Accounts Payable Specialist
hace 8 días
Norwalk
Job Description Family & Children’s Agency (FCA) is a nonprofit human service organization that is committed to increasing the social and emotional well-being of our clients – people throughout Fairfield County. Our Agency builds better lives by offering more than 30 programs that meet needs across all ages, delivering services to more than 13,000 people each year. Our clients reside primarily in Norwalk, Wilton, Darien, Westport, Weston, New Canaan, Stamford, and Greenwich. Our Home Care and Foster Care programs provide assistance to residents throughout Fairfield County, and the Adoption program is both nationwide and international. Our Mission is to partner with individuals, families, organizations and communities to build better lives. FCA is proud to currently offer a hybrid working model to our employees. Employees enjoy a wide array of benefits that make up our competitive compensation package. We are proud to offer generous employer contributions to our medical plans, continued education credits offered at no cost, annual tuition reimbursement stipend, employer paid Life & LTD policies, FSA and Dependent Care, 401K with a match and a generous vacation and time off policy to include Martin Luther King Jr Day and Juneteenth! We also offer employee discounts to multiple organizations, events and your cell phone plan. Our benefits don't stop there - we offer an EAP program, paid for CEUs and clinical supervision, summer Fridays and employee appreciation events along with wellness incentives and challenges! Program Description: The primary mission of Family & Children’s Agency’s finance department is to provide support to staff and management to assist them in understanding their program’s financial results, process the transactions to fulfill billing of services, payment of invoice obligations, and to safeguard the agency’s assets. What You’ll Do: The Accounts Payable Specialist is primarily responsible for managing the organization’s accounts payable functions. This role oversees the receipt, review, and processing of invoices, ensures accurate data entry into the accounts payable system, and assigns appropriate vendor and general ledger codes. The Accounts Payable Specialist serves as a key point of contact for staff regarding vendor payments, expense coding, and payment status, and routinely reviews payment processing to ensure accuracy and timeliness. In collaboration with the Finance Department, this position assists the manager in maintaining smooth and efficient financial operations, including coordinating approvals, prioritizing weekly payments, resolving discrepancies, preparing monthly accounts payable reports, maintaining records for year-end 1099 reporting, and supporting overall financial workflows. The role also participates in a rotating schedule to provide front desk coverage during lunch periods and staff absences. Key Responsibilities: • Receive, review, and sort invoices and bills, • Enter and maintain accurate data in the Accounts Payable system, • Assign correct vendor codes and general ledger account numbers, • Coordinate invoice approvals with supervisors and authorized staff, • Prepare weekly accounts payable lists and prioritize payments, • Process and distribute payments accurately and on time, • Complete payments via check, ACH, phone, and online methods, • Review payment processing for accuracy and compliance, • Identify, reconcile, and resolve accounts payable discrepancies, • Maintain accurate vendor and consultant records for year-end 1099 reporting, • Organize and maintain paid, open, and prior fiscal year files, • Prepare and review monthly accounts payable aging reports, • Run monthly financial reports, including journal checks and prepaid expenses, • Meet established deadlines while ensuring accurate coding and timely payments, • Assist with weekly cash deposits and prepare summary reports for management, • Support the Director of Finance with audits and required documentation, • Maintain an accurate and organized filing system, • Participate in agency performance improvement initiatives, • Perform additional administrative and finance-related duties as assigned Required Qualifications: • Skills & Competencies:, • High level of accuracy and attention to detail, • Strong organizational and time-management skills, • Proficiency in accounting and accounts payable software, • Effective written and verbal communication skills, • Legal/Compliance:, • Ability to pass required background checks consistent with Connecticut law, • Eligibility to work in the United States, • Ability to comply with agency policies, safety procedures, and confidentiality requirements Preferred Qualifications: • Language: Bilingual English/Spanish is preferred, • Valid driver's license, • Access to a personal vehicle for regional and statewide travel. If you are interested in learning more about how you can join our talented group of diverse employees, please visit our website to view this job posting and apply. To learn more, visit our website and check out our opportunities! #hiring #wellness #opportunities #topworkplaces #diversityequityandinclusion