Events Assistant
8 days ago
Sacramento
Job Description Position: Event Assistant Reports to: Event Manager Function: This full-time, non-exempt position is responsible for assisting the Downtown Sacramento Partnership’s event manager with administrative duties, event communications, and onsite event management. Position Summary: The Events Assistant plays a key role in the successful execution of the Downtown Sacramento Partnership’s (DSP) annual signature events, with a primary focus on onsite event management and operational leadership. This position is responsible for supporting and helping manage event setup, execution, and teardown, serving as a visible and proactive presence in the field. Secondary responsibilities include administrative and planning support to ensure events are well-prepared and executed efficiently. This role requires a high level of initiative, independence, and problem-solving ability. The Events Assistant must be confident making real-time decisions, troubleshooting issues, and supporting vendors, staff, and guests with minimal supervision during live events. Signature Events Supported This position supports DSP’s annual signature events, including: • State of Downtown, • Capitol Mall Farmers Market, • Bodega Market, • Concerts in the Park, • Movies Under the Stars, • Downtown Sacramento Ice Rink, • Theatre of Lights SPECIFIC DUTIES INCLUDE BUT ARE NOT LIMITED TO: Primary Responsibilities: Onsite Event Operations & Leadership • Serve as onsite operational support or key on-site representative during assigned events., • Assist in managing event setup and teardown, including staging, fencing, décor, equipment placement, and signage., • Assist in transportation of equipment and supplies when applicable., • Oversee vendor load-in and load-out procedures and serve as a point of contact for vendors and contractors., • Oversee assigned event zones (market area, stage, activation space, etc.), • Provide direction and support to seasonal staff, volunteers, and contracted team members., • Troubleshoot and resolve issues in real time, escalating only when necessary., • Assist with cash handling oversight and reconciliation when applicable., • Ensure compliance with event permits, safety protocols, and operational procedures., • Maintain a strong, professional presence representing the BID and its mission. Secondary Responsibilities: Administrative & Planning Support • Help track event inventory and maintain organized storage systems., • Assist with vendor invoicing, expense tracking, and revenue reconciliation., • Maintain digital files and event documentation. · Assist in generating printed event collateral. • Provide general administrative support to the Events team as assigned. Qualifications • Must be above the age of 21, • 1–3 years of experience in event operations, hospitality, or related field preferred., • Demonstrated ability to work independently and take initiative., • Strong leadership presence and comfort directing staff and vendors onsite., • Excellent problem-solving skills and ability to remain composed under pressure., • Highly organized with attention to detail., • Strong customer service and communication skills., • Proficiency in Microsoft Office and ability to learn event management platforms., • Ability to lift to 40 lbs and remain on feet for up to 10 hours in varying weather conditions., • Availability required for nights, weekends, and holidays during event seasons. Core Competencies • Initiative & Accountability, • Independent Decision-Making, • Operational Awareness, • Team Leadership, • Customer Service Excellence, • Adaptability in Live Event Environments Compensation · $47,000-$48,000, commensurate with experience. · Generous paid time off. · Excellent benefits including health, dental, vision, life and identity theft insurance. · 401k retirement plan with 5% employer matching, fully vested. · Cell phone reimbursement · Paid parking, access to onsite fitness center and more this position is located in downtown Sacramento and is a fulltime in person/in office position Company DescriptionAbout Us: As a private, not-for-profit organization, Downtown Sacramento Partnership is dedicated to the mission of building value in Sacramento’s urban core through community engagement and events, small business support, and public activations. Since 1995, we have served as the collective voice for businesses, employees, residents, and property owners located within the 66-block Property-Based Improvement District (PBID) we manage. The Partnership is involved in a wide variety of activities and activations, and as a part of our Dynamic, Supportive, and Passionate team, you help us make a visible difference in our community. We are a collaborative team who embraces change and takes pride in the success of our downtown. The dedicated group of people that make up our organization are welcoming, innovative, inclusive, and resilient.About Us:\r\n\r\nAs a private, not-for-profit organization, Downtown Sacramento Partnership is dedicated to the mission of building value in Sacramento’s urban core through community engagement and events, small business support, and public activations. Since 1995, we have served as the collective voice for businesses, employees, residents, and property owners located within the 66-block Property-Based Improvement District (PBID) we manage. \r\n\r\nThe Partnership is involved in a wide variety of activities and activations, and as a part of our Dynamic, Supportive, and Passionate team, you help us make a visible difference in our community. We are a collaborative team who embraces change and takes pride in the success of our downtown. The dedicated group of people that make up our organization are welcoming, innovative, inclusive, and resilient.