Executive Assistant/Office Coordinator
13 days ago
North Miami
Job Title: Executive Assistant & Office Coordinator (Bilingual – English/Spanish) Location: North Miami, FL (Fully In-Office) Schedule: Monday – Friday, 8:30 AM – 5:00 PM Salary: Up to $56,000 annually (based on experience) Employment Type: Full-Time We are seeking a highly organized, tech-savvy, and dependable Executive Assistant & Office Coordinator to support two members of our executive leadership team. This role is based in our administrative office and will serve as the central administrative and front-office support for executive leadership and staff. This is an excellent opportunity for a motivated professional with some experience who is looking to grow their career in executive-level support within a collaborative, mission-driven organization. The ideal candidate is proactive, detail-oriented, bilingual (English/Spanish), professional, and comfortable managing multiple responsibilities in a fast-paced office environment. Company Description Akeso Community Health is a community-centered healthcare organization serving North Miami and adjacent areas. We are dedicated to providing inclusive, affirming, and accessible care, particularly for the LGBTQIA+ community, including transgender and gender-diverse individuals. Our services include free STI testing and treatment, comprehensive primary care, HIV care, prevention, and PrEP services, all offered within a patient-centered care model. Committed to health equity, we prioritize dignity, confidentiality, and trust while promoting wellness, prevention, and ongoing support for underserved and marginalized populations. Key Responsibilities: Executive Support • Manage and maintain calendars for two executives, including scheduling and prioritizing meetings, • Coordinate internal and external meetings, including board and committee meetings, • Draft meeting agendas and prepare supporting materials, • Take meeting notes and track follow-up action items, • Prepare reports, spreadsheets, presentations, and executive correspondence, • Assist with special projects and administrative initiatives as assigned Front Office & Guest Support • Serve as the primary point of contact for admin office, greeting visitors and directing guests appropriately, • Answer and route incoming calls and general inquiries, • Maintain a professional and welcoming reception area Office Coordination • Help maintain a clean, organized, and professional office environment, • Monitor and replenish office and kitchen supplies as needed, • Coordinate hospitality for meetings (coffee, water, light refreshments) for executives, staff, and guests, • Organize and maintain digital filing systems (Google Drive and shared folders), • Run occasional local errands as needed, • 2+ years of experience in an administrative or executive assistant role, • Fluency in both English and Spanish (written and verbal), • Advanced computer proficiency and strong technical aptitude, • Strong working knowledge of Google Workspace (Google Sheets, Docs, Gmail, Calendar, Drive, Keep), • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), • Excellent organizational and time-management skills, • Strong written and verbal communication skills, • Professional, polished, and presentable demeanor, • Friendly, outgoing, and customer-service oriented with strong interpersonal skills, • Well-spoken with excellent verbal communication skills, • Reliable transportation, • Dependable, punctual, and professional demeanor, • Experience in nonprofit organizations, • Experience supporting board meetings and preparing meeting agendas, • Canva experience for basic design and presentation materials, • Experience with CRM systems (Salesforce or similar platforms a plus), • Health, Dental, and Vision Insurance, • 401(k) with company match, • Paid Time Off (PTO), • Paid Sick Leave, • Paid Holidays, • Life Insurance, • Pet Insurance We are seeking a professional who is eager to grow, take initiative, and become a trusted support partner to executive leadership while helping maintain a well-organized and welcoming office environment. If you are organized, driven, bilingual, and ready to contribute in a collaborative in-office setting, we encourage you to apply.