Executive Support Manager
25 days ago
Dallas
Job Description JOB POSTING JOB TITLE: Executive Support Manager DEPARTMENT: Administration REPORTS TO: Chief Executive Officer, Chief Legal Officer POSITION PURPOSE: The Executive Support Manager supports members of the executive team at the Home Office in Dallas, Texas. The Executive Support Manager provides expert level administrative leadership to key functions, coordinates projects, and ensures the efficient operations of executive support services for key individuals. The Executive Support Manager’s key responsibilities include communication, leadership, project management, and additional support and administrative activities to support the executive leadership team. DUTIES AND RESPONSIBILITIES: Executive Support: • Ensure optimal performance and a positive work environment, • Manage complex calendars, schedules, and travel arrangements for select executives Project Management: • Serve as a strategic liaison between executives and internal/external stakeholders, fostering clear communication and collaboration, • Coordinate executive and leadership teams by assisting with the planning and coordination of events, • Develop and implement process improvements to increase efficiency in executive office operations, • Facilitate communication between executives and other departments to assist with the coordination of projects and meeting objectives and deliverables, • Prepare and review correspondence, reports, presentations, and other documents, • Partner with the legal department to assist with certain projects, including litigation matters and board of director communication Budget Management: • Assist in budgeting and monitoring expenses for the executive office or administrative team, • Work to ensure timely processing and payment for vendors, including support for the legal and risk departments with inbound invoicing requirements, • Collaborate in budget planning and ensure responsible operating within approved budgets for executive support activities Reporting and Analysis: • Work within various legal and insurance trackers to ensure data accuracy and complete reports, • Prepare reports on project status and budget adherence as needed EDUCATION AND EXPERIENCE: • BA or BS in Business Administration preferred, • Experience in management of executive and leadership teams, • Must have at least 5 years’ experience in executive support or administrative support roles, • Must have the ability to maintain confidentiality of information related to the Company and its team members WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: • The team member works in a general office environment spending most of their time seated at a desk with a chair., • Must be able to lift up to fifteen (15) pounds independently, • Must be able to perform simple grasping, fine manipulation, repetitive hand and arm movements, squeezing, and overhead reaching occasionally. STATEMENT OF PURPOSE This document provides descriptive information about the above Suntex Marinas position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Suntex Marinas reserves the right to make changes to this document as deemed necessary without providing advance written notice. Suntex Marinas provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Suntex Marinas is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.
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