Accounts Receivable / Accounts Payable Specialist
1 day ago
Visalia
Job Description Position Summary A&M Consulting Engineers is seeking a dependable and detail-oriented Accounts Receivable / Accounts Payable Specialist to support the day-to-day financial operations of our growing firm. This position will primarily handle accounts receivable and accounts payable functions, with minor payroll support duties. The ideal candidate is organized, accurate, professional, and able to work well with staff, clients, vendors, and management. This role is important to helping maintain strong financial records, timely billing and payments, and smooth internal administrative operations. The position will work closely with leadership and administrative staff to support the financial health of the company. Essential Duties and Responsibilities Accounts Receivable • Prepare and process client invoices accurately and on time, • Track outstanding invoices and follow up on unpaid balances, • Post incoming payments and maintain accurate customer account records, • Reconcile accounts receivable balances and assist with collections as needed, • Coordinate with project managers and leadership regarding billing status, contract amounts, and invoice support, • Maintain organized records of invoices, payments, lien releases, and supporting documentation, • Assist with preparation of financial reports related to receivables, aging, and cash flow Accounts Payable • Review, code, and enter vendor invoices into the accounting system, • Verify invoice accuracy and obtain appropriate approvals prior to payment, • Prepare check runs, ACH payments, and other payment processing, • Maintain vendor files, W-9s, and supporting documentation, • Reconcile vendor statements and resolve discrepancies in a timely manner, • Track recurring expenses, due dates, and subcontractor payments, • Help ensure company expenses are properly documented and allocated Minor Payroll Support • Assist with gathering and organizing payroll information for processing, • Review timesheets for completeness and coordinate corrections as needed, • Support payroll recordkeeping, reporting, and filing of related documentation, • Assist with employee reimbursements, benefit deductions, and payroll-related record maintenance, • Coordinate with management or payroll provider to ensure timely payroll processing Administrative and General Support • Maintain accurate digital and physical financial files, • Support month-end and year-end closing activities, • Assist with preparation of reports for management, accountants, auditors, or public agency documentation, • Help maintain confidentiality of employee, payroll, and financial information, • Provide general administrative support related to accounting and office operations, • Perform other related duties as assigned Minimum Qualifications • Associate’s or Bachelors degree in accounting, business administration, or related field required, • Minimum of 2 years of experience in accounts payable, accounts receivable, bookkeeping, or similar administrative/accounting role, • Experience assisting with payroll processing preferred, • Proficiency in Microsoft Office, especially Excel, Word, and Outlook, • Experience with accounting software and timekeeping/payroll systems preferred, • Strong attention to detail and accuracy, • Strong organizational and time management skills, • Ability to maintain confidentiality and handle sensitive financial information, • Strong written and verbal communication skills, • Ability to work independently and as part of a team Preferred Qualifications • Experience working in a professional services, engineering, construction, or consulting environment, • Familiarity with project-based billing, contract invoicing, and consultant/subconsultant payments, • Experience with certified payroll, prevailing wage records, or public agency invoicing is a plus, • Familiarity with BQE Core or similar accounting/project management software is a plus Knowledge, Skills, and Abilities • Understanding of basic accounting principles and office financial procedures, • Ability to prioritize multiple tasks and meet deadlines, • Ability to communicate professionally with clients, vendors, and staff, • Ability to identify and resolve discrepancies in billing, payments, and records, • Strong follow-through and reliability, • Willingness to support a growing team and help wherever needed Work Environment • Primarily office-based in Visalia, California, • Standard full-time work schedule, • May involve extended computer use, sitting, filing, and occasional lifting of office materials Compensation and Benefits • Competitive hourly pay or salary, depending on experience, • Medical, dental, and vision insurance, • Paid holidays, • Vacation and sick leave, • 401(k) benefits, if applicable under company policy, • Opportunities for growth within A&M Consulting Engineers Why Join A&M Consulting Engineers A&M Consulting Engineers is a community-focused firm committed to delivering quality engineering services that make a real difference. This position offers the opportunity to be part of a growing team where your work directly supports the success of the company, our staff, and the communities we serve. Company DescriptionAt A&M Consulting Engineers, we believe that professionals need to be bold. New ideas, new materials or new technology become the cornerstone of progress which allows our partners to consider solutions that may deliver greater efficiency, improve safety, improve communication, lower costs or provide better sustainability.At A&M Consulting Engineers, we believe that professionals need to be bold. New ideas, new materials or new technology become the cornerstone of progress which allows our partners to consider solutions that may deliver greater efficiency, improve safety, improve communication, lower costs or provide better sustainability.