Administrative support jobs in Trenton, New Jersey - Page 3Create job alerts

Job DescriptionBenefits: • Dental insurance, • Employee discounts, • Health insurance, • Paid time off About Us redbox+ Dumpsters of BucksMont is a small, family-owned company serving contractors and homeowners with a focus on customer care, efficiency, and professionalism. We value team members who take ownership of their work, communicate effectively, and deliver exceptional service. About the Role Were seeking a friendly, detail-oriented Office Administrator/Dispatcher (OA/D) to manage customer communications, coordinate deliveries, and support drivers. This role requires strong multitasking, communication, and problem-solving skills. Youll use routing software, field calls, and act as the main liaison between customers and our team, ensuring each interaction reflects our commitment to quality and professionalism. What Youll Do • Build positive relationships with customers and drivers., • Coordinate delivery routes using routing software and real-time communication., • Answer phones, emails, and texts promptly and professionally., • Manage work orders, process requests, and ensure accurate billing., • Maintain client records and ensure compliance with company procedures., • Follow up with customers for feedback and Google reviews., • Track office and field inventory needs., • Support marketing and administrative initiatives as assigned. Who You Are • A strong communicator who provides memorable customer experiences., • Calm, organized, and able to manage multiple requests at once., • Dependable, self-motivated, and known for follow-through., • Tech-savvy, quick to learn new systems, and confident with MS Office., • Detail-focused and accurate with data, scheduling, and billing., • A team player who acts with professionalism and care in every interaction. Preferred Traits & Skills • Excellent phone etiquette and written communication., • Strong organizational and critical-thinking abilities., • Knowledge of BucksMont and surrounding areas (helpful for dispatching)., • Prior experience in customer service, logistics, or dispatching preferred., • Sales or marketing background a plus. Minimum Qualifications • High school diploma or equivalent., • Legal authorization to work in the U.S., • Proficiency with Microsoft Office applications., • Verifiable customer service experience with references. Why Join Us At redbox+ BucksMont, youre not just a number youre part of a family-owned business that values your input and gives you autonomy to make decisions. We offer a supportive, respectful environment where great work is recognized, and customer relationships are built to last. Flexible work from home options available.

Job DescriptionDescription: The Assistant Director, Residential Programs plays a key role in both residence life and housing operations. This live-onsite position includes housing and requires participation in the on-call duty rotation. The individual supervises the Resident Assistants (RAs), oversees administrative functions such as leasing, mail/package distribution, rent collection, and policy enforcement, and assists the Associate Director with higher-level responsibilities and strategic initiatives. This role integrates the full scope of duties from the Residence Life Coordinator position and requires strong interpersonal, administrative, and operational skills to ensure a positive, high-quality living experience for residents. Supervisory Responsibilities • Recruit, hire, train, and supervise Resident Assistants (RAs)., • Lead weekly RA staff meetings and serve as the primary point of contact for RA support., • Establish RA performance goals and objectives in partnership with the Associate Director., • Coordinate RA scheduling, training, and event support., • Conduct RA evaluations and provide ongoing mentorship. Essential Duties and Responsibilities Residence Life and Student Engagement • Oversee front-desk operations, ensuring excellent customer service and resident support., • Organize and participate in campus events such as Open Houses, Accepted Student Days, and Homecoming., • Lead Health and Safety Inspections and address potential lease violations., • Maintain communication with residents through newsletters, social media, and community events., • Conduct model apartment tours and foster a positive community culture., • Oversee emotional support animal processes., • Serve in an advisory role to Resident Assistants., • Serve as liaison to students and parents, responding to inquiries and fostering positive relationships., • Maintain knowledge of all terms, policies, and procedures related to residential living. Housing Operations and Administration • Assist with leasing for prospective and returning residents (academic year and summer)., • Support move-in and move-out operations., • Collect rent payments and maintain accurate records in the StarRez system., • Handle online payments and remote deposits., • Monitor and update student account charges, credits, and cancellations., • Ensure file documentation is accurate and audit-ready per PRC Group policy., • Coordinate with maintenance on unit turnovers, work orders, and common area upkeep., • Assist with key inventory and housing assignments. Marketing and Communication • Partner with the Associate Director to implement housing marketing plans., • Assist with updates on social media accounts to promote Campus Town events and leasing opportunities. Support to Associate Director • Serve as the backup for the Associate Director during absences or as assigned., • Assist with designing and implementing student housing initiatives and strategic planning., • Help coordinate summer conferences, intern housing, and special projects., • Support administrative reporting and interdepartmental collaboration. Requirements: Qualifications Bachelor’s degree required; Master’s degree preferred. Two to five years of experience in student housing or higher education administration. Experience with student staff supervision, leasing, and customer service preferred. Strong organizational, leadership, and communication skills. Computer Skills Proficiency in StarRez and Microsoft Office Suite. Experience with social media platforms and resident engagement tools. Physical Requirements Ability to lift/move up to 25 pounds. Must be able to climb 3–4 flights of stairs in emergencies. Compensation & Benefits • Salary Range $55k -$59k based on experience., • Medical, Dental, Vision; 401(k); Life Insurance, AD&D., • One-bedroom apartment. Can accommodate one small pet., • Complimentary internet service.

Job Description Position Details: • Title: Admin Assistant/Receptionist, • Location: Hamilton, NJ, • Schedule: Full-time - 8/9am-5/6pm M-F Scheduling & Coordination: Manage appointment scheduling for therapists and clients, ensuring optimal time management and minimal disruptions. Communicate effectively with families and staff to confirm sessions, manage cancellations, and resolve conflicts in scheduling. * Inventory Management & Purchases: Monitor and maintain stock levels of clinic supplies, ensuring necessary materials are always available. Place orders, track deliveries, and coordinate with vendors to meet budget and quality standards. * Program Creation & Management: Support clinicians in organizing and maintaining treatment plans and clinic programs to promote consistency and efficiency. Help implement new initiatives that improve the quality of care and streamline clinic operations. * General Office Support: Perform front desk duties including answering phones, greeting clients, processing paperwork, and maintaining organized records. Assist with day-to-day administrative tasks to ensure the clinic runs efficiently and professionally. Who is a good fit?If you love children, are well-organized, flexible, patient, and have a growth-oriented mindset, you will do great in this role! Flywheel Centers: Our StoryFlywheel Centers is changing the experience for parents raising children with autism. We believe that no one should feel isolated, frustrated, or unsure while raising a child on the spectrum. We aim to create a space where children receive care from specialists who provide the expertise, understanding, and compassion needed to help them thrive, while also offering practical assistance to their families. *Flywheel Centers has an Equal Opportunity Policy: *We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Flywheel Centers makes hiring decisions based solely on qualifications, merit, and business needs at the time. Job Posted by ApplicantPro

Job Description About Company: Gulph Creek Hotels is widely recognized as the leading hotel management company on the East Coast. Our portfolio of managed properties consistently outperforms the market and exceeds financial return expectations. Established in 1995, Gulph Creek Hotels represents some of the most prestigious brands in the hospitality industry, including Marriott and Hilton. We leverage our extensive management and development expertise to drive success across our growing portfolio. • Consistently surpassing the performance of competing properties., • A team of highly skilled, responsive managers and staff members., • Extensive expertise in operations, sales, and marketing. The owners of Gulph Creek Hotels are directly involved in daily operations and frequently visit properties to ensure optimal performance and support the success of our team members. About the Role: The Front Desk Agent serves as the primary point of contact for guests, ensuring a welcoming and efficient check-in and check-out experience. This role is pivotal in maintaining the hotel's reputation by delivering exceptional customer service and addressing guest inquiries promptly and professionally. The agent manages reservations, processes payments, and coordinates with other hotel departments to meet guest needs and resolve any issues. Additionally, the Front Desk Agent supports administrative tasks such as maintaining accurate records and handling communication channels. Ultimately, this position contributes significantly to guest satisfaction and the smooth operation of the hotel front desk. Minimum Qualifications: • High school diploma or equivalent., • Previous experience in a customer service or front desk role, preferably in the hospitality industry., • Basic computer skills, including familiarity with property management systems and Microsoft Office., • Strong communication skills, both verbal and written., • Ability to work flexible hours, including weekends and holidays., • Experience working in a hotel or lodging environment., • Knowledge of durable goods manufacturing industry terminology and processes., • Proficiency in multiple languages., • Certification in hospitality or customer service training., • Familiarity with local area attractions and transportation options., • Greet and welcome guests upon arrival, providing a warm and professional first impression., • Manage guest check-in and check-out processes efficiently using the hotel’s property management system., • Handle guest reservations, cancellations, and modifications accurately and promptly., • Respond to guest inquiries and requests via phone, email, or in person, ensuring timely resolution., • Coordinate with housekeeping, maintenance, and other departments to fulfill guest needs and maintain room availability., • Process payments, issue receipts, and maintain accurate financial records for all transactions., • Maintain the cleanliness and organization of the front desk area and lobby. The Front Desk Agent utilizes strong interpersonal and communication skills daily to engage with guests and provide exceptional service, ensuring their needs are met promptly and courteously. Organizational skills are essential for managing reservations, coordinating with various departments, and maintaining accurate records. Problem-solving abilities help the agent address guest concerns effectively and maintain a positive guest experience. Technical skills, including proficiency with property management software and basic office applications, enable efficient handling of check-in/check-out processes and financial transactions. Additionally, adaptability and multitasking skills are crucial for managing a dynamic front desk environment and responding to varying guest demands throughout the day.

Job DescriptionDescription: Join Our Team: Bilingual Medical Receptionist (Spanish/English) Are you a compassionate and organized professional dedicated to providing outstanding patient care? Quakerbridge Pediatrics is looking for a fluent Spanish-speaking Medical Receptionist to join our busy and friendly team. You will be the first impression of our practice, making you essential to our patient experience. What You'll Do: • Be the Director of First Impressions: Greet patients and families with a warm and welcoming attitude., • Manage Office Flow: Handle a multi-line phone system, schedule appointments, manage check-in/out, and prepare daily charts., • Required: Fluency in both Spanish and English., • Required: Medical reception/front desk experience, • A passion for customer service and excellent communication skills., • Proven ability to multitask and thrive in a fast-paced environment. Benefits Available for Full-Time Staff: • Multiple medical and prescription coverage options, • Dental and vision care plans, • Health Savings Accounts (HSAs), where applicable, • Flexible Spending Accounts (FSAs), • Voluntary critical illness, cancer, and accident insurance, • Voluntary hospital indemnity coverage, • Voluntary short-term and long-term disability insurance, • Voluntary term life insurance and AD&D (Accidental Death & Dismemberment), • 401(k) retirement savings plan, • Paid time off (PTO), • Commuter benefits, • Vision, • Flexible Spending Accounts (FSAs), • MetLife Auto/Vehicle & Home Insurance DiscountsRequirements:

Job DescriptionBenefits: • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off Advanced Infrastructure Design, Inc. (AID) is a research-driven consulting engineering firm specializing in the evaluation, design, and restoration of critical infrastructure. For over two decades, we have partnered with Federal, State, and Local agenciesas well as private consultants and contractorsto deliver innovative, data-backed engineering solutions that improve communities and strengthen resilience. Were seeking a Marketing Coordinator or Managerdepending on experienceto bring creativity, precision, and enthusiasm to our growing team. JOB DESCRIPTION Our team thrives in a culture of positivity, productivity, and a deep commitment to service excellence. We are seeking a dedicated and experienced Marketing Coordinator or Manager to lead and support the development and execution of marketing initiatives, proposal efforts, and communication strategies that enhance AIDs visibility. This role will collaborate closely with technical experts, business development leaders, and operations staff to create high-quality marketing materials and client-focused proposals. KEY RESPONSIBILITIES Proposal & Pursuit Management • Coordinate, write, and edit SOQs, proposals, and presentations, • Support capture activities via research, documentation, and strategy meetings, • Analyze requirements; build proposal plans, outlines, and schedules, • Maintain collateral (brochures, resumes, project sheets, case studies), • Update marketing databases; track leads and outcomes, • Research conferences/networking events; coordinate logistics and materials, • Manage booth/banner inventory; assist with staff travel, • Coordinate with clients, sub-consultants, and vendors, • Work closely with technical, admin, and marketing staff across offices, • Bachelors in Marketing, Communications, Business, or Engineering (or equivalent experience), • Minimum of 2 years of experience in marketing, communications, or related fields, • Experience in architectural or engineering companies is highly desired., • Exceptional writing, editing, and proofreading skills, • Strong organization, communication, and multitasking in deadline-driven settings, • Proficiency in Microsoft Office and Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat), • Experience in engineering firms is highly desired and a strong plus, • $50,000 to $85,000 per year, based on experience and qualifications. Higher salaries could be considered depending on relevant experience.HOW TO APPLY Please send your resume and cover letter (and an optional writing/design sample) to:

Job Description IRON Recovery and Wellness Center Now Hiring: Administrative Specialist Type: Part time Shift: Monday-Wednesday (6am-2pm) Saturday (6am-1pm) or Tuesday, Thursday, Friday (11am-7pm) Pay: 17.50 per hour About the Role: The Administrative Specialist plays a crucial role in supporting the operations of our health care and social assistance team, particularly in the area of substance use disorders. This position is responsible for ensuring that administrative processes run smoothly, allowing our professionals to focus on providing high-quality care to clients. The successful candidate will manage scheduling, maintain records, and assist with communication between team members and clients. By organizing and streamlining administrative tasks, the Administrative Specialist will contribute to the overall efficiency and effectiveness of our services. Ultimately, this role is vital in fostering a supportive environment for both staff and clients in the health care sector. Responsibilities: • Manage and coordinate appointments and schedules for healthcare professionals., • Maintain accurate and confidential client records and documentation., • Assist in the preparation of reports and presentations related to substance use disorders., • Facilitate communication between clients, healthcare providers, and external agencies., • High school diploma or equivalent., • Proven experience in an administrative role, preferably in a healthcare setting., • Associate's degree in healthcare administration or a related field., • Familiarity with substance use disorders and related healthcare practices. The required skills for this position include strong organizational abilities, which are essential for managing multiple tasks and ensuring that all administrative functions are completed efficiently. Attention to detail is critical when maintaining client records and preparing reports, as accuracy is paramount in the healthcare industry. Communication skills are also vital, as the Administrative Specialist will interact with clients and healthcare professionals regularly, requiring clear and compassionate exchanges. Familiarity with substance use disorders will enhance the candidate's ability to understand the context of the work and support the team effectively. Preferred skills, such as experience with EHR systems, will streamline the documentation process and improve overall workflow. About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

Job Description General Description Responsible for undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic money handling, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures. Tasks & Responsibilities A. Essential Duties • Greet clients and set a positive office atmosphere., • Answer and field phone calls at high call volume and direct to appropriate party., • Operate Office Equipment., • Receive and send out mail to Marlton Administrative Office., • Facility Scheduling and appointment confirmations., • Manage Appointments (Checking clients in and out)., • Assessing Missed Appointment Fees., • Assure all intake paperwork is complete and saved to chart., • Upload records and client documentation., • Complete Prior and ADHD Authorizations., • Facilitate ADHD Screenings., • Clinical/Medical Support., • Communicate and facilitate appointment and schedule changes., • Send TH appointment links., • Send correspondence and assignments on behalf of clinicians., • Receive assignments and upload to chart., • Schedule Psychiatric F/U and ADD Screenings., • Send out Lyft Links for TMS clients., • Execute patient letters and requests for D/C and R/0., • Assist with med refill coordination., • Complete medication prior authorizations (Medline Only)., • Triage and coordinate medication processing with pharmacies (Medline Only)., • Coordination and retrieval of lab orders through LabCorp and Quest., • Assists and covers other staff when necessary to maintain high productivity and efficiency in the department., • Create Meaningful Connections: Demonstrates ability to function effectively as a part of team. Uses outstanding oral and written communication with employees at all levels of the business for support and sharing of information., • Take Accountability: Take constructive feedback and prevent discourse among our peers., • Live in the Solution: Critically thinking should be the solution when problems arise. Having the ability to accepts constructive criticism well in an open and non-defensive manner., • Be Professional: Wear business casual attire (please see dress code policy). Competencies • Adaptability, • Customer Service, • Decision Making, • Dependability, • Ethics, • Interpersonal Skills, • Job Knowledge, • Conflict Management, • Organization Skills, • Productivity, • Self-Development, • Teamwork Performance Standards & Measurement • Compliance with essential and incidental duties; compliance with company policies and procedures., • Compliance with state and federal laws and regulations applicable to the business. Equipment, Tools & Machines • Use of computer, telephone, and other office equipment such as a printer and fax., • Use of company network and email domain. Working Conditions • Air conditioned and well-illuminated office environment and outdoor environment., • May have several responsibilities at once. Interaction with other is constant and can be interruptive., • Work may be stressful at times due to high level workflow., • Availability to work flexible hours including weekends, holidays, and evenings as is required to comply with the purpose of the job and accommodate client needs., • Participates in educational training, orientations, or compliance programs as needed to maintain competency., • If you must leave your employment with our company, we request employee’s to give us at least 14 days resignation notice in writing. Demands • Enthusiastic self-starter operating with sustained energy and showing great initiative., • Comfort working with a diverse base of support, including members, employers, providers, colleagues, community leaders, volunteers, non-profit organizations, vendors, etc., • Excellent interpersonal and communication skills, including ability to read, write, spell in English legibly and without excessive grammatical or communication errors., • Talk and hear both by person and by telephone; ability to speak clearly and effectively using proper grammar before patients, employees and business partners, among others., • Excellent organizational skills., • Accepts constructive criticism well in an open and non-defensive manner.Ability to manage conflicting priorities. Ability to maintain a positive work ethic and a congenial attitude in the face of a high-pressure environment. · Ability to function independently and with flexibility., • Ability to work under pressure, handle multiple tasks and interruptions., • Occasional lifting of moderately heavy office supplies; ability to lift supplies for community events, trade shows, conferences, and other marketing opportunities applicable to the organization; ability to lift, push or pull up to 25lbs., • Ability to sit, stand, or walk for extended periods of time., • Must have strong computer skills to meet Microsoft Office and Electronic Health Record software requirements. Qualifications Education: • High school diploma or equivalent required, • Current CPR Certification, • Successful work experience in a front office setting or in another clerical position,, • Strong working knowledge of office procedures and basic accounting principles, • Experience in medical field is highly desirable.

Job DescriptionBenefits: • Dental insurance, • Health insurance Position Overview: InterAction24 is seeking a Front Desk Receptionist to support our client, a leading manufacturer of equipment and solutions. The ideal candidate is organized, detail-oriented, and professional, with strong customer service and administrative skills. Experience in the manufacturing industry is a plus. Key Responsibilities: Front Desk & Communication: • Answer inbound calls, direct them to the appropriate person/department., • Greet visitors and provide assistance as needed., • Manage incoming emails and respond or forward as necessary.Order Entry & Data Management:, • Enter orders and shipping details into the Epicor ERP system (training provided if needed)., • Input purchase orders, shipping addresses, tracking numbers, and account details accurately., • Maintain organized records of orders and shipments.Administrative Support:, • Scan, file, and organize office documents., • Assist with general office organization and clerical tasks. Interview Process: 1. Video Interview (Zoom or Teams), 2. Onsite Interview at the Facility

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance About AID Advanced Infrastructure Design, Inc. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies. AID owns and operates an array of NDT equipment, including a Laser Crack Measurement System (LCMS), Falling Weight Deflectometer (FWD), various air-launched and ground- coupled Ground Penetrating Radar (GPR) antennas, and many others such as a high-speed profiler and walking profilers. In addition, AID runs its own soils, asphalt, and concrete materials testing laboratory. Job Description We are seeking an enthusiastic, highly professional, and detail-oriented Administrative Assistant to support our day-to-day operations. This full-time position offers long-term career growth for individuals with a strong work ethic and dedication. A pre-employment background check is required (paid by the employer). • Perform diverse administrative and clerical tasks to ensure efficient daily operations., • Provide direct support to Office Manager, Marketing Director, and Engineering staff., • Organize and schedule meetings, appointments, and maintain office calendars., • Manage incoming calls, emails, and general correspondence., • Track and order office supplies to maintain inventory., • Assist with document processing, filing, and record-keeping., • Support the onboarding process for new hires and maintain personnel records., • Handle sensitive and confidential information with discretion., • Assist with marketing or project-related tasks as assigned.Qualifications o Proven experience as an administrative or office assistant. o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable. o Excellent verbal and written communication skills. o Strong organizational, problem-solving, and time management abilities. o Ability to prioritize tasks, manage interruptions, and multitask effectively. o Familiarity with general office procedures and administrative systems. o Proactive, self-motivated, and committed to excellence. o High attention to detail with the ability to learn quickly. o College education is required. o Previous HR experience preferred. o Education: MBA, accounting or related field is highly desirable. To apply, send your resume to the following email with the subject: Administrative Assistant

Job DescriptionDescription: * PLEASE NOTE - THIS IS SEASONAL POSITION WITH AROUND 40+ HOURS PER WEEK, ENDING APRIL 15, 2026 * Our Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. You will provide a variety of clerical and administrative services to our team. Your can-do attitude and organizational skills help you complete assigned tasks efficiently and with an attention to detail to ensure our work is of the highest quality. Who we are: Platform Accounting Group is a rapidly growing professional services firm providing tax, accounting, assurance, IT consulting, and wealth management services to small and medium sized businesses and their owners. We currently have 48 offices in 14 States with much more growth on the horizon. We fully understand that every employee has different needs, so our unique business model allows for more flexible work arrangements than most firms can offer. Enjoy a professional and dynamic work environment while making work/life balance a priority. What you will do: • Organize, scan, file and send documents to project software and web portals., • Easily learn and adapt to new technology and multiple systems., • Create and track projects within computer systems, organize physical information for staff., • Perform data entry assignments into a variety of software systems. Microsoft Office skills required., • Execute detailed procedures for each step of our projects and processes., • Communicate with clients by email and phone. Schedule meeting with staff., • Assist with the assembly of tax returns and preparation of financial statements., • Position requires attention to detail and analytical skills, flexible and positive attitude., • Professional office experience 1 yr +, proficient with Microsoft Office suite., • Attention to detail and ability to multi-task, • Excellent verbal and written communication skills, • Independent worker and learner, willingness to take on new tasks, • Ability to self-manage projects, proactive problem solving, analytical skills, • Ability to learn, understand and utilize new technology systems quicklyRequirements:

Job Description Medical Administrative Assistant Location – Trenton, NJ • Essential Healthcare Solutions is seeking qualified Medical Administrative Assistants to join our growing team. We are looking for healthcare professionals to provide critical support to the healthcare team within the ICE Detention Facility. This role ensures the smooth operation of medical administrative functions, including scheduling, documentation, and coordination of care. The assistant serves as a liaison between medical staff, detainees, and facility administration, maintaining confidentiality and compliance with federal standards. Duties and Responsibilities • Routine logistical support tasks such as receiving material and routing it to a responsible party., • Provides nursing assistant services within the CNA scope of practice to preserve the health and wellness of examinees and/or patients., • Coordinates and implements office services, interprets and communicates operating policies., • Analyzes Health unit operating practices such as record keeping systems, form control, office layout, and creates new systems or revises established procedures., • Locates and compiles information and formats reports, graphs, tables, records, and other sources of information., • Assembles and categorizes facts and figures for written computation and calculations., • Uses various software applications, such as spreadsheets, to manipulate and/or format data and/or reports., • Identifies “close calls” and/or safety concerns to supervisory personnel., • Reviews and answers correspondence, • Coordinates collection and preparation of operating reports such as time and attendance, terminations, and budget expenditures, • Answers calls, schedules appointments, greets patients, and organizes files., • Updates and maintains patient charts, • Monitors radio communication and internet communication., • Assists with managing the day-to-day activities and prioritizing tasks., • Attends and participates in a variety of meetings and task force groups to improve quality and outcomes, communicate issues, obtain approvals, resolve problems, and maintain a specific level of knowledge about new developments, new task efforts, and new policy requirements., • Comply with all applicable Acuity standards and guidelines., • Operates a personal computer to access e-mail, electronic calendars, and other basic office support software., • Preparing administrative correspondence and reports as required., • Assist with patient care within the current scope of practice, as needed., • Minimum of 3 years of work experience in the administration field. Some medical administration experience preferred., • Medical license of CNA, EMT, Paramedic, or Registered Nurse., • Certified In CPR/First Aid, • Experience working with unit operating practices, such as record-keeping systems, • Ability to work both independently and to work positively within a team environment, maintaining professionalism., • Proficiency with computers and common office equipment, as well as with MS Office products required., • Ability to adapt to sudden changes and flexibility in work requirements to include potential shift changes based on operational needs and/or command priorities., • Strong problem-solving skills to research and resolve inquiries and respond promptly., • Ability to work well with senior management and across functions to achieve business objectives., • Self-starter who is action-oriented and possesses a strong sense of urgency., • All Healthcare Providers and medical support staff must have a recent clinical experience in patient care for a least 6 months out of the past year., • Must have a valid U.S. Driver's License., • Shall be proficient in the ability to speak, write, and communicate in English. Preferred Qualifications • Bilingual (English/Spanish or other relevant languages) preferred, • DHS or ICE detention center experience Physical Requirements and Work Conditions • Work is normally performed in a typical interior/office work environment., • Work involves sitting and standing for prolonged periods of time., • Ability to ascend/descend stairs, • Visual acuity is required to complete paperwork and computer work., • Work is performed in a secure detention facility., • May require evening, weekend, or on-call hours., • Exposure to emotionally challenging situations. Work Hours: Shifts (7 am – 4 pm; 4 pm – 12 am; 12 am – 7 am) Salary: $32.86/hr. Essential HealthCare Solutions is an Equal Opportunity Employer - We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. If you need reasonable accommodation for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information. Accommodation requests will be considered on a case-by-case basis. Please note that Human Resources will respond to only inquiries concerning a request for reasonable accommodation.

Job DescriptionJob Description About Us: At Grace Community Care and Homes, we are committed to providing exceptional care and support to individuals with intellectual and developmental disabilities (IDD). Our team is comprised of passionate professionals who work collaboratively to make a meaningful impact in the lives of those we serve. We are currently seeking a dedicated and organized Administrative Assistant to join our IDD division. The ideal candidate will play a crucial role in ensuring the smooth operation of our office while providing essential support to our team and clients. Key Responsibilities: • Answer and direct phone calls professionally, managing inquiries and requests from clients, families, and team members., • Coordinate appointments, meetings, and events, ensuring all logistical details are arranged efficiently., • Maintain organized and accurate files, both electronic and paper-based, for client documentation and administrative records., • Prepare and process documents, reports, and correspondence related to IDD services., • Assist with billing and administrative tasks to ensure timely service provision and compliance with regulations., • Support the team in maintaining communication with clients, families, and agencies to coordinate care and services., • A supportive and collaborative work environment., • Flexibility in scheduling to promote work-life balance., • Opportunities for professional growth and development. Requirements • High school diploma or equivalent; associate’s degree or higher preferred., • Minimum of 2 years of administrative experience, preferably in a healthcare or social services setting., • Strong organizational skills and attention to detail., • Excellent verbal and written communication skills., • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with technology., • Ability to work independently and collaborate effectively within a team., • Understanding of confidentiality and privacy regulations, especially in relation to healthcare., • Compassion for individuals with intellectual and developmental disabilities is a must.

Job Description Busy commercial real estate office is seeking a highly organized, self-motivated and detail-oriented professional to provide administrative support to our owner/broker and agents. This is a full-time, onsite position performing a variety of administrative and clerical tasks and all related duties to ensure the office runs smoothly and efficiently and projects a professional image to our clients and colleagues. PLEASE STATE SALARY REQUIREMENT ON APPLICATION. Responsibilities include: · Answer, screen and route phone calls and emails promptly and professionally while respecting client confidentiality · Prepare and accurately maintain various documents and forms relating to the sale or leasing of properties · Create marketing materials such as brochures and flyers, incorporating photos, text, maps and other related information on the property · Maintain property details on a variety of listing websites · Use the internet to research property and sales information · Maintain accurate, up-to-date files, records and contact lists, both manual and electronic · Maintain records of affiliated agents’ licensing and educational requirements and track completion and compliance · Respond to governmental reporting requirements in a timely manner · Monitor and order office supplies as required to ensure a well-stocked office Requirements: · Previous business experience as an administrative assistant, executive assistant or office manager · Experience with and understanding of basic business processes and office procedures · Excellent time management skills and the ability to prioritize tasks in a constantly changing environment · Advanced computer skills, including proficiency in Microsoft Office Suite, Adobe, Google Earth and other commonly used applications, as well as the ability to independently use the internet to search out information relating to properties’ locations, zoning restrictions and other attributes · Pro-active, problem-solving approach to daily activities · Proven ability to work with minimal supervision · Excellent verbal and written communication skills · Always presenting a professional image, both in person and on the phone, to clients and colleagues Company Descriptioncommercial real estate officecommercial real estate office

Job Description Board Certified Behavior Analyst / BCBA – Open to Relocation - ABA Centers Full Time Exciting Relocation Opportunity – Up to $15,000 in Assistance! We're offering generous relocation support—up to $15,000—for qualified candidates willing to join our team in the following locations: • San Juan, PR, • Alexandria, VA, • Woodbridge, VA, • New Castle, DE, • Allentown, PA, • Riverdale, GA, • McDonough, GA, • Katy, TX, • Cedar Hill, TX, • Plano, TX, • Fort Worth, TX, • Fitchburg, MA, • Foxborough, MA STUDENT LOAN FORGIVENESS UP TO $24K We’ve Created the Ideal BCBA Work Culture · Lower-than-average billable hours requirement · Smaller-than-average caseloads · Flexibility in scheduling where and when you work Why We’re the Best Place to Be a BCBA! · Dedication to Better Outcomes – Smaller caseloads combined with our established clinical infrastructure mean you can focus on delivering high-quality care and lasting impact for children and families · AI-Driven Efficiency – Streamline your workflow, reduce administrative tasks, and automate reporting, giving you more time to focus on your clients · Unlimited Career Growth – Enjoy long-term opportunities to advance your career without the pressure of private equity investors · Mentorship & Leadership Access – Collaborate with experienced BCBAs and leaders dedicated to your success and professional development · Special Interest Groups – Connect with peers to deepen your expertise in areas like assessment, severe behavior, and school collaboration · On-Demand Clinical Support – Access continuous training and resources through our ABA Academy of Excellence to stay at the top of your game · Investment in Talent – We hire top talent and invest in developing our RBT teams, ensuring the best care for our clients and stability for our BCBAs · Commitment to Improving Autism Care – We’re serious about innovation and change, as evidenced by having our own diagnostic teams and sponsorship of the Autism Research Laboratory at Temple University · Industry Recognition – Proudly named in Inc. Magazine’s “Best in Business” for Health Services, making a lasting impact on our field and society What You’ll Do · Design, implement, and monitor skill-acquisition and behavior-reduction programs · Oversee the implementation of behavior-analytic programs by RBTs and caregivers · Conduct assessments related to the need for behavioral intervention (e.g., preference assessment, functional assessment, staff performance assessment, etc.) · Be willing and able to supervise others seeking BCBA certification weekly · Other typical BCBA activities Requirements Education/Experience and Other Requirements · Masters degree · Active BCBA certification, required · Committed to obtaining the required state licensure to provide services — and we’ll cover the cost · Valid driver's license, reliable form of transportation, and proof of auto insurance. · Ability to maintain clean background/drug screenings and driving record Benefits Special, Full-Time BCBA Benefits · 401(k) program with generous employer match up to 6% · Performance bonuses (average $2,700 twice yearly) · BCBA referral bonuses ($5,000) · RBT referral bonuses ($500) · Tuition reimbursement for ongoing education (up to $2,500 per semester) · 21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays) · Medical, dental, vision, long-term disability, and life insurance · CEU reimbursement · Mileage reimbursement About ABA Centers ABA Centers is a great place to work! Don't take our word for it, though. We're listed in Inc. magazine’s Best in Business list for “Health Services,” honoring companies that have made an extraordinary impact in their fields and on society. Recruiter ID: #LI-TF1 ABA Centers of America participates in the U.S. Department of Homeland Security E-Verify program.