Office & Admin jobs in Huntsville, AL - Page 3Create job alerts

Blue Origin is seeking a skilled Teamcenter Administrator to join our ACE Product Engineering team.

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

Job Description About FedSync: Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking multiple qualified General Clerks/Secretaries (Levels II & III) to provide general office support services at NASA. We are looking for proactive and detail-oriented individuals who can work independently with minimal supervision, maintaining strong relationships with supervisors and staff. The ideal candidate will have a solid understanding of office procedures, organizational programs, and relevant software tools. Key Responsibilities: • Manage incoming calls and correspondence, • Schedule appointments and maintain calendars, • Greet and assist visitors, • Coordinate meetings, teleconferences, and conference room bookings, • Disseminate information and manage document flow, • Order office supplies and manage inventory, • Handle copying, faxing, graphic requests, and photo services, • Maintain records and data management systems, • Support desktop processing and correspondence tracking, • Coordinate travel arrangements and manage time and labor collection, • Assist with property and move coordination Education: • General Clerk II: 1-2 years of office experience or equivalent, • Experience working with NASA or related contracts, • Active NASA badge is a plus, • Ability to lift and move 20+ lbs We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and drug screen.

Job Description Job description: The Contractor shall provide expertise to accomplish a broad range of A&AS in support of SDACP, BMC3, and mission partner weapon system life cycle execution. The Contractor shall provide engineering, program management, contracting, logistics, operations, and administrative support to the Government throughout the life cycle of any effort. The Contractor shall have experience working classified space acquisition programs and Contractor personnel shall hold a valid security clearance Responsibilities include: • The Contractor shall assist the Government in the execution of routine business operations. The Contractor shall provide executive level administrative support, office management, personnel management, human resources management, and configuration and data management. This includes but is not limited to conducting research, preparing statistical reports, handling information requests, coordinating personnel and appraisal records, mail distribution, office support services, managing executive schedules, planning government travel from initial booking to reimbursement voucher completion (i.e., Defense Travel System), coordinating staff activities, arranging meetings, events, and conventions, and performing other clerical functions., • The Contractor shall assist and advise the Government in analyzing, interpreting, monitoring, disseminating, and resolving all tasks to include but not limited to internal and external organization inquiries, requests, and Task Management Tool (TMT) tasks to ensure deadlines are met. Tasks can include but are not limited to reviewing and coordinating performance reports, ensuring documents are in compliance with Space Systems Command, Space Force, Air Force, and DoD policy, laws, and regulations, facilitating interfaces with critical internal and external acquisition organizations, ensuring completeness and quality of acquisition and requirements-related documents, and monitoring front office tasks., • The Contractor shall develop, document, modify, transition, and maintain standard functional databases to support organizations in meeting mission requirements as needed. Where necessary, the Contractor shall plan to transition, and upon approval of the plan, execute the transition of existing program/functional discipline-unique software and databases into standard and/or updated databases and software. Database access shall be at the Government's discretion., • The Contractor shall assist with managing Government civilian record keeping. The Contractor shall be the primary point of contact for all unit civilian human resource management functions and shall provide expertise and guidance on all civilian matters related to procedures, rules, and regulations. The Contractor shall assist the Government with identifying present and future vacant civilian positions, creating justifications for requisitions, completing Request for Personnel Actions, completing/coordinating security waivers, creating Core Personnel Documents and updating Manpower Change Requests. The Contractor shall assist with special civilian manpower requests to include but not limited to Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations., • The Contractor shall attend and support administration (scheduling, security controls, and/or execution) of meetings and reviews. The Contractor shall identify/distribute the purpose and objective as defined by the meeting principal to key members in advance using Microsoft Calendar for routine meetings. The Contractor shall capture action items, record minutes, and disseminate to all invitees in a timely manner. Minutes shall include but are not limited to purpose and objective; names/organization of principal, key members, and other attendees; names of all individuals invited compared to those who attended; if a key member is unable to attend provide reason for absence; summarize meeting effectiveness in relation to mission objective; and summarize events/decisions., • The Contractor shall assist with the submission and processing of military and civilian awards and decorations, quarterly and annual awards, and special trophies to include but not limited to monitoring status of military and civilian out-bound personnel and notifying the government of decoration package timelines, ordering plaques, updating recognition board, and assisting the government with All Calls. The Contractor shall notify the government of quarterly, annual, and special award timelines, and assist with preparing award packages. The Contractor shall quality check all packages to ensure compliance with regulations. The Contractor shall monitor award package processing until award is signed and presented to member. The Contractor shall assist the government with the awards board process to include but not limited to the voting round for submitted packages, consolidate votes, and present results to the Government., • The Contractor shall develop and maintain schedules using standard Microsoft Suite applications (i.e., Microsoft Project). Required Skills: • 15 years of experience performing civilian and military personnel management and administrative operations support activities; including specifically the areas of: Civilian Human Resource Management, Military & Civilian Manpower Management, and Information Management/Operations Support within the government (military and/or civil servant), federally funded research and development center, or profit/non-profit government support/development contractor arena, of which five years shall include duties/assignments specifically in support of Air Force programs, • Excellent management skills, • Excellent communication skills, both written and verbal, • Excellent organizational, analytical and interpersonal skills, • Proficient in MS Office DESIRED EDUCATION, SKILLS & QUALIFICATIONS: • Minimum of 12 years staff experience with communicating effectively, both orally and in writing EDUCATION/CERTIFICATION: Bachelor's Degree or higher is preferred Travel: NA Security Clearance: U.S. Citizen, TS/SCI eligible Sigmatech is an EEO employer, including veterans and individuals with disabilities. *Contingent upon contract award

Job Description The Administrator/Scheduler for the DeCPTR-Nuclear project will provide essential administrative and scheduling support to ensure the smooth operation of nuclear radiation survivability testing activities. This role involves coordinating schedules, managing documentation, and facilitating communication among stakeholders to promote efficient and effective testing processes. The Administrator/Scheduler will work closely with project managers and technical teams to optimize resource allocation and ensure adherence to project timelines. Responsibilities: • Scheduling Management: Coordinate and maintain comprehensive testing schedules, ensuring alignment with project timelines and resource availability., • Administrative Support: Provide administrative support to project managers and technical teams, including documentation management and report preparation., • Communication Facilitation: Serve as a liaison between stakeholders, facilitating clear and effective communication regarding testing schedules and project updates., • Documentation and Reporting: Maintain detailed records of testing activities, schedules, and stakeholder interactions, ensuring accuracy and accessibility., • Resource Coordination: Assist in the coordination of resources and personnel for testing activities, optimizing the use of available facilities and equipment., • Quality Assurance: Support the implementation of quality assurance processes to ensure compliance with established standards and protocols. Requirements:, • U.S. Citizenship required, • Associate degree in Business Administration, Project Management, or a related field; Bachelor's degree preferred., • Organizational: Strong organizational skills with the ability to manage multiple priorities and schedules simultaneously., • Communication: Excellent verbal and written communication skills, with the ability to facilitate effective communication among diverse stakeholders., • Project Management Tools: Familiarity with project management and scheduling tools, such as Microsoft Project or similar software., • Attention to Detail: High level of attention to detail and accuracy in managing documentation and schedules., • Team Collaboration: Proven ability to work collaboratively in a team-oriented environment, fostering cooperation and knowledge sharing.

Job DescriptionSalary: Job Title: Part-Time Administrative Assistant Location: Huntsville, AL Job Summary: We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have experience using BambooHR and will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. Key Responsibilities: • Manage and maintain employee records using BambooHR., • Assist with the recruiting, onboarding/offboarding process for new hires, including preparing necessary documentation and conducting orientation sessions., • Coordinate and schedule meetings, appointments, and travel arrangements., • Handle incoming and outgoing communications, including emails, phone calls, and mail., • Prepare and edit documents, reports, and presentations., • Maintain office supplies inventory and place orders as needed., • Provide general administrative support to the team, including filing, data entry, and organizing office activities., • Assist with payroll processing and benefits administration., • Proven experience as an administrative assistant or in a similar role., • Proficiency in using BambooHR for HR management tasks., • Strong organizational and time management skills., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to work independently and as part of a team., • High level of attention to detail and accuracy., • Experience in a part-time or flexible work schedule., • Familiarity with other HR software and tools. JS Solutions is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. The JS Solutions management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Job Description At ServisFirst, Our Name is Our Mission. DUTIES AND RESPONSIBILITIES The Administrative Assistant position provides administrative support to Bank Officers, assisting with responses to client requests, scheduling appointments, coordinating resources and gathering loan documentation and related reports as needed. Assignments will depend on the local region and the individual needs of officers, who require varying degrees of assistance depending on specialty (commercial loans, executives, management duties) and technical knowledge (ex., some officers manage their own calendars, some delegate to an assistant). The incumbent will perform duties in the following areas: • Respond to telephone and email inquiries on behalf of the officer, • Coordinate responses among multiple parties as needed, serving as a single point of contact, • Advise the officer of client requests and seek officer approval in cases of fee waivers, overdrafts, etc., • Schedule events such as meetings, conferences, sales appointments, etc., • Prepare reports and distribute as appropriate, • Reserve and coordinate resources (conference rooms, catering, PCs, reports, presentations) on behalf of officer, • Interact directly with clients and vendors to obtain necessary loan documentation (title companies, attorneys, business owners, etc.), • Examine documents to identify missing, incomplete or inconsistent information such as signatures, notarization, initials, terms, etc., • Prepare and submit loan packages for underwriting, further approval, or closing, depending on type of loan and needs of officer, • Responsible for being familiar with all compliance regulations and policies that are applicable to this position and follow and ensure compliance with these regulations and policies Note: Reasonable accommodation may be made to enable otherwise qualified associates/applicants with disabilities to perform the essential functions of the job. Note: Additional duties and responsibilities may be assigned MINIMUM QUALIFICATIONS • High school diploma or equivalent; some college preferred, • Administrative experience; financial services environment preferred, • Experience interacting directly with clients/vendors/management/directors responding to requests and researching/resolving issues, • Proficient with Microsoft Outlook, Word, Excel and PowerPoint, • Experience coordinating shared resources and working successfully with team members, • Knowledge of loan documents, approval process and general Bank policies and procedures, • Excellent organizational and time management skills, as demonstrated in experience handling multiple tasks and client requests within deadline PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS The physical requirements and environmental conditions of this position consist primarily of: • Sustained standing and sitting, • Frequent use of PC, including typing or sustained attention to monitor, • Occasional lifting of basic office files or equipment up to 20 lbs, • Normal office environment with comfortable internal temperatures and low level noise EOE/AA

Job DescriptionDescription: Job Title: Office Administrator I Department/Group: Admin Position Type: Salaried exempt JOB DESCRIPTION Dermatology Solutions Group, LLC (“DSG”) provides professional management services to Southeastern Dermatology Group, P.A. (“SEDG”), a medical practice headquartered in Panama City, Florida with locations throughout the Southeast. SEDG has a professional team of physicians who are trained in the medical and surgical sub-specialty of dermatology. PURPOSE: On a daily basis, the Office Administrator I is responsible for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to the Director of Derm Operations and the Director of Spa Operations. This position will report to the Director of Derm Operations and the Director of Spa Operations and will manage/supervise the following: receptionist(s), medical assistant(s), Mohs technician(s), and aesthetician(s). An Office Administrator I will have operational responsibility for one or multiple clinic locations and up to 15 employees. SERVICE ORIENTATION: This position is practice focused with the objective of supporting the patient care team in the effective and efficient delivery of patient care. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Oversees and manages the day-to-day operations of the office., • Serves as first point of contact and supervises all staff at assigned location(s)., • Holds staff accountable to company policies and procedures., • Ensures all staff are held accountable to performing job duties as outlined in job descriptions., • Ensures processes and resources are in place in order to deliver the highest level of patient care., • Independently remedies non-emergent patient concerns., • Models appropriate professional behavior, with all patients, vendors, staff, providers, etc.-by phone, in person, and email, and ensures similar conduct throughout the staff., • Maintains facilities and equipment to the highest of standards; elevates issues, when appropriate., • Implements, directs and adheres to the policies, protocols and procedures of the practice., • Executes and participates in meetings; communicates any changes and/or additions to the practice and all departments. Addresses issues and congratulates successes., • Assists DSG management with day-to-day projects, while informing them of any challenges or concerns in the practice that need further assistance., • Facilitates and ensures staff attendance and participation in trainings/meetings provided by Administration or vendors., • Ensures effective communication between staff, Dermatology, Spa and Medical Providers., • Oversees and directs inventory levels for office, medical, spa, retail and cosmetic supplies., • Oversees all departments and regulates hours that are being worked by personnel: Time Clock, Absentee, Downtime and Schedule Management., • Ensures acceptance of monies are deposited in the correct bank account., • Ensures accuracies of the personnel’s daily work, duties, tasks and responsibilities., • Facilitates, attends and participates in events at the direction of Director of Derm Operations, Director of Spa Operations, and Marketing Director., • Provides support for Human Resources: interview, hire, implement necessary disciplinary actions, and termination., • Facilitates onboarding and training of new employees in a way that ensures their success., • Develops and maintains an independent and proactive approach to local problem solving and leadership., • Discovers, develops, and maintains consistent communication with referral sources., • Conducts regular on-site visits to current and potential physician referral offices., • Connects the providers to speaking/networking/skin cancer screening opportunities in the community to grow awareness of the Practice., • Proactively pursues opportunities to grow Practice(s) and meet budgeted expectations., • Maintains strict confidentiality., • Leadership skills to develop a successful team within the practice., • Ability to handle difficult situations and make the best decisions for the practice., • The ability to multi-task and juggle many different responsibilities on a daily basis., • Excellent communication skills to convey goals and expectations of the practice., • Recognize and anticipate problems, before they arise and work in a proactive mindset., • Takes direction well, with a “can do” attitude. Is problem solver, not a problem creator., • Associate or Bachelor’s Degree preferred., • Current licensure or certification, if applicable., • Medical experience in a physician’s office or equivalent combination of training and experience required., • Must have good eyesight and ability to focus on a computer screen for 8 hours per day., • Must be able to tolerate sitting and working at a desk for 8 hours per day., • Occasional night or weekend work may be required, • Travel to other jobs or office locations required, where applicable The work of this position is performed in an environmentally controlled office environment. The position requires the ability to work under pressure and with a diverse population, including staff, physicians, clients, patients, insurance companies and other members of the public on a regular basis. The position may cause frequent exposure to communicable diseases, bodily fluids, toxic substances, radiation, medicinal preparations and other conditions common to a clinical environment.

Job Description Position Overview: The Camp Office Administrator works in accounting, communications, social media, distribution, reporting and transportation to effectively assist the camp run its day-to-day operations.

Job DescriptionSalary: Wanted - Big Brains & Huge Hearts: We are looking for creative and passionate geeks, nerds, thinkers, tinkerers, and builders. Geeks and Nerds is an innovative technology company that encourages ingenuity, defies the norm, fosters teamwork, and defines the future for our community and nation. Come join the company that develops innovative solutions that makes a positive difference in our community and nation. Join a company of significance! The Secretary/Office Manager is responsible for ensuring the smooth operation of the office by managing administrative tasks, coordinating schedules, and maintaining organizational efficiency. This role combines secretarial duties with office management responsibilities, requiring excellent organizational, communication, and multitasking skills. The ideal candidate will be an experienced trusted agent, proactive, detail-oriented, and capable of handling a wide range of administrative and operational tasks with minimal supervision. Responsibilities: Administrative Support: • Manage calendars, schedule meetings, and coordinate appointments for executives, • Prepare and edit correspondence, reports, presentations, and other documents, • Answer and direct phone calls, emails, and inquiries in a professional manner, • Maintain filing systems, both physical and digital, ensuring easy access to records, • Arrange travel and accommodation(s) for executives, as needed, • Prepare agendas and take minutes during meetings, • Record, track and report action items, • Acquire, track and distribute GaN insignia items for employees, • Collect and summarize materials related to contracts, projects, policies etc. to maintain GaN smart book, • Online company (intranet) maintenance, • Collaborate with internal stakeholders, ensuring information, links, and access are relevant and up-to-date, • Ensure the office environment is clean, organized, and conducive to productivity, • Manage office supplies and inventory, • General office supplies (including standard company issued pens, paper, notepads), • Kitchen/breakroom supplies (such as company provided beverage and snacks), • Accept deliveries, greet/meet guests and register per requirements, ensuring professional experiences Qualifications: Education: • 5+ years of experience in administrative or office management roles, • Proven ability to manage multiple tasks and prioritize effectively, • Proficiency in Microsoft Office 365 (including but not limited to: Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive)., • Trustworthy and Dedicated, • Excellent written and verbal communication skills, • Strong organizational and time-management abilities, • Proactive, self-starter, • High EQ/EI (emotional quotient/intelligence), • Discreet: Trusted agent to corporate executives (aka keeper of the secrets), • Problem-Solver: Ability to anticipate and resolve issues efficiently with general direction and minimal supervision., • Attention to Detail: Ensures accuracy in all administrative tasks, • Interpersonal Skills: Builds positive relationships with staff, clients, and vendors, • Associate or bachelors degree in business administration or a related field, • Experience working with busy executives, • 10+ years of experience in administrative or office management roles Special Requirements • Must be a US Citizen GaN Corporation is an Equal Opportunity Employer. We are pleased to consider all qualified applicants for employment without regard to race, color, gender, sexual orientation, gender identity, religion, national origin, age, marital status, veteran status, disability, genetic information, or any other legally protected classifications. GaN Corporation participates in E-Verify.

Job Description Bring Your Administrative Skills to a Role That Makes a Difference First Missionary Baptist Church in Huntsville, Alabama is seeking an organized, detail-oriented Ministry Assistant to provide high-quality support to leadership, staff, and community programs. If you're an administrative assistant who can keep a dozen details straight, make people feel welcome, and still have time to get ahead of tomorrow's to-do list-this job is for you. A Day in the Life of Our Ministry Assistant Your day kicks off with a quick scan of the calendar-you've got a leadership meeting to prep for, an event to finalize, and a few community visitors scheduled to stop by. Before the phone starts ringing, you send a quick thank-you to volunteers helping tonight. The morning moves fast. You update records, confirm schedules, answer a few calls, and welcome a visitor who needs help finding the right person. You draft the weekly newsletter and post a short update on social media to spread the word about an upcoming program. By midday, you're coordinating event details, ordering supplies, and making sure everyone has what they need for the afternoon meeting. When a teammate drops in with a last-minute request, you jump in-printing materials, setting up a space, or tracking down key information. Later, you review next week's schedule, double-check that event logistics are covered, and wrap up with a quick scan of your to-do list. Before you leave, you take a moment to appreciate that your work didn't just keep things organized-it helped connect people, support the team, and make a real difference in the community. What You'll Do: ● Keep schedules, communications, and details organized and on track. ● Answer phone and email inquiries with warmth and professionalism. ● Prepare newsletters, announcements, and event materials. ● Coordinate volunteers and support community programs. ● Maintain accurate records and organized files. ● Assist with marketing and social media updates. ● Support leadership, staff, and team members in their daily work. What You'll Bring: • A talent for organization and time management., • Clear, friendly written and verbal communication skills., • Proficiency in Microsoft Office Suite (Outlook, Word, Powerpoint, Excel) or equivalent Google products, and familiarity with database software. (ACS Realm preferred) You'll work in an environment and with people focused on loving people. Your supervisor and coworkers want to help you grow professionally and personally. Schedule: This is a full-time (40-hrs/week), on-site position in Huntsville, AL. You'll typically work Sunday-Thursday, daytime hours with some evenings/Saturdays. Flex-time or approved overtime for when you're needed outside regular hours. Pay: Salary starting at $45,000, based on experience. Exceptional benefits! If you're ready to put your skills to work in a role that blends organization, teamwork, and meaningful impact-we'd love to hear from you. Apply now! Note: Please be courteous of the Church's busy staff and do not call or go by the church office to request information or apply for this position. A criminal background check, credit report, and drug screen will be required for the selected candidate.