Medical Office Administrator
9 days ago
Summit
Creative Speech Solutions, LLC (located in Summit, NJ) is hiring a full-time temporary employee from November 2026 - April 2027. The position is 5 days, Monday - Friday in our Summit office with one later night until 6:45pm. If working with people who are dedicated, compassionate, and concerned about their patients is essential to you, then you'll appreciate being a part of our team. We've built a strong reputation for the outstanding level of care that we provide! Creative Speech Solutions, LLC, a multi-disciplinary pediatric therapy center with a dynamic team of speech-language pathologists, occupational therapists, and administrative support staff. CSS provides the following services: speech, language, occupational, feeding, and literacy therapies along with social skills groups. CSS therapists also run Camp PAL, a six-week summer camp for children with learning differences. We strongly believe that working together, as a team, is imperative to maximize the progress made by each child we treat. The CSS philosophy is to provide a warm, nurturing environment to help children to reach their maximum potential, one step at a time. Position Summary The BOE / Clinic Administrator oversees administrative operations supporting both clinic and school-based services. This role manages Board of Education contracts and coordination, therapist credentialing and compliance, staff onboarding and records, billing and productivity tracking, patient and evaluation coordination, and day-to-day technology and administrative systems. The position serves as a central point of coordination between therapists, leadership, school districts, and external agencies while ensuring accurate documentation, timely compliance, and efficient administrative processes. Key Responsibilities • Manage relationships, contracts, communication, and administrative requirements with Boards of Education and school districts., • Coordinate therapist credentialing, licensing, compliance, background checks, and renewals., • Manage employee/contractor onboarding, offboarding, personnel records, and system access., • Administer Google Workspace, Therabill, JotForm, and related systems., • Assist with BambooHR onboarding, offboarding, employee records, and staff documentation., • Support system access, credential tracking, compliance records, and routine administrative updates., • Oversee school billing, therapist logs, documentation, invoicing, and follow-up., • Track and analyze productivity, billable hours, service activity, and key operational metrics., • Maintain website content, forms, brochures, and other organizational materials., • Support leadership with accurate records, reporting, and administrative follow-up. Qualifications • Bachelor's degree in Healthcare Administration, Business Administration, Communications or a related field., • 2+ years of administration experience in healthcare, clinic, school-based settings, or a related administrative environment., • Experience managing multiple administrative functions and competing priorities in a fast-paced environment., • Strong organizational skills, exceptional attention to detail and follow up skills., • Ability to independently manage deadlines, renewals, credentialing requirements, and compliance documentation., • Strong written and verbal communication skills., • Ability to manage confidential information and communicate professionally with staff, families, schools, vendors, and regulatory agencies., • Proficiency with Google Workspace, including Gmail, Google Drive, Google Docs, Sheets, and user/access management., • Experience with electronic healthcare, billing, or practice-management systems such as Therabill or similar platforms., • Experience with online forms and data-collection platforms such as JotForm or similar systems., • Ability to learn and manage new software systems and administrative platforms quickly., • Experience with HR platforms such as BambooHR is preferred., • Strong computer skills and ability to troubleshoot routine administrative and access-related technology issues., • ONLY QUALIFIED CANDIDATES WILL BE CONTACTED*