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Job Overview: We are seeking a detail-oriented and organized Administrative Assistant to support our construction company’s daily office operations. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to work in a fast-paced environment. This role is essential to the smooth operation of projects, assisting with both administrative and clerical tasks to ensure that the team stays organized and efficient. Key Responsibilities: Provide administrative support to project managers, supervisors, and other construction personnel. Manage phone calls, emails, and correspondence, ensuring prompt responses and appropriate follow-ups. Maintain organized filing systems (physical and digital), ensuring that all project documents, permits, and contracts are properly filed and accessible. Assist with the preparation of project documentation, including bids, proposals, contracts, and reports. Schedule and coordinate meetings, appointments, and travel arrangements for project managers and teams. Order office and project-related supplies, managing inventory to ensure resources are available when needed. Process and track invoices, purchase orders, and other financial documents in coordination with the accounting department. Enter and maintain data in project management software (e.g., Procore, MS Project) to track project timelines, costs, and milestones. Assist with the onboarding of new employees, ensuring all paperwork is completed and filed correctly. Prepare and submit timesheets, ensuring accuracy in hours worked and project allocation. Monitor and maintain office equipment, arranging for repairs or replacements as needed. Support the team with special projects, as assigned, ensuring timely and accurate completion. Qualifications: High School Diploma or GED required; Associate’s or Bachelor’s degree preferred. 2+ years of administrative experience, preferably in construction or a related field. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software. Excellent organizational, time management, and multitasking skills. Strong communication skills, both written and verbal. Ability to work independently and as part of a team in a fast-paced environment. Attention to detail and a high level of accuracy in work. Familiarity with construction documents and processes is a plus.

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, Upstate NY and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner Be responsible for obtaining and filing patients' charts, and assisting our patients as needed Maintain the daily operations of the office by following standard operating procedures and guidelines Contribute to team effort by smoothly transitioning into daily roles as needed Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant) Navigate through NextGen to access and provide patient information Maintain compliance by contacting patients to confirm appointments Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments Responsible for the opening and closing procedures of the office as needed Assist in comforting the patients and maintaining the reception area Other administrative tasks as needed Knowledge and Experience 1+ years of relevant medical administrative experience, preferred Experience with medical insurance/verification is a plus Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred Experience with EMR, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities Bilingual (English/Spanish) Required Excellent verbal and written communication Ensuring a great patient experience by delivering outstanding customer service Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks Schedule: Monday, Wednesday, Thursday & Friday: 8:00am - 4:30pm & Tuesday: 11:00am - 7:30pm Pay: $17

We are looking for a Front Desk Receptionist who preferred to be speaking Spanish to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Front Desk Receptionist, you will be the first point of contact for our company. Our Front Desk Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Front Desk Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Front Desk Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Job Title: Receptionist Location: Flow Day Spa, Downtown Brooklyn, NYC Employment Type: Full-Time / Part-Time About Flow Day Spa: Flow Day Spa is a welcoming and tranquil space that specializes in body and foot massages, as well as facials, designed to promote relaxation and well-being. Our commitment is to provide each client with affordable, personalized treatments in a clean, calming environment. Job Summary: We are looking for a friendly and organized receptionist to join our team at Flow Day Spa. The receptionist will be the first point of contact for our clients, helping to create a warm, welcoming atmosphere that reflects our spa’s values. This role involves managing bookings, handling client inquiries, assisting with administrative tasks, and ensuring the smooth daily operation of our front desk. Key Responsibilities: • Greet clients warmly upon arrival, check them in, and assist with any initial questions. • Schedule appointments, manage bookings, and coordinate with our team of therapists to ensure smooth operations. • Answer phone calls and respond to emails or messages, addressing client inquiries regarding services, pricing, memberships, and other details. • Handle transactions, including service payments and membership purchases. • Maintain a tidy and welcoming reception area. • Provide information on our membership packages and promotions, encouraging clients to make bookings and return visits. • Handle client feedback professionally, resolving issues or escalating as necessary. • Support the team with light administrative tasks, such as inventory checks and appointment confirmations. Qualifications: • Previous experience in a receptionist or customer service role, ideally within the wellness or hospitality industry. • Excellent communication skills, with a welcoming and professional demeanor. • Proficient in using booking and scheduling software (experience with spa or salon management software is a plus). • Detail-oriented, organized, and able to multitask in a fast-paced environment. • Passionate about wellness, with a positive attitude toward creating a relaxing experience for clients. Benefits: • Competitive hourly wage • Employee discounts on spa services • Opportunity for career growth within the spa industry • Training and support to help you excel in your role

Physical Therapy office looking for new team member must be experienced in medical field. Coordinate appointments for patients. Able to handle busy call volumes and provide excellent customer service. Strong communications & computer skills are a must. The candidate must be able to work under pressure and multitask. Must be hard-working, organized, reliable, self-motivated with excellent interpersonal. Must be available to work on Monday- Thursday 11-7PM Friday's 11-5 PM English/Spanish speaking is a must

Responsibilities: This position supports the management of the New York Branch application portfolio. This includes the following responsibilities for New York’s in-house applications and purchased third-party applications: · Incident Management · Monitoring of Application Services and Processes · Change Management and Implementation · Management of internal IT controls and policies related to the applications · Coordination of tests and documentation of enhancements This position supports NY changes, processes, and issues in Head Office Applications (e.g. LoanIQ, Front Arena, EDW, etc.) This position requires coordination with Head Office colleagues and third-party vendors/consultants. Limited implementation work with SSIS, .Net, Python, and Tableau. (SQL Server Integration Services) ** Specific Tasks / Responsibilities** · Participating in status calls with business users, Head Office, and external consultants related to the application. · Ensuring all internal guidelines and requirements for the applications’ documentation, change management, and incident management are met. · Troubleshooting and resolving technical issues that arise in the applications. · Managing and implementing changes to the applications Miscellaneous Tasks /Responsibilities · Support local Help Desk Function when needed. Requirements/Qualifications · .NET Framework, C#, PowerShell, HTML, CSS, JavaScript, Visual Studio · Azure DevOps · Python · MS SQL, SSIS, SSRS (SQL Server Reporting Services) · Tableau is a plus · Windows Server, IIS · Effective communications & organizational skills · Able to work, self-sufficiently · Service orientation and attitude · Project Management, Test Management, & Business Analysis Skills · Bachelor’s Degree (Computer Science, Information Technology) · Financial Industry background · 2 + years’ experience BENEFITS: · 100% of the health insurance premium paid by the Bank…medical, dental, vision, Group Term Life up to 2X’s base salary, STD, LTD · Health Reimbursement equal to: Single -$2,050 / Family - $4,050 · FSA · Commuter Benefit Subsidy - $65 · Tuition Reimbursement

We’re hiring a front desk receptionist FULL TIME POSITION. Our offices are located in downtown Manhattan. You must be available to work Monday-Friday possible start time 9/9:30am-7:30pm (possible finish time). These times will fluctuate meaning you might need to come in/leave earlier/later, to accommodate patient scheduling needs. The position will require you completing work for the front office and assisting some medical doctors throughout the month. We are looking for a dependable, punctual, organized, friendly, focused attention to detail, health conscious person who learns quickly, is capable of multi-tasking and maintains a professional appearance at all times. The ideal candidate should be computer savvy, be able to type and proficient in all Microsoft applications. Training will be available in all aspects of billing and electronic medical records. Duties may include, but are not limited to answering phones, coordinating doctors calendars, filing, organizing paperwork and office materials, cleaning throughout the office, ensuring that the office has adequate supplies, running office/personal errands, coordinating events, minor marketing tasks, and anything to ensure that the office runs efficiently. Communication and people skills are a must. You should really enjoy interacting and talking with people, remember you are the first person our patients see when coming into the office. You should speak proper/clear English, you must be legal to work in the United States. Previous medical office experience is required. Compensation is based on experience and will increase based on performance. Job Type: Full-time Pay: $18.00 - $20.00 per hour Benefits: Employee discount Paid training Schedule: Monday to Friday No weekends Experience: Customer service: 3 years (Preferred) Medical terminology: 3 years (Preferred) Computer skills: 3 years (Preferred) Work Location: In person

We are seeking a dedicated and detail-oriented Food Packer to join our team at Mr. Broadway. The ideal candidate will be responsible for reading and fulfilling order tickets, dispatching drivers, ensuring food quality and timely delivery, and coordinating with various prep stations and the front desk. Key Responsibilities: - Read and understand order tickets accurately. - Pack food orders efficiently and accurately according to ticket specifications. - Ensure food quality by inspecting items before packing. - Maintain cleanliness and organization in the packing area. - Dispatch orders and drivers in a timely manner to ensure on-time deliveries. - Coordinate with kitchen prep stations to ensure timely preparation of food items. - Communicate effectively with the front desk team to manage order flow. - Stocking of all necessary food items at the station, keeping inventory levels optimal for smooth operation. Qualifications: - Previous experience in a similar role, preferably in a restaurant or food service environment. - Strong attention to detail and ability to work efficiently under pressure. - Excellent communication and interpersonal skills. - Ability to multitask and prioritize tasks effectively. - Familiarity with food safety and hygiene standards. - Flexible schedule, including evenings and weekends. - Physical ability to stand for extended periods and lift heavy objects

The office is a fast-paced, PPO insurance based practice that is committed to investing in modern/cutting-edge technology and equipment. All candidates must demonstrate reliability, punctuality, and the ability to work efficiently. The Front Desk Coordinator should be well versed in all aspects of: Exceptional customer service skills Answering phones and greeting patients Providing assistance with patient medical history forms Scheduling appointments Posting payments to patients account Verifying Insurance Presenting treatment plans and discussing finances Requirements: Knowledge in using Dentrix Ascend Minimum 2 year of dental office experience!!! High paced/ high volume dental experience (seen up to 40 patients/day) Availability to work on Sundays a MUST!!! Working days are: Monday - Thursday 10am - 7pm Sunday - 9am - 4pm Days off: Friday + Saturday

Office Administrator (Part-Time) The Skin Cancer Foundation is dedicated to empowering individuals to take proactive steps in daily skin protection and to promote the early detection and treatment of skin cancer. Position Overview: The Part-Time Office Administrator plays a key role in supporting the daily operations of the New York office. Reporting to the Director of Human Resources and Administration, this position provides front desk reception, administrative assistance, and retail fulfillment services. The Office Administrator works closely with various teams, including Administration, Development, Marketing Communications, and Science & Education, to ensure seamless office functionality. Responsibilities: Front Desk Reception: Greet visitors and maintain a welcoming, professional environment. Answer and route phone calls. Coordinate visitor check-ins and ensure compliance with security protocols. Administrative Support: Assist four teams with scheduling meetings, coordinating travel arrangements, and preparing materials. Perform clerical duties such as filing, photocopying, faxing, scanning, and mailing. Coordinate messenger services, deliveries, and mail distribution. Monitor and restock office and kitchen supplies; track and manage office budgets. Collaborate with building management to address office-related issues and manage office cleanup. Oversee office printers and ensure supplies are adequately stocked. Retail Fulfillment: Process orders from store.SkinCancer.org received via website, email, and phone. Fulfill retail and membership requests, including facilitating shipping. Monitor inventory and provide monthly status updates. Additional Duties: Perform other administrative and retail support tasks as needed to ensure smooth operations. Qualifications: Strong organizational and multitasking skills. Excellent communication and customer service abilities. Ability to work independently while managing multiple responsibilities. Previous experience in office administration, front desk reception, retail, or fulfillment is a plus. Work Schedule: Part-time position, with required in-office hours from 9 am to 5 pm on Tuesday, Wednesday & Thursday.