Experienced Legal Assistant
2 months ago
Port Chester
Job Description Feinstein & Naishtut, LLP is a dynamic boutique litigation based law firm committed to providing exceptional legal services to our clients. We are seeking a highly motivated and experienced Legal Assistant to assist 2 litigation attorneys with preparing correspondence, answering telephones and speaking with clients, preparing pleadings and motions, filing papers online, etc. Experience in working as a Legal Assistant in a law office that did Matrimonial/Family Law, Probate and Estates and Real Estate preferred. Responsibilities: * Case Management Support: Assist attorneys with all phases of litigation and transactional matters, including opening new files, maintaining accurate client records, and managing case calendars and deadlines. * Document Preparation: Draft (under the supervision of a lawyer) a variety of legal documents, including pleadings, motions, briefs, agreements, correspondence, and discovery requests/responses, ensuring accuracy, proper formatting, and adherence to court rules and firm standards. * Filing and Service: Prepare and e-file documents with various courts (state and federal), administrative agencies, and other entities. Coordinate service of process as needed. * Client Communication: Serve as an important point of contact for our clients, answering inquiries, providing updates, and scheduling meetings in a professional and courteous manner. * Discovery Assistance: Organize and manage discovery documents, including Bates-stamping, indexing, and preparing privilege logs. Assist with deposition preparation and trial exhibits. * Administrative Support: Manage attorney schedules, process invoices and expense reports, and maintain an organized and efficient office environment. * Timeslips Management: Maintain and update time and billing management software and other firm databases with accurate and timely information. * Compliance: Ensure all work adheres to ethical guidelines, court rules, and firm policies. Qualifications: * Minimum of [3-5+] years of experience as a Legal Assistant in a New York State litigation based law firm setting. * Proficiency in Microsoft Office Suite (Word and Outlook, are essential). * Experience with New York State e-filing systems. * Familiarity with time and billing software (e.g., Timeslips) is a plus. * Excellent written and verbal communication skills, with a strong command of grammar, spelling, and punctuation. * Superior organizational skills and attention to detail, with the ability to manage multiple priorities and meet tight deadlines. * Ability to work independently and as part of a team in a fast-paced environment. * Strong interpersonal skills and a professional demeanor. * High degree of discretion and ability to maintain strict confidentiality. Feinstein & Naishtut, LLP is an Equal Opportunity Employer.