59 Best ar Jobs in Albany, New York (February 2026)

Administrative & Bookkeeping Coordinator

9 days ago

Troy

Job Description Job Overview Hawk Fuel Trucking Inc. is seeking an experienced Administrative & Bookkeeping Coordinator to support daily office operations, bookkeeping, and accounts payable functions. This is an in-office role in a small business environment where accuracy, reliability, and follow-through are essential. This position is best suited for someone with prior bookkeeping and office experience who is comfortable handling accounts payable, vendor coordination, document management, and administrative responsibilities with minimal supervision. Key Responsibilities Administrative & Office Coordination • Answer and professionally handle incoming phone calls and emails, • Maintain organized electronic and paper filing systems, • Coordinate office communications with vendors, customers, and internal staff, • Process accounts payable including invoice entry, tracking, and payment preparation, • Assist with accounts receivable tracking and follow-up, • Maintain accurate bookkeeping records and supporting documentation, • Open, transfer, and close vendor and service accounts, • Maintain vendor contact lists, account details, and documentation, • Support onboarding paperwork and administrative setup, • Maintain organized records for audits, compliance, and management review, • Perform additional administrative and bookkeeping duties as business needs require Required Qualifications (Experience-Focused) • 2+ years of experience in bookkeeping, accounts payable, or administrative office roles, • Hands-on experience with AP processes and invoice management, • Strong organizational skills with attention to detail, • Comfortable working with both digital systems and physical paperwork, • Proficiency with Microsoft Excel, Outlook, and Word, • Ability to work independently and manage multiple priorities, • Experience in trucking, fuel, logistics, or small-business environments, • Familiarity with accounting or bookkeeping software, • Prior experience coordinating vendor accounts Compensation & Schedule • $20–$25 per hour, based on experience and demonstrated bookkeeping skills, • Full-time, in-office position, • Benefits discussed during interview Why Work at Hawk Fuel Trucking • Stable and growing company, • Clear expectations and consistent schedule, • Trusted role with ownership of responsibilities, • Small team environment where your work matters Apply today — experienced candidates encouraged to apply. Company DescriptionAt Hawk Fuel Trucking, our CEO leads by example, taking on multiple roles to drive innovation and growth. This flexible, hands-on leadership style defines our culture, allowing every team member to shape their role around their unique strengths, interests, and expertise. Whether you’re passionate about a specific field or excel in diverse, multi-disciplinary environments, we give you the freedom to make a meaningful impact. Here, you're never confined to a single role — you’ll have endless opportunities to learn, innovate, and grow.At Hawk Fuel Trucking, our CEO leads by example, taking on multiple roles to drive innovation and growth. This flexible, hands-on leadership style defines our culture, allowing every team member to shape their role around their unique strengths, interests, and expertise. Whether you’re passionate about a specific field or excel in diverse, multi-disciplinary environments, we give you the freedom to make a meaningful impact. Here, you're never confined to a single role — you’ll have endless opportunities to learn, innovate, and grow.

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