HR Coordinator-Benefits and Leave
23 hours ago
Las Vegas
Job Description JOB DESCRIPTION: HR Coordinator- Benefits and Leave LOCATION: Las Vegas/Corp Onsite DEPARTMENT: Human Resources STATUS: Full Time, Non-exempt REPORTS TO: VP of Human Resources Business Hours: 8 am-4:30 pm Monday through Friday Position Summary The HR Coordinator – Benefits and Leave supports the organization by taking ownership of benefit‐related processes, including enrollments, terminations, deductions, ACA coding, COBRA notices, QLEs, FMLA/LOA benefit actions, invoice reconciliation, payroll‐impacting benefit changes, safety communication, workers’ compensation reporting, and monthly OSHA hours reporting. This role ensures accuracy, compliance with benefit regulations, and timely communication with employees and vendors. Because this role supports time‐sensitive compliance requirements—including benefit carrier deadlines, payroll‐impacting benefit changes, FMLA/LOA timelines, and government agency reporting—working beyond normal business hours may occasionally be necessary. Overtime may be required during periods of high volume, regulatory deadlines, or operational needs, and will be compensated in accordance with wage and hour laws. Benefits Administration • Process new hire benefit enrollments across multiple platforms., • Maintain benefit eligibility and census accuracy., • Process benefit terminations and carrier updates., • Enter benefit deductions and employer contributions into HRIS., • Resolve discrepancies with carriers and vendors., • Handle QLEs, missed deductions, and benefit‐related status changes., • Maintain benefit plan documents and summaries in employee files., • Track benefit eligibility dates for new hires, reinstatements, and status changes., • Assist in auditing benefit deductions for accuracy between HRIS and other systems, • Assist with annual benefit plan updates and system changes., • Assist to maintain benefit plan document library in SOP and handbook, • Prepare benefit communications and employee instructions., • Administer paid leave benefits, including entering paid holidays in Paycom, allocating paid leave hours, auditing balances regularly, and responding to employee questions about paid leave. Administer benefit‐related portions of FMLA/LOA., • Track eligibility, premiums, and return‐to‐work reinstatements., • Maintain Leave tracking documentation and ensure accurate recordkeeping., • Complete monthly OSHA hours reporting, • Distribute safety communications and reminders., • Prepare workers’ compensation reporting, wage statements, and document uploads., • Process ACA coding and ensure accuracy., • Generate and file COBRA notices., • Enter payroll‐impacting benefit changes., • Reconcile monthly invoices (EHP, Aflac, Redirect Health, Shadow Trackers)., • Support Open Enrollment data entry and system updates., • File benefit documents in employee files., • Support audits and compliance reviews., • Assist employees with benefit questions and enrollment guidance. · Engage in ongoing professional development by taking advantage of internal and external learning opportunities to strengthen HR knowledge, technical skills, and job performance. · Required to obtain and maintain a Notary Public commission within the first 6 months of employment (company‐supported). · Perform notarial acts in accordance with state regulations and company procedures once Notary Public certification is obtained The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills. Additional duties may be assigned based on business needs, market size, and facility requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions EDUCATION AND EXPERIENCE • High school diploma or GED required QUALIFICATIONS · Willingness to learn, adapt, and grow in a fast‐paced, evolving HR environment. • Exceptional attention to detail with the ability to maintain accuracy across complex benefit and compliance processes., • Strong time‐management skills, including the ability to prioritize and manage competing deadlines., • Demonstrated critical thinking skills to analyze benefit discrepancies, identify compliance risks, and resolve issues proactively., • Strong anticipatory skills with the ability to foresee eligibility changes, compliance deadlines, and benefit‐related impacts before they occur., • Excellent written communication skills for preparing clear, accurate benefit instructions, leave notices, and compliance documentation., • Strong technical skills, including proficiency with HRIS systems (Paycom preferred), benefits platforms, ACA/COBRA systems, and Microsoft Office/Google Workspace tools., • High accuracy in data entry and reconciliation., • Strong written and verbal communication skills with employees, carriers, and vendors., • Ability to maintain organized digital and physical records., • Ability to handle confidential information with discretion and professionalism., • Strong problem‐solving skills with the ability to identify issues, evaluate options, and take appropriate action with minimal oversight or escalate when needed., • Ability to anticipate potential problems, escalate when needed, and follow through until resolution., • Ability to learn and utilize HRIS and other data recording keeping systems, • Professional and polished personal appearance appropriate for representing the HR department., • Strong customer service skills with the ability to support employees and leaders at all levels with professionalism, patience, and clarity., • Willingness to learn, adapt, and grow in a fast‐paced, evolving HR environment., • Takes ownership and follows through, • Works confidently independently while collaborating well with a team, • Proficiency with Microsoft Office tools, including Outlook (calendar management), Excel (basic spreadsheets, tracking logs), and Word (document creation and formatting)., • Comfort interacting with senior leadership and employees across all departments while maintaining a positive, service‐oriented approach. PHYSICAL REQUIREMENTS • Prolonged periods sitting at a desk and working on a computer., • Ability to lift up to 15 pounds (files, office supplies)., • Repetitive keyboarding and computer use., • Standard office environment with moderate noise., • Regular use of computers, phones, and office equipment., • Occasional travel to local work sites may be required. Compensation Edlen offers a competitive salary for this non-exempt role. Final compensation within the posted range is determined by multiple factors, including experience, skills, education, and market conditions. Equal Employment Opportunity Edlen Electrical Exhibition Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, protected veteran status, or any other characteristic protected by law. We are committed to fostering an inclusive workplace where all employees feel valued and supported. Company DescriptionEdlen is recognized as the innovative leader in providing temporary utility services to the trade show, convention and special event industry. Our nationwide network of offices service over 4,000 events annually in 245 venues including: convention centers, hotels, sport stadiums, fairgrounds and theme parks. Edlen.comEdlen is recognized as the innovative leader in providing temporary utility services to the trade show, convention and special event industry. Our nationwide network of offices service over 4,000 events annually in 245 venues including: convention centers, hotels, sport stadiums, fairgrounds and theme parks. Edlen.com