Field Assistant II - WEA-Eastern Washington
6 days ago
Spokane
Job DescriptionSalary: $64,114 - $88,036 Council Description The Washington Education Association (WEA) - Eastern Washington UniServ Council is located at 230 E. Montgomery Ave. in Spokane, Washington. The Council is one of 21 Councils in the state and serves approximately 4,500 public school employees working in the largest geographic region of the state. The Council includes eight counties that border Canada to the north and Idaho to the east, as well as counties south and west of Spokane towards Pullman and Grand Coulee. WEA-Eastern Washington employs three full-time UniServ Directors and two Associate Staff. The Council has a full-time release Council President who works with elected leaders within the region. The Council represents 58 affiliated Local associations and two at-large Locals. Job Summary The Field Assistant II provides clerical and administrative support for the Council and assists with field organizing plans and activities, working in coordination with Governance and Council staff to help build power for the WEA. Benefits and Compensation: • Salary range (CATEGORY 2) - $64,114 to $88,036, • Employer-paid medical, dental, vision, and life insurance (full family coverage), • Generous sick and paid time off (PTO), • Long-term disability plan, • Defined Contribution plan - 401(k) (with employer contribution), • Defined Benefit plan, • Relocation assistance, • Position covered by the WEA/WEASO Collective Bargaining Agreement Responsibilities: • Compile, organize, and maintain various databases, working files, and survey data., • Produce reports and materials from computer records and documents., • Maintain and regularly update the Council web page and calendars (e.g., building, office staff, governance, and region)., • Maintain and update contact information for Local officers and Council delegates., • Prepare, produce, and maintain all collective bargaining agreements in both electronic and paper formats., • Coordinate and prepare bulk mailings and print materials., • Create and distribute Council publications, including newsletters, voter guides, and flyers., • Prepare Council communications (e.g., email, mail, weekly Local leaders newsletter, and other mass e-mail communications)., • Prepare membership packets and other member communications., • Assist with auditing and maintaining membership records., • Perform general filing and document management tasks., • Attend Council meetings and events as needed., • Assist in the coordination, scheduling, and registration of meetings, conferences, and other events., • Serve as the primary point of contact for general inquiries., • Prepare, maintain, and distribute documents, such as reports, meeting minutes, election materials, and event-related materials., • Manage Local documents in alignment with established records retention practices., • Create and manage events using internal software., • Design and distribute event materials including flyers, invitations, meeting notices, and reminders through electronic platforms., • Track RSVPs and manage catering orders., • Assist with room setup and cleanup for meetings and events., • Record clock hours using internal software., • Coordinate and set up training sessions on the PD (Professional Development) Network., • Send evaluations and follow-up communications after trainings., • Greet visitors and direct incoming calls., • Provide assistance to members and staff, research questions and offer relevant information and materials., • Monitor and maintain inventory of office supplies, equipment, and building resources., • Coordinate building facilities and office maintenance needs., • Collaborate effectively as part of a team., • Perform work-related errands as needed., • Attend evening meetings and travel occasionally., • Other duties as assigned. Minimum Qualifications: • High school diploma or GED equivalent., • Proven experience as an administrative professional., • Demonstrated success working with communities of color or other historically under-represented groups and/or the ability to understand and apply principles of diversity, equity, and inclusion internally and in public education., • Proficient in Personal Computer (PC)-compatible programs (e.g., Microsoft Word, Outlook, Excel, and Publisher), including formatting and updating tables of contents, indexes, etc., • Experience with database software and ability to learn membership data systems (e.g., NEA360), generate reports, and understand how data informs decision-making., • Proficient with web page and desktop publishing software., • Strong clerical skills, including word processing, filing, proofreading, document retrieval, creating spreadsheets, and screening calls., • Ability to generate documents and data quickly and accurately., • Skilled in composing, drafting, editing, proofreading, and producing professional correspondence., • Strong interpersonal skills, including experience engaging with members., • Proven ability to build and maintain cooperative and productive relationships with diverse individuals, internally and externally., • Self-starter with initiative and flexibility in adapting to changing priorities., • Well-organized with attention to detail and strong prioritization skills., • Ability to maintain the confidentiality of sensitive information., • Skilled at confronting and resolving conflicts constructively., • Ability to interact in a positive, diplomatic, and patient manner., • Must support and help advance WEAs mission, goals, core values, and priorities., • Experience with mass communication platforms, such as Constant Contact and Salsa., • Must be able to work in person at the WEA-Eastern Washington office in Spokane, WA. Preferred Qualifications: • Demonstrated success collaborating with staff and managers., • Strong multi-tasking and time management skills., • Experience preparing and distributing correspondence, memos, and forms., • Experience coordinating meetings, conferences, and/or events., • Proficiency with a variety of electronic communication tools., • Experience in public education, unions, or related fields. COVID-19 Vaccination As part of our commitment to the health and safety of our employees, members and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire. Exceptions may be made for medical or religious reasons in accordance with applicable laws. Supervision The successful incumbent will function as a member of the Advocacy & Organizing Center and will report to the Advocacy and Organizing Field Manager or Director. Application: • If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and resume., • If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references., • Closing date is October 23, 2025, at 4:00 PM PT. The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.
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