Front desk coordinator jobs in Westfield, New JerseyCreate job alerts

Gerald Reiss CPA — Front Desk Coordinator Westfield, NJ 07090 | Full-Time | On-Site About Us Gerald Reiss CPA is a trusted accounting and wealth management firm serving clients in the Westfield, NJ area. We take pride in delivering personalized, high-quality service and are looking for the right person to help us continue that tradition. About the Role We are looking for a detail-oriented, client-focused Front Desk Coordinator to be the heartbeat of our front office. This is a key role — you are often the first person our clients hear from and the glue that keeps our tax and wealth management teams running smoothly, especially during our busiest seasons. Responsibilities • Answer and route incoming calls, • Monitor and respond to incoming emails, • Greet and assist clients, • Process and scan incoming tax documents, • File documents into correct client folders, • Send and track DocuSign requests, • Track outstanding client items, • Manage mail and packages, • Update Lacerte and client statuses, • Schedule appointments, • Flag urgent issues and assist with overflow organization, • Answer basic tax questions and direct clients appropriately What We're Looking For • Highly organized and detail-oriented, • Strong communication skills, both written and verbal, • Client-friendly with a professional demeanor, • Comfortable working with tax software (Lacerte experience a plus), • Calm under deadline pressure, especially during tax season, • Proactive and able to manage multiple tasks independently How to Apply Apply directly via this LinkedIn job post. We'd love to hear from organized, people-first candidates ready to grow with our team.

Job Description Company Overview Our client is a growing uniform and professional apparel organization dedicated to providing high-quality products and exceptional customer service to businesses and professionals across multiple industries. Operating in a fast-paced environment, the company prides itself on responsiveness, operational excellence, and building long-term customer relationships through dependable service and attention to detail. Position Overview Our client is seeking a Customer Support Coordinator to provide day-to-day operational and customer service support within a fast-paced environment. This role will serve as a key support resource across multiple departments, assisting with customer interactions, order management, reception responsibilities, and administrative support. The ideal candidate is adaptable, dependable, and eager to learn. This individual should possess strong communication skills, maintain a positive and professional attitude, and be comfortable supporting both customers and internal teams as business needs evolve. This role is designed for someone who enjoys variety in their day-to-day responsibilities and thrives in a collaborative, team-oriented environment. Location: Irvington, NJ Reports To: Operations / Customer Support Management Employment Type: Full Time, On Site Compensation: $19.00 – $23.00 USD per hour Key Responsibilities • Provide professional reception and front-desk support while creating a welcoming experience for customers and visitors, • Support showroom and store operations by assisting customers, answering questions, and helping coordinate daily activities as needed, • Accurately enter customer orders and maintain detailed records within company systems, • Assist with customer service inquiries, including returns, replacements, and issue resolution, • Answer inbound customer service calls and respond to customer inquiries professionally and efficiently, • Learn and navigate internal systems, operational processes, and customer workflows quickly and effectively, • Provide backup operational support across departments when needed to ensure smooth day-to-day operations, • Maintain proactive communication with customers and internal team members to ensure a positive customer experience, • Assist with additional administrative and operational responsibilities as assigned Qualifications • Prior customer service, administrative, retail, or operational support experience preferred, • Excellent verbal, written, phone, and email communication skills, • Fluent in English required; Spanish language skills are a plus, • Strong attention to detail and organizational abilities, • Positive attitude with the ability to remain professional in a fast-paced environment, • Team-oriented mindset with a willingness to support coworkers and company goals, • Dependable, loyal, and consistent work ethic, • Ability to multitask, adapt quickly, and learn new systems efficiently, • Comfortable interacting with customers both in person and over the phone Compensation The published compensation range is intended as a general guideline and may vary based on experience, skill set, and overall qualifications. EEO Statement Topaz HR is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We are committed to fostering an inclusive environment for all employees. Please Note Topaz HR is conducting this search on behalf of a confidential client. Additional company details will be shared with qualified candidates during the interview process. Company DescriptionTopaz HR is a full-service human resources consulting firm that partners with growing businesses to streamline HR operations and build strong, compliant workplaces. Based in West Orange, New Jersey, Topaz HR provides strategic guidance and hands-on support across areas such as talent acquisition, employee relations, compliance, payroll and HRIS support, benefits consulting, and leadership development. With decades of combined HR and business experience, the Topaz team helps organizations attract, retain, and develop top talent while reducing risk and allowing leaders to focus on growing their business.Topaz HR is a full-service human resources consulting firm that partners with growing businesses to streamline HR operations and build strong, compliant workplaces. Based in West Orange, New Jersey, Topaz HR provides strategic guidance and hands-on support across areas such as talent acquisition, employee relations, compliance, payroll and HRIS support, benefits consulting, and leadership development. With decades of combined HR and business experience, the Topaz team helps organizations attract, retain, and develop top talent while reducing risk and allowing leaders to focus on growing their business.

Job DescriptionBenefits/Perks • Competitive salary, • Flexible Schedule, • Great work-life balance, • Paid sick time off, • Ongoing training, • Employee DiscountJob SummaryWe are seeking a friendly and service-oriented Front Desk Representative to join the team at our thriving clinic. As a Front Desk Representative, you will be the first point of contact for our patients. You will greet customers as they arrive, book appointments, answer phone calls, and collect co-payment information, explain dental insurance copays, review patients treatment plans . The ideal candidate has a cheerful disposition, excellent communication, and computer skills, and is capable of multitasking . 1 year of dental receptionist experience is a must. Responsibilities • Greet patients as they arrive and provide an excellent customer experience, • Answer phone calls and schedule appointments, • Assist patients with paperwork, including consent forms, • Maintain a clean and inviting environment, • Provide general customer service and attend to the needs of customers throughout their services, • Put treatment plans together base on insurance coverage, • check patients in/out, • Be able to explain treatment plans to patients, • Help patients with payment plans options we offer Qualifications, • one or more years of experience as a dental receptionist or similar role is preferred, • Excellent communication skills with a commitment to customer service, • Strong work ethic and positive attitude, • Familiar with computers and scheduling software( Dentrix) its a plus not a requirement, • Excellent multi-tasking skills

Job DescriptionDescription: Dogtopia is looking for some dog-loving rock stars to add to our Store Team!Come work at our Dog Daycare and Have the Best Workday! Positions available • Dog Attendant -Canine Coach, • Front Desk- Pet Parent Coordinator, • Lead Supervisor- Rover, • Leader- Playroom Manager, • Groomer, • Bring your dog to work? That’s right! Dogtopia, the industry leader in dog daycare, boarding, and spa services is looking for energetic, organized, business-minded individual. This person should love dogs-and, upon successful completion of training, you can even bring YOUR dog to work with you! What a bonus! About YOU: • You love dogs., • You are 18 plus., • You’re fast paced, with a strong sense of urgency., • You thrive when you have multiple challenges on your plate., • You like meeting and interacting with new people., • You like to work with others and build a teamwork consensus., • You’re lively, enthusiastic, and a very strong communicator. If you are seeing yourself in these words, we’d love to talk to you about our Roles that are open. • Please answer the questions in the application and we will set time up to talk with you shortly! Supplemental pay • Tips, • OtherBenefits, • Flexible schedule, • Dental insurance, • Vision insurance, • Referral program, • Employee discount, • Pet rider program, • OtherRequirements: Required Skills/Abilities: • Excellent verbal and written communication skills., • Excellent interpersonal and customer service skills., • Excellent organizational skills and attention to detail., • Ability to function well in a high-paced and at times stressful environment., • Ability to work cohesively with their team in a respectful and professional manner., • Maintains a positive attitude and demeanor in all aspects of their position including room management and customer service., • Follows company dress code guidelines for professional and safe standards., • Proficient with Microsoft Office Suite or related software, POS systems. Education and Experience: • High School Diploma preferred., • 1-2 years of work experience required. Physical Requirements: • Prolonged periods of standing required., • Must be able to lift up to 50 pounds at times. Other Requirements: • Must love dogs.

Job Description Do you love smiling? Do you want to be part of a high-energy, passionate, and well trained team who loves coming to work everyday? We are looking for the next great team member to join us at Gersch Orthodontics! We are looking for someone to help us deliver outstanding care to our patients (children & adults). Although experience is required, attitude, personality, work ethic, willingness to learn, and interpersonal skills are paramount. Our fast paced, growing Orthodontic practice is looking for upbeat, detail oriented, and fast learning candidates to join our team as an Orthodontic Clinical Assistant, as well as an Orthodontic Treatment Coordinator. If you are looking for a long term orthodontic dental assisting and/or front desk position with a great team at a patient centered private orthodontic office, and you have a great attitude and willingness to learn then we would love to meet you. Send resume/CV to Office@GerschOrtho.com and we look forward to seeing you soon! Pay commensurate with certifications and education .

Front Desk Engagement Coordinator.The Leaguers is seeking a Front Desk Engagement Coordinator for its 1189 E.Broad Street, Elizabeth, NJ location.The Front Desk Engagement Coordinator is responsible for both general and clerical tasks within the center.This position involves general office organizat

We are looking for a detail-oriented, client-focused Front Desk Coordinator to be the heartbeat of our front office. Gerald Reiss CPA — Front Desk Coordinator.

Job DescriptionWho We Are Diamond Braces is a rapidly expanding orthodontic organization focused on delivering high-quality, affordable care with an exceptional patient experience. We operate in a structured, performance-driven environment where professionalism, accountability, and growth matter. We are building long-term careers and promoting from within. About the Role The Treatment Coordinator is a key patient-facing position responsible for guiding patients through their consultation, clearly explaining treatment recommendations, and confidently presenting financial options. This is not a basic front desk role. It requires strong communication skills, professionalism, organization, and comfort discussing payment options. If you are driven, polished, and motivated to grow in healthcare, this role offers real advancement opportunity. Core Responsibilities Educate patients on the long-term benefits of orthodontic care Clearly explain treatment plans in simple, confident language Present financial options and insurance information professionally Support patients in making informed decisions Maintain organized scheduling and smooth patient flow Collaborate closely with doctors and clinical staff Uphold a clean, professional, patient-centered environment What We Expect Multilingual in Russian, Spanish & English Professional appearance and presence Clear, confident communication Comfort discussing financial options Strong customer service or sales background Reliability and consistent attendance Ability to work evenings and some Saturdays Commitment to long-term growth (not a short-term position) Candidates who are unsure about evenings, Saturdays, or discussing payment options will not be a fit for this role. Compensation & Growth Competitive hourly pay (starting at $19/hour based on experience) Performance-based bonus opportunities Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Continuing education support Advancement into leadership roles High performers are recognized and promoted. Schedule This is a full time position (Some evenings and Saturdays required) Local travel between offices may be required. Ideal Candidate You are multilingual in Russian, Spanish & English You thrive in structured environments. You communicate clearly and professionally. You are comfortable guiding people through decisions. You want stability and long-term growth. If that describes you, we encourage you to apply. Equal Employment Opportunity We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, marital status, military or veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

Job Description We are searching for a Medical Coordinator to manage and maintain the smooth operation of our facility's administration, scheduling and patient intake. In this role, you will be required to handle front-of-desk relations, coordinate activities with caregivers, and ensure that administrative tasks such as document filing are completed. To ensure success as a medical coordinator, you should be confident in handling administrative roles, and have excellent client-relations abilities. A top-notch medical coordinator will know how to handle all of their job roles and be able to handle other administrative tasks when required.

Job DescriptionBenefits: • Competitive salary, • Employee discounts, • Opportunity for advancement We are seeking a detail-oriented and compassionate Dental Treatment Coordinator to join our dental practice. The Treatment Coordinator plays a critical role in patient care by guiding patients through their treatment plans, ensuring they understand procedures, costs, and scheduling options. The ideal candidate will have excellent communication skills, a strong understanding of dental procedures, and the ability to manage administrative tasks efficiently. Key Responsibilities: • Patient Communication & Coordination, • Explain proposed treatment plans, procedures, and financial options to patients., • Answer patient questions and address concerns with clarity and empathy., • Assist patients in scheduling appointments and follow-up visits., • Financial & Insurance Coordination, • Provide accurate cost estimates for treatment plans., • Discuss payment options, insurance coverage, and third-party financing., • Verify patient insurance benefits and obtain necessary pre-authorizations., • Administrative Duties, • Maintain detailed and accurate patient records., • Coordinate with dentists, hygienists, and front desk staff to ensure smooth workflow., • Follow up with patients regarding treatment acceptance and appointment reminders., • Working Conditions:, • Full-time or Part-time schedule., • Office-based position with patient-facing responsibilities., • May involve some Saturday shifts depending on clinic hours.

Job DescriptionDescription: Bring your dog to work? That’s right! Dogtopia, the industry leader in dog daycare, boarding, and spa services has an immediate opening for an energetic, organized, business-minded individual that will be the first point of contact as a Pet Parent Coordinator. This person should love dogs- and, upon successful completion of training, you can even bring YOUR dog to work with you! What a bonus! About the Pet Parent Coordinator Role: • The focus of this job is making connections with Pet Parents and their pups., • Greet everyone who walks in or out of Dogtopia., • Answer Pet Parent questions over the phone and in person., • Check pups in and out of daycare., • Share information about our daycare packages and memberships with Pet Parents. About US: • We love and care for our Pet Parents’ pups like they are our own., • We provide you with the industry's best training in dog behavior and care., • A big part of our success: we hire great people, who love dogs, and we treat them exceptionally well and reward them for their excellence., • It’s always bring your dog to work day! About YOU: • You love dogs., • You are 18+, • You’re fast-paced, with a strong sense of urgency., • You thrive when you have multiple challenges on your plate., • You like meeting and interacting with new people., • You like to work with others and build a teamwork consensus., • You’re lively, enthusiastic, and a very strong communicator. Supplemental pay • Tips, • Other Additional benefits • Flexible schedule, • Dental insurance, • Vision insurance, • Referral program, • Employee discount, • Pet rider program, • Other, • Paid time off, • Health insurance, • Disability insuranceRequirements: Required Skills/Abilities: • Excellent organizational skills and attention to detail., • This person is a self-starter, flexible, has a high level of integrity and is action and goal-oriented in a fast-paced, team-oriented, collaborative environment., • Must be energetic, proactive, and a creative problem solver., • Excellent sales and customer service skills., • Strong verbal and written communication skills, • Ability to multi-task in a high-paced environment and at times stressful environment., • Must have a friendly and professional phone and email etiquette., • Jack of all trades, roll up your sleeves type of person. This role is integral in growing the business alongside the General Manager., • Not afraid to jump in whenever and wherever is needed. Committed to the success of the team and not just the individual role. Education and Experience: • 1-2 years in a sales or customer service-related role, • Excellent customer service skills, • Previous sales experience (preference for prior work in a sales quota structure), • Functional computer skills required – MS Office basic programs (word, excel), Internet, Basic computer program software use., • High school diploma required. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer., • Must be able to lift 50 pounds at times., • Must be able to check dogs in and out and manage leashed dogs during the check in process. Other Requirements: • Must love dogs.

We are looking for a dynamic, experienced front desk to join our fast-growing team. We are looking for an office professional with a friendly attitude and strong organizational skills to serve as our front desk receptionist.

Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies.We guarantee 15-25 hours per week with an hourly pay of between $25 / hr.There is no payment required in order to apply or to work as an In-Home Usage Tester.You

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

We're currently looking for individuals across the country to take part in online paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Hilton is seeking Front Desk Agents to serve as the first point of contact for guests and provide excellent customer service throughout the guest check-in and check-out process. Front Desk Agents are responsible for greeting guests, checking guests in and out, verifying reservations, processing paym

Front-of-House Operations: Act as the first point of contact, managing professional communications via phone and email, and greeting visitors.

The starting hourly rate is $17.Working at Target means helping all families discover the joy of everyday life.We bring that vision to life through our values and culture.Advocates of guest experience who welcome, thank, and exceed guest service expectations by focusing on guest interaction, loyalty

Primary Care Registration Specialist.Will be required to FLOAT to the following Primary Care locations: Clark, Westfield, Springfield, Berkeley Heights, New Providence and North Brunswick.Greets visitors, patients, and families in a friendly professional manner and directs them appropriately.Maintai

We're currently looking for individuals across the country to take part in remote paid market research, including online focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing y

Alterations Customer Service Representative.From Aisle to Algorithm and for All Life's Moments, at David's Bridal, we empower our customers and our employees to stay true to their dreams and find the one, whether that means the event or the wedding dress that matches a personal styleor the career th

Customer Service Representative - State Farm Agent Team Member.As a Customer Service Representative - State Farm Agent Team Member with Glisel Jimenez - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency.Your at

Receptionist - State Farm Agent Team Member.Gilma Escobar - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.Our ideal candidate i

Greet patients and visitors in a professional and compassionate manner.Respond to inquiries, provide information, and handle patient concerns or complaints.Facilitate the check-in and check-out process for patients.Adhere to healthcare regulations, including HIPAA, to ensure patient privacy and conf

Greets visitors, patients, and families in a friendly professional manner and directs them appropriately.Maintains an efficient patient flow through the registration process and provides excellent customer service to patients/families.Promptly answers the telephone, directs all calls appropriately,

Looking for a friendly, organized receptionist to handle phone calls, welcome visitors, and assist with basic office duties.Excellent multilingual communication skills in English and Spanish, reliability, and multitasking ability.