Barnet, North London. Salary & Benefits: • £27- £30K, • 20 days’ holiday + bank holidays., • Pension contribution., • Day off on your birthday.