Enrollment Office Assistant
3 days ago
Brooklyn
POSITION STATEMENT Enrollment Office Assistant Start Date: August 17th, 2026 OVERVIEW Brooklyn Friends School (BFS), a thriving Early Childhood-12 grade school located in vibrant Downtown Brooklyn, seeks an Enrollment Office Assistant (EOA) within a dynamic community of colleagues (BFS uses the all-inclusive term, colleagues, to refer to all rather than one that delineates faculty/staff). Founded in 1867, Brooklyn Friends School’s pillars – diversity, equity & belonging; global social impact; and wholeness & wellbeing – serve as guideposts for our action-oriented collective work. Our school’s history has been illustrious and reflective of the expansive nature of human experiences. Guided by our mission, BFS provides a dynamic, diverse, and robust social/emotional environment and academic program that cultivates compassionate, intellectually curious, and confident changemakers. As a school, we affirm that human diversity includes, but is not limited to: race, ethnicity, culture, national origin, religion, gender, gender identity and expression, sexual orientation, age, socioeconomic class, family structure and physical ability, as well as diversity of thought, talents, and learning style. Brooklyn Friends School does not discriminate based on these characteristics or any characteristic prohibited by law and provides reasonable accommodations to otherwise qualified colleagues and applicants. If you need an accommodation related to any part of the hiring process, please send an email to hiring@brooklynfriends.org. This short video gives you a glimpse into our contemporary experience. THE POSITION Reporting to the Director of Enrollment Management, the EOA is an adept project manager and team player who will work closely with the Enrollment Office to manage daily operations, and will run point on the myriad of events which are central to the enrollment and admissions process at Brooklyn Friends School. This individual will collaborate across many departments of Brooklyn Friends School to share the story and spirit of the school. As an active member of the Enrollment team, the EOA will assure the day-to-day operations of the Enrollment department run smoothly and efficiently. The EOA will assume event management responsibilities for the Enrollment Office, and will be a key member of the event operations team to ensure school events have a cohesive vision and are planned, communicated, and executed in a mission-aligned manner. The EOA position is part time, working 20 hours per week, for 8 months of the year (from mid August through Mid April). The EOA’s weekly work schedule is determined by the Director of Enrollment Management, and may fluctuate some weeks and/or include night or weekend hours to support enrollment events. Primary Responsibilities Include: This position reports to the Director of Enrollment Management. Enrollment Office Responsibilities • Provides administrative support to the enrollment team, including calendar management, scheduling of tours, interviews, or visits, meeting coordination, and preparation of materials for internal and external meetings, • Serves as a liaison between families and the enrollment team, handling inquiries appropriately and ensuring consistent, professional, and timely follow-through, • Processes, records, scans, uploads, and tracks all applications and associated materials, ensuring accuracy, completeness, and timely documentation, • Maintains and updates the admissions, retention, and enrollment databases, ensuring all records are up-to-date and accurate, • Generates reports for the enrollment team and leadership team as needed, • Supports annual enrollment goals in a mission-centered manner, with a keen understanding of the BFS core values of diversity and community, • Interviews and tours prospective families on an as-needed basis, • Maintains the general upkeep of the Enrollment Office space & supplies Event Responsibilities • The Enrollment Office Assistant will coordinate all Enrollment Office events throughout the year, including open houses, prospective parent events, yield and retention events, and new family welcome events. Key event responsibilities include:, • Working with the operational team (tech, facilities, maintenance, food services, etc.) to ensure enrollment events are scheduled, staffed, and resourced appropriately., • Create, coordinate, and disseminate enrollment and admission event communications in a strategic and timely manner, • Track RSVPs, prepare name tags, and communicate to colleagues and guests appropriately, • Manage vendors, contracts, equipment rentals and other key resources and materials necessary for enrollment and admission events, • Occasionally, support and liaise with other departments with all-school events to ensure they are orchestrated and executed smoothly. Doing so will involve working closely with the hosting department or division, as well as the events operations team and school event supervisor., • Investigate, imagine, and implement event systems and processes for successful event planning and execution. Qualifications and Characteristics Sought: • Bachelor’s degree preferred, • Familiarity with Ravenna, Blackbaud, Clarity, and Microsoft Office preferred., • A dedicated life-long learner, • 3-5 years of experience in enrollment, admissions and/or event planning preferred, • Excellent written and verbal communication, with an ability to authentically and enthusiastically communicate the BFS mission and story to prospective families, • Demonstrated project management skills, with particular expertise in managing multiple workflows simultaneously., • Outstanding organizational skills with careful attention to detail and accuracy, • An appreciation for the ideals of Quaker philosophy and Brooklyn Friends School’s mission, and the nuances of a Quaker independent school. Comfort with and desire to learn more about Quaker values and decision-making practices, • Strong work ethic and initiative in understanding all-school dynamics and proactively responding to a fast-paced environment, • Respect for confidentiality and handles sensitive information with discretion and integrity, • Ability to navigate open, productive, and challenging conversations which punctuate our insistence and focus on partnering with those within and outside of our community with an uncompromisable, inclusive and antiracist construct of admissions, enrollment, and community engagement work, • Willingness to work some weekends and evenings for events Physical Requirements of the Job • Must be able to work in an office environment including prolonged periods of sitting and standing., • Must be able to stand, bend over, twist and reach to access file cabinets, bookshelves and navigate office and workstation spaces., • Must be able to lift and carry up to 25 lbs., • Must be able to ambulate through a classroom setting, including walking up stairs., • Must be able to lift and carry small children in the case of emergency. Brooklyn Friends School provides reasonable accommodations to otherwise qualified colleagues and applicants. Union Status: Union Salary Range: $25.76 - $28.50 per hour This salary range represents the expected hourly rate of pay for this position. • Benefits: Colleagues may be eligible to participate in employment benefits including, but not limited to, health insurance, dental insurance, vision insurance, 403(b) retirement plan, life insurance and long-term disability insurance. Benefits are subject to change at any time and are subject to applicable plan documents. To apply, please provide the following: • Cover letter addressed to the Director of Enrollment Management, Jamie Pine. Along with punctuating your interest and experience, your cover letter should also address how you feel that your professional journey aligns with our school’s Quaker values and pillars of social justice, social impact, and wholeness., • Resume/Curriculum Vitae, • List of three references (with emails, phone numbers, and relationship to you). References will not be contacted without candidate knowledge and consent., • Completed online application., • Please email the above attachments (if possible as a single PDF) to hiring@brooklynfriends.org and put Enrollment Office Assistant in the subject line. Qualified candidates will be contacted after materials have been reviewed.
