Accounts Receivable Clerk
2 days ago
San Diego
Job Description Department: Finance & Accounting Location: 10525 Vista Sorrento Pkwy, Suite 200, San Diego, CA 92121 Position Summary Mad Engine Global is seeking a detail-oriented and organized Accounts Receivable Clerk to support our Finance & Accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections across a high-volume, fast-paced wholesale and retail environment. The ideal candidate thrives in a collaborative setting and has experience working with large retailers and complex invoicing structures. Key Responsibilities • Process and post customer payments (ACH, wire transfers, checks, credit cards) accurately and in a timely manner, • Generate and distribute invoices to customers, ensuring alignment with purchase orders and retailer requirements, • Monitor accounts to identify outstanding balances and follow up on overdue invoices, • Partner with Sales, Customer Service, and Logistics teams to resolve billing discrepancies and deductions, • Reconcile customer accounts and maintain accurate aging reports, • Research and resolve chargebacks, short payments, and deductions (including retailer-specific requirements such as Walmart, Target, and Club accounts), • Maintain organized records of transactions, communications, and payment history, • Assist with month-end closing activities, including reconciliations and reporting, • Support audits by providing necessary documentation and explanations, • Ensure compliance with company policies and accounting standards Qualifications • 1–3+ years of experience in Accounts Receivable, Billing, or a similar accounting role, • Experience in wholesale, apparel, or consumer goods industry strongly preferred, • Familiarity with high-volume invoicing and major retail accounts (e.g., Walmart, Target, Costco) is a plus, • Strong understanding of basic accounting principles and AR processes, • Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred), • Experience with ERP systems (e.g., SAP, NetSuite, or similar) is a plus, • Excellent attention to detail, organization, and time management skills, • Strong communication skills with the ability to work cross-functionally Key Competencies • Detail-oriented with strong accuracy in data entry and reconciliation, • Ability to prioritize and manage multiple accounts in a fast-paced environment, • Problem-solving mindset with a proactive approach to resolving discrepancies, • Team player with a collaborative attitude