Office & Admin jobs in Van Nuys, California - Page 6Create job alerts

Job DescriptionDescription: The Administrative Assistant provides essential executive and operational support to the Senior Vice President of Housing and the broader HOM Los Angeles leadership team. Serving as a key point of coordination for the LA office, the Administrative Assistant facilitates smooth day-to-day operations by managing executive communications, maintaining calendars, preparing documents, supporting meetings, and ensuring that administrative systems are organized and efficient. This is a non-exempt, office-based role that requires exceptional discretion, professionalism, and initiative. The Administrative Assistant embodies HOM's commitment to excellence and service, contributing meaningfully to a high-performing team dedicated to housing individuals and families in need throughout Los Angeles. Primary Job Responsibilities Executive and Leadership Support • Provide high-level administrative support to the Senior Vice President of Housing, including calendar management, meeting coordination, travel arrangements, and correspondence., • Prepare, proofread, and format a wide variety of documents including reports, presentations, briefings, memos, and correspondence on behalf of the SVP and LA leadership team., • Anticipate the SVP's needs by tracking commitments, deadlines, and priorities, and proactively surfacing time-sensitive matters for action., • Manage and triage the SVP's email and communications, drafting responses and flagging urgent items as directed., • Coordinate logistics and materials for internal and external leadership meetings, including agenda preparation, note-taking, and tracking follow-up actions., • Support the preparation and formatting of reports, data summaries, and presentations for partner agencies, funders, and internal stakeholders., • Serve as the first point of contact for the HOM Los Angeles office, greeting visitors, answering calls, and routing inquiries to the appropriate team members in a professional and welcoming manner., • Manage office supply inventory, coordinate procurement, and maintain relationships with office vendors and service providers in coordination with the Business Operations Director., • Coordinate facilities needs for the LA office, including liaising with building management for maintenance requests and ensuring the workspace is functional and well-maintained., • Maintain organized physical and electronic filing systems for office-wide documents, contracts, and administrative records., • Support onboarding logistics for new staff, including coordinating workspace setup, equipment access, and orientation scheduling., • Process and track outgoing and incoming mail, packages, and deliveries for the LA office., • Schedule, prepare, and provide logistical support for meetings across departments and with external partners, including virtual and in-person coordination., • Record and distribute meeting notes, track action items, and follow up with team members on outstanding deliverables as directed by the SVP., • Coordinate communications and scheduling across HOM's LA leadership team, including the Business Operations Director, Housing Director, and program supervisors, to support cross-departmental alignment., • Maintain and distribute the LA team's shared meeting calendar and recurring reporting schedules., • Assist with special projects and organizational initiatives as directed by the SVP, including research, document compilation, data gathering, and progress tracking., • Support preparation of materials for audits, contract renewals, board presentations, and funder reports as assigned., • Track and reconcile expense reports and invoices for leadership team, coordinating with the Business Operations Director as needed., • Assist the Training and Development Coordinator with scheduling and logistical coordination for staff training and development activities., • Assist the Business Operations Coordinator with administrative components of IT, facilities, and supply management., • Perform related duties as assigned to support the smooth operation of the HOM Los Angeles office.Requirements:, • Proficiency in Office 365 Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive., • Excellent written and verbal communication skills, with a professional, polished, and service-oriented communication style., • Exceptional organizational skills with the ability to manage multiple priorities, track deadlines, and maintain detail and accuracy under pressure., • Strong interpersonal skills and demonstrated ability to work professionally with individuals at all organizational levels and with diverse external stakeholders., • Discretion and sound judgment in handling confidential and sensitive information., • Ability to work independently, take initiative, anticipate needs, and follow through on assignments with minimal supervision., • Must pass a background check with no findings that impact the ability to fulfill compliance and role responsibilities., • This role will have access to sensitive data, including Personally Identifiable Information (PII) and Protected Health Information (PHI), and must adhere to HOM Security and Privacy Policies., • Team Member may use or disclose PII or PHI through the course of their administrative duties listed above. All use and disclosure is subject to procedures outlined in Section 1.10 of the HOM Privacy Policies., • Must demonstrate HOM's core competencies: Emotional Intelligence, Expertise, Ethics, and Excellence., • Must be able to travel locally as needed for events, training, and site visits., • Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred., • Minimum 3-5 years of administrative or executive support experience; experience supporting senior leadership in a nonprofit, government, or social services setting strongly preferred., • Experience with calendar management, correspondence, and document preparation in a professional office environment., • Familiarity with housing assistance programs, homeless services, or HUD-funded programs a plus., • Experience with Padmission Journey or similar case management or program management platforms preferred., • Bilingual or multilingual skills desired.

Job DescriptionDescription: The Confidential Administrative Assistant provides high-level administrative support across multiple departments, including Human Resources, Accounting, and Communications. This position requires discretion, professionalism, flexibility, and strong organizational skills to manage sensitive information, coordinate cross-departmental projects, and ensure efficient daily operations. The ideal candidate is detail-oriented, adaptable, and capable of maintaining confidentiality while supporting leadership and staff in a variety of administrative and operational functions. Key Responsibilities: • Assist with onboarding and offboarding employees, maintaining personnel files, and tracking compliance documents., • Assist with coordinating employee communications, training schedules, and benefit-related correspondence., • Support HR projects such as policy updates, recruitment postings, and record audits., • Maintain confidentiality of employee records and sensitive information at all times., • Assist with accounts payable and receivable processes, including data entry, invoice tracking, and vendor communications., • Draft, proofread, and distribute internal and external communications, including announcements, newsletters, and reports., • Manage confidential correspondence and ensure timely responses to inquiries., • Assist with website and community content updates as directed., • Maintain a professional and positive working relationship with staff, vendors, and community members., • Perform any other duties as assigned by the General Manager or Operations Manager within reason.Requirements:, • Minimum of three years of administrative experience, preferably supporting HR or accounting functions., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), • High attention to detail and strong organizational skills., • Ability to manage multiple priorities with discretion and sound judgment., • Commitment to maintaining confidentiality and professionalism in all aspects of the role.

Job DescriptionLocation: Beverly Hills, CA Company: Intelifi Inc. Hours: Part-Time (20 hours/week to start) Schedule: On-site, flexible weekday schedule About Us Intelifi is a nationally accredited background screening company, providing industry-leading solutions to help businesses make safer and smarter hiring decisions. We are passionate about quality, integrity, and innovation and were looking for a capable, motivated Administrative Assistant to help support our internal operations. Position Overview We are seeking a self-starter who thrives in a dynamic, small-office environment to provide administrative and light HR support. The ideal candidate is detail-oriented, tech-savvy, and able to anticipate needs while managing a variety of responsibilities across administrative support, office operations, and accounting functions. Key Responsibilities • Provide day-to-day administrative support to executives and departments., • Assist with office management tasks such as ordering supplies, coordinating vendors, and maintaining a clean and organized office space., • Support HR processes such as onboarding, document collection, and employee file organization., • Manage and track expense reports, invoices, and financial data in QuickBooks., • Schedule meetings, organize internal calendars, and assist with basic correspondence., • Assist with document preparation, filing, and data entry as needed., • Act as the point of contact for internal and external stakeholders in a professional and efficient manner., • Contribute to a positive, team-oriented workplace by supporting internal communications, encouraging collaboration, and helping plan occasional team-building activities or office initiatives.Qualifications, • 2+ years of experience in an administrative, office management, or operations support role., • Familiarity with QuickBooks and basic bookkeeping is highly preferred., • Experience assisting with HR functions is a strong plus., • Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Gmail, Calendar)., • Excellent organizational, communication, and problem-solving skills., • Ability to work independently, take initiative, and handle multiple priorities., • Must be dependable, punctual, and maintain confidentiality., • Must be able to work in person at our Beverly Hills office. To Apply: Please submit your resume and an optional cover letter describing your interest in the role and relevant experience.

Job DescriptionDescription: Become the Best Part of PMP Management! PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as the Administrative Assistant, The Harland West Hollywood, West Hollywood, CA Who We Are Property Management Professionals LLC. (PMP) is an industry-leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Arizona, Utah, Texas, and Colorado. PMP delivers a boutique-style level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms. PMP is one of the fastest-growing management firms in each of our respective submarkets, which provides our team members a unique opportunity to develop and grow their careers. Our people-centric culture attracts and retains the industry’s top talent and has served as one of our competitive advantages, driving our growth and success over the past decade and a half. To learn more about PMP and our unique company culture, we invite you to visit our social media platforms: Instagram/pmpmanage Facebook/pmpmanage linkedin/company/pmpmanagement Who We’re Looking For PMP is seeking energetic, passionate, personable, and detail-oriented professionals to join our growing team. The ideal candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients. Position Description: Administrative Assistant, The Harland West Hollywood The PMP Administrative Assistant will anchor the primary daytime front desk shift while serving as a key operational extension of the General Manager. This individual will help maintain structure, accountability, and elevated service standards across both rental operations and ongoing HOA transition initiatives. We are seeking someone who is driven. Someone who identi?es what needs to be done and executes with precision, discretion, and professionalism. The Harland is a luxury property that values structure, service excellence, and operational accountability. This role offers exposure to executive-level property management operations and growth potential within PMP. Job Duties: Luxury Front Desk Leadership • Serve as the primary front desk professional during the 9:30 a.m. – 6:00 p.m. shift (Tuesday–Saturday), • Deliver hospitality-level service to residents, guests, vendors, and realtors, • Maintain exceptional attentiveness and situational awareness at all times, • Oversee access control, vendor entry, and key management procedures, • Coordinate packages, deliveries, and move-in/move-out scheduling, • Set the tone for front desk standards and accountability, • Assist in training and reinforcing procedures with other Resident Services Associates, • Proactively address resident needs before they escalate Administrative & Operational Support to the GM • Draft professional correspondence and resident communications, • Assist with vendor coordination, follow-up, and documentation, • Track invoices, logs, compliance matters, and operational records, • Prepare documentation for Board meetings and internal reviews, • Maintain organized digital and physical ?ling systems, • Assist with ?nancial documentation and reporting organization, • Conduct property walks and report observations requiring follow-up, • Support ongoing operational initiatives related to HOA readiness Who You Are We are looking for a candidate who is: • Driven – takes ownership and initiative without repeated direction, • Service-Oriented – committed to delivering an elevated resident experience, • Attentive – detail-focused and observant in a luxury environment, • Discreet – understands con?dentiality and handles sensitive information professionally, • Accountable – follows through and takes responsibility for outcomes, • Organized – able to manage multiple priorities with precision Required Qualifications: • 3–5 years of administrative and/or property management experience, • Luxury residential or hospitality experience preferred, • Strong written and verbal communication skills, • Pro?ciency in Microsoft Office (Word, Excel, Outlook), • Strong organizational and time management skills, • Ability to manage multiple priorities without losing attention to detail, • Commitment to con?dentiality and professional conductRequirements:

Oakmont Senior Living - - Responsibilities: Greet residents, guests, and visitors; Fulfills resident requests and arrange tours of the property; Answer multi-line telephone and direct calls; Monitor the Emergency Alert System and respond to calls; Provide clerical support to administrative staff.

This is a hospitality-driven, patient-facing role that combines concierge-level service with clinical support in an elevated mental health setting. Previous experience in a medical office, hospitality role, concierge, or patient experience position is highly valued.

Our client is searching for an Accounts Payable Administrator to join their team.

Qualifications Excellent verbal and written skills (in English) A strong work ethic Customer service experience Experience withMailChimp, Google Drive or Excel, and Google Calendar.This is a part-time position and is ideal for a college/graduate student or someone who is currently only looking for

The Team: The Human Resources team supports our employee population by providing the structure, care and development needed for individual employees to be successful in their own careers, which in turn contributes to the overall growth and success of the Company. The Human Resources department is o

The Human Resources department is organized in three strategic pillars:. Human Resources Business Partners: performance management, employee relations, recruiting and retaining talent, coaching and counseling. The Human Resources team supports our employee population by providing the structure, care

Director of Human Resources Job Overview The Maybourne Beverly Hills Hotel invites you to explore opportunities to push your creativity and be outstanding in a career that will bring out your craft and passion. Summary of Position The Director of Human Resources for The Maybourne Beverly Hills pr

At El Super, we strive to meet the needs of our diverse communities through a vast assortment of grocery products from Latin America, authentic in-house service departments and quality perishable items. Under direct supervision of the Grocery Manager, the.

At El Super, we strive to meet the needs of our diverse communities through a vast assortment of grocery products from Latin America, authentic in-house service departments and quality perishable items. Under direct supervision of Produce Manager, the.

Counts and documents delivered merchandise.Keys received goods to computer.Receiving Clerk, Receiving, Clerk, Retail.

We are pleased to announce a wonderful opportunity for a.What will you be doing most days?.Assist guests in the check-in and check-out procedure, as well as, throughout the entirety of their stay.Work proficiently on the hotel's electronic reservation system, as well as, other computer programs to e

Job Opportunity At JLM Strategic Talent Partners.JLM Strategic Talent Partners partners with national and international prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing and vetting high-level career-seeking candidates in the industry and matching

Make an impact in the role of Aldi Grocery Clerk to stock fresh produce, refrigerated items, and dry goods while helping customers.

Under direct supervision, the Seafood Clerk provides friendly, courteous, and helpful customer service.

The Clinic Clerk is an entry level position which will receive on-the-job training to perform tasks within one or more front office positions including, patient registration clerk, eligibility screener and medical records clerk. Experience: Clinic Clerk II: Have at least one (1) year of experience i

Night Auditor (Overnight Shift 11 PM-7 AM). Minimum of one (1) year of experience in Front Desk, Night Audit, or hotel operations, preferably in a hospitality environment. Have the ability to work a flexible schedule including nights, weekends and/or holidays.

As a Remote Data Entry Clerk, you will be responsible for inputting and maintaining data accurately from home, including: input data accurately into company systems from home.

We have an opening for a talented Remote Data Entry Specialist to adapt to shifting priorities and business needs, maintain accurate records and documentation, and gain knowledge of company offerings to better serve clients.

Medical, dental & vision / 401k / PTO - As a Collections Specialist at MCI Group, you will: Manage a portfolio of delinquent accounts and initiate collection efforts through phone calls, emails, and letters; Accurately document all collection efforts and maintain a high level of confidentiality; Uti

HR function by keeping personnel records up to date, arranging interviews and so on.

This role goes far beyond traditional hosting-functioning as a warm, polished, and highly resourceful concierge who creates an elevated and seamless member experience from arrival to departure. The Concierge greets members and their guests, manages reservations and inquiries, upholds club rules with

Responsibility for the evaluation of database software purchases Supervision of modifications to any existing database software to meet the needs of their employer Responsibility for maintaining the integrity and performance of company databases Must guarantee that data is stored securely and optima

The Executive Assistant will support Disney's Corporate Strategy team, specifically the team's two Vice Presidents in addition to the broader team on an ad hoc basis.The role requires the ability to complete a wide variety of administrative tasks with resourcefulness, strong attention to detail, and

Bring your energy to the role of PayPal Risk Operations Associate to perform responsibilities as a Risk Operations Associate.

Join our growing team as a Aldi Produce Clerk to assist with organizing, stocking, and general upkeep, respond promptly to inquiries and resolve basic issues, and coordinate tasks to ensure deadlines are met.

State Farm agents' employees are not employees of State Farm. State Farm agents are independent contractors who hire their own employees. Isabel Munoz - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.

Assists customers at the counter, retrieves prescriptions, rings up orders.Assists pharmacists with processing and selling prescriptions to customers.Orders and stocks drugs and over-the-counter merchandise.Assists with stocking tasks in the pharm Pharmacy, Clerk, Service, Member Service, Retail.

Now hiring an experienced Coca-Cola Data Entry Clerk (Remote) to assist with processing returns and exchanges, respond promptly to inquiries and resolve basic issues, and adapt to shifting priorities and business needs.

Our successful personal injury law firm in Beverly Hills is seeking a bilingual receptionist who speaks Spanish and English fluently. While the role will start as a receptionist, it is ideal for someone who wants to grow into a much bigger long-term role within our organization.

Want to help pets live their best lives?.We're proud to be where the pets go and where the.If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing,.Our core values capture that spirit as we work to improve lives by doing wh

The Receptionist is a key and important position for the success of the guest experience and restaurant.They will serve as the face of the restaurant and provide guests with their first impression of the establishment.The ideal candidate possesses a guest first attitude, strong commitment to service

Who Is Jlm Strategic Talent Partners And What Is Our Role.We partner with national and international prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing and vetting high-level career-seeking candidates in the industry and match them with our partners

Summary: The Service Administrator primary function is to assist in organizing the billing and time tracking portion of the Service Department - from customer pay to warranty submission.

Crane Aerospace & Electronics supplies critical systems and components to the aerospace and defense markets. You'll find Crane Aerospace & Electronics in some of the toughest environments: from engines to landing gear; from satellites to medical implants and from missiles to unmanned aerial systems

At El Super, we strive to meet the needs of our diverse communities through a vast assortment of grocery products from Latin America, authentic in-house service departments and quality perishable items.

At El Super, we strive to meet the needs of our diverse communities through a vast assortment of grocery products from Latin America, authentic in-house service departments and quality perishable items. Under direct supervision from the Bakery Manager, the.

At El Super, we strive to meet the needs of our diverse communities through a vast assortment of grocery products from Latin America, authentic in-house service departments and quality perishable items. Under direct supervision from the Bakery Manager, the.

At El Super, we strive to meet the needs of our diverse communities through a vast assortment of grocery products from Latin America, authentic in-house service departments and quality perishable items.

Managing front desk operations.

Be part of our success story as a Aldi Data Entry Clerk to adapt to shifting priorities and business needs, gain knowledge of company offerings to better serve clients, and follow safety procedures and company policies.

Responsible for full-cycle recruitment, including drafting and posting job ads, sourcing passive candidates, managing and conducting interviews, coordinating logistics and providing feedback to hiring manager.Assist in workforce planning to determine hiring needs and resource allocation.Ensures comm

Night Auditor Job Duties: Welcome guests in a warm and friendly manner overnight. Reconciles nightly finances and reports.

Conveniently located by the Hollywood Burbank Airport, The Los Angeles Marriott Burbank Airport Hotel is near Universal Studios Hollywood, the North Hollywood Arts District, and Burbank Town Center.Offering amazing food and beverage outlets, this property also hosts an array of meetings in Burbank,

As a Warehouse Shipping Clerk, you will be responsible for assisting with warehouse operations and ensuring smooth logistics, including: organize inventory and ensure items are stored properly.