Legal Assistant
8 days ago
Phoenix
Job Description Key Responsibilities: • Support attorneys in commercial litigation matters, including contract disputes, real estate, construction cases, and related practice areas., • Assist with probate and trust litigation, including contested estates and fiduciary disputes., • Draft, prepare, and proofread legal documents and correspondence., • Manage heavy calendaring, deadlines, and scheduling., • File and organize legal documents, correspondence, and case materials., • Submit court filings, including e-filing., • Prepare indexes, closing binders, labels, trial/case notebooks, and electronic binders., • Maintain internal docketing and develop the firm’s case management master document., • Help facilitate the weekly team meeting by tracking deadlines and case progress., • Run conflict checks, prepare engagement letters, and open new matters., • Support eDiscovery and document management., • Track attorney CLE compliance., • Answer and direct calls, messages, and inquiries for attorneys, paralegals, and staff., • Coordinate completion of projects with attorneys, paralegals, and other firm departments., • Minimum of 5 years of experience as a legal administrative assistant, with strong litigation support experience., • Familiarity with commercial litigation, probate and trust matters, contract disputes, or judgment enforcement preferred, but not required., • Confidence and independence in managing workflows, deadlines, and priorities for multiple attorneys., • Proficiency with e-filing systems (PACER, TurboCourt, and other state/federal platforms)., • Experience with legal case management software; MyCase and Dropbox preferred., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat., • Exceptional organizational, communication, and client service skills., • Ability to work proactively, manage competing deadlines, and thrive in a fast-paced environment., • Strong multitasking skills with the ability to perform under pressure., • High ethical standards, discretion, and professionalism in handling client matters., • Bachelor’s degree preferred, but not required.Company DescriptionWe are a boutique law firm located in Phoenix’s Biltmore area, focused on commercial litigation, business transactions, estate and trust administration, probate litigation, and related matters. Our team is committed to delivering high-quality legal services with a personal touch, grounded in professionalism, integrity, and client care. Our environment is collaborative, inclusive, and built on trust, with clear communication and autonomy at every level. We offer a generous suite of employee benefits and, after training, provide a hybrid schedule to support work-life flexibility. This is an excellent opportunity for an experienced and detail-oriented administrative legal assistant to join our team and contribute to meaningful, high-impact cases. The role will primarily support commercial litigation while also assisting across other practice areas. Responsibilities include managing complex calendars, tracking deadlines, preparing and filing legal documents, and supporting case management from intake through resolution to ensure smooth operations and exceptional client service. The ideal candidate will have a minimum of five years of litigation experience, strong organizational skills, and the ability to thrive in a fast-paced, collaborative environment. Success requires independence, adaptability, sound judgment, and the ability to balance multiple priorities while contributing to a respectful, growth-focused team culture. Benefits Include: 401(k) Health insurance 401(k) matching Paid time off Employee discount Vision insurance Health savings account Dental insurance Paid sick time Flexible spending account Life insurance Employee assistance program Free parking Disability insurance Profit sharing Wellness program Work from home Flexible scheduleWe are a boutique law firm located in Phoenix’s Biltmore area, focused on commercial litigation, business transactions, estate and trust administration, probate litigation, and related matters. Our team is committed to delivering high-quality legal services with a personal touch, grounded in professionalism, integrity, and client care.\r\n\r\nOur environment is collaborative, inclusive, and built on trust, with clear communication and autonomy at every level. We offer a generous suite of employee benefits and, after training, provide a hybrid schedule to support work-life flexibility.\r\n\r\nThis is an excellent opportunity for an experienced and detail-oriented administrative legal assistant to join our team and contribute to meaningful, high-impact cases. The role will primarily support commercial litigation while also assisting across other practice areas. Responsibilities include managing complex calendars, tracking deadlines, preparing and filing legal documents, and supporting case management from intake through resolution to ensure smooth operations and exceptional client service.\r\n\r\nThe ideal candidate will have a minimum of five years of litigation experience, strong organizational skills, and the ability to thrive in a fast-paced, collaborative environment. Success requires independence, adaptability, sound judgment, and the ability to balance multiple priorities while contributing to a respectful, growth-focused team culture.\r\n\r\nBenefits Include:\r\n401(k)\r\nHealth insurance\r\n401(k) matching\r\nPaid time off\r\nEmployee discount\r\nVision insurance\r\nHealth savings account\r\nDental insurance\r\nPaid sick time\r\nFlexible spending account\r\nLife insurance\r\nEmployee assistance program\r\nFree parking\r\nDisability insurance\r\nProfit sharing\r\nWellness program\r\nWork from home\r\nFlexible schedule