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  • Front Desk Receptionist
    Front Desk Receptionist
    hace 2 días
    Jornada completa
    Hoboken

    Receptionist Fred Astaire Dance Studios Hoboken We are looking for a positive, professional, and highly organized Receptionist / Studio Coordinator to join our team at Fred Astaire Dance Studios Hoboken. We are looking for someone who is more than just a receptionist — someone who enjoys being part of a team, thrives in a fast-paced environment, and is excited to contribute ideas that help our studio continue to grow. The Ideal Candidate We are looking for someone who is: Pleasant, warm, and positive with a welcoming personality An excellent communicator, both verbally and in writing Able to maintain calm and professional composure under pressure Highly organized and detail-oriented A strong team player who enjoys collaborating with others Adaptable and resourceful, with the ability to handle unexpected situations confidently Proficient in Microsoft Word, Excel, Google Docs, and Numbers Comfortable learning and working with new software and technology Proactive and solution-oriented, rather than waiting to be told what to do Eager to learn, grow, and take on new responsibilities Someone who enjoys bringing fresh ideas and creative solutions to the team What You'll Be Doing As the first point of contact for our studio, you'll play an important role in creating a positive experience for our students and guests. Responsibilities may include: Welcoming students and guests with a warm and professional attitude Answering phones, emails, and messages Managing schedules, appointments, and studio calendars Assisting with administrative and organizational tasks Maintaining accurate records and spreadsheets Communicating with students, instructors, and studio management Helping coordinate studio events and activities Supporting the day-to-day operations of the studio Helping create a fun, organized, and welcoming studio environment Identifying opportunities to improve systems and bring new ideas to the team

    Sin experiencia
    Inscripción fácil
  • Agent Assistant
    Agent Assistant
    hace 7 días
    $50000–$60000 anual
    Jornada completa
    Manhattan, New York

    11th House Agency is a fast-paced talent management office representing artists with recognizable work across fashion, film, music, commercials, and entertainment. We're looking for an Agent Assistant to join our NYC office and start immediately. This is an entry-level role with salary commensurate with experience, ideal for someone with prior experience as a personal or executive assistant who is highly organized, detail-oriented, and self-motivated. You'll work closely with agents and gain hands-on exposure to client relations, artist management, production, negotiations, sales, and agency operations, with room to grow into more responsibility as you develop. Schedule & Location Based in the WSA Building in Manhattan. Hybrid schedule (in-person Tuesday through Thursday). Standard hours are Monday to Friday, 9:30 am to 6:00 pm, with availability before and after hours as needed to support agents, artists, and active jobs. What You'll Do • Manage artist calendars, • Field calls with clients, producers, and artists, • Create and edit budgets, • Coordinate production logistics, including crew info, equipment requests, and ad hoc needs, • Track down and confirm all call sheets, • Build and maintain contact lists and keep files organized, • Manage agency social media posts, • Oversee the intern program, • Create Art Department MailChimp mailers and PDFs, • Update the agency website with new work, • Maintain the digital archive and follow up with clients on new work Who You Are • Prior experience as a personal or executive assistant, or a comparable administrative role, • Extremely detail-oriented, organized, and self-motivated, • Excellent collaborator with strong written and oral communication skills, • Outgoing, confident, and enthusiastic, with a genuine interest in fashion, photography, entertainment, production, music, and pop culture, • Comfortable multitasking and prioritizing without losing sight of details, • Flexible, resourceful, and quick to anticipate needs before being asked, • Professional demeanor with a sense of urgency Requirements • Bachelor's degree required, • Proficiency with Microsoft Excel, Word, and Numbers; Gmail and Google Drive; Mac systems; MailChimp, • Comfortable with standard office equipment and phone systems, • Familiarity with social media platforms and best practices for professional, timely posting, • 1+ year of administrative experience required, • 1+ year of production assistance experience required, • Social media marketing experience preferred

    ¡Incorporación inmediata!
    Sin experiencia
    Inscripción fácil
  • Remote Virtual Assistant
    Remote Virtual Assistant
    hace 7 días
    $27–$35 por hora
    Jornada completa
    Manhattan, New York

    Central Plaza is seeking a reliable, organized, and detail-oriented Remote Virtual Assistant to provide administrative and operational support to the team. The Virtual Assistant will assist with communication, scheduling, data entry, document management, customer support, and day-to-day administrative tasks while working remotely. The ideal candidate is comfortable using computers and online communication tools, can manage multiple tasks efficiently, and maintains a high level of accuracy and professionalism. Primary Duties and Responsibilities • Manage emails, messages, and routine correspondence., • Schedule appointments, meetings, and team activities., • Perform accurate data entry and maintain electronic records., • Organize documents, files, spreadsheets, and other digital information., • Assist with customer inquiries and provide timely responses., • Track assigned tasks, orders, requests, and follow-ups., • Prepare basic reports, summaries, and spreadsheets., • Coordinate information between team members and management., • Monitor deadlines and follow up on outstanding tasks., • Conduct basic online research when requested., • Assist with administrative and operational projects., • Maintain confidentiality of company and customer information., • Report issues, unusual requests, or discrepancies to the appropriate supervisor., • Perform other reasonable administrative duties assigned by management. Required Qualifications • High school diploma or equivalent preferred., • Previous administrative, customer service, virtual assistant, or office experience is helpful but may not be required for entry-level applicants., • Strong written and verbal communication skills., • Basic computer and internet skills., • Ability to use email, word-processing, spreadsheets, and online communication platforms., • Strong attention to detail and organizational skills., • Ability to work independently in a remote environment., • Reliable internet connection and suitable workspace., • Ability to manage confidential information responsibly. Preferred Skills • Microsoft Office or Google Workspace proficiency., • Calendar and scheduling experience., • Data-entry experience., • Customer-service experience., • Familiarity with task-management or collaboration software., • Ability to prioritize multiple assignments and meet deadlines. Decision-Making Authority The Remote Virtual Assistant is expected to handle routine administrative decisions within established company procedures. The position may prioritize daily tasks, organize schedules, respond to routine inquiries, and correct minor administrative errors. Matters involving financial approvals, policy exceptions, sensitive customer issues, significant operational changes, or other decisions outside established procedures should be referred to the supervisor or manager. Key Performance Expectations • Accuracy and attention to detail., • Timely completion of assigned tasks., • Professional communication., • Reliability and consistent attendance., • Proper organization of digital records., • Responsiveness to team members and customers., • Compliance with company procedures and confidentiality requirements. Benefits: • Flexible Work Schedule, • Work From Home, • Paid Time Off (PTO), • Paid Holidays, • Performance Bonuses

    Inscripción fácil
  • Personal Assistant (PA)
    Personal Assistant (PA)
    hace 15 días
    Jornada completa
    Clinton Hill, Brooklyn

    We are seeking a highly organized, dependable, and resourceful Personal Assistant to provide hands-on support with day-to-day personal, administrative, and business-related responsibilities. This position is ideal for someone who is proactive, discreet, flexible, and able to anticipate needs without requiring constant direction. The role will require on-call availability at times, so candidates should have a flexible schedule and be comfortable assisting with tasks that may arise outside of traditional business hours. RESPONSIBILITIES • Manage and organize daily schedules, appointments, meetings, and reminders, • Assist with personal and business errands, • Coordinate reservations, appointments, deliveries, and other logistics, • Make phone calls, send emails, and follow up with vendors or contacts as needed, • Assist with organizing documents, files, receipts, and important information, • Help coordinate meetings, business projects, and special requests, • Handle last-minute tasks and time-sensitive assignments, • Pick up or deliver items when necessary, • Assist with purchasing supplies and completing local errands, • Help maintain organized task lists and ensure important deadlines are met, • Assist with basic social media, marketing, flyers, menus, invitations, or promotional materials when needed, • Communicate professionally with businesses, vendors, clients, and other contacts, • Maintain confidentiality regarding all personal and business matters, • Provide general day-to-day support wherever needed IDEAL CANDIDATE The ideal candidate is: • Extremely reliable and punctual, • Organized and detail-oriented, • Able to multitask and prioritize effectively, • Comfortable working independently, • Proactive and able to identify what needs to be done, • Professional in both communication and appearance, • Discreet and trustworthy, • Comfortable handling confidential information, • Able to respond quickly when assistance is needed, • Comfortable with a flexible and occasionally changing schedule, • Tech-savvy and comfortable using email, calendars, smartphones, Google applications, and general office software STRONGLY PREFERRED / PLUSSES • Local to Brooklyn or very familiar with Brooklyn, • Valid driver's license and reliable access to a car, • Graphic design or creative design experience, • Experience using Canva, Adobe Creative Suite, Photoshop, Illustrator, or similar programs, • Social media or marketing experience, • Experience creating flyers, menus, invitations, promotional graphics, or business materials, • Previous Personal Assistant, Executive Assistant, Administrative Assistant, or hospitality experience, • Familiarity with restaurants, nightlife, events, hospitality, or small-business operations AVAILABILITY This position requires someone with flexible availability who can be on call when necessary. There may occasionally be evening, weekend, or last-minute requests depending on the needs of the schedule. This is best suited for someone who understands that personal-assistant responsibilities can vary from day to day and is comfortable working in a fast-paced, changing environment. TO APPLY Please submit your resume along with a short introduction explaining: • Your current availability, • Your experience as a Personal Assistant, Executive Assistant, or in a similar role, • Whether you are local to Brooklyn, • Whether you have a valid driver's license and reliable access to a vehicle, • Any graphic design, Canva, Adobe, marketing, or social media experience, • Why you believe you would be a strong fit for this position We are looking for someone who is dependable, resourceful, creative, professional, and ready to become a trusted right hand for both personal and business needs.

    ¡Incorporación inmediata!
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  • Office Coordinator
    Office Coordinator
    hace 1 mes
    $17 por hora
    Jornada completa
    Constable Hook, Bayonne

    Job Summary We are looking for a reliable, organized, and detail-oriented Kitchen & Bath Office Assistant to support our designer with the day-to-day preparation and coordination of kitchen and bath projects. This is primarily a behind-the-scenes support position. The ideal candidate will be comfortable working with numbers, measurements, pricing, documents, and computer systems. You will help prepare cabinet pricing, estimates, invoices, schedules, and project information while also handling basic incoming client calls and messages. Kitchen and bath experience is a plus, but training will be provided to the right candidate. Responsibilities • Read and understand basic kitchen layouts showing base and wall cabinets, • Price cabinets from multiple cabinet lines based on layouts and specifications, • Assist with calculating countertop square footage, • Prepare estimates and invoices, • Double-check pricing, measurements, and project information for accuracy, • Answer incoming phone calls professionally, • Take basic client information and the reason for their call so the designer can follow up, • Send and respond to emails as needed, • Manage daily schedules and appointments using Google Calendar, • Create, update, and organize documents using Google Docs, • Maintain organized project files and paperwork, • File documents and keep project information up to date, • Assist with communication and follow-ups with cabinet companies and vendors when needed, • Help keep the showroom and office organized, • Provide general administrative support to the designer This position does not require providing design advice or detailed project information to clients. The primary role is to support the designer and help keep projects organized and moving efficiently. Requirements • Strong attention to detail and accuracy, • Comfortable working with numbers, measurements, and pricing, • Excellent organizational and time-management skills, • Ability to multitask, prioritize responsibilities, and meet deadlines, • Ability to work efficiently in a fast-paced environment, • Strong teamwork and collaboration skills, • Professional, dependable, and responsible work ethic, • Excellent written and verbal communication skills, • Professional and courteous phone etiquette, • Comfortable using computers and learning new software, • Familiarity with Google Docs and Google Calendar, Quick books, • Ability to follow instructions and work independently when needed, • Positive attitude and willingness to learn, • Kitchen & bath, cabinetry, construction, estimating, or office experience is a plus, but not required Why Join Us? This is a great opportunity for someone who wants to learn the kitchen and bath industry, develop valuable estimating and project coordination skills, and grow with the company. Pay: From $17.00 per hour Application Question(s): • what other languages can you speak?, • Willing to work Saturdays ?, • Are you comfortable working with numbers, measurements and pricing? Work Location: In person

    ¡Incorporación inmediata!
    Sin experiencia
    Inscripción fácil
  • Executive Assistant / Office Manager / Event Coordinator
    Executive Assistant / Office Manager / Event Coordinator
    hace 1 mes
    $60000–$80000 anual
    Jornada completa
    Manhattan, New York

    About the Role We’re looking for a highly organized, proactive, and resourceful Executive Assistant / Office Manager / Event Coordinator to support our leadership team and keep our NYC office running smoothly. This is a hands-on, in-person role for someone who thrives in a fast-moving environment and enjoys wearing multiple hats. You’ll manage executive scheduling and logistics, oversee the day-to-day office experience, and help plan and execute company events, team gatherings, and external activations. The ideal candidate is exceptionally organized, anticipates needs before they arise, communicates clearly, and is comfortable taking ownership of everything from a complicated calendar to a last-minute event request. Responsibilities Executive Support • Manage calendars, meetings, scheduling, and day-to-day priorities for executives., • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and reservations., • Organize meetings and ensure executives have the information and materials they need in advance., • Handle expense reports, receipts, reimbursements, and other administrative tasks., • Assist with email, correspondence, document preparation, and follow-ups as needed., • Track deadlines, commitments, and action items., • Coordinate with internal teams, external partners, vendors, and guests., • Handle sensitive and confidential information with discretion., • Anticipate executive needs and proactively resolve scheduling or logistical issues., • Personal/miscellaneous task assistance to the founders. Office Management • Own the day-to-day operations of the NYC office., • Maintain a welcoming, organized, and well-stocked workspace., • Manage office supplies, snacks, equipment, deliveries, mail, and vendor relationships., • Coordinate repairs, maintenance, cleaning, building access, and other facilities needs., • Serve as the primary point of contact for building management and office vendors., • Help onboard new employees, including workspace setup, equipment coordination, and office orientation., • Coordinate team lunches, celebrations, meetings, and other employee experiences., • Identify and implement ways to improve office operations and team experience. Events & Experiences • Plan and execute company events, launch events, dinners, team outings, retreats, conferences, and community activations., • Research and source venues, restaurants, caterers, entertainment, transportation, and other vendors., • Manage event budgets, quotes, contracts, timelines, guest lists, RSVPs, and logistics., • Coordinate with marketing, leadership, partners, and external vendors on event execution., • Manage on-site setup, check-in, vendor coordination, troubleshooting, and breakdown., • Help develop creative event concepts and memorable guest experiences., • Coordinate travel and logistics for off-sites and company retreats., • Be available for occasional evening or weekend events when required. Qualifications • 1–3 years of working experience, and experience in executive assistance, office management, events, hospitality, operations, or a similar role preferred., • Exceptional organizational and time-management skills., • Strong attention to detail and ability to manage multiple priorities simultaneously., • Comfortable operating independently with limited oversight., • Excellent written and verbal communication skills., • Strong judgment and discretion when handling confidential information., • Ability to remain calm, flexible, and solutions-oriented when plans change., • Comfortable working directly with executives and senior external partners., • Experience managing vendors, travel, events, or office operations strongly preferred., • Proficiency with Google Workspace, Slack, calendar management, spreadsheets, and other common workplace tools., • Familiarity with New York City venues, restaurants, vendors, and logistics is a plus., • Hospitality mindset and willingness to jump in wherever needed. What Success Looks Like • Executive calendars, travel, and logistics operate smoothly with minimal intervention., • Office needs are identified and addressed before they become problems., • Employees and visitors consistently have a polished, welcoming office experience., • Events are well-organized, on-budget, and executed seamlessly., • Leadership can confidently hand off logistical and operational projects knowing they will be completed., • You become the person the team relies on to make things happen. Who You Are You’re someone who notices when the conference room is missing something, remembers that an executive has a flight immediately after a meeting, catches a scheduling conflict before anyone else does, and can turn a loose idea for an event into a fully executed experience. You’re comfortable doing both high-level coordination and unglamorous operational work. No task is too small when it needs to get done, and you take pride in making complicated things feel effortless for everyone else. Fresh graduates are welcomed to apply! This role is based in New York City and requires in-person attendance five days per week.

    ¡Incorporación inmediata!
    Sin experiencia
    Inscripción fácil
  • Remote Administrative Assistant
    Remote Administrative Assistant
    hace 1 mes
    $27–$35 por hora
    Jornada completa
    Manhattan, New York

    About Us: Central Plaza offers a 24-hour residential treatment program designed to maximize independence and support reintegration into the community. Our Recovery-oriented services utilize evidence-based practices to promote and foster mental health and wellness. Job Summary The Remote Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the residential treatment home's daily activities. This role supports management and clinical staff by coordinating schedules, maintaining confidential records, handling communications, and assisting with general office operations while working remotely. Key Responsibilities Manage incoming emails, phone calls, and correspondence professionally. Schedule meetings, appointments, and staff calendars. Maintain accurate electronic client and administrative records while ensuring confidentiality. Prepare reports, letters, spreadsheets, and other documents. Assist with data entry, document filing, and record management. Coordinate virtual meetings and take meeting minutes when required. Monitor office supplies and assist with purchasing requests. Support onboarding and administrative tasks for new employees. Communicate with staff, vendors, and external partners in a professional manner. Perform other administrative duties assigned by management. Qualifications High school diploma or equivalent; associate's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to work independently and maintain confidentiality. Experience in healthcare, behavioral health, or residential treatment settings is an asset. Skills Administrative support Calendar management Data entry Document preparation Customer service Time management Attention to detail Confidential records management Team collaboration Problem-solving Work Environment Fully remote with reliable high-speed internet. May require occasional virtual meetings during standard business hours. Must maintain confidentiality and comply with organizational policies regarding client information.

    Inscripción fácil
  • Secretary / Office Manager for Real Estate Business
    Secretary / Office Manager for Real Estate Business
    hace 2 meses
    Jornada parcial
    Manor Heights, Staten Island

    Secretary / Office Manager for Real Estate Business Position Overview We are looking for a highly organized, reliable, and proactive Secretary / Office Manager to support the day-to-day operations of a real estate business. The ideal candidate is detail-oriented, professional, trustworthy, and capable of managing administrative tasks, coordinating schedules, communicating with clients and agents, and keeping office operations organized and efficient. Key Responsibilities Administrative & Office Management • Manage daily office operations and administrative activities., • Organize and maintain physical and digital files, records, contracts, and documents., • Prepare letters, reports, presentations, forms, and other business documents., • Monitor office supplies and coordinate purchasing when needed., • Handle incoming calls, emails, inquiries, and correspondence professionally., • Maintain calendars, appointments, meetings, and reminders., • Coordinate meetings, property viewings, inspections, and other schedules. Real Estate Support • Assist with the preparation and processing of real estate documents, contracts, listings, and transaction files., • Maintain accurate records of properties, clients, buyers, sellers, tenants, and transactions., • Coordinate with brokers, agents, clients, property owners, contractors, and other service providers., • Follow up on documents, signatures, payments, appointments, and transaction requirements., • Assist in preparing property listings and marketing materials., • Update property information, availability, pricing, and client records as needed., • Help monitor deadlines and ensure transactions and administrative requirements are completed on time. Client & Communication Support • Respond to client inquiries promptly and professionally., • Welcome and assist clients and visitors., • Coordinate communication between management, agents, clients, and external parties., • Make follow-up calls and send emails or messages as required., • Maintain a professional and customer-focused image for the company. Finance & Records Support • Assist with basic bookkeeping and expense tracking., • Prepare and organize invoices, receipts, payment records, and supporting documents., • Monitor collections, deposits, and outstanding payments when assigned., • Coordinate with the accountant or finance team regarding financial documentation. Qualifications • Bachelor's degree in Business Administration, Real Estate, Office Administration, or a related field is preferred., • 2–5 years of experience in office administration, executive/administrative assistance, property management, real estate, or a similar role., • Previous experience in a real estate environment is an advantage., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Proficient in Microsoft Office/Google Workspace, including Word/Docs, Excel/Sheets, and email., • Comfortable learning and using real estate, CRM, accounting, or document-management systems., • Strong attention to detail and accuracy., • Ability to handle confidential information with discretion., • Professional, dependable, proactive, and able to work independently., • Good follow-up skills and ability to manage multiple priorities. Preferred Skills • Knowledge of real estate transactions, property management, or leasing processes., • Familiarity with property listing platforms and CRM systems., • Basic knowledge of accounting, invoicing, and financial record-keeping., • Strong customer service and relationship-management skills., • Ability to coordinate with multiple people and meet deadlines., • Problem-solving and decision-making skills. Work Schedule Employment Type: Full-time Work Location: [Office Location] Schedule: [Monday–Friday / Specific Schedule] Reports To: [Owner / Managing Director / Broker / General Manager] Key Performance Indicators Success in this role will be measured by: • Accuracy and organization of office records and documents., • Timely completion and follow-up of administrative and real estate tasks., • Responsiveness to clients, agents, and business partners., • Effective calendar, appointment, and transaction coordination., • Efficient management of daily office operations., • Professionalism, reliability, and confidentiality., • Ability to anticipate administrative needs and proactively resolve issues. Ideal Candidate The ideal candidate is someone who takes ownership, follows through, stays organized, and can be trusted to keep the business running smoothly behind the scenes. Experience in real estate is highly desirable, but strong administrative and office-management experience with excellent organizational skills will also be considered.

    Inscripción fácil
  • Virtual Assistant (Remote – NY)
    Virtual Assistant (Remote – NY)
    hace 2 meses
    $20 por hora
    Jornada parcial
    Manhattan, New York

    Virtual Assistant (Remote – NY) Location: Remote (Candidates do not need to be residing in NYC; however, close proximity to the NYC area is preferred for occasional in-person events and team activities.) Hours: Approximately 5 hours per week to start, with opportunities for additional hours and growth About Us Palmer Concierge Physical Therapy is a concierge physical therapy practice dedicated to providing exceptional, personalized one-on-one care throughout New York City. We pride ourselves on delivering a premium patient experience from the first point of contact through every step of care. We are seeking a highly organized, reliable, and detail-oriented Virtual Assistant to support our administrative operations, assist with patient communication, and contribute to the continued growth of our practice. This is a remote position. While candidates do not need to live in NYC, individuals located within close proximity to the NYC area are preferred to allow for occasional in-person events, team gatherings, and social media content days. Travel time for approved in-person activities will be compensated. Key Responsibilities Manage incoming calls, patient inquiries, and new patient leads with professionalism and warmth Schedule consultations and physical therapy appointments Follow up with prospective and current patients via phone, email, and text Monitor and respond to emails and voicemails promptly Assist with insurance-related administrative tasks as needed Provide general administrative support to the clinical team Maintain accurate records and assist with administrative tracking Support marketing initiatives and social media content creation Assist with special projects as the practice continues to grow Qualifications Excellent verbal and written communication skills Strong organizational skills with exceptional attention to detail Ability to work independently and manage priorities in a remote environment Proficiency with Google Workspace (Gmail, Google Calendar, Google Sheets, and Google Docs) Professional, friendly, and patient-focused demeanor Strong customer service skills and a proactive approach to problem-solving Previous experience in administration, customer service, healthcare, or a medical office setting is preferred but not required Schedule & Growth Opportunities Approximately 5 hours per week to start Opportunity for additional hours and responsibilities as the practice continues to grow and while primary VA is on vacation Requirements Remote position; candidates may live outside of NYC but should be within reasonable proximity for occasional in-person events when needed Availability to attend occasional in-person team meetings or practice events in NYC Reliable internet connection and a quiet, professional workspace for handling patient communication Strong understanding of professionalism, confidentiality, and exceptional customer service If you are proactive, organized, detail-oriented, and passionate about creating exceptional patient experiences while supporting a growing healthcare practice, we would love to hear from you. We look forward to meeting you and hopefully welcoming you to the Palmer Concierge Physical Therapy team! Pay: $20.00 per hour Work Location: Hybrid remote in New York, NY 10001

    Inscripción fácil
  • Secretary / Office Manager for Real Estate Business
    Secretary / Office Manager for Real Estate Business
    hace 2 meses
    Jornada completa
    Manor Heights, Staten Island

    Secretary / Office Manager for Real Estate Business Position Overview We are looking for a highly organized, reliable, and proactive Secretary / Office Manager to support the day-to-day operations of a real estate business. The ideal candidate is detail-oriented, professional, trustworthy, and capable of managing administrative tasks, coordinating schedules, communicating with clients and agents, and keeping office operations organized and efficient. Key Responsibilities Administrative & Office Management • Manage daily office operations and administrative activities., • Organize and maintain physical and digital files, records, contracts, and documents., • Prepare letters, reports, presentations, forms, and other business documents., • Monitor office supplies and coordinate purchasing when needed., • Handle incoming calls, emails, inquiries, and correspondence professionally., • Maintain calendars, appointments, meetings, and reminders., • Coordinate meetings, property viewings, inspections, and other schedules. Real Estate Support • Assist with the preparation and processing of real estate documents, contracts, listings, and transaction files., • Maintain accurate records of properties, clients, buyers, sellers, tenants, and transactions., • Coordinate with brokers, agents, clients, property owners, contractors, and other service providers., • Follow up on documents, signatures, payments, appointments, and transaction requirements., • Assist in preparing property listings and marketing materials., • Update property information, availability, pricing, and client records as needed., • Help monitor deadlines and ensure transactions and administrative requirements are completed on time. Client & Communication Support • Respond to client inquiries promptly and professionally., • Welcome and assist clients and visitors., • Coordinate communication between management, agents, clients, and external parties., • Make follow-up calls and send emails or messages as required., • Maintain a professional and customer-focused image for the company. Finance & Records Support • Assist with basic bookkeeping and expense tracking., • Prepare and organize invoices, receipts, payment records, and supporting documents., • Monitor collections, deposits, and outstanding payments when assigned., • Coordinate with the accountant or finance team regarding financial documentation. Qualifications • Bachelor's degree in Business Administration, Real Estate, Office Administration, or a related field is preferred., • 2–5 years of experience in office administration, executive/administrative assistance, property management, real estate, or a similar role., • Previous experience in a real estate environment is an advantage., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Proficient in Microsoft Office/Google Workspace, including Word/Docs, Excel/Sheets, and email., • Comfortable learning and using real estate, CRM, accounting, or document-management systems., • Strong attention to detail and accuracy., • Ability to handle confidential information with discretion., • Professional, dependable, proactive, and able to work independently., • Good follow-up skills and ability to manage multiple priorities. Preferred Skills • Knowledge of real estate transactions, property management, or leasing processes., • Familiarity with property listing platforms and CRM systems., • Basic knowledge of accounting, invoicing, and financial record-keeping., • Strong customer service and relationship-management skills., • Ability to coordinate with multiple people and meet deadlines., • Problem-solving and decision-making skills. Work Schedule Employment Type: Full-time Work Location: [Office Location] Schedule: [Monday–Friday / Specific Schedule] Reports To: [Owner / Managing Director / Broker / General Manager] Key Performance Indicators Success in this role will be measured by: • Accuracy and organization of office records and documents., • Timely completion and follow-up of administrative and real estate tasks., • Responsiveness to clients, agents, and business partners., • Effective calendar, appointment, and transaction coordination., • Efficient management of daily office operations., • Professionalism, reliability, and confidentiality., • Ability to anticipate administrative needs and proactively resolve issues. Ideal Candidate The ideal candidate is someone who takes ownership, follows through, stays organized, and can be trusted to keep the business running smoothly behind the scenes. Experience in real estate is highly desirable, but strong administrative and office-management experience with excellent organizational skills will also be considered.

    Inscripción fácil
  • Event Assistant
    Event Assistant
    hace 2 meses
    $18–$20 por hora
    Jornada parcial
    Manhattan, New York

    Operations & Studio Assistant (Part-Time) FIA Balloons | New York City FIA Balloons is a women-owned luxury balloon and event décor company creating elevated, custom installations for brands, private events, and celebrations across New York City. We're looking for a proactive, organized, and hands-on Operations & Studio Assistant to help keep our day-to-day operations running smoothly. We are expanding into table scapes and events so we need more hands on people. This is the perfect role for someone who enjoys variety, takes initiative, and loves bringing creative projects to life behind the scenes. What You'll Do • Manage and organize inventory, supplies, and stock., • Keep the studio organized., • Run local errands, venue pickups, post office and shipping runs, and supplier pickups., • Prepare balloon orders, materials, and event kits before installations., • Assist with balloon installations and breakdowns at event venues., • Communicate professionally with venues, vendors, and delivery partners., • Help track inventory levels and reorder supplies when needed., • Organize files, receipts, and operational documents., • Support administrative tasks and other day-to-day business needs., • Step in wherever needed to ensure projects are completed efficiently. We're Looking For Someone Who Is • Highly organized and detail-oriented., • Proactive and able to work independently without constant direction., • Positive, energetic, and dependable., • Comfortable working in a fast-paced startup environment., • Good with their hands and excited to learn balloon styling and installations., • Professional when interacting with clients, venues, and vendors., • Physically able to lift event materials and work on-site., • Has a valid driver's license (preferred) and is comfortable traveling throughout NYC. Qualifications • Previous operations, administrative, hospitality, retail, or event experience is a plus but not required., • Excellent communication and organizational skills., • Comfortable using Google Workspace and basic business tools., • Flexible availability, including occasional evenings or weekends for events. Position Details • Part-time: Approximately 15–25 hours per week., • Location: Manhattan, with travel throughout New York City for events., • Opportunity to grow into a full-time operations role as FIA continues to expand. If you're someone who loves creating order, enjoys being on the move, and wants to help build a fast-growing creative company from the inside, we'd love to meet you.

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