Philanthropy Administrative Coordinator
17 days ago
Seattle
Job DescriptionDescription: Summary of Role The Philanthropy Administrative Coordinator is a key member of the Philanthropy Pillar and provides essential administrative and logistical support to ensure philanthropy work across the organization runs smoothly. This role works closely with the Director of Philanthropy and the Operations Specialist to maintain clear systems, accurate documentation, and consistent processes that enable high-quality philanthropic work. This role supports Philanthropy Developers, Interest Area (IA) Team Leads, and internal partners by supporting administrative functions within processes, maintaining project and partner data, tracking progress, tracking and reconciling budgets, organizing documentation, and removing administrative barriers and delays within workflows. This is a detail-oriented role ideal for someone who enjoys driving meaningful impact for youth learning through organizing and facilitating our team’s day-to-day work. This is a full-time, non-exempt position reporting to the Director of Philanthropy. The salary range for this position is $70,000 to $102,375 per year. Responsibilities Project and Portfolio Administration • Oversee the day-to-day administration of project and budget tracking systems, record keeping, and philanthropy workflows., • Work with the Philanthropy Director and Operations Specialist to implement, maintain, and improve processes that support strategic priorities and evolving pillar needs., • Maintain and update SOPs, process documents, instructional guides, and training materials., • Serve as the first point of contact for questions about philanthropy pillar processes, tools, and documentation., • Support Philanthropy Developers and IA Team Leads by coordinating logistics, tracking project milestone progress, and managing task follow-through., • Maintain accurate and organized records for all philanthropic projects, including budgets, partner documents, reporting requirements, and closeout status., • Support Philanthropy Developers in preparing materials for proposal reviews, portfolio planning sessions, and quarterly reporting., • Compile relevant data on key portfolio outputs such as geographic distribution, funding categories, budget execution, and other metrics used in internal reporting., • Schedule pillar meetings, trainings, workshops, and events., • Assist with space reservations, logistics, and coordination for internal meetings and partner engagements., • Prepare and collaborate on meeting agendas, presentations, notes, follow-up tasks, and internal newsletters., • Track, reconcile, and support the management of pillar budgets in coordination with the Finance Team and the Philanthropy Operations Specialist., • Support onboarding of new Philanthropy Developers and staff by preparing user profiles, tools, documentation, and schedules., • Provide support for the philanthropic payment process, including preparing documentation, coordinating with Accounting on disbursements, and updating budget records., • Ensure all donation receipts, agreements, partner records, and closeout documents are stored and tracked accurately., • Help maintain clear and consistent partner-facing templates, guidance, and communication materials., • Coordinate philanthropy-related administrative needs with Programs, Research, Sharing, and Org Admin teams., • Support cross-org philanthropic initiatives by managing documentation, scheduling, and operational tools., • Surface process gaps, data inconsistencies, or operational bottlenecks to the Operations Specialist for refinement. Education and Experience • A minimum of 2 years experience in philanthropy, education, or non-profit organizations, • Experience working in a collaborative team environment, • Experience using Google Suite, project management software (e.g., Monday.com, Asana, Trello) and other online communication tools (e.g., Slack, Zoom), • Experience with logistics and scheduling, • Experience collecting, analyzing, and communicating data, • Excellent verbal and written communication and interpersonal skills with the ability to listen, collaborate and work with a wide range of internal and external partners, • Strong attention to detail, • Self-motivated with the ability to work with minimal direction, • Strong organizational, analytical, and problem-solving skills, with the ability to coordinate and manage multiple projects and keep them on track, • Ability to appropriately handle confidential and sensitive information with the highest professional and ethical standards To be considered for this position, submit your resume or CV along with a cover letter. Applications will not be reviewed without a cover letter. The application deadline is March 20, 2026. The interview process will consist of the following steps: Step 1: Zoom audio interview with HR and Philanthropy Team member (1 hour) Step 2: Zoom video interview with Philanthropy and Organizational team members (1.5 hours) Step 3: Background and professional reference checks foundry10 offers competitive salary and benefits that include: • A flexible and hybrid work schedule that includes a 4 day workweek, • Full Medical, Dental, and Vision coverage for employees and 100% coverage for dependents, • $1,500 yearly education stipend, • $3,000 yearly wellness and hobby stipend, before taxes, • Generous paid time off that includes:, • 4 weeks of vacation time annually and additional accrual with tenure, • 12 paid holidays, • 56 hours of paid sick and safe leave frontloaded annually, • Week-long office closures twice a year - each summer and winter, • 401(k) retirement plan with employer match upon meeting eligibility requirements, • Flexible Spending Account and Dependent Care Reimbursement Account, • Employee Assistance Program at no cost to the employee We are committed to providing reasonable accommodations to assist individuals with disabilities with the application and interviewing process as well as essential job functions.